CONSTITUTION
INTERNATIONAL PEDIATRIC ASSOCIATION
CONTENTS
Articles Page
Name 2
Objectives 2
Membership 3
Governing Bodies 4
Officers 8
Site of the Administrative Office 9
International Congress 9
Amendments 9
First Schedule: Presidency... 10
Second Schedule: Dues 10
Third Schedule: Termination of Membership 10
Fourth Schedule: Meetings 11
Fifth Schedule: Language 12
Sixth Schedule: Voting 12
Seventh Schedule: Reports 12
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CONSTITUTIONOFTHEINTERNATIONAL
PEDIATRIC ASSOCIATION (IPA)
Adopted by the Council of Delegates on October 8, 1974 and amended on
September 9, 1980
November 8, 1983
September 6 and 9, 1992
September 12 and 14, 1995
August11, 1998
August18, 2004 and
August 26, 2007
August 19, 2016 (Vancouver)
Article1-NAME 1.1. The name of the Association shall be ‘The International Pediatric Association’ (IPA). Article2-OBJECTIVES
2.1. The objective of the IPA shall be to promote the highest attainable standards of child
health throughout the world through the establishment of a professional organization
representing pediatricians of all countries. 2.1.1. To achieve this objective, IPA will: i. promote friendship and collaboration of the world’s pediatricians in order to improve
the health and well-being, the protection, and the support of every child from birth
through adolescence;
ii. under take programmatic actions which address major global child health issues;
iii. promote education on child health issues through support of an international congress,
regional forums, and other activities;
iv. encourage training and research in all aspects pediatrics;
v. advocate for the universal rights of children;
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vi. collaborate and cooperate with national, regional and international bodies with
similar interests in promoting the health and rights of children.
Article3-MEMBERSHIP
3.1.Membership shall include: 1) National Pediatric Societies representing a whole nation, with
each nation having only one vote; 2)Regional Pediatric Societies defined as multinational
pediatric societies established on the basis of geography, according to guidelines determined by
the governance of the IPA and approved by the Council of Delegates (CD),with each
recognized IPA geographic region having only one vote and 3)International Societies of
Pediatric Medical and Surgical Specialists and other societies defined by criteria developed by
the governance of the IPA and approved by the CD. Each Member Society shall be represented
by a Delegate who will serve on the CD, subject to the above.
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3.2. Applications for the status of Member Societies shall be submitted to the
Executive Director in a timely fashion so that they may be presented to the CD of the
IPA at least 6months in advance of the next meeting of the CD, and be voted on at that
meeting. 3.3. Member Societies shall pay dues according to the guidelines established by the
governance of the IPA, and approved by the CD.
3.4. The Secretary of each Member Society shall furnish the Executive Director of the
IPA with a list of the officers and the number of members of his/ her respective
society immediately following each election. Article4- GOVERNING BODIES 4.1 Council of Delegates (CD): The control of the policies of the IPA shall be
vested in a CD, consisting of one delegate from each Member Society.
4.2. Each Member Society shall have process for designation of a delegate to the IPA
CD which conforms to IPA principles of representative and democratic governance.
The officially designated delegate from each Member Society will duly represent that
Society in all discussions and votes. Each Member Society shall communicate the
name of its official voting delegate to the IPA Executive Director and Administrative
Office at least 2months prior to any CD meeting, and each country with more than
one National Society shall communicate the name of the one voting delegate from
that nation.
4.3. When a country has no Member Society, it may be permitted to send an
official non-voting delegate to the CD upon the approval of the Executive
Committee (EC) and Standing Committee (SC).This delegate may take part in
discussions of the CD but may not vote.
4.4. Members of the EC and members of the SC shall serve as non-voting members of
the CD.
4.5. The President of the IPA shall preside over all meetings of the CD.
4.6. The CD shall meet at the time of each International Congress.
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4.7. The functions of the CD shall be:
(i) To review the policies and strategic plans of the IPA and provide input
regarding such matters to the SC and EC.
(ii) To elect the President-Elect;
(iii) To receive, review, and approve new IPA membership applications for National,
Regional and International Pediatric Medical and Surgical Specialty Societies;
(iv) To approve the joint report of the President and the Executive Director;
(v) To receive, review, and approve the financial report and audit covering the
period since the previous International Congress;
(vi) To elect the members of the IPA Standing Committee from the slate of
candidates generated by the process defined in Section4.9below;
(vii) To determine the location of the future International Congress;
(viii) To elect the President of the next International Congress based on the
recommendation of the hosting national pediatric society;
(ix) To deal with any matter properly brought before the CD by a member National,
Regional, or International Specialty Society, the Standing Committee, or the
Executive Committee.
4.8. The Standing Committee (SC): The SC of the IPA shall consist of 21 members in
addition to the IPA Officers. Six of the Seven Regions shall include the President plus one
duly-elected representative to represent Member National Pediatric Societies within their
geographic region; however, acknowledging size and population, the Asia-Pacific region has
2 additional representatives elected by the CD.
Therefore, regional representation accounts for 16 total seats on the SC. The remaining five seats are
duly elected representatives of the Member International Pediatric Specialty Societies.
The Seven geographic regions noted above are defined as: 1.) USA and Canada; 2.) Latin
America (including Mexico); 3.) Sub- Saharan Africa; 4.) Middle East and North Africa;
5.) Central Asia; 6.) Europe; and 7.) Asia-Pacific.
It should be noted that, for procedural matters, each Member National Society must declare
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itself as a member of one of the above defined regions.
4.8.1. In additions, the SC may invite representatives of other pediatric organizations as
non-voting members of the SC. These shall include representatives of the World
Federation of Pediatric Surgeons and the International Pediatric Chairs Association if
representatives of these Member International Pediatric Specialty Societies are not
elected to the SC.
4.9. Mechanism of election of members to the Standing Committee: each of the seven
IPA geographic regions will be represented on the SC by its President, and in addition
will present a list of candidates proposed by Member National Pediatric Societies of that
region with due consideration of rotation of areas within the region .Each of the Member
International Pediatric Medical and Surgical Specialty Societies will present one duly
elected candidate. At least six
Months prior to the International Congress, curriculavitae of all candidates will be sent to
the Administrative Office .At the time of the International Congress, the CD will endorse
the regional Presidents as members of the SC and elect the allotted representatives from
each of the seven geographic regions, voting on the candidates presented by each region,
and five members from the list of candidates presented by Member International
Pediatric Medical and Surgical Specialty Societies.
Voting for Standing Committee members from a particular region will be done by
Council of Delegates representatives from within the same region.
4.10. Transitional Procedure: Elections in 2004 for committees and officers will take
place under the terms of the current constitution. The new election process will be enacted
for the 2007 Congress if ratified at the 2004 Congress. The policies of the new
constitution will be in effect upon ratification.
4.11. No elected individual can serve as a regular member of the SC for more than two
successive 2 -year terms. This does not include persons nominated for future elections as
Officers.
4.12. Members of the EC shall be voting members of the Standing Committee.
4.13. The functions of the Standing Committee shall be:
(i) To develop the programs and strategic plan of the IPA and to make decisions
on behalf of the CD between its regularly scheduled meetings in case of necessity;
(ii) To establish policies in accordance with the objectives of IPA, subject to
ratification by the CD at its following meeting;
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(iii) To appoint advisors and advisory committees;
(iv) To approve of the IPA budgets and operations on the recommendation of the
President, Treasurer and the Executive Director;
(v) To elect an Executive Director, Coordinator of Development, and Treasurer
from a list of candidates nominated by the EC;
(vi) To elect two members of the EC from the newly constituted SC who shall serve
on both SC and EC to maximize integration and coordination;
4.14.The Executive Committee (EC): The EC shall consist of the President of the IPA,
the President-Elect, the Executive Director, the Coordinator of Development, the
Treasurer, the President of the forth coming International Congress, and 2 members
of the SC in accordance with provision of Article 4.13(vi).
Candidates for the Executive Director, Coordinator of Development, and Treasurer will
be nominated by the EC and elected by the SC. In addition a representative of the
Professional Congress Organizer (PCO) contracted by the IPA may attend EC meetings
as a staff member and consultant.
4.15. The functions of the EC shall be:
(i) To carry out the programs and policies of the IPA including those
developed and/or delegated by the SC;
(ii) to nominate and present to the SC a list of candidates for the offices of Executive
Director, Treasurer, and Coordinator of Development,
(iii) To assist the President of the forth coming international congress with its
preparation;
(iv) To recommend the budget of the IPA to the SC for approval;
(v) To refer applications from prospective new Member Societies to
the CD;
(vi) To exercise such authority as may be delegated by the CD or the
SC.
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Article5-OFFICERS
5.1. The Officers of IPA shall be the President and the President-Elect. Both Officers
must be Pediatricians in good standing with their National Member Societies, and their
National Societies must be in good standing with the IPA. 5.2. The President of the IPA shall preside at the meetings of the CD, SC and EC and may
convene emergency meetings of the EC or SC as indicated.
5.3. Following a- 2 years term (after 2019), the President shall continue in an on-voting
advisory capacity to the SC and EC for one - 2 years term.
5.4. The President-Elect, after one- 2 years term (after 2019), shall take office as the
President for one - 2 years (term).
5.5. In the event of the President's temporary or permanent in capacity, the President-
Elect shall serve as Acting President for the remaining duration of the period of in
capacity. This time shall not be counted in the one - 2 year (after 2019) tenure period as
the President.
5.6. The EC shall nominate candidates as Executive Director, Coordinator of
Development, and Treasurer who, following election by the SC shall be the executives of
the IPA. These executives will be incharge of technical, administrative and financial
affairs of the IPA in consultation with the EC and SC.
5.7 Executives (which do not include the President or President-Elect) can serve up to 2
terms, except for Executive Director who may serve up to 3 terms. 5.8. The Executive Director, along with the President, shall be responsible to the CD and to
the SC for carrying out their policies and decisions. 5.9. The EC and the SC may delegate such authority to the Executive Director as may be
needed for efficient functioning of the IPA. 5.10. The IPA Treasurer shall receive a half-yearly statement of accounts from the IPA
Administrative Office which will be analyzed and then recommended, or not, for
approval to the EC and SC. These financial statements of accounts must be validated by
external audit prior to the Treasurer’s evaluation.
5.11. The Treasurer will preside over a Finance and Development Committee that consists
of the IPA President, the Executive Director, and the Coordinator of Development, other
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members from the EC and SC and external consultants whenever found necessary.
Article6- SITE OF THE ADMINISTRATIVE OFFICE
6.1. The EC shall decide where the Administrative office and staff of the IPA is to
be located following consultation with the SC.
Article7-INTERNATIONAL CONGRESS
7.1. The Council of Delegates (CD) shall determine the location of the International
Congress. The location should be consistent with the overall philosophy of the IPA
regarding global rotation of Congress sites. The dates of the International Congress shall
be determined by the President of the Congress after consultation with the President of
the IPA, the IPA Professional Congress Organizer (PCO), and the IPA EC and SC. 7.2.The President of the Congress shall be from the host country and shall be
nominated by the host National Pediatric Society (NPS)and be elected by the CD in
accordance with Article4.7. 7.3. If there should be an irreconcilable division between the Congress President and the
host NPS, it shall be open to the NPS to ask the SC to consider replacing the Congress
President with another person. This individual shall be proposed by the NPS up to the
time of the interim meeting of the SC between Congresses, provided it is not less than one
and a half years before the next Congress.
7.4. All aspects of each Congress will be coordinated by the IPA, the IPA PCO and the
President of the Congress, with all details dictated by the specific contractual
arrangements developed. The ultimate responsibility for the Congress and its
organization resides with the IPA. Article8-AMENDMENTS
8.1. Any proposal to amend the Constitution or Schedules shall be sent to the Executive
Director in a timely fashion to permit the Executive Director to send this to the CD not
later than six months prior to the next meeting and shall appear on the agenda in the form
of a motion by a Member Society or by the SC. 8.2. At the meeting of the CD, a proposed amendment may be accepted without change
or may be further amended by proposal of the delegates by a vote of at least two-thirds
of the Member Societies present at the meeting.
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First Schedule (Article5.3.)
A. Presidency: A.1.Nominations for candidates for President-Elect must be made by at
least three National Member Societies in good standing and approved by the individuals’
own National Pediatric Society. Proposals must be received by the Executive Director at
least six months before the next scheduled meeting of the CD.
A.2.In election of the President-Elect of the IPA, there must be rotation of geographic
representation. Therefore, for any Presidential candidate to be eligible for election,
he/she must represent a region from which there has been no President-Elect for the
two preceding 2 years terms.
Second Schedule
B. Dues:
B.1.Dues for Member Societies shall be established by guidelines developed by the EC
and SC and approved by the CD.
B.2.If under exceptional circumstances a Member Society has difficulties with the
transfer of dues to the IPA; they may be deposited in a bank in their respective country
in the local currency and be placed at the disposal of the Executive Director of the IPA.
Third Schedule
C. Termination of Rights:
C.1. Non-payment of dues by a Member Society for 2 years (after 2019). Shall
automatically suspend voting rights until a final decision of the CD is taken at its next
meeting.
C.2.Membership may be terminated by the decision of the CD for documented violation
of IPA Principles Such decisions must be documented in writing.
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Fourth Schedule (Article 4) D. Meetings:
D.1.The EC and SC shall hold meetings at the site and time of the International
Congress, and other annual meetings shall be held at other sites as decided upon
by the EC and SC.
D.2.In addition to the annual meetings, special meetings of the EC and SC may be
called at the discretion of the President and the EC of the IPA.
D.3.The presence of a majority of EC and SC Members shall comprise a quorum
for each of the meetings. In case a quorum is not possible due to unforeseen
emergency, the meeting maybe adjourned and reconvened. Discussions can proceed
but no binding decisions can be made.
D.4.Ordinarily, meetings of EC and SC must be convened and provisional agenda sent
to Members at least one month in advance. D.5.The CD shall meet at the time of each International Congress.
D.6.Reports of the President and the Executive Director and the recommendations of
the EC and of the SC shall be presented to each Delegate atleast one month prior to the
meeting of the CD. D.7.The presence of the delegates of more than half of the Member Societies at a
session of the CD shall comprise a quorum. D.8.Sites of the succeeding International Congresses must be proposed by
representatives of National Member Societies and must be endorsed by the
government of the respective country. Under normal circumstances there will be a
regular rotation of geographic sites of International Congresses.
To be eligible for hosting a congress, a country must be from a region in which no
congress has been held during the two preceding 2 years (after 2019) periods.
D.9.Proposals for Congresses must reach the Executive Director at least six months
before the upcoming meeting of the Council and circulated to the CD.
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Fifth Schedule
E. Languages:
E.1.The official languages of IPA shall be English, Spanish and French.
E.2.Contributions may be made and published in any of these
languages.
E.3.The International Congress shall use these languages and the language of the host country
as far as means and facilities will allow.
E.4.Provisions shall be made for simultaneous translations during meetings of the CD.
F. Voting:
Sixth Schedule
F.1.A simple majority of Members present and voting at meetings of the EC and the
SC shall be valid as long as a quorum is present. Proxy voting shall not be allowed. In
special circumstances, postal voting (including paper copies of emails and faxes) may
be utilized.
F.2.A simple majority of the Member Societies present and voting at the meetings of the
CD shall be valid so long as a quorum is present.
F.3. A two-thirds majority of Member Societies present and voting at meetings of the
CD shall be required for changing the Constitution so long as a quorum is present.
F.4.In the event that the vote is tied, the President shall cast the deciding vote.
Seventh Schedule
G.1.The reports of the President and Executive Director of the IPA, the list of candidates
for the President Elect of the IPA and the SC of the IPA, the curricula vitae of all
candidates, and the proposed sites for the next International Congress shall be sent to each
Member Society at least one month before the next scheduled meeting of the CD.