INTRUMENT_GENERIC.doc( Reviewed and Commented by r Sorolla as of May 4, 2012)

Asia Pacific Accreditation and Certification Commission

Asia Pacific Accreditation and Certification Commission 2012

Accreditation Instrument

Table of Contents

Page

Message from the Presidentiii

Instruction to Accreditors0

Criterion I. Governance and Management7

Criterion II. Teaching and Learning23

Criterion III. Faculty and Staff37

Criterion IV. Research and Development53

Criterion V. Extension, Consultancy and Linkages65

Criterion VI. Resources83

Criterion VII. Support to Students121

Message from the President

Greetings from APACC!

The Asia Pacific Accreditation and Certification Commission (APACC) team, in collaboration with experts and specialists in accreditation from member countries pooled their expertise in quality assurance to formulate the APACC Criteria. The APACC Criteria are qualitative statements based on research, best educational practices and conditions that are evident in successful TVET institutions in Asia and the Pacific region.

These Criteria are used to make accreditation decisions based on evaluation of institutions. This provides a standard model of quality in institutions in the region. To earn the APACC accredited status and to maintain accreditation, the institution must meet the threshold of or exceed the seven (7) Criteria and show evidence that each criterion is met. The bases of evaluation are the seven Criteria, which are contained in the Accreditation Instrument viz:

Criterion I. Governance and Management

Criterion II.

Teaching and Learning

Criterion III. Faculty and Staff

Criterion IV. Research and Development

Criterion V. Extension, Consultancy and Linkages

Criterion VI. Resources

Criterion VII. Support to Students

Each of the seven Criteria contains more specific parameters which are called Indicators. These Indicators contain one or more sub-indicators, herein termed as Elements.

This Accreditation Instrument is designed to be used by the APACC accreditor/s for validation during the on-site visit. For the convenience of evaluation, the elements of indicators were quantified and are presented in a checklist format in the Accreditation Instrument. The instructions on how to use the instrument are also provided to guide the accreditors.

It is expected that this Accreditation Instrument will support APACC in achieving its goal to successfully evaluate and certify TVET institutions and improve their standards of quality and ensure greater workforce mobility in Asia and the Pacific region.

Dr. Mohammad Naim YaakubAPACC PresidentInstruction to AccreditorsThe members of the APACC Team of Accreditors will validate the claims in the Self-Study Report through examination of documents, interviews, observations, conferences, etc. during the on-site visit. The parameters and procedures of evaluation, at this point, will use a more detailed and quantified matrix to come up with an objective evaluation of the TVET institutions readiness for APACC Accreditation.

The APACC Accreditor should also be familiar with the parameters and its usage in the evaluation, which are the following:

1. The overall rating (points) of the institution forms a total of 1000 points which are distributed among the seven Criteria, in the following scheme:

Weighted Points Distributed Among Criteria

CriteriaWeighted Points

I. Governance and Management100

II. Teaching and Learning250

III. Faculty Members and Staff150

IV. Research and Development100

V. Extension, Consultancy and Linkages100

VI. Resources200

VII. Support to Students100

Total1000

2. The weighted points assigned to each Criterion like in ( Criterion I Governance and Management 100) are further subdivided among the Indicators within the Criterion (Example I: Under Criterion I, Indicator A Administrative Structure and Bodies, is assigned 50 points out of 100).

3. The points to be earned for each Indicator will be computed by adding all the points earned by an institution in each Element. The points to be earned for each Criterion are computed by getting the sum of the earned points of all Indicators.

Indicators of Quality. The award of accreditation status as presented above is based on quantitative measures. To capture the qualitative flavor of the institution being assessed, certain indicators shall be looked into. The indicators of quality will be reported as Commendations, Affirmations and Recommendations.1. Commendations are expressions of the demonstrated strengths of the institution, e.g., it excels in providing adequately certain inputs as in excellent internet system in the library; a well-funded scholarship program, etc. It may also be in the form of healthy practices that are proven to be doing well as an institution being regularly reviewed every two years, with the wide participation of industry, students, faculty, parents, alumni and other stakeholders. It may also be a commendation to give credit to a special achievement, such as winning in Skills Olympics.

2. Affirmations. These are acknowledgements of adequacy of certain inputs or provisions, healthy practices being adopted, or promising or potential achievements, but have yet to be proven or demonstrated to be successful, to deserve a Commendation.

3. Recommendations. These are suggested measures to address or improve certain identifiable elements of weakness, e.g., important tools are missing or not operational, obsolete syllabi; centralized decision-making, etc.

The following examples are given for illustration and clarity.

1. How frequent does the institution communicate its vision and mission to stakeholders (administrators, governing board members, student, parents, faculty, staff and community)?

FrequencyPlease tick (()POINTSRemarks

Weighted

(8)Institutions

EvaluationAccreditors Evaluation

Every quarter8

Half yearly5

Yearly2

The rating system will then follow these procedures:

1. Rating to be earned for each Indicator is computed by adding all the points earned by an institution in each Indicator.

2. The points to be earned for each Criterion are computed by getting the sum of the Rating of all the Indicators. In this example, the total points earned to Criterion I is 94.

Criterion I Governance and Management

IndicatorsWeighted PointsEarned Points

A. Administrative Structure and Bodies5044

B. Qualification of Administrative Staff2020

C. Management Systems and Procedures3030

Total10094

3. To compute the overall score (Earned Points), prepare the Summary of Points of all the Criteria Summary of Points

CriteriaWeighted PointsEarned Points

I. Governance and Management10094

II. Teaching and Learning250248

III. Faculty and Staff150148

IV. Research and Development10049

V. Extension, Consultancy and Linkages10083

VI. Resources200192

VII. Support to Students10093

Total1,000907

The total number of points (907) will now be used to determine the accreditation status to be awarded. The cut-off figure is 600 points. Any evaluated institution that earned 600 points or higher gets an accredited status; those with 600 or less will have a not accredited status.

The status awarded to accredited institutions is classified into three levels as shown in the table below:

LevelTotal PointsStatus Awarded

I(Bronze)600-800

Accredited for two years. Barely meets threshold of the criteria with deficiencies which can be improved within a period of two years.

II

(Silver)801-900

Accredited for three years. Meets criteria substantially above the threshold with minor deficiencies which can be improved within a period of one to two years.

III

(Gold)901-1000Accredited for four years. Meets criteria substantially way above the threshold with minor deficiencies which can be improved within a period of six months to one year.

In this example, the institution qualifies to be awarded a Level III (Gold) Accredited status effective for a period of four years.

For those institutions who were not able to qualify for APACC Accreditation but wish to further improve will be given Candidate Status for a maximum period of six (6) months or until the time they are able to get APACC accreditation, whichever is earlier.

Governance and Management

Criterion 1 - Governance and Management

The institutions system of governance and management is sufficient to manage existing operations, and to respond to development and change.Indicator A - Administrative Structure and Bodies

1. How frequent does the institution communicate its vision and mission to stakeholders (administrators, governing board members, student, parents, faculty, staff and community)? FrequencyPlease tick (()POINTSRemarks

Weighted

(8)Institutions


Every quarter8

Half yearly5

Yearly2

Data Required:

Annex 1. Dissemination of Institutions Vision and Mission to Stakeholders

Data Sources:

Vision and Mission Statement

Institutions Charter or Constitution

Government Laws Affecting Institution

Corporate Plan

Quality Manual

Capability Statement

Feedback from the Stakeholders

Copies of newsletters and related correspondence1. Kindly show us the evidences of dissemination of your Vision and Mission to stakeholders? (e.g. Distribution List with Dates)

2. Who are the institutions stakeholders?3. What are the long- term and short-term goals of the institution?

4. What is the response rate/feedback rate of stakeholders to the information given to them?5. What is the mechanism of the institute by which the plans to achieve the aims and objectives are set and monitored during implementation?

6. What incentives are provided to those responsible for activities that aid in the achievement of the goals and objectives?

7. What is the level of transparency in the higher level of policy-making, execution and monitoring of academic programmes?

8. What is the level of decentralization in decision-making and delegation of powers for achieving the aims and objectives at the institutional/department level?

2. How often does the institutions highest-policy making body (Governing Board, Board of Regents, etc.) meet to discuss decision/policy matters of the institution? (Policy Making Body for TESDA Institution is with the central office, Institution just implement, some have Mancom)FrequencyPlease tick (()POINTSRemarks

Weighted

(8)Institutions


Two times a year8

Once in a year5

Once in two years2

Data Required:

Annex 2. List of Meetings of the Policy-Making Body Annex 3. List of Major Decisions of the Policy-Making Body Data Sources (for the past three (3) years):

Minutes of the Meetings Attendance Record of the Meetings Memorandum of New Policies Created Summary of Approved Policies 1. Who are the members of your Governing Board?

2. Who is responsible for providing leadership and motivation for the pursuit of excellence in day-to-day and/or routine activities?

3. What are the major GB decisions which pertain to making TVET more attractive to students and how does the institution act to comply with this policy (if any).

4. What are the other major GB decisions focused on the institution?

3. What percentage of the policy-making body members are involved in formulation of policy matters pertaining to the institution?

Please base your answer on the average percentage attendance of members as well as on the type of decision (unanimous, by majority, etc).

Percentage of InvolvementPlease tick (()POINTSRemarks

Weighted

(8)Institutions


91 - 1008

81 - 907

71 - 806

61 - 705

31 - 602

Less than 300

Data Required:

Annex 3. List of Major Decisions of the Policy-Making Body

Annex 4. Composition of the Institutions Highest Policy-Making Body

Annex 5. List of Policies and Procedural Manuals

Data Sources:

Copy of the institutions operations and programs

List of the Members of the Board Attendance Record of the Meetings Record of Attendance to Board Meetings

1. Kindly show us the Data Sources (Composition of the Institutions Highest Policy-Making Body, List of Policies and Procedural Manuals, Copy of institutions operations and programs, Record of Attendance to Board Meetings) as evidences of involvement of the institution s policy making body members in formulation of policies.2. Are all policies being adhered at present? Please show evidences.3. How often do you revise the policies and procedural manuals listed in Annex 5? Kindly show these Policies and Procedural Manuals.

4. How often is the Quality Management System of your institution reviewed and updated to conform to established policies and procedures?

FrequencyPlease

tick

(()POINTSRemarks

Weighted

(10)InstitutionsEvaluationAccreditors Evaluation

Twice a year10

Once a year7

Once in two years4

Data Sources:

Quality Manual, if any Report of Review of QMS Current Organizational Structure Copies of Memorandum Re: Internal Quality Audit (IQA) Schedule of IQA and External Audit1. What are the Quality Management Systems adopted by the institution?

2. What organization/s is/are responsible for your yearly audit?

How to relate APACC to QMS?

5. How much is the involvement of the institutions Administrative Committees in the decision making designed to support the TVET programs?

Please base your answers on the average percentage attendance of the committee members, type of decision (unanimous, by majority, etc), new initiatives undertaken, benchmarked institutions and the regional/national thrust areas.

Percentage InvolvementPlease

tick

(()POINTSRemarks

Weighted

(8)Institutions


91 - 1008

81 - 907

71 - 806

61 - 705

31 - 602

Less than 300

Data Required:

Annex 6. Composition of the Administrative Support Staff

Annex 7. Involvement of Administrative Committees in Decision Making

Data Sources:

List of Administrative Committees Summary of meetings conducted by administrative committees

Record of Attendance List of Benchmarked Institutions1. Kindly show us the data sources (List of Administrative Committees, Summary of Meetings conducted by administrative committees, and records of attendance) as evidence of their involvement in decision making designed to support TVET programs.2. What are the successes and ongoing challenges in administrative functioning of each committee? 3. What is the involvement of faculty at the decision-making levels affecting mobilization of resources, allocation of available resources? (Theres an needs for clear functional organizational structure)

6. How much is the involvement of the institutions Academic Committees/Senior Teachers in deciding academic matters like curriculum development/implementation, grading system, supervision of teaching, etc.?Please base your answers on the average percentage attendance of the committee members, new initiatives undertaken, benchmarked institutions and the regional/national thrust areas.

Percentage of ParticipationPlease

tick

(()POINTSRemarks

Weighted(8)InstitutionsEvaluationAccreditors Evaluation

91 - 1008

81 - 907

71 - 806

61 - 705

31 - 602

Less than 300

Data Required:

Annex 8. List of Academic Committees Annex 9. Description of Duties of Dean/Department Heads, Faculty and StaffAnnex 10. Involvement of Academic Committees in Decision Making

Data Sources:

Summary of meetings conducted by academic committees

Approved policy on grading system

Current curriculum

List of benchmarked institutions1. Who are the members of each academic committee?

2. What are the successes and ongoing challenges in academic functioning of each committee?(Is it based on the number of academic personnel and the number of who are involved?)

Indicator B - Qualifications of Administrative Staff

1. What percentage of Administrative Staff is competent in their respective works? Please base your answers on the final weighted average as calculated in Annex 11.

Percentage of Competent

Administrative StaffPlease

tick

(()POINTSRemarks

Weighted

(20)Institutions


91 - 10020

81 - 9018

71 - 8016

61 - 7014

31 - 606

Less than 300

Required Data:

Annex 11. Summary of Qualifications and Performance Evaluation of Administrative Support Staff

Data Sources:

Profile of Administrative Personnel indicating their academic qualifications, years of work experience and performance evaluation

Training Programs Attended by the Staff for the Staff Development Program for the past three (3) years

Copy of national and international qualifications of Administrative Staff

Record of Performance Evaluation for the past three (3) years1. Kindly show us one 201 file of each staff in different categories [Accreditors will then check the profile, credentials against qualifications stated in Annex 11, training programs attended, and PA Scores/evaluation period]

Indicator C - Management Systems and Procedures1. How many projects/programs were planned in the past three (3) years? Based from the planned projects/programs, how many were implemented?

ParameterNo. of Programs/Projects Please tick

(()POINTSRemarks

Weighted

(6)Institutions


Programs/Projects PlannedMore than 203

10 to 202

1 to 91

None0

Programs/Projects ImplementedMore than 203

10 to 202

1 to 91

None0

Data Required:

Annex 12. Programs and Projects Planned and Implemented

Data Sources:

List of planned programs and projects

List of implemented programs and projects

List of Beneficiaries

Capability Statement1. Please show us the files of the programs/projects planned and implemented for the past 3 years.

2. May we see the ratings/feedback of intended beneficiaries?

3. Do you have any flowchart that you are using as guide in program/project planning and implementation?(Clear definition of what considered and qualified as programs and projects? )

2. How often does the Financial Management Officials meet to discuss budget planning and allocation, and other financial management activities?FrequencyPlease tick (()POINTSRemarks

Weighted

(6)Institutions


Four times a year6

Every six months4

Once a year2

Data Required:

Annex 13. Financial Management Staff Data Sources:

Financial Management System

Qualifications of Staff of Finance Unit

Copy of System of Accounting and Control

Procedure in budget planning and allocation1. Please show us the profile of Financial Management Staff .

2. Please show us the Attendance Records and Minutes of Meetings of Financial Management Officials for the past three (3) years.

(If the school has clear and specific structure for Financial Management?)

3. Indicate how much percentage of the institutions income-generated funds is allocated for its development plans?

Percentage of Income Generated Funds for Development FundsPlease tick

(()POINTSRemarks

Weighted

(6)Institutions EvaluationAccreditors Evaluation

More than 206

10-204

1-92

None0

Data Required:

Annex 14. Sources of Finance and Level of Funding IGP Structure and PoliciesData Sources:

Report of Income-Generating Funds

Institutions development plan (long-term, medium-term, short-term)

Operational Plan for current fiscal year

Work Manual1. What are the highest and the lowest sources of funds?2. Are your financial resources adequate for all missions?

3. What are your plans to increase your budget (if necessary)?

Analysis for the IGF as generated, utilized and reported

4. How often do the institutions resources and supplies undergo inventory?

FrequencyPlease tick

(()POINTSRemarks

Weighted(6) Institutions


Monthly6

Quarterly5

Half yearly4

Annually 3

Once in 2 years2

1. 1. How do you procure emergency needs? 2. 2. Please show us procedures in conducting inventory, inventory report for the past three (3) years, report of supplies procurement of the last three (3) years, and copy of types of supplies purchases.

5. How often are communications and records updated for easy retrieval?


(()POINTSRemarks

Weighted

(6)Institutions


Weekly6

Monthly4

Quarterly2

Data Required:

Annex 16. List of Major Records System of managing communicationsData Sources:

Filing System

Copy of Records Management System

Report on Types of Incoming and Outgoing communications

Method of Records Disposal 1. Do you find your present system effective?2. How communication is classified?

Indicators of Quality. (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to Accreditors).1. Commendations

2. Affirmations

3. Recommendations

(May use balanced scorecard to qualify the qualitative aspects of evaluation, If evident in all 4 perspectives its a commendations. 3 affirmation and if only 2 recommendation)Criterion-Based

Summary of Points

Criterion I. Governance and Management


A. Administrative Structure and Bodies50

B. Qualification of Administrative Staff20

C. Management Systems and Procedures30

Total100

Accreditors Name, PositionSignatureAccreditors Name, Position

Signature

Team Leaders Name, Position

Signature

Date: ______/______/______

(day) (month) (year)

Teaching and LearningCriterion 2. Teaching and Learning

The institution has a clearly defined mission, and has adopted academic/ technical/ vocational programs with set objectives and learning outcomes at appropriate levels; and has effective mechanism of delivery and testing to ensure success in meeting these objectives and enable students to achieve the intended outcomes.

Indicator A - Institutional Objectives

1. Describe how your institution complies with national standards with regards to your teaching and learning system.

ParameterAlignment with National Agenda

(Please tick (())POINTSRemarks

YES

(5)NO


Vision

Mission

Thrust Areas

Social Responsibility

Teaching and Learning

Employment/Self-employment

Maximum WEIGHT: 30

Data Required:

Annex 17. Teaching and Learning Systems

Data Sources :

National Policy on Education affecting TVET Systems

Institutional Mission, Vision, Thrust Areas, Teaching and Learning, Social Responsibility, Employment/Self-employment Policies

Copy of Current Curriculum

Government Policy Guidelines.on managing TVET List of Benchmarked Institutions1. Does the institutions mission clearly articulate a commitment to responsiveness to competency-based training of students and outcomes-based instructional approaches that clearly distinguished it from traditional seat-time, credit-hour-based institutions.2. Kindly show us the list of benchmarked institutions and the national standards per parameter to explain how your institution complies with these standards.

3. Please show us a copy of Institutional Mission, Vision, Thrust Areas, Teaching and Learning, Social Responsibility, Employment/Self-employment Policies

Indicator B - Curriculum

1. How often does your institution review and revise the curriculum?

Frequency

Please

tick

(()

POINTSRemarks

Weighted


Once every 2 years30(per courses?)

Once every 3 years25


More than 5 years5

Data Sources:

Copy of current curriculum

Guidelines on curriculum design and development

List of Benchmarked Institutions

Minutes of meeting on curriculum review and revision

Record of attendance1. Please show evidence of review/revision of curriculum [Minutes of meeting in curriculum review and revision, Record of Attendance]

2. What are the educational objectives, outcome measures, and how they are integrated throughout the curriculum?

3. When is the academic calendar published for the ensuing semester/academic year? 4. What is the minimum number of days of instruction?5. State the general design of the curriculum; coverage of disciplines and subject areas required by accreditation standards.

6. How do you compare your curriculum with other vocational schools?

7. Is the performance of an experiment merely the confirmation of the theory? Does it require a development of the concepts based on fundamental understanding? Does it demonstrate applications of already illustrated theory? 8. What is the mode and mechanism of introducing new experiments, new courses or new topics in the present curriculum? 9. What is the academic structure for the removal of obsolete experiments and introduction of contemporary and new experiments?

2. What is the frequency of involvement of the industry, faculty and staff and other stakeholders in the curriculum revision?StakeholdersFrequency of Involvement

Please tick (() POINTSRemarks

Institutions


Always

(10)Sometimes

(7)Never

(3)

Industry

Faculty and Staff

Other Stakeholders

MAXIMUM WEIGHT: 30

Data Sources:

Written guide on curriculum design and development Written description of courses and curriculum Minutes of meeting on curriculum review and revision

Record of attendance1. Who are the other stakeholders mentioned above?

2. Please show us minutes of meeting on curriculum review and revision.

3. State the general system for implementation and management of the curriculum; adequacy of resources and authority for the educational program and its management.

Indicator C - Syllabus

1. How often is the syllabus updated and revised?

Frequency

Please

tick

(()POINTSRemarks

Weighted


Once every 2 years30All curricula?



5 to 7 years10

7 to 10 years5

Data Required:

Annex 18. Sample of Approved Syllabus

Data Sources: Institutions course syllabus for the last three years

List of Faculty Members for the last three years

Minutes of meeting on syllabus review and revision

Record of attendance1. Please show evidence of review/revision of syllabus [Minutes of meeting on syllabus review and revision, Records of Attendance]2. When the current syllabus last updated and what was the mechanism for review of syllabus on a regular basis? 3. When a course is conducted, is there a Course Monitoring -Committee comprising teachers, students and other staff members? 4. Do you have a feedback mechanism on the effectiveness of the syllabus?

Indicator D - Instructional Materials

1. Is teaching and learning enhanced by the availability of printed and non-print instructional materials, access to networked computer facilities, use of audio-visual aids and other advanced technologies?

ParameterPercentage AvailabilityPlease tick

(()POINTSRemarks

Weighted

(20)Institutions

EvaluationAccreditors

Evaluation

Instructional Materials

More than 8120

61 - 8010

31 - 607

Less than 300

Data Required:

Annex 19. List of Instructional Materials

Data Sources: List of faculty members

List of student population

Inventory of instructional materials

Maintenance Procedure1. Please show us the inventory of instructional materials and their maintenance procedure.2. What is the level of instructional material available in audio-visual (non-book) format? 3. How many titles were added during the last academic year, exclusively (i) for Undergraduate programmes, (ii) for Post graduate programmes, and (iii) for faculty research needs?

2. What percentage of the total financial resources is made available for the purchase and maintenance of these instructional materials?

Percentage of Total Budget Please tick

(()POINTSRemarks

Weighted

(20)Institutions


Evaluation

More than 2020

11 - 2010

5 - 105

Less than 50

Data Sources:

Budget Proposal

Budget Allocation for Instructional Materials

Financial Statements

Procedure of ProcurementCan show analysis of financial expenditures

3. How compliant is the student-instructional materials with the curriculum?

ParameterNational StandardsInstitutions StatusAverage Percentage CompliancePlease tick

(()POINTSRemarks

Weighted

(20)Institutions


Evaluation

Instructional Materials

More than 8120

61 - 8010

31 - 607

Less than 300

Data Sources: Student Population

List of Instructional Materials, including location

Inventory of Instructional Materials

Government Prescribed Requirements1. Validate claim with government prescribed requirements.2. Check distribution of instructional materials per course/subject, are they equal?

Indicator E - Teaching Methods and Techniques

1. To what extent do the faculty members adopt the following teaching methods and techniques?

Teaching Method/ TechniqueExtent of use (Pls. tick)POINTSRemarks

Always

(5)Sometimes

(3)Never

(0)Institutions EvaluationAccreditors

Evaluation

Brainstorming How about rarely?Each teaching method needs to be defined

Case Study

Experience Sharing

Experiments/Hands-on

Multimedia presentation

Group Discussion

Problem Solving

Simulations

Workshops

Interactive Learning

Others: Please specify

MAXIMUM WEIGHT: 50

Data Sources:

Training Regulation of every course

List of Faculty Members for the last three years

Teaching Methods and Techniques each faculty are using1. Check institutes preparation for teaching and evaluating students.

2. What are the methods of evaluating the effectiveness of the educational program and evidence of success in achieving objectives?3. What is the level of actual student achievement vis-a- vis established standards?4. Is there any established process of entry-level skills assessment (separate from admission tests) to determine areas of strengths and weaknesses of students; and determine skills gaps?5. How do you assess students in relation to identified learning outcomes? Please show sample:

Examination

Performance assessment

Portfolio containing previously accomplished work6. What is your criteria for evaluating students performance?

Is it clearly stated?

Is the public informed of scoring rubric or rating scheme?7. How do you determine level of student attainment? Please show us some documentation in terms of

Examination scores

Results of performance assessment

Evidence of other types of direct demonstration made

8. How do you develop assessments used to establish student competence?

Do you involve some individuals in reviewing the methods used to determine student performance? If so, who are they?

What is the frequency of liaison and consultation that you do with subject matter experts and assessors in evolving such methods

Indicator F Other Related Teaching-Learning Indicators

1. What is the frequency of monitoring and evaluating different teaching and learning processes to assess the effectiveness and relevance?

TL Processes

Frequency

(Please tick (() )POINTSRemarks

Twice

a year(4)Once

a year(2)Once in

2 years(1)Institutions EvaluationAccreditors

Evaluation

Delivery of instruction

Utilization of laboratories/workshops/

industrial training/on-the-job training

Students Assessment

Faculty Performance Evaluation

Life long learning programs

MAXIMUM WEIGHT: 20

Data Sources:

Monitoring and evaluation report Copies of teaching and learning processes used by the institution

Student Assessment

Faculty Performance Evaluation

System of monitoring and evaluation of teaching and learning processes1. What is your monitoring system to ensure ongoing quality?2. What is the degree to which prior attainment is recognized and certified in relation to program learning objectives?3. On data on pass rates and other relevant data on student achievement, do you collect and archive this information? Can you show the retrieval of this data?4. Interview with a student:

a. Ask profile of student.

b. How do you find your professors/lecturers?

c. How do you find the facilities?

d. How is the professor: student ratio?

e. What do you think can further improve the institution as a whole?

Indicators of Quality (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to Accreditors).A. CommendationsB. AffirmationsC. Recommendations

Criteria-Based

Summary of PointsCriterion II. Teaching and Learning


A. Institutional Objectives30

B. Curriculum60

C. Syllabus30

D. Instructional Materials60

E. Teaching Methods and Techniques50

F. Other Related Teaching-Learning Indicators20

Total250

Accreditors Name, Position

SignatureAccreditors Name, Position

Signature


Signature

Date: ______/______/______ (day) (month) (year)

Faculty and Staff

Criterion III. Faculty and Staff

The standard of the institution is greatly measured by the qualification of the faculty members and staff. The institution maintains high ranking faculty members in terms of their academic qualifications, experience and professional competence. It maintains an effective system of recruiting, maintaining and developing an adequate number of highly qualified and appropriate faculty members and staff.

Indicator A - Qualifications and Job Descriptions of Faculty Members and Staff

1. What percent of total faculty members possess the appropriate academic qualifications and experience to teach the courses assigned to them?Faculty RankPrescribed minimum

qualificationPrescribed minimum

experiencePercentage of faculty having the prescribed

qualification & experiencePOINTSRemarks

Institutions


81 and above

(10)61 - 80

(7)Below 60

(3)

Professor/Head of Institution/Senior most academic positionNeed for Clear definition of this indicator

Assoc./Asst.

Professor/Chief Instructor/Senior Trainor

Senior Lecturer/Lecturer/

Instructor

Junior Instructor

MAXIMUM WEIGHT: 40

Data Required:

Annex 20. Faculty Information

Data Sources:

List of Faculty Members

Profile of Faculty Members

Job Description

Government Standard

Policy on recruitment, selection and orientation of faculty members1. What is the total number of full time regular (not retired or part-time) faculty members and what is the overall faculty/student ratio? 2. What are the minimum qualifications of faculty members?3. What are the salary schemes?

4. What are the faculty requirements vis-a-vis government standards?

5. What are the policies on selection and recruitment of faculty members?6. What is the level of faculty participation in promoting activities of Professional Societies, especially among students on the campus? 7. What percentage of faculty members have industrial experience in the subjects they teach? 8. How many faculty members have made efforts to obtain industrial exposure or knowledge of best current practices in their area of the programme? 9. Do the faculty members subject their courses to evaluation by students through a questionnaire?

2. What percent of total staff possess the appropriate academic qualifications and experience required of their job?

Staff RankStatus?Prescribed minimum

qualificationPrescribed minimum

experiencePercentage of staff having the prescribed

qualification & experiencePOINTSRemarks

Institutions


81 and above

(10)61 - 80

(7)Below 60

(3)

RegularDoes the institution needs to have all this rank/status get the maximum score of 40?

Probationary

Contractual

Temporary

MAXIMUM WEIGHT: 40

Data Required:

Annex 21. Staff Information

Data Sources:

Job Description Profile of Staff Diplomas/Certificates Policy on recruitment, selection and orientation of and staff Government Standard1. Number of staff at present.2. What are the minimum qualifications of staff?

3. What are the salary schemes?

4. What are the staff requirements vis-a-vis government standards?

5. What are the policies on selection and recruitment of faculty members?6. What is the level of qualifications and skills of the supporting staff? 7. How many such supporting staff members were recruited during the last academic year and how many are planned to be recruited in the current academic year? 8. What is the level of autonomy or delegation of powers to the Head of the department for utilization of their services?

Indicator B - Faculty Members Assignment and Load

1. What percentage of the faculty members workload, assignments and number of preparations comply with the established government or institutional standards?

Percentage of Compliance

Please tick

(()POINTSRemarks

Weighted

(15)Institutions


Evaluation

More than 8015

61 - 8010

30 605

Less than 300

Data Sources:

Written Policy of Faculty Loading and Assignments explaining how instruction, research, extension, consultancy, administrative and other duties are factored into the computation of the workload

Detailed Copy of Individual Faculty Workload and Schedule

Standard Workload Guidelines1. Please state government/institutional standards on faculty workload.2. How do you compare the workload of faculty members with the standards mentioned?3. For each programme, are there reasonably adequate number of full time teaching staff (equal to or exceeding the desirable ratio)? 4. What is the average teaching load of a Lecturer, Reader and Professor in terms of the theory and laboratory classes? 5. Apart from teaching, what are the major activities of faculty members (e.g., research, consultancy, counseling, administration, etc.)? 6. What is the level of faculty commitment in improving the quality of teaching in the classroom and in the laboratory? Indicate this with quality handouts issued. 7. Are faculty members providing imaginative assignments, industry-relevant problems, and awareness of current state-of-the-art technology in specific facets of the Diploma/Degree programme?

2. What percentage of the classes follow the teacher-student minimum ratio: for theory class 1:20; and for practical, 1:10?-bases?Percentage of Compliance

Please tick

(()POINTSRemarks

Weighted

(15)Institutions


Evaluation

More than 8015

61 - 8010

30 605

Less than 300

Data Sources:

Institution/national Policy

Number of students in theory and practical classes

Detailed Copy of Individual Faculty Workload and Schedule

Standard Workload Guidelines1. Validate claim.

2. What are the range and structures and services that accommodate and support self-paced student learning?

3. Please show evidence of mentoring, advisorship and active guidance, and regular re-visiting of program choices with students.

4. Evidence on the following methodologies:

Self-paced instruction (learning modules)

Independent study

Internships

Practicum or work-based experience

5. Access to learning-to-learn skills

6. What is the extent to which your institution provides students with appropriate and effective tools and experiences designed to develop abilities as learners i.e. assistance to basic skills, information gathering skills, study skills, writing skills, etc.

Indicator C - Systems of Recruitment, Compensation, Staff Development and Evaluation

1. How compliant is your institution in observing the system of recruiting faculty members and staff?

Percentage of Compliance Please tick

(()POINTSRemarks

Weighted

(4)Institutions


Evaluation

81 - 100 4

61 - 803

41 - 602

20 - 401

Less than 200

Data Sources:

Policy on Selection and Recruitment of Faculty Members and Staff

List of Approving Bodies/Persons


List of Staff1. State/Show basis/policy on selection and recruitment of faculty members and staff.

2. Is there a senior Professor/Reader for each major subject area in the programme (the major areas could be as per general scheme of electives or as per the major laboratory classification)? 3. How many faculty members were recruited during the last academic year (as percentage of total existing strength)? 4. How many faculty members are proposed to be recruited for the current academic session? 5. What is the level of welfare support, like provident fund/pension fund/ gratuity available to the faculty members and what is the minimum period of service after which the member qualifies for these support schemes? 6. What is the mechanism by which performance appraisal results are used to improve the quality of the teaching/learning processes? 7. What is the mechanism of grievance/redress available to faculty members?

2. Does your institution follow a set system in compensating and rewarding the faculty members and staff? If yes, what is the percentage of compliance against the set norms?

Percentage of Compliance Please tick

(()POINTSRemarks

Weighted

(4)Institutions


Evaluation

81 - 100 4

61 - 80 3

41 - 602

20 - 401

Less than 200

Data Required:

Annex 22. Type of Compensation

Data Sources:


List of Staff

Written policy on compensation and rewards

Report of Faculty Members and Staff Recipients for the past three (3) years1. State/Show policy on compensation and rewards.

2. Interview with Faculty/Staff:

a. Ask profile of employee.

b. Why do you prefer working in this school?

c. How do you find your work schedule?

d. Are you satisfied with the compensation and benefits?

e. What do you think can further improve the system of your school?

3. How often are the faculty members and staff evaluated with regards to their performance?


(()POINTSRemarks

Weighted

(4)Institutions


Evaluation

Every six months4

Once a year3

Data Sources:

Procedure on Faculty Members and Staff Performance Evaluation

Report of Faculty Members and Staff Performance evaluation for the past three (3 years)1. State/Show procedure on evaluation of faculty members and staff.2. Show a sample of performance evaluation. [Accreditors will examine the sample evaluation form and give recommendation on how to further improve, if necessary]

4. What is the average percentage involvement of stakeholders in the selection and recruitment process of faculty members and staff?

Ave. Percentage Involvement

Please tick

(()POINTSRemarks

Weighted

(4)Institutions


Evaluation

More than 204

10 - 203

Less than 101

No involvement0

Data Sources:

Composition of recruitment and selection committee/authority

Minutes of meetings

Record of Attendance1. Could you please show us the composition of recruitment and selection committee/authority , minutes of meetings, and records of attendance? [Accreditors will then calculate the percentage involvement of stakeholders]2. Who are the stakeholders involved?

5. What percentage of the faculty members and staff participated in the development program through attendance in seminars, workshops, in-service training, etc. in the last three years?

Percentage of Faculty Members Participation Please tick

(()POINTSRemarks

Weighted

(10)Institutions


Evaluation

91 - 10010

81 - 909

71 - 808

61 - 707

30 - 603

Less than 300

Percentage of Staff ParticipationPlease tick

(()POINTSRemarks

Weighted

(10)Institutions


Evaluation

91 - 10010

81 - 909

71 - 808

61 - 707

30 - 603

Less than 300

Data Sources:

Faculty Development Program Staff Development Program Report on Training, Workshops, Seminars Conducted Report of Faculty and Staff Participation Training Needs Analysis Survey1. Kindly show us the list of different faculty/staff development programs and the number of faculty/staff who participated in each. [Counter check with list of faculty members and staff]2. Do you conduct training needs analysis of faculty/staff before embarking on a training program?3. What are the schemes available for upgrading the skills of supporting staff? 4. What is the method of performance monitoring of the staff and avenues of skill-up gradation? 5. What is the system of inculcating safety awareness as well as providing first aid during emergencies to the affected students or staff?

6. How many scholarship grants through training programs or higher degrees were provided to faculty members and staff for the past three years?

Professional Development of Faculty and Staff

Number of Training/Higher Degrees

Please tick

(()POINTSRemarks

Weighted

(4)Institutions


Evaluation

More than 204Diverse interpretation of the term scholarshipMerits vs grants? Based on percentage?

10 - 202

Less than 101

None0

Data Required:

Annex 23. List of Recipients of Different Recognition

Data Sources:

Faculty Members and Staff Development Program

Summary of Scholarship grants through training programs

Summary of Scholarship grants through higher degrees

List of Sponsors/Donors1. Please show us the list of scholarship grants through training programs or higher degrees provided for faculty members and staff for the past three (3) years?

2. Who are the sponsors/donors of these trainings? 3. What are the avenues for improving the faculty qualifications while in service? 4. How many faculty members have attended (during the last academic year) orientation programmes, refresher courses, summer schools, winter schools, national conferences in their relevant subject areas and industry-sponsored continuing education?

Indicators of Quality (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to Accreditors).

1. Commendations

2. Affirmations

3. Recommendations

Criterion-Based

Summary of PointsCriterion III. Faculty and Staff


A. Qualifications and Job Descriptions of Faculty Members and Staff80

B. Faculty Members Assignment and Load30

C. Systems of Recruitment, Compensation, Staff Development and Evaluation40

Total150

Accreditors Name, Position

SignatureAccreditors Name, Position

Signature


Signature

Date: ______/______/______

(day) (month) (year) Research and Development

Criterion IV - Research and Development

Research and Development (R&D) is an avenue through which new knowledge is discovered, applied or verified and through which appropriate technologies are generated. The institution maintains an environment that firmly supports R&D.

Indicator A Program of Research and Development (R&D)

1. Which of the following industry R&D activities is the institution engaged in? Please check all appropriate activities.

ActivityPlease

Tick

(()POINTSRemarks

Weighted


Technology modules in consultation with the industry5How about R&D outside the enumerated activities? Others. Specify

Joint Research5

Joint Extension Activities 5

Faculty Training in Industry5

Research undertaken with industry5

Identification of Projects in Industry 5

MAXIMUM WEIGHT: 30

Data Sources: (Please provide data for the past five (5) years, where applicable)

R&D Project Proposals

R&D Reports

R&D Plans and Programs

Technology Packages done

Formal agreements with institution on R&D1. Please show data on researches on the mentioned activities. [Technology Packages, Joint Researach, Joint Extension Activities, Faculty Training in Industry, Documentations of Action Research in Industry, and Identification of Projects in Industry]2. Do you have a research committee to steer the research works of your institution?

3. How do you acquire ideas for institutional research?

Indicator B - Faculty Participation

1. What percentage of the faculty members is actively engaged in R & D activities like Joint Research, Joint Extension Activities, Faculty Training in Industry, Documentation of Action Research in Industry, Identification of Projects in Industry and Technology Packages? Please consider only those faculty members who have completed at least one (1) R&D activity in the past five (5) years while calculating the percentage involvement.

Percentage of InvolvementPlease

tick

(()POINTSRemarks

Weighted

(20)Institutions


91 - 10020

81 - 9018

71 - 8016

61 - 7014

30 - 606

Less than 300

Data Required:

Annex 24. List of Personnel Involved in R&D

Annex 25. List of completed researches conducted/supervised by faculty for the past five years.

Annex 26. List of published researches conducted by faculty for the past five years


Faculty Members and Staff Profile



R&D Reports

Duties and Responsibilities of Faculty Members

Copies of Granted Intellectual Property Rights 1. How many staff members of the programme have access to funding through sponsored research projects? 2. May we see the research documents of each faculty members involved in R&D activities?

Indicator C - Dissemination and Utilization of R&D Outputs

1. Does the institution maintain its program of reporting, dissemination, publication and utilization of R&D Outputs? Please check all appropriate activities applicable to your institution.

R&D Activities

Please

tick

(()POINTSRemarks

Weighted

(20)Institutions


Publication and Dissemination5Definition of R&D activities

Implementation of output within the institution5

Implementation of output in the industry and community5

Commercialization5

MAXIMUM WEIGHT: 20


Research Journal

Copies of Newsletters with write-ups about the R&D Outputs

Modes of dissemination used and sample write-ups

List of Published Researches

R&D Implementation Plans


R&D Reports

Marketing plan for R&D outputs for commercialization

Commercialization Plan for R&D Outputs

Feedback with regard to the commercialized R&D 1. Kindly show all evidences of R&D Activities [Counter check with list of researches in the last five (5) years]

2. Do you have a feedback mechanism to measure the relevance and effectiveness of these researches to your institution and to your community?

3. Has the programme/department been recognized for any specific area of excellence based on the availability of sophisticated equipment and/or competent faculty expertise?

Indicator D - Management of R&D

1. How many percent of the institutions budget is allocated for R & D programs?

Percentage Budget AllocationPlease

tick

(()POINTSRemarks

Weighted

(5)Institutions


More than 205

10 - 203

1 - 91

None

0




R&D Reports

R&D Procurement Plans

Record of R&D Budget Allocation

Institutions Annual Budget1. Kindly locate in the annual budget for the past five years, the percentage budget allocation for R&D.

2. Number of institutional linkages with other agencies in the funding or undertaking joint R&D projects for the past five (5) years.

No. of AgenciesPlease

tick

(()POINTSRemarks

Weighted

(10)Institutions


More than 2010

10 - 207

1 93

None0


Record of institutional linkages with other agencies and organizations for R&D projects

Memorandum of Agreements


R&D Reports

Record of R&D Budget Allocation1. Please show us the records of joint researches with other agencies and organizations.

2. Is the sponsorship of projects primarily from Government? Organizations or private industry or from both? 3. What are the past instances of collaboration between staff members and industry personnel for joint papers and patents? 4. How is the industry participation ensured in planning the curriculum at the University level or at the institutional level or in finalizing the programmes?5. What is the level and duration of industrial exposure availed by the faculty in the local or regional industry in the last academic year? 6. What is the level of participation of industry personnel in successful implementation of such projects?

3. How often does the R&D program undergo monitoring and evaluation process?

FrequencyPlease

tick

(()POINTSRemarks

Weighted

(5)Institutions


Half yearly5

Yearly3

Every two years1



Policy on Monitoring and Evaluation of R & D programs

Project End Reports

Monitoring and Evaluation of R&D Reports1. Please show evidences of evaluation and monitoring of R&D programs.2. What do you think is the significance of these researches to your institution and to your community as a whole?

4. What percentage of the research projects income is provided as incentives to motivate the faculty members and staff to conduct R & D programs?

Percentage of IncomePlease

tick

(()POINTSRemarks

Weighted

(10)Institutions


More than 5010

30 - 507

Less than 303


R&D Budget Allocation

List of Opportunities for Research Capability Building

Financial Proposal of R&D Projects

Policy on Incentives for R&D Projects1. What is the exact percentage of R&D income that goes to incentives for faculty members and staff?

Indicators of Quality. (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to Accreditors).

1. Commendations

2. Affirmations

3. Recommendations

Criterion-Based

Summary of PointsCriterion IV. Research and Development


A. Program of Research and Development30

B. Faculty Participation20

C. Dissemination and Utilization of R & D Outputs20

D. Management of R & D30

Total100

Accreditors Name, Position SignatureAccreditors Name, Position Signature

Team Leaders Name, Position Signature

Date: ______/______/______

(day) (month) (year)

Extension, Consultancy and Linkages

V. Extension, Consultancy and Linkages

The presence of the institution should be recognized by the community. Its image is enhanced by extending its expertise through Extension and Consultancy, and sharing or getting support to its expertise through Linkages.Extension

Indicator A - Program of Extension

1. How many times in a year does the institution provide extension services based on the community needs? Also indicate the number of group beneficiaries as per the following table.

FrequencyPlease

tick

(()No. of group of BeneficiariesPlease

tick

(()POINTSRemarks

Weighted

(10)Institutions


Four times a year More than 510

3 - 59

1 - 38

Twice a year More than 57

3 - 56

1 35

Once a year More than 54

3 53

1 - 32

Never00

Data Required:

Annex 27. Extension ServicesData Sources: (Please provide data for the past five (5) years, where applicable)

Memorandum of Agreements Needs Analysis Survey List of Target Beneficiaries for possible Extension Services Project Proposals for Extension Services (including possible beneficiaries of the service) Extension Project Reports Status Reports of Extension Services End of Project Reports on Extension Services Conducted Feedback from the community Budgetary Reports1. How do you determine the needs of the community where you are located?

2. Please show us the list of extension services that you have conducted last year, the topics and the beneficiaries

3. Please show us the results of extension services/feedback of beneficiaries.

2. How many research results were utilized as extension inputs during the past five (5) years by the community?

No. of Research ResultsPlease tick

(()POINTSRemarks

Weighted

(5)Institutions


More than 105

5 - 103

1 - 41

None0

Data Required:

Annex 28. List of Research Results Utilized as Extension Inputs

Data Sources: (Please provide data for the past five (5) years, where applicable) Project Reports

Description of Researches Done End of Project Reports on Extension Services Conducted Feedback from communities served Community Survey Report1. Please show us the List of Research Utilized as Extension Inputs for the last five (5) years 2. Please show us the results of extension services/feedback of beneficiaries.

3. How often does the designated extension staff perform the planning, implementation, monitoring and evaluation of extension services in the community?


(()POINTSRemarks

Weighted

(5)Institutions


Once a week5

Twice a month3

Once a month1

Data Required:

Annex 29. List of Extension Staff


Duties and Responsibilities of Extension Staff

Sample Contracts for Contractual Personnel Performance Evaluation of Extension Staff Mechanism of Monitoring and Evaluation System

Policy on Program Planning

Monitoring and Evaluation Reports

Implementation Reports1. Please show evidences of planning, implementation, monitoring and evaluation of extension services in the community.2. Are the extension services benefiting the institution in any way?

Indicator B - Faculty Members Participation in Extension Projects

1. What percentage of faculty members are involved in planning, implementation, monitoring and evaluation of extension services in the community?Percentage of Faculty MembersPlease tick

(()POINTSRemarks

Weighted

(15)Institutions


More than 3015

11 - 3010

5 - 105

1 - 42

None0

Data Required:

Annex 30: List of Faculty and their Involvement in Extension Services


Extension Program Reports

Faculty Member Profile

Duties and Responsibilities of Faculty Members

Mechanism of Monitoring and Evaluation System

Policy on Planning Programs

Monitoring and Evaluation Reports

Implementation Reports1. How are the faculty members involved in extension projects?

2. Please show evidences of faculty members participation in extension services [Note: Countercheck with number of Faculty Members]

Indicator C - Management of Extension

1. How much of the total budget of the institution is allocated to extension projects?


(()POINTSRemarks

Weighted

(5)Institutions


More than 205

10 - 203

1 - 9 1

None0


Budget Allocation for Extension

Program Budget for Extension

Extension Project Reports

Institutional Annual Budget1. Please locate in the annual budget the total allocation for extension projects.2. Have you done any impact analysis of the extension services that you are providing?

2. How many Memorandum of Agreement (MOA) were signed and implemented in the last five (5) years with other agencies, organizations and industrial entities for the funding or conduct of extension projects in the community?

No. of MOA Signed and ImplementedPlease tick

(()POINTSRemarks

Weighted

(5)Institutions


More than 155

5 - 153

1 - 4 1

None0

Data Sources:

Memorandum of Agreement

Extension Project Proposals

Extension Project Reports1. Please show all MOAs signed in the past five (5) years.2. Are there any activities jointly conducted by your school and its partners? What are these? Who are the beneficiaries? What are the partnership results?

Indicators of Quality (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to Accreditors).1. Commendations

2. Affirmations3. Recommendations

Criterion-Based

Summary of PointsExtension


A. Program of Extension 20

B. Faculty Members Participation in Extension Projects15

C. Management of Extension10

Total45

Consultancy

Indicator A - Consultancy Program

1. How frequently is the record of experts and services rendered by them maintained and updated?


(()POINTSRemarks

Weighted

(10)Institutions


Half yearly10Definition of consultancy

Yearly7

Once in two years3

Data Required:

Annex 31. Record of Faculty Consultants Providing Consultancy Services to Local, National and International Bodies


Program on Consultancy Services

List of Pool of Experts

Curriculum Vitae

Terms of Reference

Minutes of Meetings1. What kind of consultancy programs is your school undertaking? Please show some example of Project Proposals/End-of-Project Report.2. Who are the funding/multi-lateral/bilateral institutions/organizations you are working with for consultancy projects?3. Are you maintaining a list of experts for immediate hiring for consultancy projects? Are they categorized into expertise? Please show the list of experts?4. Do you also keep their Curriculum Vitae on file?

2. What percentage of the income derived from consultancy is to the total revenue?

Percentage of Total RevenuePlease tick

(()POINTSRemarks

Weighted

(10)Institutions


More than 2010Whole budget vs income generated by the institution?

11 - 207

5 - 103

1 - 41

00


Consultancy Report Including Income Derived

Program on Consultancy Services

Memorandum of Agreements

Policy on revenues derived from consultancy projects

Financial Statements for the last five (5) years1. What is the exact percentage of income derived from consultancy projects? Please show us the financial statements for the past five (5) years.2. What is the average income per consultancy project? Please show a sample of budget, expenses, and income report for one (1) consultancy project.

3. Do you think pursuing consultancy projects will help your school financially?

Indicators of Quality (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to Accreditors).

1. Commendations

2. Affirmations

3. Recommendations

Indicator-Based

Summary of Points

Consultancy

IndicatorWeighted PointsEarned Points

Consultancy Program 20

Total20

Linkages

Indicator A - Linkages with Industry

1. Indicate the number of industries (large or medium scale) as per the following table which have been involved during the past five (5) years in activities like, curriculum design, implementation and evaluation and industrial training of faculty, staff and students including on-the-job training, apprenticeship

ActivityNo. of IndustriesPlease tick

(()POINTSRemarks

Weighted

(15)Institutions


Curriculum design, implementation and evaluationMore than 205

10 - 203

Less than 10 2

Industrial Training, OJT and apprenticeshipMore than 2010

10 - 207

Less than 103


Memorandum of Agreement with Industries Minutes of Meetings About Curriculum Record of On-The-Job Training List of OJT and Apprenticeship conducted Project Proposals End of Project Reports Evaluation Reports Policy on Implementation Reports of Alumni Affairs1. Please state the industries involved in the past five (5) years.

2. Can you show sample MOAs with industries and possible areas of collaboration?

3. What is the extent of industry-institution linkages of your institution?4. What are the existing linkages of your school for employment and self-employment of graduates?

Indicator B - Consortia/Arrangements with Educational Institutions

1. How many consortia/arrangements were established with other educational institutions for promoting faculty and student exchanges in the past five (5) years?

ParameterNo. of consortia/

arrangementsPlease tick

(()POINTSRemarks

Weighted

(20)Institutions


Student ExchangesMore than 1010Defining exchanges

5 - 107

1 43

None0

Faculty ExchangesMore than 1010

5 107

1 43

None0

MAXIMUM WEIGHT: 20

Data Sources: (Please provide data for the past five (5) years, where applicable) Memorandum of Agreement on Consortia or Other Arrangements Reports on Consortia/Arrangements Research Reports Mechanism for student and faculty exchange List of students and faculty who have availed of the exchange

ProgramCommunity Reports for Extension ActivitiesEnd of Project Reports1. Do you have any evidence of benchmarking with other institutions/industry/professional standards regarding:a. Offeringsb. Standardsc. Assessmentd. Support Activities2. What are your programs/projects for social integration and rural development? Other disadvantaged groups? Linkages with NGOs?

Indicators of Quality (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to Accreditors). 1. Commendations

2. Affirmations

3. Recommendations

Indicator-Based

Summary of Points

Linkages


A. Linkages with Industry15

B. Consortia/Arrangements with Educational Institutions20

Total35

Criterion-Based

Summary of PointsCriterion V. Extension, Consultancy and Linkages


Extension45

A. Program of Extension20

B.Faculty Members Participation in Extension Projects15

C. Management of Extension10

Consultancy20

Consultancy Program

Linkages35

A. Linkages with Industry15

B. Consortia/Arrangements with Educational Institutions20

Total100

Accreditors Name, Position SignatureAccreditors Name, Position Signature

Team leaders Name, Position Signature

Date: ______/______/______ (day) (month) (year)

ResourcesVI. Resources

The institution provides an environment which is conducive to effective teaching and learning and which supports the educational programs offered by the institution. The adequacy of financial resources, physical plant and facilities, library, classrooms, workshops/laboratories, information technology, multi-media center and general education laboratories are paramount.

Financial Resources

Indicator A - Financial Resources1. What percentage of the total financial resources is made available for the operation and maintenance of the institution in order to achieve the laid down objectives as also for the future development?


(()POINTSRemarks

Weighted

(20)Institutions


More than 4020

31 - 4018

21 - 3016

11 - 2014

5 - 106

Less than 50


Budget Allocation

Budget Proposal

Financial Statements 1. Please locate in the annual budget the total allocation for operation and maintenance of the institution.

2. Please state the adequacy of finances for achievement of the institutes missions, recent financial trends and projections for various revenue sources.3. How are developmental activities (in terms of increasing infrastructure facilities/ services) carried out? 4. What are the plans of the institution towards achieving a self-sufficient campus?

2. By how much percent did the annual budget of the institution increase on an average for the past five (5) years?

Percentage Increase

Please tick

(()POINTSRemarks

Weighted

(5)Institutions


More than 105

5 - 103

1 42

00

Data Required:Annex 32: Sources of Additional Budget


Proposed Annual Budget

Current Annual Budget

Budget Reports1. Please state the sources of additional annual budget.2. Please provide the annual budget for the past five (5) years.

3. What is the percent increase of budget per year?

Indicator B - Financial Management1. What is the frequency of conduct of external audits to ensure proper financial management?


(()POINTSRemarks

Weighted

(5)Institutions


Once a year5To include governmnent agency, e.g. COA

Once in 2 years2

Once in 3 years1


Auditing Manual

Accounting Manual

Audited Financial Statements

Financial Audit Reports (Regular and Special)1. Please show us evidence of audit for the past five (5) years.

2. What percentage of the income generating projects including consultancy, extension services augment the annual budget?

Percentage ContributionPlease tick

(()POINTSRemarks

Weighted


More than 205

10 - 203

1 91


List of Income-Generating Projects

Project Reports

Budget Manual

Financial Statements 1. What are the income-generating projects implemented in the past five (5) years?

2. Kindly show the financial statement for the last five (5) years. Please locate the earnings from income-generating activities.

3. What is the percentage of key persons (like heads of departments) are involved in the process of budget preparation, allocation, management and control?

Percentage of Key PersonsPlease tick

(()POINTSRemarks

Weighted


More than 805

51 803

1 501

00


Budget Manual

Duties and Responsibilities of Key Persons

Budget Reports

Minutes of Meetings

Organization Chart1. Kindly show the Minutes of Meetings for budget preparation, allocation, management and control for the past five (5) years 2. What are you future plans to augment the annual budget of your institution?

Indicators of Quality (This part of the evaluation will not be rated. For definitions and instructions, see Instructions to Accreditors.)1. Commendations

2. Affirmations

3. Recommendations

Indicator-Based

Summary of Points

FINANCIAL RESOURCES


A. Financial Resources25

B. Financial Management15

Total40

Physical Plant and Facilities

Indicator A - School Campus

1. How compliant is the institution with the standards set by the government on area and location?

ParameterNational StandardsInstitutions StatusPercent CompliancePlease tick

(()POINTSRemarks

Weighted

(10)Institutions


AreaMore than 805

61 - 803

1 - 601

00

LocationMore than 805

61 - 803

1 - 60 1

00

Data Sources:

Government Standards in Education

Campus Map

Master Plan of the Institution

Building Permits1. Please locate in the national standards the ones applicable for area and location.

Indicator B - Classroom

1. What is the percentage of compliance of the institution as regard to the standards on size of classrooms set by the government?

ParameterNational StandardsInstitutions StatusPercentage of CompliancePlease tick

(()POINTSRemarks

Weighted

(10)Institutions


Classroom SizeMore than 8010

61 - 807

1 - 603

00

Data Sources:

Government Standards in Education

Inventory of Classrooms indicating size

Student enrollment

Class schedule1. Please locate in the national standards the standards on size of classrooms.

2. What are the current plans for additional building space and for what purpose? 3. How the maintenance function carried out and monitoring is achieved to ensure maximum levels of safety and hygiene?

2. How equipped are the classrooms vis--vis the national standards in terms of furniture and audio-video aids?

ParameterNational StandardsInstitutions StatusPercentage CompliancePlease tick

(()POINTSRemarks

Weighted

(10)Institutions


Furniture and Audio-Video Aids

More than 8010

61 - 807

30 - 604

Less than 300

Data Required:

Annex 33. Furniture and Audio-Video Aids

Data Sources: (Please provide data for the past three (3) years, where applicable) Government Standards in Education

Inventory of Audio Video Materials Inventory of Furniture 1. Please locate in the national standards the standards on equipping classrooms with furniture and audio-video aids.

Indicator C - Other Facilities and Conditions

1. How compliant are the buildings, offices, food services, guidance and counseling units, hostels, dormitories and healthcare centers in terms of design and strong and durable materials to withstand earthquakes, typhoons and fire hazards and other natural and man-made calamities? Are these structures checked for safety and security measures or for replacement?

ParameterNational StandardsInstitutions StatusPercent CompliancePlease tick

(()POINTSRemarks

Weighted

(10)Institutions


Evaluation

Buildings

Other Offices

Food Services

Guidance and Counseling Units

Hostels/

Dormitories

Healthcare CentersMore than 8010

61 - 807

20 - 603

Less than 200

Data Required:

Annex 34. Buildings

Annex 35. Other OfficesAnnex 36. List of Hostels/Dormitories

Annex 37. Service Facilities

Data Sources: (Please provide data for the past three (3) years, where applicable)

The Institution Campus

Institution Buildings

Classrooms and Facilities

Medical and Dental Clinic

Student Center

Guidance and Counseling Units

Food Services

Hostels or Dormitories

Inventory of equipment for repair Inventory of equipment for replacement

Inventory of building for repair

Policy for maintenance of buildings, furniture and equipment

Environmental management policy

Sanitary Permit

List of Food Service Personnel

Customer Survey

Copy of contract between institution and external provider1. Please locate in the national standards the standards for buildings, offices, food services, guidance and counseling units, hostels, dormitories and healthcare center in terms of design and strength.

2. Does the institution have hostel facilities available for men students and for women students? 3. Are these structures checked for safety and security measures or for replacement?

4. Ocular Inspection of Facilities.5. Do you have sanitation permit for your food services?6. What is the frequency of cleaning/sanitizing your facilities especially the food preparation & presentation/display area?7. Do you have a feedback mechanism (for internal and external customer) to gauge adequacy of facilities? How do you interpret results and translate into a continuous improvement strategy?


2. Affirmations

3. Recommendations

Indicator-Based

Summary of Points

PHYSICAL PLANT AND FACILITIES


A. School Campus10

B. Classrooms20

C. Other Facilities and Conditions10

Total40

Library

Indicator A - Library Collection

1. How adequate, vis--vis the national standards, is the library in terms of: collection (print and non-print), variety and updated instructional material (less than 5 years old) to serve the needs of the faculty members, staff and students? Does the institution supplement its collection through consortia, networking, library cooperative activities and resource-sharing with other libraries?ParameterNational StandardsInstitutions StatusPercent AdequacyPlease tick

(()POINTSRemarks

Weighted

(15)Institutions


Library Collection

More than 8015

61 - 8010

30 - 605

Less than 300

Data Required:

Annex 38. Library Collection

Annex 39. Networking with Other Libraries


Library Standards

Book Collection with Edition 1995-Present

Inventory of Books

List of Newly Acquired Books

Serials

Books

Non-print, Digital and Electronic Resources

Database

Card catalogue

Memoranda of Understanding on Library Linkages

Details of Agreement

No. of full time and part-time students1. What is the role of the library and information services in the educational programs?

2. Does the institution have a departmental library in addition to a central library? 3. What is the mechanism for acquiring urgently required reference material from other libraries? 4. How many library users per day?

5. Do you have any network of libraries? Who? Why?

6. Do you have library resources for computer-based materials, gender-related materials, international publication, TVET & management journals?

7. Ratio of TVET materials vis--vis General Education materials.

8. How do you comply with national library standards?

9. Status of facilities for education, research, and student care.10. What is the percentage of books and other materials per course/subject?11. Do you have a book/serial request form to identify need?12. Do you have a feedback form to know areas for improvement and know the needs of researchers?

Indicator B - Library Space and Facilities

1. Are the various library facilities like adequate and suitable space for library staff and students, internet and reprographic facilities, current newspapers and magazines, furniture and fixtures made available?ParameterNational StandardsInstitutions StatusPercent AdequacyPlease tick

(()POINTSRemarks

Weighted

(10)Institutions


Library Space &Facilities More than 8010

61 - 807

30 - 603

Less than 300


Student Population

Faculty Members, Personnel and Other Library Users

Library Standards

Floor Area of the Library

Library Building/Room1. Are the various library facilities adequate and suitable space for library staff and students, internet and reprographic facilities, current newspapers and magazines, furniture and fixtures made available?2. Ocular inspection of library (Check card catalog, database for borrowing books, per competency-related materials, etc.)

Indicator C - Library Management System

1. How effective is the library management system in providing services to the students, faculty, staff and other clientele?ParameterPercentage EffectivityPlease tick

(()POINTSRemarks

Weighted

(5)Institutions


Library Management SystemMore than 805

61 - 803

1 - 602

00


Schedule of Classes

Library Standards

Library Schedule

Classification and Cataloguing

Charging and Discharging (circulation)

Inter-library loans and exchange

Book bank facility

Computerization of library services

Feedback from clients

Inventory of Facilities

Inventory of Subscription from Newspaper and Magazines

Inventory of IT Related Facilities

Discussion of the overall plan of upgrading the library1. Check innovations in providing library services (e.g. online cataloguing, inter-library loans and exchange, computerization of library services, online inventory, and other IT-related facilities)

Indicator D - Other Related Library Matters

1. What percentage of the annual budget is allocated to the operation of the library?

Percentage Allocation

Please tick

(()POINTSRemarks

Weighted

(5)Institutions


More than 105

5 - 103

1 - 42

00

Data Sources: (Please provide data for the past five (5) years, where applicable) Annual Budget

Library Budget

Procurement Plan1. Please locate in the annual budget the percentage allocation for library operations for the past five (5) years.

2. Is the quantity and quality of library staff in terms of their number and qualifications consistent with the national standards? ParameterNational StandardsInstitutions

StatusPercent AdequacyPlease tick

(()POINTSRemarks

Weighted

(5)Institutions


Library Staff QualificationMore than 805

61 - 803

1 - 601

00

Data Required:

Annex 40. Library Staff Profile


Library Standards Library Staff Profile

Duties and Responsibilities List of Training Acquired

Feedback from faculty and student1. What are the national standards for library staff?2. Check profile of Librarian and check adequacy as per national standards.3. Do you conduct feedback mechanism to know satisfaction/dissatisfaction of researchers in your library service?


2. Affirmations

3. Recommendations

Indicator-Based

Summary of Points

LIBRARY


A. Library Collection15

B. Library Space and Facilities10

C. Library Management System5

D. Other Library-Related Matters10

Total40

Workshops and Laboratories

Indicator A - Equipment/Tools and Supplies and Materials

1. Are the required equipment/tools and major supplies/materials made available in accordance with the prescribed national standards?

ParameterNational

StandardsInstitutions

StatusPercent AdequacyPlease

tick

(()POINTSRemarks

Weighted

(10)Institutions


Equipment/ Tools

Supplies/

MaterialsMore than 8010

61 - 807

30 - 603

Less than 300

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