Introduction to Project Management

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1. What is Project Management

4Objectives

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To set goals and expectationsTo reduce project complexity and risksTo manage resources efficiently

To communicate with all stakeholdersTo ensure business value and benefits are achieved

Project Management

5Project ManagementWhat is a Project?A temporary endeavor undertaken to produce an output such as product, service, improvement or result. It has a defined timeline with a beginning and end until the project is either completed or terminated.

What is Project Management?An application of knowledges, processes, skills, tools and techniques to meet the project requirements by utilizing the 47 project management processes. The processes are grouped into 10 knowledge areas (Integration, Scope, Time, Cost, Quality, Human Resources, Communications, Risk, Procurement, Stakeholder) and 5 process groups (Initiating, Planning, Executing, Monitoring & Controlling, and Closing)

6Project Management Processes

75 Process Groups

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49 Processes

2. What is the Project Management Body

9Project, Program, Portfolio Management

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What is Portfolio, Program, Project? A portfolio is a collection of projects, programs and sub-portfolios. A program is a group of projects and sub-programs. A project is a temporary effort to deliver something.

10Project Management Office (PMO) Weather Station – Monitor PASSIVELY progress against a plan submitted by the project team & report

IMPARTIALLY (standardize reporting mechanisms; little formal authority), also known as Project Repository model (low or no value)

Control Tower (war room, project police) – proactively create the plan, track and actively participate to identify and resolve issues (hands-on but don’t own the projects) (has deep PM knowledge and authority to prioritization, resource allocation and process enforcement; coordinator), also knows as Enterprise model (non-leveraged tendency)

Resource Pool – pool of SMEs (subject matter experts), available on demand to assist and SUPPORT on an “as needed” basis, Mentor/Advisor is variant of this (procure, train, certify and develop SMEs; mature and sophisticated organization), also known as Coach model (easily seen as overhead in hard times)

PM Provider – plan, execute and control projects using temporary seconded full-time resources (in-house project management capability is not important), also known as Deliver Now model (no long-term perspective)

PMO

3. How to Enable Business Outcome

12Project Outcome (Business Value)What is Business Value?Tangible and intangible benefits to the organization. Business value scope can be short, medium or long term. Organizations invest in projects, programs and portfolios to obtain greater business value.

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"Project stakeholders are individuals and organizations who are actively involved to meet the business outcome, or whose interests may be positively or negatively

affected as a result of project execution or successful project completion."

Key Project Stakeholders

14Project Management PlanThe project management plan defines how the project is executed, monitored, controlled and closed. It is progressively elaborated by updates and change requests. The project management plan contains:

Scope Management Plan Time Management Plan Cost Management Plan Quality Management Plan Human Resource Management Plan Communications Management Plan Risk Management Plan Procurement Management Plan Stakeholder Management Plan Others

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Executive support User involvement Experienced project manager Clear business objective Minimize scope Standard software infrastructure Firm basic requirements Formal methodology Reliable estimates

Source: The Standish Group Report 1995

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Recipe for Success in Project Management

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