Itasca School District# 10 Itasca, IL 60143 BOARD OF EDUCATION REGULAR MEETING MINUTES June 11, 2014 I. Call to order and roll call -The meeting was called to order at 6:00 p.m. at the Itasca Village Hall, 550 West Irving Park Road, Itasca, by President Miller with the following ROLL CALL: PRESENT Mrs. Brinkley Mrs. Burke Mr. Kolar Mr. Lundeen Mrs. Miller Mr. Sprandel Also in attendance: ABSENT Mrs. Gatbunton Dr. Marcia Tornatore, Superintendent of Schools Mr. Kory Atkinson, Director of Operations Mr. Joe McCann, Itasca Park District Superintendent of Recreation Mrs. Linda Aiani, President, Itasca Park District Board of Commissions II. Closed Session - For the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District, 5 ILCS 120/2(c)(1); collective negotiating matters, 5 ILCS 120/2(c)(2). Member Gatbunton arrived at 6:02 p.m. III. Return to Open Session -A motion was made by Secretary Sprandel and seconded by President Miller to return to Open Session at 6:59 p.m. The motion carried on the following VOICE VOTE: All AYES: NAYS none. President Miller stated that while in Closed Session, no action was taken. VI. Call to Order and Roll Call & Pledge of Allegiance - President Miller PRESENT Mrs. Brinkley Mrs. Burke Mrs. Gatbunton Mr. Kolar ABSENT Mr. Lundeen Mrs. Miller Mr. Sprandel Also in attendance: Dr. Marcia Tornatore, Superintendent of Schools Mr. Kory Atkinson, Director of Operations Dr. Dawn Turner, Principal, Raymond Benson Primary School Mr. Jason Taylor, Principal, Elmer H. Franzen Intermediate School Mr. Brian Faulkner, Principal, F. E. Peacock Middle School Mr. Vincent DiBeasi, Network Manager Staff and community members Ms. Debora Jakubik, Recorder
Transcript
Itasca School District# 10 Itasca, IL 60143
BOARD OF EDUCATION REGULAR MEETING MINUTES
June 11, 2014
I. Call to order and roll call -The meeting was called to order at 6:00 p.m. at the Itasca Village Hall, 550 West Irving Park Road, Itasca, by President Miller with the following ROLL CALL:
PRESENT Mrs. Brinkley Mrs. Burke Mr. Kolar Mr. Lundeen Mrs. Miller Mr. Sprandel
Also in attendance:
ABSENT Mrs. Gatbunton
Dr. Marcia Tornatore, Superintendent of Schools Mr. Kory Atkinson, Director of Operations Mr. Joe McCann, Itasca Park District Superintendent of Recreation Mrs. Linda Aiani, President, Itasca Park District Board of Commissions
II. Closed Session - For the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District, 5 ILCS 120/2(c)(1); collective negotiating matters, 5 ILCS 120/2(c)(2).
Member Gatbunton arrived at 6:02 p.m.
III. Return to Open Session - A motion was made by Secretary Sprandel and seconded by President Miller to return to Open Session at 6:59 p.m. The motion carried on the following VOICE VOTE: All AYES: NAYS none.
President Miller stated that while in Closed Session, no action was taken.
VI. Call to Order and Roll Call & Pledge of Allegiance - President Miller
PRESENT Mrs. Brinkley Mrs. Burke Mrs. Gatbunton Mr. Kolar
ABSENT
Mr. Lundeen Mrs. Miller Mr. Sprandel
Also in attendance: Dr. Marcia Tornatore, Superintendent of Schools Mr. Kory Atkinson, Director of Operations Dr. Dawn Turner, Principal, Raymond Benson Primary School Mr. Jason Taylor, Principal, Elmer H. Franzen Intermediate School Mr. Brian Faulkner, Principal, F. E. Peacock Middle School Mr. Vincent DiBeasi, Network Manager Staff and community members Ms. Debora Jakubik, Recorder
V. Welcome to Visitors -President Miller welcomed visitors.
VI. Communications - Secretary Sprandel reported that there were no communications received for the month of May.
VII. Additional Agenda Items -There were no additional agenda items added.
VIII. Superintendent's Report - Dr. Tornatore reviewed the Superintendent's Report, a copy of which is attached to these official minutes. Items of interest included in her report:
,/ Summer Hours and Holiday ,/ Audits ,/ District Newsletter ,/ End-of-Year Reports ,/ Grants ,/ Illinois Association of School Boards (IASB) Master Board
Members Activities Summary ,/ District Advisory Committee (DAC)
Dr. Tornatore added that she has spoken with the President of the District 10 Education Foundation, Diana Krieter. The Foundation is in the process of attaining their 503C. Dispersing of funds is not available at this time.
XI. Board Reports
A. NDSEC - Vice President Kolar, District 10 representative, reviewed the minutes of the May 12, 2014 Operational Board Meeting, a copy of which is attached to these official minutes. Minutes of the June 9, 2014 Operational Board meeting will be included within the August 13, 2014 Itasca Board of Education packet.
B. Finance Committee - President Miller and Member Brinkley reported that the committee did not meet during the month of May. The committee plans to schedule a meeting in August or September.
C. Policy Committee - Member Gatbunton and Member Sprandel reported that PRESS proposed policies are being presented for a second reading later within the agenda.
D. Intergovernmental Committee Meeting - Mr. Atkinson and Dr. Tornatore attended the May meeting. Committee members reported on topics associated with their organizations. The Village will be rolling back pricing for wristbands to the "80's" for certain days during upcoming festivities occurring at Benson Park. The Itasca Fire Protection District continues to monitor travel time for emergency services associated with areas of the neighborhood affected by the Elgin O'Hare expansion. Dr. Tornatore added that District 10 is anticipating that bussing for our students who live north of Thorndale/Elgin O'Hare will be impacted by the roadway construction.
E. Friends of the Nature Center- Member Burke reported that the committee had met during May. The next meeting is scheduled for June 19.
F. Key Performance Indicators Committee - Member Brinkley & Secretary Sprandel reported that the committee had met twice since the May Board meeting. Mr. Sprandel distributed a handout which will be utilized for continued discussion later within the agenda.
G. Finance, Buildings & Grounds, and Technology - Mr. Atkinson reviewed the Business Report, a copy of which is attached to these official minutes. Items of interest included in his report:
The Arts • Field Day General • End-Of-Year Character Counts! Assembly • K-Prep Commencement • Report Cards
Items of interest included in the Intermediate School Report: o/ Academic:
• Response to Intervention (Rti) Grades 3•d, 4'h & 5th V' General
• Fifth Grade Shadow Day • DARE Graduation • Field Day • IPfO Walk-a-thon • End-of-Year
Items of interest included in the Middle School Report: V' Response to Intervention (Rti) Grades 6th, 7th & 8th V' 8th Grade Graduation V' Discipline/Behavior
I. Curriculum Report - Superintendent Tornatore reviewed her Curriculum Report. A copy of her report is attached to these official minutes. Items of interest included in the Curriculum Report:
V' 8th Grade Advanced Language Arts Program V' New Teacher Induction Program V' Staff Development for 2014-2015 V' Reading Textbook Adoption Committee
X. Discussions/Presentations-
A. 8th Grade Foreign Language Optional Opportunities for 2014-2015 - With Board approval for the 2014-2015 school year, selected 8th grade students will be offered an additional option of participating in a Spanish language course during Common Time. Two days per week are being dedicated during Common Time. Participants will have the opportunity to register for two classes each week. Our current foreign language instructor will be facilitating this additional opportunity. Following a brief question and answer discussion, Board members gave their consensus to proceed with offering an additional opportunity for a Spanish language course during Common Time for the 20 14-20 15 school year.
B. Discussion Regarding District Owned House at 505 N. Elm Street - Administration is seeking direction to proceed with demolishing the existing residential property and leveling the site. Demolition would include removing the trees and preparing the site for eventual redevelopment. The Itasca Fire Protection District is interested in using the house for training purposes which would significantly reduce the demolition costs. These topics will be presented later within the agenda as action items.
C. FY2014-and FY2015 Budget update- Mr. Atkinson provided a PowerPoint presentation for FY2014 and FY2015 budget update. Projected year end fund balances (as of 5/29/2014) were discussed and reviewed. Although balances have not been completed at this time, the projected year-end surplus is estimated to be over $462,919. The vast majority of the surplus can be attributed to higher refunds from NDSEC. The draft budget was as presented at the May Board of Education meeting anticipated that the district would begin the 2014-2015 school year with a $111,052 budget deficit. The tentative 2014-2015 budget is now showing a deficit of $141,627. The increase deficit is due to increased expenditures for a Superintendent search. Pending Board approval later this evening, the tentative budget will be on display for public review at the District 10 Administrative Center. The Final 2014-2015 Budget will be presented for Board approval at the regularly scheduled August Board of Education meeting. Following Mr. Atkinson's presentation, Board member's questions were answered.
D. Gas/Heating Budget Projections FY2014-2015- At the Board of Education May meeting, Mr. Atkinson was directed to review the projected energy savings from the Mechanical upgrade Project in order to evaluate the budged figures for Budget Code 20.2540.465- Gas/Heating. An in-depth analysis was provided for the Board.
E. Discussion Regarding Anticipated Franzen Addition Timeline -Administration conducted an open bid meeting on April 23 for the Franzen addition. Bids ranged from a low $3.05 million to $3.32 million. The budget for the Franzen addition was estimated to be $1.7 million. Following a lengthy discussion, Board member's consensus was to proceed with going out to bid again as quickly as possible which may offer the opportunity for savings due to "off season" construction. The bid for the Franzen addition project will still include a basement.
F. Enrollment Update for 2014-2015- Dr. Tornatore reported that the class counts are similar to the report provided at the May Board of Education meeting. With anticipated growth at the 1st grade level at Benson, the Board gave their consensus to add a 5th section for grade 1 for the 20 14-15 school year. Due to increased class size at the 8th grade level, an action item will be presented for Board approval for an additional Language Arts teacher.
G. Mechanical Upgrade Project Update - Due to the delay of the Franzen Addition Project, it will be necessary to do a change order for Johnson Controls to provide a new electrical circuit to service the new Franzen chiller. It is essential that the chiller is operational before school resumes in mid-August. The estimated cost for the change order could be approximately $400,000 however, the cost may be significantly less if the existing electrical service at Franzen is able to handle the new chiller. This is an option still under investigation. The Board gave their consensus to proceed. A formal action item for the change order will be placed within the August agenda.
H. Illinois State Toll Highway Intergovernmental Agreement with District 10 for Additional Bus- Dr. Tornatore reported that the Intergovernmental Agreement with the Illinois State Toll Highway Authority will provide for the reimbursement to District 10 for the cost of an additional bus during the fall of FY2015. The bus will be utilized for the students whose route would be most impacted. The approximate length of construction time impacting this specific bus route is estimated to be 53 days at a cost of approximately $16,390.
I. Key Performance Indicators Committee Update - Secretary Sprandel & Member Brinkley referenced an informational datasheet distributed to Board members earlier in the meeting. The Committee's goal was to develop a set of measures that the Board can use to monitor the health and progress of the District towards its goals. In the process, the Board defmes the types of information it would like reported around the District 10 goals. Administration identifies measures that will provide this information. Lastly, the Board and administration set long term targets for each of the measures. Results from the committee meetings were reviewed. Secretary Sprandel encouraged Board members to review the data and bring any additional ideas or suggestions to the August Board meeting. The data sheet will be revisited at that time. Dr. Tornatore inquired if the committee, at their next meeting, could discuss ways to communication the Key Performance Indicator information to the public.
J. Potential Addition of a Grant Writer - Dr. Tornatore may have identified a grant writer to be utilized for competitive grants. These grants would be sought for new sources of funding that would complement existing revenue streams. Direction from the Board is needed regarding contract terms for grant writing services. Discussion ensued. Dr. Tornatore will continue to research grant writer possibilities.
K. PARCC Overview- Dr. Tornatore reported that in-depth videos are available for viewing on the PARCC website. PARCC's assessment will better measure student performance through· technology enhanced test items. The format will look very different from what students have used in the past. The tasks on the assessments will resemble the classroom work done during the school year and less like a conventional fill-in-the blank bubble test. We definitely know from our use of the pilot materials that District 10 computers will work. A presentation to the Board will take place at the August School Board meeting. Dr. Tornatore added that District 10 staff has spent the past two years matching the Common Core to District lO's curriculum. In addition, all teachers have been thoroughly trained in the Danielson Model.
L. Transformation of Media Center at Peacock Middle School - Dr. Tornatore & Mr. Faulkner reported that this summer (for eight days) Franzen and Peacock School's Media Aides and the two Media Center Directors from Franzen and Benson schools will lead a team of assistants in renovating the Media Center at Peacock Middle School. The group's tasks will include reviewing
existing books and materials, discarding out-of-date materials and reorganizing the placement of bookshelves. Member Burke inquired about the cost of staff for the project. The Media Center Directors are being paid stipend salaries and the teacher assistants are being paid an hourly wage. Budget monies from both the 2013-2014 and 2014-2015 school year are being utilized for the transformation. Dr. Tornatore added that fifty to sixty thousand dollars had been saved by employing a Peacock Media Aide for the 2013-2014 school year. Looking ahead with a balanced budget, the Board may consider bringing back a Media Center Director for F¥2015-2016.
M. Freedom of Information- There were no requests received during the month of May.
F. Opportunity for Community Input-
XI. Action Items -
Darrin Carstens, 326 South Cherry Street, Itasca- shared his concerns and opinions regarding testing and test scores.
A. Consent Items - A motion was made by Secretary Sprandel and seconded by Vice President Kolar that the Board of Education approve Action Memorandum FY14-#83; the Consent Agenda.
1. Approval of Minutes: May 14, 2014 Regular Meeting Minutes May 14, 2014 2014 Closed Session Minutes at 8:59p.m. May 14, 2014 2014 Closed Session Minutes at 9:25p.m. May 22, 2014 Special Meeting Minutes May 22, 2014 Closed Session Minutes
2. Approval of Expenditure Reports- May, 2014 3. Approval of the hiring of the following support personnel:
a. Michelle Savage: Substitute Nurse-Benson/Franzen/Peacock b. Nicholas Cozzone: Part-time Seasonal Custodian c. Patrick Mroczkowski: Part-time Seasonal Custodian
4. Approval of Resignation of the following Certified Staff Members at the end of 2013-2014 School Year:
a. Kate Metzel: Inclusion Facilitator Teacher (.60 FTE)Franzen; effective June 6, 2014
b. Rachel Mastalski: Music Teacher (1.5 FTE)-Benson; effective June 6, 2014
5. Approval of Resignation of the following Support Staff Members:
a. Jennifer Marciskus: Substitute School Registered NurseBenson/FranzenjPeacock; effective April30, 2014
b. Jeanine Radzinski: Substitute School Registered NurseBenson/Franzen/Peacock; effective May 4, 2014
c. Erika Singh: Part-time Lunchroom/Recess SupervisorBenson: effective June 6, 2014
d. Colleen Kurzynski: School Registered Nurse-Peacock; effective June 6, 2014
4. Approval of Leave of Absence for: a. Heather Brennan: 4th Grade Classroom Teacher (1.0 FTE),
Franzen,2014-2015 5. Approval Board of Education Policies-Second Reading
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
B. Joint Prevailing Wage -A Motion was made by President Miller and seconded by Member Brinkley that the Board of Education approve Action Memorandum FY14-#84; Joint Prevailing Wage.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
C. Approval of Hazardous Bus Areas - A Motion was made by Vice President Kolar and seconded by Member Brinkley that the Board of Education approve Action Memorandum FY14-#85; 2014-2015 Board of Education Mission Statement and Goals.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
D. Authorization for Superintendent to execute a Three-Year Lease for Computes with American Capital Services, Inc. - A motion was made by President Miller and seconded by Vice President Kolar that the Board of Education approve Action Memorandum FY14-#86; Superintendent to Execute a Three-Year Lease for Computers with American Capital Services, Inc. for a Total Principal Amount not to Exceed $100,000.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
AYE: Brinkley, Kolar, Lundeen, Gatbunton, Sprandel, Miller NAY: Burke ABSTAIN:
E. Authorization to Hire - A Motion was made by Member Lundeen and seconded by Member Brinkley that the Board of Education approve Action Memorandum FY14-#87; Authorization to Hire.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
F. Approval of Intergovemmental Agreement Between the Illinois State Toll Highway Authority and Itasca School District 10 for a Student Bus During the Fall of FY2015 Phase of Highway Construction- A Motion was made by Member Burke and seconded by Member Lundeen that the Board of Education approve Action Memorandum FY14-#88; The Intergovernmental Agreement between the Illinois State Toll Highway Authority and Itasca School District 10 for a Student Bus During the Fall of FY2015 Phase of Highway Construction Along Clover Ridge Lane in Itasca, Illinois.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
G. Placement of Clinical Experience -A Motion was made by Member Lundeen and seconded by President Miller that the Board of Education approve Action Memorandum FY14-#89; The Clinical Experience Assignment of a School Nurse.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
H. Approval to Resurface Peacock School Parking Lot in Cooperation with the Village of Itasca - A Motion was made by President Miller and seconded by Member Brinkley that the Board of Education approve Action Memorandum FY14-#90; The Resurfacing of the Peacock School Parking Lot in Cooperation with the Village of Itasca for an Amount not to Exceed $55,000.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
AYE: Burke, Brinkley, Kolar, Lundeen, Gatbunton, Sprandel, Miller NAY: ABSTAIN:
I. Approval to Proceed with Benson Asphalt Maintenance Project- A Motion was made by Vice President Kolar and seconded by Member Brinkley that the Board of Education approve Action Memorandum FY14-#91; Proceeding with the Benson Asphalt Maintenance Project for an Amount not to Exceed.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
J. Approval of Contract for Franzen Parking Lot Resurfacing Project- A Motion was made by Vice President Kolar and seconded by Member Brinkley that the Board of Education approve Action Memorandum FY14-#92; The Contract for the Franzen Parking Lot Resurfacing Project.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
AYE: Gatbunton, Burke, Sprandel, Kolar, Lundeen, Brinkley, Miller NAY: ABSTAIN:
K. Approval of the FY2015 Tentative Budget - A Motion was made by Member Lundeen and seconded by Vice President Kolar that the Board of Education approve Action Memorandum FY14-#93; The FY2015 Tentative Budget.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
L. Authorization for an Additional 8th Grade Language Arts Position - A Motion was made by Secretary Sprandel and seconded by Member Lundeen that the Board of Education approve Action Memorandum FY14-#94; An Additional 8th Grade Language Arts Position at Peacock Middle School beginning with the 20 14-20 15 School Year
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
AYE: Lundeen, Gatbunton, Sprandel, Brinkley, Burke, Kolar, Miller NAY: ABSTAIN:
M. Approval of Hourly Rates for 2014-2015 for Union-Exempt Educational Support Personnel - A Motion was made by Vice President Kolar and seconded by Member Brinkley that the Board of Education approve Action Memorandum FY14-#95; Hourly Rates for 2014-2015 for Union-Exempt Educational Support Personnel with 97% of Consumer Price Index-All Urban Consumers CPI-U from Spring 2013 Equaling a 1.65 Increase.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
N. Approval of Annual Base Salaries Increase for Administrators for 2014-2015 - A Motion was made by Vice President Kolar and seconded by Secretary Sprandel that the Board of Education approve Action Memorandum FY14-#96; Salary Increases for Administrative Personnel for 2014-2015.
A motion was made by Member Lundeen and seconded by Member Brinkley to insert the amount of 3% as the Salary Increase for Administrative Personnel for 2014-2015.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
AYE: Lundeen, Kolar, Burke, Gatbunton, Sprandel Brinkley, Miller NAY: ABSTAIN:
The main motion was re-read.
A motion was made by Member Lundeen and seconded by Vice President Kolar that the Board of Education approve Action Memorandum FY14-#96; 3% Salary Increases for Administrative Personnel for 2014-15.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
0. Direction to Proceed with Demolition of 505 N. Elm street- A Motion was made by Member Brinkley and seconded by Vice President Kolar that the Board of Education approve Action Memorandum FY14-#97; Direction to Proceed with the Demolition of 505 N. Elm Street.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
P. Authorization for Superintendent to Execute an Intergovernmental Agreement with the Itasca Fire Protection District to Use the Property at 505 N. Ehn Street for Training Purposes -A Motion was made by Member Burke and seconded by Member Brinkley that the Board of Education approve Action Memorandum FY14-#98; Superintendent to Execute an Intergovernmental Agreement with the Itasca Fire Protection District to Use the property at 505 N. Elm Street for Training Purposes.
Member Gatbunton requested that administration follow-up for proof of Affidavit of Insurance with the Itasca Fire Protection District.
Following a further opportunity for questions, discussion, and community input, the motion carried on the following ROLL CALL VOTE:
XII. Board Requested Reports - No reports were requested.
XIII. Closed Session- A motion was made by President Miller and seconded by Member Lundeen to enter into a Closed Session for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District, 5 ILCS 120/2(c)(l); the setting of a price for sale or lease of property owned by the public body. 5 ILCS 120/2(c)(6). The motion carried on the following VOICE VOTE: All Ayes: NAYS none.
The Board entered Closed Session at 9:06 p.m.
XVII. Return to Open Session - A motion was made by Secretary Sprandel and seconded by President Miller to return to Open Session at 9:15 p.m. The motion carried on the following VOICE VOTE: All AYES: NAYS none.
President Miller stated that while in Closed Session, no action was taken.
XV. Call to Order and Roll Call- President Miller
PRESENT Mrs. Brinkley Mrs. Burke Mrs. Gatbunton Mr. Kolar Mr. Lundeen Mrs. Miller Mr. Sprandel
ABSENT
Also in attendance: Dr. Marcia Tornatore, Superintendent of Schools Mr. Kory Atkinson, Director of Operations
XVI. Adjournment - A Motion was made by Secretary Sprandel and seconded by Member Lundeen that the Board of Education adjourn the meeting at
~p~ Charles Sprandel, Secretary Board of Education
cf)ewu~~ Kathryn Mill r, President Board of Education
BOE Action Memorandum FY15 - #03
Included in the consent agenda: 1. Approval of Minutes:
Consent Agenda August 13, 2014
a. June 11,2014 Closed Session Minutes-6:00p.m. b. June 11,2014 Regular Meeting Minutes c. June 11,2014 Closed Session Minutes-9:06p.m. d. July 8, 2014 Special Meeting Minutes
2. Approval of Expenditure Repotis - June & July 2014
3. Approval of resignations of the following suppoti personnel: a. Bessie Pinter: Office Substitute Secretary, Benson/Franzen/Peacock; effective
date as ofJune 4, 2014 b. Lindsay Duprey: Teacher Assistant, Benson; effective as of July 29,2014 c. Timothy Miller: Teacher Assistant, Peacock; effective as of June 4, 2014
4. Approval ofFMLA: a. Lauryn DiCristina: Art Teacher (1.0 FTE), Peacock; effective August 18,2014
5. Approval of the hiring of the following certified personnel for the 2014-2015 school year: a. April Hansen: 3'd Grade Teacher (1.0 FTE), Franzen; Bachelors, Step I b. Lisa Chiefari: 4th Grade Teacher (1.0 FTE)-Franzen; Bachelors, Step 1 c. Maureen Evans: 5th Grade Teacher (1.0 FTE)-Franzen; Bachelors, Step 1 d. Christopher Biank: Music Teacher (.20 FTE)-Benson/Franzen; Bachelors,
Step I e. Amanda Wodtke: School Social Worker (1.0 FTE)-Benson/Franzen;
Masters+ 15, Step 4 f. Melissa Miller: gth Grade Language Atts Teacher (1.0 FTE)-Peacock;
Bachelors, Step I g. Nicole Polly: Ati Extended Teacher Substitute (1.0 FTE)-Peacock; Bachelors, Step 1 h. Christopher Biank: Music Extended Teacher Substitute (part-time)-Benson 1. Christine Reichenbach: Music Extended Teacher Substitute (pmi-time)
Franzen; Bachelors, Step I
6. Approval of the hiring of the following support personnel for the 2014-2015 school year: a. Scott Woolsey: Part-time Seasonal Custodian b. Dawn Pfister-Williams: School Registered Nurse (1.0 FTE)
Benson/Franzen/Peacock c. Diane Wester: Teacher Assistant Specialist-Peacock
7. Approval of re-hiring of the following support personnel: a. Cara Swanson: Teacher Aide-Franzen
The Superintendent recommends that the Board approve the consent agenda.
SUPERINTENDENT'S REPORT June 12, 2013
Summer Hours and Holiday Beginning on June 9th, the District started summer hours in which the staff members are working extended hours on Monday through Thursday of each week. The Administrative Office, as well as the entire district, will be closed on Fridays. This will go through the week of July 31, 2014, with Friday, August l't being the last Friday off. Remember that the District Office will be closed on Thursday, July 3m, 2014 for the Independence Day in that the holiday occurs on a non-workday.
Audits Itasca School District completes annual audits with our contracted auditors during the summer months. As in the past, those dates have been scheduled. The auditors review all materials in our budget department, as well as funding received and expenditures completed for grants at the state and federal levels.
District Newsletter Seasonally throughout the school year, Itasca School District's newsletters were distributed electronically. A summer newsletter will be completed during July 2014.
End-of-Year Reports State and federal end-of-year reports are now being completed. The due date for these reports is June 30th, 2014. While many reports involve curricular areas, additional reports include data from the schools and business department.
Grants At this time of the year, state and federal grants are completed. Earlier this year, the e-rate grant was completed for the 2014-2015 school year. This grant provides over $50,000 annually to the district for Internet services. A grant was recently completed for the district's ESL program.
Illinois Association of School Boards (IASB)-Master Board Member Activities Summary IASB offers a Master Board Member program that consists of a variety of workshop and training programs. The activities offered by IASB are a means to achieving the Association's mission of excellence in local school governance. For recognition of participation in the workshops, an "activities form" would need to be completed by a Board member. This information is being provided to each School Board member.
District Advisory Committee (DAC) DAC members met on May 19, 2014. The main focus of the meeting was to discuss and develop guidelines for possibly implementing Bring Your Own Device (BYOD). The next meeting date has been set for Tuesday, August 26th, 2014 at 3:30p.m. in the Media Center at Benson Primary School.
MONTHLY ENROLLMENT REPORT AS OF: June 1, 2014
Full *Part Cis Assign Assign *Average History
KINDERGARTEN 4 Schaschwary A.M. 23 2008-2009 Schaschwary P.M. 24 Sept 899 Suptela A.M. 22 June 899 Sup tela P.M. 24 Total 93 23.25
2009-2010 FIRST GRADE 5 Sept 890 Celenza 22 June 892 Gallagher 23 Petrucci 23 2010-2011 Santellano 23 Sept 891 Schultz 23 Total 114 22.8 June 889
SECOND GRADE 5 2011/2012 Eich 21 Sept 857 Hosnedl 22 June 895 Mitchell 23 Schingoethe 22 2012-2013 Stines 22 Total 110 22.00 Sept 898
June 911 THIRD GRADE 4 Asimor 23 2013-2014 Buske 24 Sept 939 McCarthy 23 June 952 Sitkiewitz 24 Total 94 23.50
FOURTH GRADE 5 Oct 937 Bergmann 24 Nov 939 Brennan 23 Dec 941 Flanigan 25 Jan 942 Hanczar 24 Feb 946 Maine 24 Total 120 24.00 Mar 948
Apr 948 FIFTH GRADE 4 May 952 Anklam 25 June 952 Co pot 25 Cuzzone 24 Rosales 24 Total 98 24.50
.Total Primary 317 Total intermediate 312 Total Middle 312
Distirct 10 Students in Middle School Special Ed 2 District 10 Students Placed out of District 7 District 10 Students in NDSEC MN Class 2
Total District 10 Enrollment 952 Early Childhood 2 15 7.50 Kindergarten Prep 1 16 16.00
NrJ D)~IEC NORTH DUPAGE SPECIAL EDUCATION COOPERATIVE Dr. Lea Anne Frost
Executive Director
NDSEC J!OAilD MEMBERS
GOVERNING BOARD Mark Layne, Chair Daniel Kolar, VChr
OPERATIONAL BOARD Dr. Jon Bartelt, Chair Dr. Lynne Panega, VChr
BOARD MEMBERS:
Cindee Hazen, Dist. 2 Gov. & Oper. Bd Member Robert Laudadio, Alt. Dr. James Steller, Dist. 2 Supt & Operational Board Member
Dave Williams, Dist. 4 Gov. & Oper. Bd Member Serge Ruffolo, Alt. John Langton, Dist. 4 Supt & Operatiom1l Board Member
Merilyn Daniels, Dist. 7 Gov. & Oper. Bd Member Amy Speiden, Alt. Dr. John Corbell, Dist. 7 Supt & Operational Board Member
Daniel Kolar, Dist. 10 Gov. & Oper. Bd Member Kathl)'ll Miller, Alt. Dr. Marcia Tornatore, Dist. lO Supt & Operational Board Member
Mark Layne, Dist. II Gov. & Oper. Bd Member Stephen Durante, Alt. Dr. Jolm Butts, Dist. 11 Supt & Operational Board Member
Blythe Cammy, Dis!. 12 Gov. & Oper. Bd Member Dr. Lori Bein, Dist. 12 Supt & Operational Board Member
Tamara Peterson, Dist.l3 Gov. & Oper. Bd Member Susan Lancaster, A It. Dr. Jon Bartelt, Dist. 13 Supt &. Operational Board Member
Susan Ralph, Dist. I 00 Gov. & Oper. Bd Member Thomas Lawler, Alt. Dr. Kathie Pierce, Dist. 100 Supt & Operational Bo<~rd Member
Ba.JbaraLayer, Dist. 108 Gov. & Oper. Bd Member Keri DeWaele, All. Dr. Lynne Panega, Dist. 108 Supt & Operational Board Member
EXECUTNE DIRECTOR Dr. Lea Anne Frost
BOARD SECRETARY Susan Steele
BOARD BRIEFS
May 12,2014
OPERATIONAL BOARD MEETING: The regular meeting of the Operational Board was called to order by Dr. Corbett at 3:00p.m. All nine districts were represented at the meeting.
Additional Agenda Items: none Public Comment: none NDSEC Education Association Comments: none Approval of Min1ttes- Approved: Minutes of regular meeting & closed session of April 14, 2014 Adjourn to Closed Session to discuss the compensation of specific employees and legal counsel of
the Cooperative 5 ILCS 120/2(c)(1): 3:02pm Reconvene Open Session: 3:11pm Adjourn Sine Die: 3:13pm
Election of Officers A. Chairperson- Dr. Jon Bm1elt was elected. B. Vice Chairpeson- Dr. Ly1me Panega was elected.
Consent Agenda: Approved A. Establish Regular Meeting Dates, Time and Place- The schedule for the coming year is
published on the NDSEC website under the Main Menu/NDSEC Board/Annual Schedule of Regular Board Meetings link.
B. Appointments 1. Board Members:
Per Articles o(Agreement (2-year term): Dist. 2- Cindee Hazen (&Bob Laudadio as Alternate) Dist. 10 - Daniel Kolar ( & Kathryn Miller as Alternate) Dist. 12 - Blythe Cammy Dist. 108 - B arba.ra Layer ( & Keri DeWaele as Alternate)
Other Appointments: Dist. 13- Tamara Peterson (&Susan Lancaster as Alternate)
C. Banks of Depository- West Suburban Bank/Bloomingdale, Harris Bank/Roselle, ISDLAF+ D. Semi-Annual Review of Closed Session Minutes- The closed session minutes of November I8,
I996, Apri/7, I997, May I2, I997, Janumy I5, 20I3, .Februmy II, 2013, March II, 2013, Apri/8, 2013, Apri/22, 2013, May 13, 2013, August I2, 2013, January 9, 20I4, and March 10, 2014 remain closed; the closed session minutes of October 23, 20I2, June 10, 2013, September 9, 20I3, October 21, 20I3, November 4, 2013, November I8, 2013, December 9, 2013, Februmy I 0, 2014, and February 26, 2014 are released for public inspection; and all audio recordings more than 18 months old, having been put into writing and approved, are to be destroyed.
North DuPage Special Educat ion Cooperative 132 E. Pine Avenue • Roselle, Illinois 60172 • Phone: 630-894-0490 • Fax: 630-894-5960
NDSEC Board Briefs May 12,2014 Page Two
Consent Agenda cont'd (Approved): E. April Bill List- Reviewed and approved by Dist. 4 Governing Board Member Mr. Williams. Mr. Williams stated
he questioned the bus repair expense and thought it may have been better to put the dollar amount toward the purchase of a new vehicle.
F. Personnel Report dated May 14, 2012: -Certified Personnel: 2 Resignations, 1 Appointment, 4 Positional Changes Based on Projected Need,
Action Items: A. Resolution Recognizing Dr. John Corbett and Dr. Kathie Pierce for Their Service as Operational Board
Officers -Adopted B. Salary for Executive Director for 2014-15- Recommendation to the Governing Board- Recommended
sa/my increase as discussed in closed session. Vote: 9-0. C. Policy Manual Revisions- 2"d Reading- Recommendation to the Governing Board- Recommended
approval - Deleted Policies: 5:200 & 6:310
D. Approval of Amended 2013-14 School Calendar- Approved E. Adoption of2014-15 School Calendar -Adopted
Discussion Items A. Curriculum Report: Jolm Gipson, Lincoln Academy teacher, and Cheryl Riley ALSP teacher at Westfield MS,
presented a summary of the Curriculum Committee's work over the past year and plans for the future. B. NDSEC Staff/Enrollment Profile: Current enrollment is 155 students, up 7.5% from the start of the year.
1) 2014-15 Projections: Projected enrollment has increased to 140 students with several pending. The ALSP classroom at Peacock MS has been reinstated due to enrollment increases.
C. Financial Report 1) Monthly Financial Summary- April: As of 4/30/ 13 (83% ofFY 13 completed), NDSEC expended 76% of
budgeted expenditures. 2) Revenue Analysis - Expected vs. Received: During the month of April2014, NDSEC received the
following state and federal reimbursements : Personnel, IDEA Flow-tlu·ough, IDEA Preschool, and Transportation. As of 4/30/14, NDSEC has received 53% of total expected state and federal reimbursements.
D. Amendment of FY 14 Budget: The budget will be amended (moving salary allocations from the Education Fund to the Transportation Fund) to allow NDSEC to claim an additional $76,886 as transportation reimbursement. The amended budget is available for public inspection. A public hearing and final action on the amended budget will take place at the June 9 board meeting.
E. Bill List Review Schedule: Board members received the schedule for the coming year for review of the monthly bill list by a Governing Board Member on behalf of the entire Board.
F . Notice of School Treasurer and Treasurer Bond: This is an annual notice required to be filed with the ROE. G. Finance Committee Report - Meeting of May 7, 2014: Topics of discussion: non-member district surcharge,
billing methodologies, accession, and insurance. Non-member district surcharge and Accession will be discussion items at the June 9 Board meeting. 1) Billing Methodologies: The Finance Committee is recommending two changes to the Billing
Methodologies: - Related Services for Distl'ict Programs- The Finance Committee is recommending that all related
services for district programs be requested and billed on the user fee model. - Private Placement/Related Services Coordinator - The Finance Committee is recommending that this
position follow theIST model of billing by usage with the exception of the cost currently incurred by the non-member districts as administrative overhead. (This would require a change in the NDSEC Articles of Agreement.)
North DuPage Special Education Cooperative 132 E. Pine Avenue • Roselle, Illinois 60172 • Phone: 630-894-0490 • Fax: 630-894-5960
NDSEC Board Briefs May 12,2014 Page Three
Discussion Items cont'd H. Maintenance Surcharge for Students: The Board requested an analysis of capital and maintenance project
expenditures over the past several years and more specificity in how a maintenance surcharge would be used before voting on instituting the smcharge or determining whether it should be memorialized in policy or the Articles of Agreement.
I. Board Operations: Issues have been raised by Governing Board members regarding Operational Board structure and responsibilities and flow of communication. The Board and Administration discussed ways in which to assess the current board cultme/climate and conduct training on the Articles of Agreement. Options will be explored and brought back for further discussion.
Informational Items A. Highlights of Executive Director Activities: Activities included, but were not limited to: Participating in
NDSEC internal committees- Evaluation, Safety, Cmriculum, Mentoring, and Insurance; Addressing maintenance issues at Lincoln (sewer) and the Administrative Center (gas leaks); Attending professional development related to Common Core State Standards, the Danielson Framework, and Bullying; Completing administrator's goal setting meetings; Preparing and planning the NDSEC staff appreciation event; Participating in the Lincoln Academy pre-construction meeting; Analyzing NDSEC program and service emollment to determine staff need and assignments to develop an appropriate NDSEC budget for 2014-15; Visited all NDSEC programs.
Operational Board Meeting Adjournment- 4:01 pm
GOVERNING BOARD REGULAR MEETING The regular meeting of the Governing Board was called to order at 4:01 pm. Eight board members were present at roll call. (Dist. 2 absent.)
Additional Agenda Items: none Public Comment: none Approval of Minutes- Approved: Minutes of special meeting of April 14, 2014 Adjourn Sine Die - at 4:02pm
Election of Officers A. Chairperson- Mark Layne, Dist. 11, was elected. B. Vice Chairperson- Daniel Kolar, Dist. 10, was elected.
Consent Agenda: Approved A. Establish Regular Meeting Dates, Time and Place- The schedule for the year is published on the NDSEC
website under Main Menu/NDSEC Board/Annual Schedule of Regular Board Meetings link. B. Appointments
1) Board Members: Per Articles o(Agreement (2-year term):
Dist. 2- Cindee Hazen (&Bob Laudadio as Alternate) Dist. 10 -Daniel Kolar ( & Kathryn Miller as Alternate) Dist. 12 - Blythe Cammy Dist. 108 - Barbara Layer (& Keri DeWaele as Alternate)
North DuPage Special Education Cooperative 132 E. Pine Avenue • Roselle, Illinois 60172 • Phone: 630-894-0490 • Fax: 630-894-5960
NDSEC Board Briefs May 12,2014 Page Four
Other Appointments: Dist. 13 - Tamara Peterson ( & Susan Lancaster as Alternate)
2) Boat·d Secretary- Susan Steele (one-year term)
Action Items A. Salary for Executive Director for 2014-15: Increase approved as discussed in closed session. B. Adoption of Policy Manual Revisions: Adopted
1) Deleted Policies: 5:200 & 6:310
Governing Board Meeting Adjournment- 4:11 pm
The next regular meeting of the Operational Board will be June 9, 2014, at 4:00 p.m. at the NDSEC Administrative Office: 132 E. Pine Ave., Roselle, Illinois.
North D u Page Special Education Coop erative !32 E. Pine Avenue • Roselle, Illinois 60172 • Phone: 630-894-0490 • Fax: 630-894-5960
ITASCA SCHOOL DISTRICT 10
OFFICE OF OPERATIONS REPORT- J'UNE 2014
I. FINANCE
A. Tentative Budget. The tentative budget for FY2014-2015 will be presented for Board approval. Itasca School District 10 is required by law to pass a tentative budget and have it displayed for public examination for at least 30 days before a "final" budget is adopted. The Board may still make changes from the tentative to the final budget. The final budget is subject to a public hearing and notice of the hearing will be published in the Daily Herald. We will have the Final Budget on the agenda for the August 13, 2014 meeting.
B. Report on Gas/Heating Budgets. The Board requested report on the budget projections for the Gas/Heating budget line items is included as a discussion item.
C. Year-End Activities. The end of Fiscal Year 2013-2014 is an eventful time for the Office of Operations. We are in the process of concluding the year and preparing all of the associated yearend reports required by the Illinois State Board of Education. The audit firm of Mathieson, Moyski, Celer and Co. and the Office of Operations have arranged the following tentative audit schedule:
1. Preliminary Audit 2. Final Audit 3. Report to the Board
June 25- 26, 2014 August 2014 November 2014
D. Casualty & Workers Compensation Insurance. The Office of Operations received the Full Membership Report and Risk Management Summary from the Collective Liability Insurance Cooperative in May. Our 2014-2015 Workers Compensation Program costs decreased by $1,411 from our 2013-2014 premiums. The total premium for next fiscal year is $52,121. It should be noted that a supplemental payment from District 10 in the amount of $14,337 will be charged due to our claims history. However, this additional amount will be mostly offset by surplus funds being returned in the amount of $11,497.
The Property/Casualty Program costs increased by $437.00 from our 2013-2014 premiums to a total payment of $37,116.
II. BUILDINGS AND GROUNDS
A. Mechanical Upgrade Project. The Mechanical Upgrade Project is scheduled to begin as scheduled on June 9th.
B. Peacock School Parking Lot. The Peacock School parking lot is scheduled for resurfacing. The administration is coordinating with the Village of Itasca on this project.
C. Other Parking Lot Maintenance. Additional parking lot maintenance projects have been proposed for the summer of 2014. With the Board's approval, these projects will also proceed.
D. Routine maintenance and cleaning of all buildings is planned over the summer.
HI. TECHNOLOGY
A. Summer 2014 Projects Update. The following tasks have been identified for summer projects by the Information Technology Department.
1. Laptop and Desktop images are being created for the new computers at Franzen and Peacock. These images will allow the Information Technology Department to install Windows, antivirus and District software more efficiently.
2. Franzen desktops have been moved to Benson and are currently being imaged and inventoried. These computers will have Windows 7 and Office 2013 installed as a base image, which is the normal condition for all District 10 computers.
3. The bulk of the new computer inventory will be delivered the week of June 9th. All new equipment will be labeled, inventoried, imaged and tested prior to the start of school. All building maps with computer locations will be updated as the summer goes on.
4. AT&T has completed their last walkthrough for the 100 MBPS (Mega-Bytes per Second) increase. The project will kick off July 1st.
5. At this time there IS one help desk ticket which IS
currently being worked on.
6. There are several other projects the Information Technology Department is currently involved with such as rebuilding the Technology Help Desk and Buildings & Grounds Help Desk to maintain a current and accurate ticket count. New Student servers are being installed along with a new domain name that will allow more space on the servers to save student work. Maas360 training is currently underway, which will allow District lO's policies to be installed on outside technology. Due to funds provided by IPTO, more Mimio Teach units and ultrashort throw projectors will be installed. In addition, testing of District lO's wireless infrastructure will occur.
Itasca School District 10 Detailed Projects Plan-Revenues and Expenditures Working Cash II - Projects Bond Proceeds - May 2011
I Project Year Beginning I 4/30/2011 I
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Itasca School District 10 Detailed Projects Plan-Revenues and Expenditures Working Cash II - Projects Bond Proceeds- 2014
I Project Year Beginning I 4/30/2014 I
Benson Primary School and Franzen Intermediate School June Report
BENSON PRIMARY SCHOOL
Academic
Rti-Results from the fiual2013-14 Reading and Math Data Days held on May 9 and 13, 2014 are as follows:
Kindergmien-Based upon the spring CBM benchmark scores 19 students are recommended for the 2014-15 first grade fall math intervention. Eight students who were receiving intervention through the end of the 2013-14 school year have exited intervention services as they have reached benchmark on the spring CBM (curriculum based measurement) assessment.
First Grade-Based upon the spring CBM benchmark scores 18 students are recommended for the 2014-15 second grade fall math intervention. Twenty-two students who were receiving intervention tln·ough the end of the 2013-14 school yem· have exited intervention services as they have reached benchmark on the spring CBM ( cuniculum based measurement) assessment.
Second Grade-Based upon the spring CBM benclnnadc scores 4 students are recommended for the 2014-15 third grade fall math intervention. Twelve students who were receiving intervention tln·ough the end of the 2013-14 school year have exited intervention services as they have reached benclnnark on the spring CBM ( ctmiculmn based measurement) assessment.
Reading
Grade K- Based upon the spring DlBELS benchmark scores 33 students are recommended for eady fall intervention in the area of literacy for the start of the 2014-15 school year. Fifteen students who were receiving interventions through the end of the 2013-14 school year have exited intervention services as they have reached benchmmk on the spring DlBELS assessment.
Grade 1- Based upon the spring DlBELS benchmark scores 28 students are recommended for early fall intervention in the m·eas of fluency or comprehension for the stmi of the 2014-15 school year. Ten students who were receiving interventions through the end of the 2013-14 school year have exited intervention services as they have reached benclnnark on the spring DlBELS assessment.
Grade 2- Based upon the spring DlBELS benchmark scores 8 students me reconnnended to continue receiving Title One reading support in third grade. Two additional students m·e recommended for fall Title One testing. Ten students who were receiving interventions through the end of the 2013-14 school year have exited intervention services as they have reached benclnnm·k on the spring DlBELS assessment and/or Title One end of the year testing.
Students scheduled for early fall intervention will receive those interventions for the first fom weeks of the 2014-15 school year. Fall benchmark data will then be reviewed on September 9, 2014 (Data Day) to determine the need to continue intervention services.
The Arts:
Field Day-Benson Primary students enjoyed an afternoon of physical education and fun on June 4, 2014, as they patticipated in Field Day. This annual event is organized and implemented by Karen Engel, one of District #lO's K-5 physical education teachers. Students rotate from one station to another completing physical activities and games. Some are individual activities, but many require a team effmt. Field Day is 1ypically an outdoor event, but in the event of inclement weather, the stations and activities are modified and brought indoors.
General:
End of the Year Character Counts! Assembly- Students culminated their learning of the six pillars of ethics by attending the annual end of the year Chm·acter Counts! assembly. Orchestrated by Ms. Mitchell this assembly included a review of all six pillm·s, the sharing of a story about being who you are, and a picture PowerPoint highlighting all of the wonderful Benson students.
K-Prep Commencement-K-Prep students commenced their school year with a special ceremony which was held in the Benson gynmasium on Friday, May 23'd. Family and friends were invited to attend this very special event.
Report Cards- Repmt cards and end of the yem· Children's Progress testing repmts were sent home with students on the last day of school, June 6, 2014, which was a full day of school.
FRANZEN INTERMEDIATE SCHOOL
Academic:
In late May, Franzen staff conducted our third data day of the year. Those in attendance were: a special education teacher representative, Title 1 reading teacher, building principal, and the homeroom teacher for each student. All of the personnel involved either progress monitor the students discussed, offer intervention ideas/support, or maintain aud organize the data collected. In Data Day, discussion ensues regarding comparison of current data to the goal set for each child, and based off of that data, which and what interventions should be continued, changed, or slatted.
The following were results from our May benchmark assessments in regards to the Discovery and Dibels testing data:
3'd Gmde
Discovery Reading Test C Level4 Level4 Level3 Level3 Level2 Level2 Levell
Grade Skill It % It % It % It Grade 3 Literature 43 45.74 13 13.83 20 21.28 18 Grade 3 Information 56 59.57 16 17.02 17 18.09 5 Grade 3 Foundations 78 82.98 13 13.83 3 3.19 0 Grade 3 Writing 29 30.85 39 41.49 18 19.15 8
Levell
~ 19.15
5.32 0
8.51
Grade 3 Language so S3.19 29 30.8S 10 10.64 s S.32 Discovery Math Test C
DIBELS- Oral Reading Fluency- SI!ring Benchmark Core= 51 students Strategic= 3 2 students Intensive= 3 6 students
DAZE- Spring Benchmark Core= 54 students Strategic= 18 students Intensive= 46 students
May 2014- Data Day Results Goal Met= 1 0 students Goal Not Met= 4 students
5"' Grade
Discovery Reading Test C Level4
Grade Skill #
Grade 5 Literature
Grade 5 Information
Grade 5 Writing
Grade 5 Language
Discove!:Y Math Test C
34
45
39
77
Level4 Grade Skill #
Grade 5 Operations 62
Grade 5 Base Ten 43
Grade 5 Fractions 56
Grade 5 Data 76
Grade 5 Geometry 63
Level4 Level3 % #
34.69 45
45.92 25
39.8 22
78.57 10
Level4 Level3
% #
63.27 25
43.88 36
57.14 22
77.55 12
64.29 22
DffiELS- Oral Reading Fluency- Spring Benchmark Core= 53 students Strategic= 22 students Intensive= 23 students
DAZE- Spring Benchmark Core= 61 students Strategic= 13 students Intensive= 24 students
May 2014- Data Day Results Goal Met= 9 students Goal Not Met= 4 students
General:
Level3 Level2 Level2 Levell
% # % #
45.92 9 9.18
25.51 22 22.45
22.45 27 27.55
10.2 8 8.16
Level3 Level2 Level2 Levell % # % #
25.51 9 9.18 2
36.73 12 12.24 7
22.45 10 10.2 10
12.24 10 10.2 0
22.45 10 10.2 3
Fifth Grade Shadow Day- On Wednesday, May 21" our fifth grade students and their parents had the chance to visit Peacock Middle School for an orientation. We appreciate the staff and students at Peacock giving of their time to help our fifth graders and their families.
Levell %
10 10.2
6 6.12
10 10.2
3 3.06
Levell
%
2.04
7.14
10.2
0
3.06
DARE Graduation- On Tuesday, June 03, 2014 our fifth graders graduated from their 10 week drug abuse and resistance education program. The program covers more than just drug resistance. We thank the Itasca Police Depmtment and Officer Duda for his hard work with our students.
Field Day- On Thursday, June 5tl' Franzen students pmticipated in our annual field day. We thm1k Mrs. Engel, Mr. Miserendino and our parent volunteers for their suppmt in making this an awesome aftemoon for our students.
IPTO Wall{-a-thon- Students in District #10 pmticipated in the second annual walk-a-thou and raised funds for our schools. We appreciate the IPTO for all of their support this school year.
End of Year- Franzen School had a wonderful 2013-2014 school year. We thank the Bom·d of Education for their tireless work and support of our schools. The Franzen School staff wishes you a wonderful summer with your fmnilies.
RTI Reading & Math
Peacock Middle School June Report
Peacock was able to implement new interventions and assessments during the 2013-2014 school year. Read Naturally and MobyMax are two computer-based interventions that were added to our available resources and Aimsweb was fully implemented to assess our students.
Our students recently took the Discovery C test, which provides us with data on student growth for the school year. The data below indicates the progress of our students as a whole.
. Biscoverrt Testing 2'Qlt3-I03!4,: !XIIath . v ,~ ;\ ~ t ,, .
Test Levell Level2 Level3 Level4
Test A (102 Students) 6 24 31 40 Test B (101 Students) 3 20 29 49 Test C (103 Students) 7 17 33 46
Test A (104 Students) 7 15 17 65 Test B (104 Students) 7 12 29 56 Test C (104 Students) 6 12 29 57
Social/Emotional Students in all grades have been creating posters in preparation for our 2014-2015 first day of school PBIS Kick-Off. Each grade was assigned an expectation and made posters that. will be posted throughout the school that highlight how to follow our school-wide expectations and experience success at Peacock.
In following the RTI model, Peacock continues to analyze data through SWIS (SchoolWide Information System) that tracks our discipline incidents. This data helps us plan cool tools or other interventions that are needed for our students to be successful socially, emotionally, and behaviorally.
8th Grade Graduation Our 8th Grade Graduation was held on Tuesday, June 3'd at Lake Park East High School. All students in the Class of 20 14 met the academic, behavioral, and community service requirements and were a part of the ceremony. It should also be noted that 73 students were on the honor roll all quarters of their middle school career and were recognized during the ceremony.
DISCIPLINE Month 1 hour Two- Bus In-School Suspension Expulsion
detention hour suspenswn suspension detention
August 0 0 0 0 0 0 September 5 0 0 1 0 0 October 2 2 0 1 0 0 November 2 1 0 0 0 0 December 4 1 0 2 0 0 January 1 2 0 2 1 0 February 6 0 0 1.5 1 0 March 3 0 0 0 0 0 April 2 0 0 0 1 0 May 2 1 0 3 0 0
Infractions- May 2014 1 hour 2hour In-School School Suspensions Suspensions
Below is the information that was reported in the 2013 March Board Report· . Month 1 hour Two- Bus In-School Suspension Expulsion
detention hour suspenswn suspension detention
August 1 0 0 0 0 0 September 4 0 0 0 0 0 October 5 2 0 2 0 0 November 9 0 0 0 0 0 December 6 0 0 1 0 0 January 5 0 0 1 0 0 February 6 0 0 0 0 0 March 5 2 0 0 0 0 April 7 0 0 0 2 0 May 4 2 0 1 1 0
Thank You Peacock Middle School would like to thank the Board of Education for another successful year. Thank you for your support in everything you do to provide our students with a quality education they so rightly deserve.
CURRICULUM REPORT
I. gth Grade Advanced Language Arts Program As initiated during the winter of 2013, Peacock Middle School will continue to offer an 8th Grade Advance Language Arts Program. Training in the use of the Smartboard Reading Program will take place for all Peacock Middle School's English/Language Arts teachers on June 9th and lOth, 2014.
II. New Teacher Induction Program Newly employed certified staff members will participate in a 3-day workshop on August 11th, 12th, and 13th, 2014. The teachers will receive an introduction to the district's curriculum, as well as an overview of technology. In addition, building principals meet with the teachers to orientate them with building procedures and materials.
III. Staff Development for 2014-2015 In-service sessions for the upcoming year will be focused on the Danielson Model, use of technology and in-service on any newly adopted instructional materials. For the Danielson Model, teachers will work within their grade level teams to apply the numerous applications of the system. With technology, the following areas will be focused upon:
a. Topics associated with BYOD b. Technology within the proposed new reading system c. Use of technology within the classrooms
IV. Reading Textbook Adoption Committee The Reading Textbook Adoption Committee has concluded its meetings for the 2014-2015 school year. Meetings will resume next school year with more site visits to schools using potential reading programs. Staff members have reached out to other colleagues using Journeys and Wonders program for discussion. In addition, representatives from each textbook company have visited District #10 for a presentation of materials. The committee will consider potential pilots of programs and also a more in-depth review of Common Core connections to series. We thank committee members for their hard work this school year.
If the team completes their analysis next year, the School Board will be presented with a recommendation for adoption. Implementation of a new series would occur during the 2015-2016 school year.
gth GRADE FOREIGN LANGUAGE OPTmNAL OPPORTUNITIES FOR 2014-2015
Opportunities for Spanish instruction during the 2013-2014 school year are listed below. New options for Spanish instruction are displayed for the 2014-2015 school year.
PEACOCK MIDDLE SCHOOL 2013-2014 2014-2015
Within Encore at grade levels 6th-8th, To be continued. every student participated ln one quarter of the year with Spanish instruction. During Target Time, an 8th grade To be continued. Spanish course was offered for up to 29 students. An after school Spanish Program Offered only to 6th and 7th grade was provided by Language Stars students. Company on Thursdays with each session providing one-hour of instruction for 6th-8th grade students. Paid by participants.
With Board approval for the 2014-2015 school year, 8th grade students will have the option of participating once a week in a Spanish language course during Common Time. To accommodate the number of enrollees, two days per week are being dedicated during Common Time for this purpose. In the event of only enough students registering for one section during Common Time, then enrollees will have the opportunity, along with Target Time students in Spanish class, to register for two classes each week.
FRANZEN INTERMEDIATE SCHOOL New for the 2014-2015 school year, the district will provide after school Spanish instruction for grade levels 3rd_5th through the use of Language Stars Company. Classes will meet once per week for one-hour. The program is to be paid by participants.
District Owned House at 5105 N. Elm Street
District 10 acquired the residential property at 505 N. Elm Street, which is adjacent to Peacock School. The intent of acquiring this parcel is to hold it for future development as either a parking lot or other beneficial use for district. The administration seeks direction to proceed with demolishing the existing improvements and leveling the site. Demolition would include removing many of the trees on the site to allow for interim student use and to prepare the site for eventual redevelopment (estimated cost $10,000).
Additionally, the district has learned that the Itasca Fire Protection District would like to use house on the property for training purposes. Training would include damaging the improvements and ultimately burning them down in a controlled burn. Burning the improvements will significantly reduce the demolition costs (estimated cost $15,000).
The administration has been in contact with the neighbors at 515 N. Elm Street (the property immediately to the north of 505 N. Elm). The neighbors are comfortable proceeding with both the training and the demolition of the property.
The administration requires direction on whether to proceed with the demolition of 505 N. Elm and whether to permit the Itasca Fire Protection District to use the site for training purposes.
Gas/Heating Budget Projections FY2014-2015
The Board of Education requested at its May meeting that the administration review the projected energy savings from the Mechanical Upgrade Project in order to evaluate the budgeted figures for Budget Code 20.2540.465- Gas/Heating.
The performance contract with Johnson Controls stipulates energy savings for replacing the boilers (which burn natural gas) and chillers (which use electricity). Focusing on the boilers, the contract provides for a drop in natural gas consumption of approximately 9.4% using calendar year 2013 the base year.
A 9.4% drop in consumption does not necessarily equate to a 9.4% reduction in expenditures. The cost of natural gas is made up of two main variables: (1) the number of units' consumed and (2) the cost per unit. (There are also gas distribution charges.) The number of units consumed includes numerous sub-variables such as outdoor temperature, building insulation, equipment efficiency, etc. The cost per unit is impacted by supply and demand in the market.
For discussion purposes, the administration attempted to control the "number of units consumed" variable by developing a year containing average temperatures for each month. The administration consulted the "Temperature-Related Normals" maintained by the Illinois Climatologist's Office (which provides normalized monthly temperatures from 1981 to 2010) and correlated those normalized temperatures as close as possible to actual average temperatures and actual natural gas consumption per month over the past four school years. This analysis resulted in an annual consumption of 102,877.92 units of natural gas. A 9.4% decrease in consumption would result in a revised annual consumption of 93,207.40 units for the "average" year.
If the natural gas distribution costs are stabilized at $13,000 per year (which is in line with the district's distribution costs over the past four years), the following cost table provides some parameters for discussing budgeting for the Gas/Heating line items:
Distribution Charges $13,000.00 $13,000.00 $13,000.00 $13,000.00 $13,000.00
Cost per Unit 0.40 0.71 1.05 1.27 1.34
Average Usage Cost 37,241.81 66,104.21 97,759.74 118,242.74 124,760.05
Total Cost 50,241.81 79,104.21 110,759.74 131,242.74 137,760.05
Assuming an "average" year for natural gas consumption, the focus for bu dgeting purposes then shifts to the cost per unit . Below is a table from the U.S. Energy Inform ation Administration sh owing natu ral gas unit prices from 2003 to th e present. Within the past 10 years, natural gas unit prices have been higher than th ey are now. The prices sin ce 201 2 are trending up.
Henry Hub Natural Gas Spot Price
:>ollors per Million Btu 20 ..
15 . - .... .... ·-- . ...... .
10
5
2d1o 2li12
- Henry Hub Natural Gas Spot Price
·--- ··----- - --
Below is a table showing District 1 O's historical costs for natural gas from FY2003-04 to FY2013-14 (estimated). Th ese costs are all inclu sive, meaning they include temperature and cost variances as well as distribution costs. The annual costs ranged from a high of $ 13 1,686 to a low of $54,718, with an average of $85,611.
There are several pressures that are expected to push the price of natural gas higher.
1. Reduced Supply. During the winter of 2013-2014, natural gas reserves in the United States were nearly exhausted to meet winter heating demands. It is likely that the U.S. will enter the 2014-2015 winter season with less reserve capacity than has existed for many years.
2. Electricity Generation. In recent years, the cost of generating electricity with natural gas has been less than with coal, which has led to a significant increase in the amount of electricity generated with natural gas. With pending EPA regulations limiting C02 emissions in the future, it is expected that natural gas (which emits significantly less C02 than coal) will continue to grow as a source of electricity as coal is phased out. Should this occur, the increased demand for natural gas will likely push prices up, particularly as the economy continues to grow and demand for eiectricity increases.
3. Exports. The increased production of natural gas in the U.S. has reduced prices nationally as the. infrastructure was not in place to export excess supply overseas. As natural gas exports increase, it is expected that natural gas prices in the U.S. will rise as domestic supplies fall.
It should also be noted that the effects of climate change are said to include more extreme weather. It has been suggested that the polar vortex from this past winter may be the result of changes in weather patterns caused by increasing concentrations of C02 in the atmosphere. In addition to the upward price pressures mentioned above, it is possible that the winter of 2013-2014 may not be as much of an outlier as may be supposed.
In budgeting for a line item as variable and unpredictable as natural gas, it is important to keep longer term trends in mind and to keep an eye on the future. This approach allows the district to avoid financial shocks and to have a budget that will provide stability over the long term. The draft budget holds the Gas/Heating line items steady. Should the Board direct that funding in these codes be reduced, the funding should remain in the Operations & Maintenance Fund. In the event that funding must be restored to these codes, it is easier to reallocate funding within the Operations & Maintenance Fund. Additionally, using funding from Gas/Heating codes to finance a separate recurring expenditure(s) would require terminating that expenditure (or terminating other expenditures) in order to restore funding to the Gas/Heating codes.
The bids for the Franzen addition were received and opened on April 23rd at 9:00am at the District Office. A total of six bids were received. The bids ranged from a low of $3.05 million to $3.32 million. The bids were within 10% of each other, which is considered a tight range. This indicates that there was not confusion among the bidders as to the scope of the Franzen addition.
It will be recalled that the budget for the Franzen addition was estimated to be $1.7 million. Following the bid opening, the architect met with two of the bidders and reviewed the development of the project budget. The consensus is that had the project been bid earlier this year (in January /February as opposed to April), the bids would have likely come within budget. However, due to a surge in school construction projects during the summer of 2014 in combination with a general shortage of construction workers caused by the Great Recession, construction costs have unexpectedly surged. The bidders have advised that a drop in costs is not likely to occur in the foreseeable future. Additionally, we have been encouraged from several independent sources that prices are likely to increase materially in the coming years.
In evaluating the options available to the Board, it is important to take a step back and consider the available resources for the Franzen addition. At this point, each of the financial components is now fairly well known, and is summarized below on the following page. The available funding using only Working Cash funds was increased from the original budget due to a higher net value of the recently issued bonds (netting $2.8 million compared to the budgeted $2.5 million), grant funding from the State Board of Education ($100,000 in School Maintenance Grants), and expected rebates from the Department of Commerce & Economic Opportunity (estimated to be $100,000 for the mechanical upgrade project). The project expenditures have come in at or under budget for all items, except the Franzen addition.
Summer 2014 Projects Budget
as of 5/7/2014
Table 1. Funding Sources
Existing Working Cash II
New Working Cash II
School Maintenance Grant
DCEO Energy Efficiency Grant (Mech. Upgrade)
Total
1,780,000
2,800,000
100,000
100,000
4,780,000
Table 2. Project Budgets (Franzen Addition as bid!
Table 3. Project Budgets (Franzen Addition as modified!
Land Acquisition
Mechanical Upgrade (w/o Franzen Addition)
Mechanical Upgrade (Franzen Addition Only)
Franzen Architect
Franzen Addition
Total
Surplus/( Deficit)
255,000
1,507,596
622,297
190,000
2,500,000
5,074,893
(294,893)
The Board has the following options available to it.
1. Re-bid the Franzen addition with its original scope. This would require identifying additional funding sources to make up the shortfall of at least $850,000 (and possibly more depending on contingencies). In that event, the bid would be awarded to the lowest bidder and construction would proceed in August or September.
2. Revise the scope of the Franzen addition. The scope of the project could be reduced to bring the project costs down. Eliminating the basement and other items could reduce costs by approximately $500,000. However, additional funding would still be required as an addition costing $2.5 million would still exceed the current available funding by approximately $300,000 (and possibly more depending on contingencies).
To proceed with this option, the Board would need to authorize the district's architect to revise the construction documents at a cost of $25,000. The project could then be re-bid in early July and, if the re-bid were within budget, construction could commence in August or September. The Board would also need to identify additional funding to finance the project.
3. Postpone the Franzen addition. The district has the option to postpone the Franzen addition. The bond proceeds can be held for up to three (3) years without risking a penalty.
The Board will need to carefully consider the age of the existing mobile classrooms as well as the logistical advantages to proceed at this time. Currently, the existing permanent structure at Franzen can house all of the students for the 2014-2015 school year. This is an important factor because the construction of an addition will take up to six months, so school will be in session without the space provided by the mobile classrooms. Based on projections, the number of class sections will increase in 2016-2017 so that it will be more difficult (though likely not impossible) to house the students in the existing building during the construction of the addition.
REVIEW OF CLASS SIZES AND ENROLLMENT PROJECTIONS
I. Enrollment as of June 1, 2014
Shown below are the enrollment counts as of June 1, 2014.
GRADE LEVEL COUNT OF Number of Number of Students Number of STUDENTS Classrooms in each Classroom Teachers
"Class Size Target" guidelines in Itasca School District are as follows: Grade Levels K-2 24 students per class (average) Grade Levels 3-5 26 students per class (average) Grade Levels 6-8 29 students per class (average)
Number of Teachers
2 4 5 5 4 5
Mechanical Upgrade Project Update
The Mechanical Upgrade Project is about to get underway at all three schools. The unexpectedly delay in the Franzen Addition Project is causing a wrinkle in the Mechanical Upgrade Project.
The current Mechanical Upgrade Project called for Johnson Controls to install heating and cooling systems in the Franzen addition. As the addition is in limbo, this portion of the project at a minimum will need to be delayed.
Additionally, the new chiller being installed at Franzen will have a higher capacity than the existing unit and may require more electricity than the current circuit can provide. In the original summer projects plan, a new electrical circuit was to be provided to the new chiller as part of the Franzen Addition Project. This approach made sense at the time as the addition also requires a new electrical circuit. Due to the delay in the Franzen Addition Project, it will be necessary to do a change order for Johnson Controls to provide the new electrical circuit to service the new chiller so that the chiller is operational before school resumes in mid-August.
The estimated cost for the change order could be approximately $400,000 (this is a budget figure that will be further refined before the Board meeting). Overall, this change order will be a wash as the cost for the electrical was originally budgeted under the Franzen Addition Project and will now be transferred to the Mechanical Upgrade Project. The change order may be significantly less if it turns out that the existing electrical service at Franzen can handle the new chiller. This option is still under investigation.
INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY
AND ITASCA SCHOOL DISTRICT 10
FOR A STUDENT BUS DURING THE FALL OF FY2015 PHASE OF HIGHWAY CONSTRUCTION
The Superintendent has successfully negotiated an Intergovernmental Agreement with the Illinois State Toll Highway Authority for the authority to provide an additional bus during the fall of FY2015 Phase of highway construction in Itasca. This Intergovernmental Agreement provides that District 10 will be reimbursed for the cost of an additional bus that will be able to maneuver along Clover Ridge Lane at times that this route will impacted by construction. Approximate length of construction time that impacts this specific bus route is estimated to be 53 school days at a cost of approximately $16,390.
GRANT WRITER
Research is continuing for a grant writer. The 1ypes of grants to written by a grant writer would not include the current grants annually received by District 10. Rather, competitive grants would be sought for new sources of funding that would also complement existing revenue streams.
In that possible grant writers are being identified, Administration needs direction from the Board regarding contract terms for grant writing services.
PARTNERSHIP FOR ASSESSMENT OF READINESS FOR COLLEGE AND CAREERS (PARCC)
OVER-VIEW
The PARCC assessments will include a rich set of performance-based tasks that address a long standing concern among educators about large scale, pencil and paper assessments that have been unable to capture some of the most important skills that we strive to develop in students.
The PARCC assessments are being carefully crafted to accomplish this important goal. They will enable teachers, schools, students and their parents to gain important insights into how well critical knowledge, skills and abilities essential for young people to thrive in college and careers are being mastered in ways that only computer-based assessments can.
Because of PARCC's ability to better measure student performance through technology enhanced test items, they will look very different to students. The tasks on the assessments will resemble the classroom work they do during the school year and less like a conventional fill-inthe-bubble or short-answer test.
Unlike current state assessments, the PARCC assessments will provide information on the full range of knowledge and skills needed to be career and college ready or on track toward that goal. Also, they will measure the skills and knowledge of students working significantly beyond or behind their grade level. These improvements from current tests will help teachers guide instruction and give more information to students and their parents.
Computer delivery of PARCC will allow the test items to both measure those skills needed for life beyond high school and be interactive and engaging. PARCC assessments will take the place of the existing ISAT.
A presentation to the Board of Education will take place at the August School Board meeting.
TRANSFORMATJION OF MEDIA CENTER AT
PEACOCK MIDDLE SCHOOL
During the summer of 2014, Debbie Thude (Peacock's Media Aide) and the two Media Center Directors from Franzen and Benson Schools (Amy Reuter and Linda Wit) will lead a team of assistants in transforming the Media Center at Peacock Middle School. Their tasks include reviewing existing books and materials, as well as discarding of out-of-date materials. They will also be reorganizing the placement of bookshelves. District lO's custodians will be painting the Media Center.
June4, 2014
Dear Dr. Tornatore,
I am submitting my resignation as Office Substitute with the Itasca School
lindsay Duprey 26723 W. Woodland Ave. Antioch, il 60002
July 29, 2014
Administrative Center of Dlstrlct1 0 200 North Maple Street Itasca, II, Illinois 60143
Dear Sir or Madam,
Please accept this as formal notice of resignation from the position of a paraprofessional at District 10, effective July 29, 2014 my last day of employment.
After careful consideration, 1 have made the decision to resign In order to pursue a new career opportunity. Working for District 10 has been a wondertul experience that has afforded me many valuable opportunities to learn and grow, and i am very grateful to have bean part of this district.
t wish ycu and District 10 continues growth and success In the fUture.
This is to inform you that the current position, which will begin on May 1, 2014, will end on Friday, June 6, 2014, which is the last day of the 2013-2014 school year.
In acknowledgement of this, please sign and date this form at the bottom.
I, {.~fhf /'11/t<ave read and acknowledge that the teaching assistant position
(Print name) for whic~ I Jf curren}ly_:~:oyed will end on Friday, June 6, 2014.
Name:¥~ Position: f<t c-.d\j '"''i P<.S>: s /-., t'r
I
Date: 'S(L-/!l{
£~~-(Principal)
111 II it
RAYMOND BENSON PRIMARY 301 E. WASHINGTON ST.
ITASCA, IL 60143-2159 (630) 773-0554
Fax (630) 285·7474
'{\A~ '-b ~-#t a~ (Superintendent)
ELMER H. FRANZEN INTERMEDIATE 730 N. CATALPA ST.
ITASCA, IL 60143-1465 (630) 773-0100
Fax (630) 285-7468
F.E. PEACOCK MIDDLE SCHOOL 301 E. NORTH ST.
ITASCA, IL 60143-1620 (630) 773-0335
Fax (630) 285-7460
BOE Action Memorandum FY15 - #04
Approval of the FY2015 Final Budget
August 13, 2014
This is the final step in the budgeting process for Itasca School District 10. The Board of Education approved the Tentative FY2014 Budget at the June meeting. The tentative budget has been available for public inspection since that time. The budget hearing that occurred earlier in the evening provided an opportunity for public comment. Upon Board approval, the Final FY2015 Budget will be submitted to the Illinois State Board of Education.
The Superintendent recommends that Board of Education approve the Final FY2015 Budget (provided under separate cover in your Board materials).
BOE Action Memorandum FY15 - #05
Authorization for Superintendent to enter into an Agreement between Itasca School District 10 and District 10 Education Foundation with a Grant Acceptance Form
August 13, 2014
District 10 Education Foundation is preparing for reviewing grants submitted by Itasca School District's administrators. In submitting funding requests, the Fouudation has requested that the district accept and agree to their "Grant Acceptance General Terms and Conditions". It has been provided to the Board for review.
The Superintendent recommends that the Board of Education authorize her to enter into an Agreement between Itasca School District I 0 and District 10 Education Foundation by accepting and agreeing to the Grant Acceptance General Terms and Conditions.
BOE Action Memorandum FYlS - #06
Release of Closed Session Minutes and the Destruction of Audio Recordings August 13, 2014
Board policy calls for review of closed session minutes twice each year to detetmine if they can be made public. This is a routine activity that the Board has done for years as is required by law.
The law requiring the taping of meetings carne into effect in 2004. The law allows us to destroy audiotapes of closed sessions after 18 months have passed. Applying the 18-month window to our remaining recordings means that we can, and should, destroy the tapes of seven closed sessions.
The Superintendent recommends that the written minutes of the closed sessions of June 12, 2013, August 28, 2013, November 13, 2013, December 11, 2013 be released and that the audiotapes of closed sessions dated June 6, 2012, June 13,2012 (2) 6:00p.m. & 8:15 p.m., July 19, 2012, July 30, 2012, September 12, 2012 and October 3, 2012 be destroyed.
BOE Action Memorandum FY15 - #07
Approval to transfer funds from the Working Cash II Fund to Education Fund and then to Operations & Maintenance Fund
to pay expenses for Mechanical Upgrade Project
August 13, 2014
The Administration recommends that the Board approve a transfer of funds from the Working Cash II Fund to pay expenditures associated with the Mechanical Upgrade Project. The expenditures are detailed below:
EXPENDITURES Vendor Project Purpose Amount
Johnson Controls Mechanical Change Order 135,157.28 Upgrade
Johnson Controls Mechanical
Change Order 48,433.72 U grade
TOTAL $ 183,591.00
There are two listings for Johnson Controls because the remaining amount of the 2011 bonds is $135,157.28 and it is necessary to access the 2014 bonds (as planned) to complete the payment of this expenditure. Two resolutions follow, one for the payment with the 2011 bonds and one for the payment with the 2014 bonds.
The change orders were approved by the Board of Education at its special meeting in July.
The Superintendent recommends that Board of Education approve the Resolution to partially abate and permanently transfer $183,591.00 in principal from the Working Cash II Fund to the Educational Fund and then to the Operations and Maintenance Fund for expenses associated with the Mechanical Upgrade Project.
BOE Action Memorandum FY15 - #07(A)
August 13, 2014
RESOLUTION OF THE BOARD OF EDUCATION DIRECTING THE SCHOOL TREASURER TO PARTIALLY ABATE AND PERMANENTLY TRANSFER MONEYS FROM THE WORKING CASH II FUND TO THE EDUCATIONAL FUND AND THEN TO THE OPERATIONS AND MAINTENANCE FUND
WHEREAS, the Working Cash II Fund of Itasca School District No. 10,
DuPage County, Illinois (the "School District"), was duly created pursuant to
Article 20 of The School Code of Illinois (the "School Code"), 105 ILCS 5/20-1
et seq., for the purpose of enabling the School District to have in its treasury
at all times sufficient money to meet demands thereon for ordinary and
necessary expenditures for corporate purposes; and
WHEREAS, the School District presently has on deposit in its Working
Cash II Fund moneys in an amount not less than $5,919,321.38; and
WHEREAS, Sections 20-5, 20-9, and 20-10 of the School Code provide
that the Board of Education has the authority to make permanent transfers
from the Working Cash II Fund to another fund of the School District most
in need of such funds from time to time; and
WHEREAS, it is in the best interest of the School District that the
Board of Education direct the School Treasurer to partially abate and
permanently transfer a portion of the fund balance in the Working Cash II
Fund to the Educational Fund and then to make a transfer in that same
amount to the Operations and Maintenance Fund.
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of
Itasca School District No. 10, DuPage County, Illinois, as follows:
Section 1. The Board of Education hereby finds that all of the recitals
contained in the preambles to this Resolution are full, true and correct and
does hereby incorporate them into this Resolution by reference.
Section 2. The School Treasurer is authorized and directed to partially
abate and permanently transfer moneys currently on deposit in the School
District's Working Cash II Fund in the amount up to $135,157.28 to its
Educational Fund to be recognized and effective after the adoption of this
resolution.
Section 3. Upon receipt of the transfer to the Educational Fund, the
School Treasurer is hereby directed to transfer that same amount to the
Operations and Maintenance Fund.
Section 4. The amounts transferred pursuant to this Resolution shall
be used solely to meet disbursements for those purposes allowed for the
Educational Fund and the Operations and Maintenance Fund.
Section 5. All other resolutions or parts of resolutions in conflict
herewith be and the same are hereby repealed, and this Resolution shall be
in full force and effect immediately and forthwith upon its passage.
Adopted this 13th day of August, 2014 by the following roll call vote:
AYES:
NAYS:
ABSENT:
President, Board of Education
ATTEST:
Secretary, Board of Education
BOE Action Memorandum FY15 - #07(B)
August 13, 2014
RESOLUTION OF THE BOARD OF EDUCATION DIRECTING THE SCHOOL TREASURER TO PARTIALLY ABATE AND PERMANENTLY TRANSFER MONEYS FROM THE WORKING CASH II FUND TO THE EDUCATIONAL FUND AND THEN TO THE OPERATIONS AND MAINTENANCE FUND
WHEREAS, the Working Cash II Fund of Itasca School District No. 10,
DuPage County, Illinois (the "School District"), was duly created pursuant to
Article 20 of The School Code of Illinois (the "School Code"), 105 ILCS 5 j 20-1
et seq., for the purpose of enabling the School District to have in its treasury
at all times sufficient money to meet demands thereon for ordinary and
necessary expenditures for corporate purposes; and
WHEREAS, the School District presently has on deposit in its Working
Cash II Fund moneys in an amount not less than $2,800,000.00; and
WHEREAS, Sections 20-5, 20-9, and 20-10 of the School Code provide
that the Board of Education has the authority to make permanent transfers
from the Working Cash II Fund to another fund of the School District most
in need of such funds from time to time; and
WHEREAS, it is in the best interest of the School District that the
Board of Education direct the School Treasurer to partially abate and
permanently transfer a portion of the fund balance in the Working Cash II
Fund to the Educational Fund and then to make a transfer in that same
amount to the Operations and Maintenance Fund.
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of
Itasca School District No. 10, DuPage County, Illinois, as follows:
Section 1. The Board of Education hereby finds that all of the recitals
contained in the preambles to this Resolution are full, true and correct and
does hereby incorporate them into this Resolution by reference.
Section 2. The School Treasurer is authorized and directed to partially
abate and permanently transfer moneys currently on deposit in the School
District's Working Cash II Fund in the amount up to $48,433.72 to its
Educational Fund to be recognized and effective after the adoption of this
resolution.
Section 3. Upon receipt of the transfer to the Educational Fund, the
School Treasurer is hereby directed to transfer that same amount to the
Operations and Maintenance Fund.
Section 4. The amounts transferred pursuant to this Resolution shall
be used solely to meet disbursements for those purposes allowed for the
Educational Fund and the Operations and Maintenance Fund.
Section 5. All other resolutions or parts of resolutions m conflict
herewith be and the same are hereby repealed, and this Resolution shall be
in full force and effect immediately and forthwith upon its passage.
Adopted this 13th day of August, 2014 by the following roll call vote:
AYES:
NAYS:
ABSENT:
President, Board of Education
ATTEST:
Secretary, Board of Education
BOE Action Memorandum FY15 - #08
Direction to Proceed with Demolition of 505 N. Elm Street
August 13, 2014
During the 2013-2014 school year, District 10 acquired the residential property at 505 N. Elm Street, which is adjacent to Peacock School. The intent of acquiring this parcel is to hold it for future development as either a parking lot or other beneficial use. The administration has prior received direction to demolish the existing improvements and leveling the site.
Originally, the district was working with the Itasca Fire Protection District to allow the house on the property to be bumed down. While the Fire District has been able to use the house for training pmposes, logistical issues are preventing the Fire District from buming down the house. The district needs to move forward expeditiously with demolition of the house (estimated cost $20,000) and landscaping the site (estimated cost $15,000).
The administration requests direction to proceed with fees stated above for demolition and landscaping of 505 N. Elm as soon as possible.
The Superintendent recommends that Board of Education direct that the demolition for $20,000 and landscaping for $15,000 at 505 N. Elm Street proceed.
BOE Action Memorandum FY15 - #09
Authorization for Superintendent to enter into a Reciprocal Reporting Agreement between Itasca School District 10 and the Itasca Police Department.
August 13, 2014
The Itasca Police Department has proposed a revised Reciprocal Reporting Agreement. The agreement allows the School District and the Village to exchange infmmation relating to minors involved in criminal matters. The updated agreement implements recent changes in Illinois law pertaining to these types of agreements.
The Superintendent recommends that the Board of Education authorize her to enter into a Reciprocal Repmting Agreement between Itasca School District 10 and the Itasca Police Depmtment.
BOE Action Memorandum FY15- #10
Placement of Student Teachers August 13,2014
STUDENT TEACHER FOR 2014-2015 SCHOOL YEAR
The following student teaching assignment is being requested for the 2014-2015 school year.
