JOURNEY MANAGEMENT

SYSTEM INITATIVEIPLOCA Health and Safety Awards 2014

Nacap’s Approach to SafetyThe Health and Safety of our people and the community is of the highest priority and will not be compromised.

Nacap is committed to a zero harm approach and is determined to remain an industry leader in occupation health and safety. Our vision is to be recognised by our

people, clients, community and other stakeholders as a respected and ethical constructor.

To deliver on our commitment, we shall;

� comply with all applicable health and safety statutory regulations and client obligations

� Maintain an effective risk based OHS Management System in accordance with OHSAS 18001

� Communicate OHS matters and hazards to our people

� Create a culture of shared responsibility with our people – ‘See Something, Say Something, Do Something’

� Monitor and continually improve our OHS Performance

� Never compromise safety for profit and never cut corners

64%

reduction in

eye injuries

in 2013!

No open

Workers

Comp

Claims in

2013!!

“I passionately support our behavioural based safety program ‘Time Out For Safety’; it supports our values by adopting the principle of See Something, Say Something, Do Something”. Tony Vervest, Corporate HSEQ Manager

“I passionately support our behavioural based safety program ‘Time Out For Safety’; it supports our values by adopting the principle of See Something, Say Something, Do Something”. Tony Vervest, Corporate HSEQ Manager

Distribution of Work

Communications

Water

Slurry

Power

Oil & Gas

0

100

200

300

Staff members Project personnel

Number of Employees

Paper forms are commonly

incorrectly filled out.

Problems

• No travel information

• No contact details

• Trip exceeds travel

duration rules

We have no way of making

sure this driver has made

their destination safely.

FindingsFindingsFindingsFindings

Journey Management Plan Development

Multi-PlatformDevelop the system so that it can be used on a range of

devices including Web, iOS and Android to make it

accessible to all travellers.

Online & Offline FunctionalityInclude functionality that allows user to submit their JMP

when in areas with no connectivity allowing workers in

the field access at all times.

Ease of useTarget audiences must be taken into account to allow for

people of all abilities to use the system without being

burdened by difficult to use technology and terminology.

Web-based JMP System

• Very easy to use

• Very easy to develop add-ons and new features

Mobile App JMP System

• Can be used in areas of poor connectivity

• Can be used on every Supervisors iPad

Web Based JMP SystemA web based JMP system has been created to give travellers an

easy user friendly method for completing Journey

Management Plans.

The new JMP system incorporates Google maps to more

accurately aid travellers in planning their journeys. It will also

eliminate any human error when estimating travel times.

This will make travel much safer as drivers will allow

themselves more realistic timeframes to complete their

journeys and not have drivers taking unnecessary risks to meet

timeframes.

ImplementationImplementationImplementationImplementation

• Form validation makes sure all critical

information is input

• Drop down boxes speed up data entry and

increase ease of use

• Splitting information up across multiple

pages makes for simple data entry

Web Based JMP System

• The system uses Google maps

automatically map a suggested route so

the driver has an idea of the route

• Automatic calculation of the travel time

and distance

• The required number of breaks are

calculated automatically

• Takes human error or poor route planning

out of the picture

Web Based JMP System

• The user is then asked to

input the details of their

breaks

• Drop down boxes used

where possible for ease of

use

Web Based JMP System

• The user is then asked to select

which supervisor has approved this

journey

• This is used to later generate an

automated email which is sent to

the supervisor

• A simply one-click approval on the

email allows the Journey Manager

to be notified that the trip has

been approved and can commence

Email Message to Supervisor

Web Based JMP System

• A Journey Management Plan is

automatically sent to the Journey Manager

• A Journey Summary is displayed which can

be printed to aid with the check in process

• A simple 4 click return journey option is

available at the bottom of the page. This

will take the reverse order of travel

locations, complete another risk

assessment and ask for the new journey to

be approved again.

� Quick and easy risk assessment of

the journey is carried out

� Triggers can be setup to alert

Journey Manager of high risk

activities

SolutionsSolutionsSolutionsSolutions� Trip origin and destination details

are collected

� Calendar and Drop down boxes are

used to help increase data accuracy

Mobile Based JMP System

• The Mobile version of the JMP System is

designed to allow anyone to be able to lodge

a Journey Management Plan regardless of

where they are.

• No connectivity required to complete JMP

• JMP will send to Journey Manager when

connectivity becomes available

• Great option for workers in the field

• Every supervisor has an iPad

AchievementsAchievementsAchievementsAchievements

Mobile Based JMP System

• Drivers details are collected

• Following details are also collected;

– Contact Details

– Vehicle Details

– Reason for travel

– Passenger Details

• Dropdown boxes are used where possible for

ease of use

Mobile Based JMP System

• Risk Assessment is completed

• Alerts can be triggered when people are not

safe to drive

Mobile Based JMP System

• Basic Journey details are collected

• These details include;

– Travel Date

– Departure and Destination locations

– Departure and Arrival times

• Calendar is used to improve date accuracy

and ease of use

Mobile Based JMP System

• Travel break details are collected for each

break that the driver requires

• These include:– Break Location

– Break Time

– Break Duration

Mobile Based JMP System

• These details are all then sent through to the

Journey Manager

• JMP can be submitted even when there is no

connectivity

• JMP will send through as soon as

connectivity become available

JMP Backend System

• A Journey Management Plan log is kept on the admin panel to allow for

easy checking of up coming travel and for checking of previous trips

• Journey approval indicators are clear to see so that action can be taken

prior to the travel commencing

JMP Alert System

• Alerts are sent to the Journey Manager at the time

of each Break and Journey Completion to allow the

driver to be checked off as being safe

• The Journey Manager can then check in with each

traveller to confirm that they reached their break

location or final destination if they haven’t already

heard from the traveller

Driving Safety Performance

• Continued downward trending of vehicle related incidents

throughout 2013 and 2014 since introduction of these improved

journey management mitigation measures.

• Year to date 2014 (Jan to April) nil driving incidents have occurred.

Future JMP System Possibilities

• QR Code • QR Code for entering user details

• Automated Journey Manager feedback to

track if a traveller has missed their

check-in time

• Requirement for a permanent home for

the system (Currently on temporary webserver)

• Android version of the App

• Investment into future App development

to have the mobile versions keep up with

web version

Long Term PlanningLong Term PlanningLong Term PlanningLong Term Planning

Future JMP System Possibilities

• QR Code • Automated SMS feedback to alert users

that their JMP has been received or

approved

• Automated SMS feedback to remind

drivers to check in with their Journey

Manager prior to their travel and at all

breaks

• Check-off system to allow anyone at a

glance to see the status of all travellers

and make sure everyone is accounted for