SLNASLNAGovt. of Andhra PradeshGovt. of Andhra Pradesh

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Major initiatives under IWMP

Production systems improvement (Agrl)

Natural Resource Management

Entry Point Activity DPR preparation

Institution & capacity Building

Livelihood enhancement for asset less poor

Production systems improvement (AH)

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Institution & capacity Building

IWMP Sanctions to AP

Batch IWMP

Projects (Nos) Area

(lakh ha) Project Cost

(Rs in Crores)

2009-10 110 4.74 568.13

2010-11 171 7.40 893.04

2011-12 173 7.47 896.54

2012-13 102 4.24 549.41

2013-14 97 4.07 597.04

TOTAL 653 27.93 3504.163

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State Level Nodal Agency,Department of Rural Development

Commissioner, RD & CEO

District Water Management Agency

Acct. Offr-,CO & Off.Asst

Tech. Officer (I&CB)

Project Officer

Computer Operator

Project Implementing Agency (Watershed Computer Center)

IWMP Project

IWMP Project

IWMP Project

2 Technical Officers (Civil / Agriculture) @ each IWMP Project

Village Organization

Self Help Groups

Watershed Committee

User Groups

Cluster Livelihood

Resource Center

District Livelihood

Resource Center

Principal Secretary, RD & Chairman

Spl.Commissioner (WS)

Project Director

Dist. Collector & Chairman

Addl.Project Director (WS)

Jt.Commissioner (WS)CFOAO AAOCO

STEs (I&CB, NRM, AH, LH, IT, GMIS, Forest)

Junior Engineers

Institutional Arrangements under IWMP

wWatershed Assistants

Dept, of Land Resources, GoI

IWMP (Integrated Watershed Management Programme) in AP is being implemented in close convergence with NREGS by taking due care in allotment of works exclusive to each of the programmes in order to avoid duplication of works/activities.

Compared to NREGS, the approach of IWMP is multi pronged with the main aim to restore the ecological balance by harnessing, conserving and developing degraded natural resources such as soil, vegetative cover & water and create sustainable livelihoods for the asset less poor.

There is more complexity in IWMP since it is area based and the allocation between components depends on the percentage of financial outlay they are entitled to.

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ICT Initiatives

The transaction based software provides end-to-end solution in the implementation and institutionalizes operational process for IWMP keeping in mind the objectives of the programme as per prescribed guidelines.

Various modules are prepared based on different aspects of the programme implementation. Each module thus prepared is tested for quality by the process of internal and external quality audit which checks the quality of the code within the project and across the projects.

In the next stage - final inspection takes place – a process of ensuring that all the defects detected during internal and external audits are addressed. It is only after passing through all the above vital processes that Change Requests (CRs) are released duly following the Unit Test & System Test cases.

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Transaction based Software

Works Management of shelf of Works: Action Plans are

prepared as per the work segregation and allocation under IWMP & NREGS.

Monitoring of Works: Tracking of progress takes place at various stages i.e. technical/admin. sanctions, generation of estimates, commencement of work, muster and measurement entries, completion of work etc.

Management of Wages and Material: Cost of each structure is predetermined as per RSSR (Rural Standard Schedule of Rates). Accordingly, system will generate a FTO (Fund Transfer Order) for both wage and material components separately.

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Key Processes & Modules

Works identification by

Technical Officer

Marking by TO & WA

Muster entry by Watershed Asst

FTOs upload by Project Officer

Input data filled by TO

Muster issue by PO

Muster verification by

TO & PO

Cheque issue by PO (only in case of postal

Estimation generated by

Computer Operator & TO

Work commencement

letter by PO

Recording of Measurements

by TO

F T Os generation by PO after WC Resolution

Estimation scrutiny by TO

&Project Officer

Placing in Shelf of works by CO

Check measurement

by PO

Pay orders verification &

approval by PO

Technical sanctiones by Project Officer/

APD/Adl .PD

Admin Sanction by

Dist.Collector

M. Book & Musters

Handed over to W.C.C by TO

Pay orders generation by

PO & CO

Monitoring of payments to

Wage seekers/ suppliers &

others

Key Processes & ModulesAdmin Module: Establishment costs inclusive of salaries and office

maintenance are worked out and ceilings fixed with various checks and validations.

Ceilings are also fixed for various sub- heads under office maintenance on monthly/quarterly/yearly basis as per requirement.

Checks and counter checks are in built in the system to alert & restrict when ceilings are exceeded.

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Key Processes & ModulesAccounts Module:

Component wise ceilings are fixed for all projects as per eligibility which ensures that the expenditure is limited to the project cost.

Module takes care of all accounting needs. It covers the works costs, wage payments, funds receipt (allocation or otherwise), transfer (distribution), claims, miscellaneous receipts and advances under the Scheme.

Tracking of financial discipline at various levels is possible which minimises leakage of funds.

The tool of efms enables quick transfer of funds with transparency and accuracy.

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Key Processes & ModulesAccounts Module:

Delegation of financial powers is restricted to authorised users identified through Digital Signature Keys used for financial transactions.

To allow flexibility in operation, advances are allowed to authorised persons/designations with the check to ensure that not more than two advances are outstanding at any point of time.

Maintenance of manual accounting is done away with – All the mandatory registers and books like, FTO, advance adjustment registers, cash book, General Ledger are generated in the system as per required periodicity.,

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Key Processes & ModulesInstitution & Capacity Building:

Project specific tracking of various community mobilisation activities is made possible since the unit costs are fixed and payments are made through efms (Electronic Fund Management System).

The levels at which the training activities take place, the target groups and cost norms are predetermined and fed into the module which facilitates drawing of advances and subsequent adjustments.

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Key Processes & ModulesDPR Application:

Predefined base format details, SES (Socio Economic Survey) and PNP (Participatory Net Planning) formats, Action Plans etc are introduced in the module enabling online data feeding.

Generation of reports at Micro and Cluster levels is done automatically maintaining uniformity of reports across all projects.

Speeds up report generation and there will not be data gaps between the input data fed into the system and the data that is reflected in the reports

Payments are linked to the number of entries made into the module which acts as a check against over payment.

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Key Processes & ModulesReports module: Generation of reports depending on the user

requirement at all levels besides generating real time information on the composition of wage seekers (gender wise) and various other issues is made possible with minimum effort as given below.Field level: Sanction details, estimates, FTOs, Work

status report etc.

District level: Monitoring of physical and financial progress.

State level: Financial, analytical and performance related reports to monitor the overall status of implementation of the programme.

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CONVERGENCE WITH VARIOUS CONVERGENCE WITH VARIOUS PROGRAMMES & LINE DEPARTMENTSPROGRAMMES & LINE DEPARTMENTS

Forest Department

Horticulture Department

Animal Husbandry Dept.

MG-NREGS-AP

NRSC/APSRAC

SAPNET

Dept. of Agri.SSAAT

NREDCAP

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Convergence with NREGS By synchronizing eFMS with both IWMP &

NREGS, funds are being drawn from both the schemes by the Project Officer / PIA for executing the designated activities eg: Dry land horticulture payments are drawn directly from NREGS by using the same DSK (Digital Signature Key) thus resulting in the best possible convergence.

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IWMP Web Portal

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http://www.iwmp.ap.gov.in is the URL for IWMP in AP.

Available for public domain to access reports and documents pertaining to the programme.

A special Request Tracking System (RTS) is devised to resolve day to day issues at various levels of programme functionaries through proper escalating mechanism.

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IWMP SERVER

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Direct release of funds to the PIAs leads to parking of

funds where the progress was slow and shortage of

funds where progress was good.

Lack of transparency and accountability.

Mode of payment either cash or cheque resulting in

leakage of funds.

There was a chance of ineligible person getting benefit without others knowing about it.

There was also scope of adding fictitious names and middlemen benefitting out of it.

Situation in Watershed Program Before Going for eFMS

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Facilitating successful implementation of iwmp

Maximizing Accountability & Transparency

Minimizing the leakage of funds

Reducing administrative cost and effort

Timely and genuine wage payments

No shortage of funds any where at any time

Expenditure as per entitlement under each

Component in each village

eFMS Objectives

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Process

At State Level Nodal Agency (SLNA)

• Approval & sanction is given by SCRD.

• The FTO uploading is by CFO and verification of vouchers by Accounts

Officers.

• At DWMA level

• Approval, sanction and FTO uploading by PD, DWMA and verification of

vouchers by Accounts officer

• At Watershed Computer Center (WCC) level

• Approval and sanction by PD, DWMA

• FTO verification and uploading by PO

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All Components paid through the eFMS system.

• Administration (ADMN)

• Detailed Project Report (DPR)

• Institution & Capacity Building (I&CB)

• Entry Point Activity (EPA)

• Natural Resource Management (NRM)

• Productivity Enhancement (PE)

• Monitoring (MON)

• Evaluation (EVA)

For all components ceilings are fixed as per entitlement.

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Natural Resource Management (NRM) Works strategy

Sharing of funds:

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IWMP Fund

NREGS Fund

* WCC MCC

IWMP works

NREGS Works

NREGS Works

* Watershed staff can directly tag NREGS fund also for prescribed categories of works, hence avoiding the long process of convergence.

Complete saturation mode based Detailed Project Reports with convergence plans for NREGS.

Segregation of NRM based Projects for implementation by IWMP & MG-NREGS in IWMP villages. 15 out of 26 categories of works i.e watershed related works are

taken up by IWMP as well as NREGS staff in IWMP villages Sharing of funds & staff between both the programmes based on

the type of projects executed as well as for Human Resource services

Land Development & Fodder Dev. Projects

Ground Water Recharge, Drainage Line Treatment, Afforestation, Fodder development ,Common Property resources Projects

Watershed Computer Centre

NREGS FUNDS IWMP FUNDS

Others – Flood control, Roads etc

Mandal Computer Centre

NREGS Funds

Dry Land Horticulture

Land Dev. works

Watershed Computer Centre

Mandal Computer Centre

Convergence with MG NREGS under NRM

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The process is explained in the diagram below

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FTOs Process Flow in the System: FTOs generated at various levels follow the process mentioned below:

• Server consolidates all FTOs and creates FTO files

• All FTO files are digitally signed using SCRD’s Digital Certificate

• FTO files are sent to Nodal Bank through SFTP (Secure File Transfer Protocol)

at schedule time every day

• FTO files are processed by Nodal Bank and an Acknowledgement file is sent to

TCS immediately

• By the end of the Day, Nodal Bank sends digitally signed FTO Response File to

TCS with status of each transaction (Paid or rejected with reasons)

• TCS server processes the FTO response file and FTO related MIS reports are

populated in the Online web portal

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FTOs Process Flow in the System: (Contd…..)

• All Rejected FTOs will be pushed back to respective levels (WCC, DWMA,SLNA

etc) for making necessary corrections and re-submission.

• All wage payments are transferred wage seekers account through Disbursing

Agencies smart card/biometric. Business Correspondents of the agencies

disburse cash to the laborer in the Field

• Rest of the payments are made to concerned bank accounts – payments to

SLNA, DWMA, PIA/PO, Watershed Committee, material suppliers, NGOs and

Revolving Fund to Village Organizations.

• Project Officer after receiving the money writes cheque and sends to

concerned party only in such case where online accounts are not there.

• Financial statements, financial and physical achievements are shown

separately for watershed and NREGS works.28

Electronic Fund Management System

IWMPServer

FTR

/PO

Dat

aNodal Bank

Server

FTO Files (S

FTP)

FTO Resp

onse

File

(SFTP)

NEFT/RTGS Txns

Bank Ref Nos

NEFT/RTGS

Bank-A

Bank-B

Cash Disbursement with Bio-metric authentication

Ban

ks

Inter

nal

Transa

ction

s

IWMPWebsite

PO

Banking Corresponden

ts

Direct Account Holders

FTO/P

O Dat

a

WCC District SLNA

FTR/

PO

Data

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FTO Generation

E-pay orders and FTOs generated to the following payments

Salaries – to the Individuals and staff.

Material payment to suppliers.

Wages to the labour

And other expenditures to the third party or PO account.

Service charges and TDS to the Concerned Accounts.

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Wage Payments

FTO generated for the wages through.

1. Smart Cards

2. Postal

Smart Cards FTOs generated for wages for smart holders

goes to the paying agency. Service charges FTO is generated for the agency and TDS FTO generated for the service charges which goes to the TDS account.

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Wage Payments

Postal payments: (A)Conventional - FTO generated for labour who

have postal accounts, it credits to WCC account. After that, POs issues cheque to the head post office for the payment of wages through BPO

(B)Biometric – It is same as that of the Smart card payments but the payments are made by the postal dept.

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Watershed Computer Center (WCC) Bank Account

• FTO generated for the other components are

credited to the WCC bank account like Telephone

bills, Wage to the labour of the postal Payments.

• Where there is no online facility the payments

deposited to WCC account through eFMS and Final

payments are done through cheques of the WCC

bank account.

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Mode of payment

Postal Smart cards

Conventional Bio Metric

VOBank (CBS)

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IWMP PAYMENT DISBURSEMENT PROCESS

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55

66

BO

(WCC)IWMP State Data Centre

11

22 77

33

44

66

77 33

Muster Roll

66

35

IWMP FUND FLOW

66

88BO

(WCC)IWMP State Data Centre

11

22

GovtNREGS

66

77

55

44

33

Fund Transfer through Bank

33

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FTO Status

FTO reflects on the Web after the excel uploaded at WCCS.

FTO status can be seen in the Web site by giving the FTO

number.

Web report no: 3.6

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FTO Cancellation

For FTO cancellation it should be logged in RTS (Request

Tracking System) first and send a letter through P.D. with

reasons quoting the RTS number in the letter. Then only

FTO will be cancelled.

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DSK – Digital Signature Key DSKs issued to Project Officers of the WCCs.

DSK form is available in the IWMP web site.

Incase of NGO, DSK application should be attested by the Project

Director of the concerned district. Also DSK form should be signed

by the Project Officer counter signed by the authority (CEO) of the

NGO organization who has signed the MoU or by the person who

authorized by the authority.

Three copies of the DSKs should be submitted to DWMA and

through proper channel to the SLNA and TCS. 39

DSK Lost

1. Intimate to the SLNA (CFO), TCS through phone / message for immediately blocking the system .

2. File FIR with the nearest police station.

3. Apply for new DSK with it cost amount payable through D.D. to the project fund of SLNA. 40

ImpactNo unnecessary parking of funds and smooth flow of funds to all agencies as per requirement.

Convergence with MGNREGS and SERP easily facilitated.

Having control over the fund to be spent by NGOs (linked to their performance)

Better record keeping and facilitates easy and timely audit.

These efforts have enriched the department with good administrative and financial controls essential for smooth implementation, reviewing and monitoring of the program.

It has enabled Gender Equity - Software provides for non discrimination – equal wages for equal work irrespective of gender ensuring Gender parity in wage distribution.

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ImpactIt led to the Empowerment of poor and landless labourers since they receive their wages timely and at their doorstep.

Reduction in payment cycle.

Facility of editing of data at different stages duly following the processes.

The real time data and reports helped in tracking the progress/status of the programme effectively (drilled down up to component level in each watershed village), hence resulting in effective monitoring of the performance.

All the above led to better transparency and accountability in operational mechanism and administration.

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IWMP- Data Center Infrastructure

Hardware1. IBM –Power 740 Express database server - 1

no.1. 64 bit RISC processor, 64 GB memory with

AIX 2. 12 core with , 12 TB hard disk with OS

crusting.2. HP Proliant BL-460 servers – 9 nos.3. HP MSL-4048 Tape library4. HP P7200 SAN storage with 8/24 switches

5. Sisco Firewalls & Routers

6. HP C-7000 Blade enclosure

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IWMP- Data Center Infrastructure

Software

1. Oracle 11.2g Enterprise License (12 core)

1. software Update

2. Product Support

2. MS windows Server 2012 Standard

3. MS Visual Studio4. Backup Software & Anti Virus5. MS Server Remote Desktop users6. MS External connectors

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Blade Enclosure

IWMP Rack

HP c7000 Chassis

Test APP & DB Server

WCC APP Servers

Terminal Gateway Server

Servers Console

Monitoring Server

Backup Server

Portal & Report Server

DC & DNS Server

SLNA & DWAMA APP Server

Blade Chassis

HP 3PAR SAN Storage

IBM Power 740 Server

DB server and SAN Storage

SAN Switches and Tape Library StorageSAN Switches and Tape Library Storage

SAN Switch 1

SAN Switch 2

Tape Library

Registers to be Maintained at WCC Level

1. Grants Releases Register.

2. Bank Reconciliation Statement.

3. UC submission register (WCC to DWMA).

4. M. Book issue register.

5. M. Book watch register.

6. Watershed Development fund register.

7. Fixed Assets registers.

8. Watershed Asset register.

9. Stock register.

10. Movement register.

50Contd…

Registers to be Maintained at WCC Level

1. Visitors register.

2. Social Audit recovery register.

3. Quality control recovery register.

4. Register for LH

5. Register for EPA.

6. Register for PE

7. Caste & Gender Wise beneficiary & Expenditure report .

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Registers to be Maintained at WCC Level

1. Bank Cheque book register. (Through eFMS/Reports)

2. Cheque issue register. (Through eFMS/Reports)

3. FTO Register. (Through eFMS/Reports)

4. Cash book /bank book at WCC level. (Through eFMS/Reports)

5. Advances & Adjustment register. (Through eFMS/Reports)

6. General Ledger. (Through eFMS/Reports)

7. Subsidiary ledger. (Through eFMS/Reports)

10.Technical Sanction Register. (Through eFMS-Reports)

11.Administrative sanctions register. (Through eFMS-Reports)

52Contd…

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