BD. MINUTES 1/10/12 Page 1 of 8 Wenatchee School District Board of Directors Wenatchee School District Regular Board Meeting Minutes of January 10 th , 2012 District Office Board Members Present Staff Present Gary Callison, President Brian Flones, Superintendent Jesús Hernández, Vice President Cabinet Laura Jaecks Walter Newman Kevin Gilbert Gary Callison, Board President, opened the regular board meeting at 7:00 p.m., with the Pledge of Allegiance. President Gary Callison asked for a motion to approve the consent agenda. Motion made by Laura Jaecks seconded by Kevin Gilbert, the motion carried unanimously. Consent Agenda included: Minutes of 12/13/11 Board Meeting PREPARED BY: Lisa Turner, H.R. Director January 10th 2012 personnel report is on file. PAYROLL PREPARED BY: Tammy Hubensack, Director of Payroll, December 2011: VOUCHERS PREPARED BY: Karen Walters, Director of Accounting –Dec. 28 th , 2011 General Fund: Check # Capital Projects Fund: Check # Associated Student Body Fund: Check # VOUCHERS PREPARED BY: Karen Walters, Director of Accounting –Jan 11 th , 2012 General Fund: Check # Capital Projects Fund: Check # Associated Student Body Fund: Check # None II. Consent Agenda I. Regular Meeting 7 p.m. 1) Minutes 2) Personnel Report 3) Vouchers/Payroll 5) Surplus Report 4) Contracts
Transcript
BD. MINUTES 1/10/12 Page 1 of 8
Wenatchee School District Board of Directors
Wenatchee School District Regular Board Meeting
Minutes of January 10th, 2012 District Office
Board Members Present Staff Present Gary Callison, President Brian Flones, Superintendent Jesús Hernández, Vice President Cabinet Laura Jaecks Walter Newman Kevin Gilbert
Gary Callison, Board President, opened the regular board meeting at 7:00 p.m., with the Pledge of Allegiance.
President Gary Callison asked for a motion to approve the consent agenda. Motion made by Laura Jaecks seconded by Kevin Gilbert, the motion carried unanimously. Consent Agenda included: Minutes of 12/13/11 Board Meeting
PREPARED BY: Lisa Turner, H.R. Director
January 10th 2012 personnel report is on file. PAYROLL PREPARED BY: Tammy Hubensack, Director of Payroll, December 2011: VOUCHERS PREPARED BY: Karen Walters, Director of Accounting –Dec. 28th, 2011 General Fund: Check # Capital Projects Fund: Check # Associated Student Body Fund: Check # VOUCHERS PREPARED BY: Karen Walters, Director of Accounting –Jan 11th, 2012 General Fund: Check # Capital Projects Fund: Check # Associated Student Body Fund: Check #
None
II. Consent Agenda
I. Regular Meeting 7 p.m.
1) Minutes
2) Personnel Report
3) Vouchers/Payroll
5) Surplus Report
4) Contracts
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1) Kevin Nordt: Mr. Nordt explained his concern about the termination of long-time successful cross-country coach, Susan Valdez. He asked the board to investigate the criteria used and asked them to look at what standards are used for the basis of such a decision. His experience with coach Valdez was that she performed very admirably. He feels it is a great loss to WSD to not have her as the cross-country coach. 2) Larry Cordes: Asked board to reconsider their decision to terminate the contract of the cross-country coach, Susan Valdez. He has some real concerns how it was handled and feels she has been an outstanding coach. He feels this is a disservice to the students in the program, future students and current. He asked the board to look into the circumstances and ask if it was handled fairly and without bias. 3) Ryan Kelso: Mr. Kelso said he coached with Susan Valdez for eight years and found her to be excellent in what she did. He agreed with the other gentlemen who spoke. He also handed each board member and the superintendent a letter for them to read referring to an educational subject of concern, not in regard to the coaching issue. He said he planned to read it to them but decided it would take too long and asked them to consider the points he made in the letter referring to educational matters in the district. President Callison thanked all of the gentlemen for their comments.
1) WSHS: Principal Kory Kalahar shared with the board that they are working on community building. They are also working on a fundraising project with Sun Basin Theaters. He also mentioned the website they have built with the Rotary Club and he gave the brochure. 2) WHS: No report.
1) CTE Engineering Project: Doug Merrill, WHS CTE teacher shared an upcoming project 120 students will be working on. He also brought a student to help tell about their plans. They plan to break the Guinness World Record for the longest marble run. The current record is over 600 ft our record WHS will be 1080 ft. Over 120 students from four classrooms will participate in building a section at a time of their own. It will be set up in the gym on the bleachers. Elementary and MS students will come to see the first trial run. They are working with science specialist Kelsy Stanton to get input for the younger students as a class section on motion. The record will be authenticated by video taping it and an attorney as the official. It is too expensive to bring an official from Guinness. The board wants to be invited when the date is set. The board thanked them for the presentation and information wished them luck.
2) WVTSC – DOH/Hill International Update: WVTSC Director Jon Torrence, DOH Associates architect & planner, Paul Coppock and Hill International project manager John Holman presented the following materials to the board.
III. Citizen Comments
IV. High School ASB Reports:
V. Special Reports & Presentations
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Discussion points:
o Major Works Overview 2013-19 o Quality State Updated Plan o 10 year plan Capital Plan request o New scoring to qualify for funds o Largest most visible districts get the money first o Handout is a one-page synopsis/timeline o Alternate to complete Phase 1 over a (2) biennium periods was proposed. o Not sure where we set across the state for placement of funds but in good shape with
the plan, better chances – new criteria we should do good. o Adding spaces we have to show potential of FTE’s, must be clear need o To reach potential #’s we must show proof of plan, the students are available for class
and want the programs o Without space we cannot grow o Discussion about the actual capacity o STEM in the WVTSC program is a possibility but need to make a good relationship
with our serving districts – Good fit is not being in competition. o Dental assistant is a good program, none like it in the valley o Looking at a CNA program o Meetings with Dave Yancey, Bryan Visscher, Bob King for the phones, parking and
sidewalks so we can move toward the Master Plan o Asbestos Survey on building, not done due to state purchase o ALE Classroom o Phase I & Phase II of the Capital Plan o Minor Works overview 2013-15 o Minors $550,000 = spacing problems, access problems and lighting problems -
$50,000 left over after work for other Brief discussion followed on several of the above subjects and the board thanked them for the information and the work Jon Torrence is doing with the program.
3) Bilingual Building Models Update: Nancy Duffey, Special Programs Director, presented the following material to the board. Jeff Jaeger, Principal of Mission View, was present to cover the Mission View portion.
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Bilingual Building Model Givens LAW – RCW 28A.180.080 Model Purpose: Support ELL learners to English Proficiency Model depends on # of students qualified - WAC 162-28-040 2011-12 Bilingual Models WSD Bilingual
Models Content ESL English
only Alternative Program
Early Exit Span/Eng K-3
Dual Language Eng/Span K-5
Elementary Washington, Sunny Slope
Lincoln, Columbia, Newbery, Mission View (1)
L&C, Mission View (1)
Middle School Orchard, Pioneer, Foothills
Foothills, 3 sections
High School WSH, WSHS
Process to change Bilingual Building Model Action Who Result 1. Review model options based on # of qualified students Director, principal 2. Verify resource capacity to support Director, principal 3. Present information to cabinet Director, principal 4. Gather input from staff Principal, Director 5. Gather input from parents Principal, Director 6. Compile information & create recommendation Principal, Director 7. Recommendation approved / not approved Cabinet
Points to Consider Should Buildings have more than one model?
Answer: NO. It is fiscally and organizationally inefficient to support two models within one school. Significant inequities arise with two models within one school. Accountability for each model increasing at the State level Who makes the decision about building bilingual models? Answer: Input gathered from multiple stakeholders; including parents & staff Review & recommendation by Special Programs department and principal (to include impacts) Decision by Cabinet When should a building have a Dual Language Model? Answer: A building should consider a Dual Language Model when it has
1) Sufficient # of Spanish speaking students. 2) A sustainable balance of English and Spanish speakers. 3) Parent/community support from both English and Spanish speaking parents
What is critical for success of any model? Answer: Excellent Instruction. GLAD provides intensive professional development on a range of researched based strategies that are differentiated to the language level of student Mission View - MUST move to one model
Mission View Action Steps Who Result 1. Review model options based on # of qualified students
Director, ELD facilitator, principal
Criteria for each Model; Demographic Data: Primary Language, Bilingual qualified; Achievement Data reviewed
o Discussion Points: Met with cabinet several times
o Difficult to handle multiple models in one building o Met with Kathy Anderson and Daisy Barragan o Meeting with MV staff tomorrow night o PTA wants a Forum for the parents on January 24th – 6 pm o Much communication out to the parents to get high attendance o Come back and report to cabinet with results of meetings o Open Door policy for parents at MV with Jeff Jaeger o Overview of the Early Exit program o What we do to strengthen the program at MV will help o Ms Duffy feels we need to be more intentional in transition from Spanish to English and it needs to be
consistent in all schools. o Direction is needed from the board on what path that we should take. o We will come back to the board after the parents and teachers have had input. o There hasn’t been a lot of sharing from other districts as to what they are doing.
Brief discussion followed and the board thanked Ms. Duffey and Mr. Jaeger.
1) Resolution #01-12 Authorizing WSHS Purchase/Sale WSD Counsel Phil Johnson presented the resolution to the board. Mr. Johnson gave results of the environment study, and answered questions about details of the property.
RESOLUTION NO. 01-12 WHEREAS, on September 29, 2011, Wenatchee School District No. 246 (“the School District”), State of Washington, State Board for Community and Technical Colleges, Community College District No. 15, Wenatchee Valley College, acting through the Department of General Administration, and Wenatchee Valley College Foundation, entered into an Agreement for Exchange of Property (“the Agreement”); WHEREAS, all of the conditions contained in the Agreement have been satisfied or waived and the Agreement is ready for closing; WHEREAS, the Board of Directors deems it to be in the best interest of the School District to close the transaction in accordance with the Agreement; and WHEREAS, at closing it will be necessary for the School District to sign additional instruments, including, without limitation, Real Estate Excise Tax Affidavit, escrow instructions, closing/settlement statement, Lease, and Right of First Refusal to close the transaction in accordance with the Agreement; NOW, THEREFORE, be it resolved by the Board of Directors of Wenatchee School District No. 246 as follows: 1. The President of the Board, Gary Callison, and the Board Secretary/Superintendent, Brian L. Flones, are authorized and directed, on behalf of the School District, to close the transaction in accordance with terms and conditions of the Agreement. 2. The President of the Board and the Board Secretary/Superintendent, on behalf of the School District, are authorized and directed to execute any and all instruments necessary to close the transaction in accordance with the Agreement, including, without limitation, Real Estate Excise Tax Affidavit, escrow instructions, closing/settlement statement, Lease, and Right of First Refusal.
MOTION MADE: Kevin Gilbert made the motion to approve Resolution No. 01-12 Authorizing WSHS Purchase/Sale as presented. Discussion: None SECONDED: By Jesús Hernández APPROVED: Unanimously
VI. New Business
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2) HR Contract for Business Office: HR Director, Lisa Turner gave the board complete copies and salary schedules of the business office contract prior to the meeting. She noted very little changes and asked for their approval.
MOTION MADE: Jesús Hernández made the motion to approve Business Office contract for 2011-14. Discussion: None SECONDED: By Laura Jaecks APPROVED: Unanimously
3) HR COASA Contract: HR Director, Lisa Turner gave the board complete copies and salary schedules of the Central Office Administrative Support Association contract prior to the meeting. She noted the changes with a brief discussion and asked for their approval.
MOTION MADE: Laura Jaecks made the motion to approve the Central Office Administrative Support Association contract for 2011-14. Discussion: None SECONDED: By Walter Newman APPROVED: Unanimously
4) Day Care Overview/Update/Recommendation: Executive Director Chet Harum presented the follow information in a powerpoint and answered questions during the presentation.
Program Review WSD District Day Care Services Programs
o Birth to Five - WestSide Early Learning Center o School Age - o Sunnyslope Elementary o Washington Elementary o Mission View Elementary o Summer Camp Program o Out of School Program (non contracted days and holidays)
Recommendation Discontinue all “day care” services provided by the Wenatchee School District. Provide instead an extended program, Monday mornings, for elementary schools only Rationale Financial: As a revenue based program WSD Daycare fails to recover approximately $100,000 of annual expenses yearly. (even with all the past and recent program and personnel changes) Risk Management: Most of our daycare programs operate during hours and days when school administration, security services, and health services are not immediately available. Scope of Services: Daycare is not a state required service that school districts must offer. In fact, WSD is one of only a few districts statewide that offer any such program. Of those districts that do offer programs, they typically only offer before and after school programs that are learning based programs, not day care services. Regulations: Licensed Daycare is regulated by the Department of Early Learning (DEL). As such, DEL WAC requirements are primarily established for private industry and not for public schools. Financial details Elementary - School Age Programs o Current status: as of December 2011 Total = -$37,792 o Enrollment 135 students participate, many of these students attend for
only one hour or less, only 51 both morning and afternoon, there are 36 of these students that drop in only on occasion.
o Budget -$13,659 includes $35,000 of unclaimed debt from previous year, does not include in directs, does not include out of school programs, we have to pay our staff whether kids show or not.
o Summer Camp - School Age Program Enrollment 44 full time students on average participated daily, 99 participated in some portion of the program, which could have been just one week.
o Budget -$12,946 does not include the estimated $27,000 of in-directs o WestSide Early Learning Center - Birth to Five Program Enrollment
9 full time children on average participate daily, 3 in the first month of school, 8 in the second month of school, only 3 of these children are children of WestSide High School students
o Budget -$11,187 includes the additional $42,000 WVC early learning grant, does not include in directs
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Risk Management Operating Hours School Age Programs - Supervised by school principals & para-educators: Below has no administrator available Before school→ 6:30 a.m. or 7:00 a.m. until school starts After School →End of school until 6:00 p.m. Out of School Time→ School year breaks and vacation days Summer Camp→ 10 weeks during summer vacation →6:30 a.m. Start time & End time →6:00 p.m. 66 non school days 1 - 2 hours – Morning no administrator coverage 1 - 3 hours Afternoon no administrator coverage The school principal is typically in meetings or not on duty during most of these hours. Emergency care School nurses and district security do not operate on site or during most of these hours. Scope of Services -Study of other districts 50 districts chosen across the state
18% offer pre-school not day care 82% Offer nothing Three local districts offered daycare, WSD, Eastmont, and Moses Lake (However, Moses Lake just selected to go to non-licensed daycare and to utilize extended learning programs before and after school.
DEL supervisors expressed that they were surprised WSD was providing daycare at all. There are over 300 local daycare providers in our community
Scope of Service – Study of other districts
Map shows districts (similar demographics) that do not offer day care with a
“O”, majority of state. Only seven other districts offer something but nothing like ours and we spend the most and are the most in the red.
Regulations Current status: The Department of Early Learning (DEL) has the made the following clear to us: None of our school age programs have DEL qualified
employees working in them, in order to be a licensed daycare None of our school principals are qualified to supervise our
daycare programs, in order to be a licensed daycare None of our Summer camp employees are qualified to
supervise or lead our summer daycare program, in order to be a licensed daycare. In fact, we face fines if we rehire these people
In the last 6 months DEL has written us up for numerous rules violations and imposed over $1,500 worth of fines for noncompliance of DEL rules.
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Regulations Current status: The Department of Early Learning (DEL) has the made the following clear to us:
o WestSide Early Learning Center must comply with DEL rules as it is a birth to five program. We are still not in full compliance with this program.
o DEL can no longer support the district’s license exempt daycares with DSHS subsidies. This has helped us in the past to offset the expense of daycare
o DEL rules clearly conflict with OSPI rules. Recommendation
o Discontinue all “day care” services provided by the Wenatchee School District
o Provide instead an extended program, Monday mornings, for elementary schools only
o Monday Morning -At all the elementary schools: Hire two para-educators for late start Mondays only
Cost: 1 hour for one person at the highest rate = $13.71 2 hours for two people = $54.84 a day at one site 7 schools = $383.88 a day district wide 33 Mondays = $12,668 per year
Discussion points: o Board understands the need for the cuts but is concerned about
those who will still need services. o Would like to keep WSHS for our own students o Where has the money come from in the past & how will we fund
extended day learning o We will need to provide a list of providers for parents o Ways we could offer extended day
The board recommended that we let everyone know asap with an informational letter, for parents and staff and Mr. Harum agreed to get right on that. They thanked Mr. Harum for all his work and efforts.
None
o KCTS 9 Golden Apple Awards – Marcy Horn Feb. 3rd, 2012 in Seattle- a huge honor.
o MLK Jr. Day Celebration – WVC, Wells House, Brent Grothe is the Keynote Speaker, Mariachi Huenachi will entertain. Bring a can of food for Serve Wenatchee.
President Gary Callison read the following statement: The school board will now enter into executive session in accordance with board policy 1410, board policy 6122 and RCW 42.30.110 Section E to review the performance of the superintendent. The meeting is expected to last 60 minutes. No action will be taken.
MEETING ADJOURNED: President Gary Callison adjourned the meeting at 8:40 p.m. Meeting reopened at 9:45 from the executive session and was adjourned. _______________________________ _________________________________Date________ President Superintendent
