of 21
8/13/2019 Job Catalogue - Winter 2014
1/21
1 | P a g e
8/13/2019 Job Catalogue - Winter 2014
2/21
2 | P a g e
Table of Contents
Incoming ExchangeCorporate Relations .................................................................................... 3
Director of Sales .......................................................................................................................... 3
Sales Associate ............................................................................................................................ 4
Communications and Outreach Manager ................................................................................... 5
Incoming ExchangeAccount Management ................................................................................. 6
TN (Traineeship Nominee) Manager ........................................................................................... 6
Outgoing Exchange ......................................................................................................................... 7
Director of Mainstream Recruitment .......................................................................................... 7
Director of Targeted Recruitment ............................................................................................... 8
Matching Team Leader ................................................................................................................ 9
EP (Exchange Participant) Manager .......................................................................................... 10
Finance .......................................................................................................................................... 11
Director of Accounting (DOA) .................................................................................................... 11
Director of Sponsorship (DOS) .................................................................................................. 12
Sponsorship Coordinator ........................................................................................................... 13
Accounting Associate ................................................................................................................ 14
Talent Management ..................................................................................................................... 15
Senior Member Coordinator ..................................................................................................... 15
Member Coordinator ................................................................................................................ 16
Marketing and Communications .................................................................................................. 17
Director of Alumni Relations ..................................................................................................... 17
Director of Campus Marketing .................................................................................................. 18
Director of Corporate Marketing .............................................................................................. 19
Graphic Designer ....................................................................................................................... 20
Marketing Associate .................................................................................................................. 21
8/13/2019 Job Catalogue - Winter 2014
3/21
3 | P a g e
Incoming Exchange Corporate Relations
Director of Sales
Accountable to:VP Incoming ExchangeCorporate Relations
Number of Positions:3Role Description:
The Directors of Sales are responsible for leading and coaching a team of sales associates in
finding internship positions for international AIESEC members. As a Director of Sales, you will
train and motivate your team, ensuring they have everything they need in order to succeed.
Responsibilities:
Planning group calling sessions based on specific industries Motivating team to reach goals assigned at the beginning of the term Booking and attending sales meetings to create job opportunities for international
members
Attending weekly portfolio meetingProjected Weekly Time Commitment: 5-7 hours per week
Measures of Success:
Number of calls made each week Number of meetings attended each term Number of job opportunities raised each term by team Progress of team goals decided in beginning of the term
Applicant Qualifications:
Commitment to Results Excellent Communication skills Can represent AIESEC McMaster professionally to externals Responsible and diligent
Skills Developed:
Organizational Skills Communication Skills Sale Skills Leadership skills Organizational Networking
8/13/2019 Job Catalogue - Winter 2014
4/21
4 | P a g e
Sales Associate
Accountable to:Director of Sales
Number of Positions:6
Role Description:
Sales Associates are responsible for raising accounts for corporate relations, becoming experts
in our client companies and representing AIESEC McMaster when meeting other companies.
Responsibilities:
Attending calling sessions to book meetings Raising accounts with companies Attending sales meetings to create job opportunities for international members Attending weekly portfolio meetingProjected Weekly Time Commitment: 3-5 hours per week
Measures of Success:
Number of calls made each week Number of meetings attended each term Number of job opportunities raised each term
Applicant Qualifications:
Commitment to Results Excellent Communication skills Can represent AIESEC McMaster professionally to externals Responsible and diligent
Skills Developed:
Organizational Skills Teamwork Skills Communication Skills Sale Skills Organizational Networking
8/13/2019 Job Catalogue - Winter 2014
5/21
5 | P a g e
Communications and Outreach Manager
Accountable to:VP Corporate Relations
Number of Positions:1
Role Description:
The Communications and Outreach Manager works closely with the Vice President of Corporate
Relations to ensure steady and clear communication with the rest of the local committee andwith potential client companies. They are also responsible for actively searching for
opportunities for Corporate Relations to realize exchange.
Responsibilities:
Attending calling sessions to book meetings Searching for other opportunities to raise accounts with companies Attending sales meetings to create job opportunities for international members Attending weekly portfolio meeting Updating the rest of the local committee about calling sessionsProjected Weekly Time Commitment: 3-5 hours per week
Measures of Success:
Number of calls made each week Number of meetings attended each term Number of job opportunities raised each term
Applicant Qualifications:
Commitment to Results Excellent Communication skills Can represent AIESEC McMaster professionally to externals Responsible and diligent Great Time Management Skills Highly ambitious
Skills Developed:
Organizational Skills Communication Skills Sale Skills Organizational Networking
8/13/2019 Job Catalogue - Winter 2014
6/21
6 | P a g e
Incoming Exchange Account Management
TN (Traineeship Nominee) Manager
Accountable to:VP Incoming Exchange
Number of Positions:3
Role Description:TN managers will find suitable international candidates for our corporate partners. You will be
actively involved in the process of matching a TN by searching for candidates, conducting
interviews and completing administrative task to finalize the matching process.
Responsibilities:
Maintaining lines of communication with corporate partners Networking with our global campuses Pre-screening, interviewing and matching internship candidates Providing logistical support to internsProjected Weekly Time Commitment: 3-5 hours per week
Measures of Success:
Number of meetings held with companies Number of TNs re-raised with existing companies Quality of feedback from companies Quality of feedback from global members
Applicant Qualifications:
Excellent communication skills Good attention to detail Interested in personally making an impact on peoples lives Openness to global cultures and professional working environments
Skills Developed:
Interpersonal Skills Human Resource Skills Communication Skills Professional Skills Time Management Skills
8/13/2019 Job Catalogue - Winter 2014
7/21
7 | P a g e
Outgoing Exchange
Director of Mainstream Recruitment
Accountable to:VP Outgoing Exchange
Number of Positions:Currently Filled
Role Description:The Director of Mainstream Recruitment is responsible for planning and executing exchange
participants recruitment activities in January. The Director of mainstream recruitment will
inform EP managers of EP profiles that are the right fit for Global Citizen and Global Talent sub-
products offered at AIESEC McMaster.
Responsibilities:
Informing the OGX team of sub-products for Global Talent and Global Citizen programs Planning and Implementing mainstream recruitment in January Creating and maintaining relationships with clubs on campus
Projected Weekly Time Commitment:4-6 hours weekly
Measures of Success:
Ensuring Exchange Participant Managers are prepared for mainstream recruitmentactivities in January
Success of mainstream recruitment information sessions and activities Constant communication with executives of campus clubs
Applicant Qualifications:
Excellent communication skills Work well under pressure with minimum supervision Can represent AIESEC McMaster professionally to externals Deadline oriented with good attention to detail Interest in personally making an impact on peoples lives
Skills developed:
Innovative mindset Effective communication skills Leadership skills Interpersonal skills International networking Partnership management
8/13/2019 Job Catalogue - Winter 2014
8/21
8 | P a g e
Director of Targeted Recruitment
Accountable to:VP Outgoing Exchange
Number of Positions:1
Role Description:The Director of Targeted Recruitment is responsible for seeking out exchange opportunities
tailored for specific sub-groups within McMasters student community, as well as forming and
maintaining partnerships with other AIESEC local committees around the world.
Responsibilities:
Creating and maintaining relationships and partnerships with other AIESEC localcommittees around the world
Creating and maintaining relationships with clubs on campus Planning and implementing targeted recruitment cycles
Projected Weekly Time Commitment:4-6 hours weekly
Measures of Success:
Constant communication with local committees abroad Success of targeted recruitment information sessions and activities Constant communication with executives of campus clubs
Applicant Qualifications:
Excellent communication skills Work well under pressure with minimum supervision Can represent AIESEC McMaster professionally to externals Deadline oriented with good attention to detail Interest in personally making an impact on peoples lives
Skills developed:
Innovative mindset Effective communication skills Leadership skills Interpersonal skills International networking Partnership management
8/13/2019 Job Catalogue - Winter 2014
9/21
9 | P a g e
Matching Team Leader
Accountable to:Director of Mainstream Recruitment, Director of Targeted Recruitment
Number of Positions:2
Role Description:
Matching team leaders assigns Exchange Participant managers to exchange participants and
ensure that at least 75% of members raised by AIESEC McMaster are matched to an internship
within 6 months. Matching team leaders are also responsible for planning and executing
outgoing preparation seminars (OPS) for exchange participants.
Responsibilities:
Coordinating Responsibilities of Exchange Participant Managers Planning OPSs for mainstream and targeted recruitment cycles Participating in mainstream recruitment and targeted recruitment cycles
Projected Weekly Time Commitment:4-6 hours weekly
Measures of Success:
Number of Exchange Participants matched for each Exchange Participant Manager 80% attendance rate of Exchange Participants to OPS events 70% participation in all OGX recruitment activities
Applicant Qualifications
Excellent communication skills Work well under pressure with minimum supervision Deadline oriented with good attention to detail Interest in personally making an impact on peoples lives
Skills developed:
Effective communication skills Leadership skills Interpersonal skills Relationship management Crisis management International networking
8/13/2019 Job Catalogue - Winter 2014
10/21
8/13/2019 Job Catalogue - Winter 2014
11/21
11 | P a g e
Finance
Director of Accounting (DOA)
Accountable to:VP Finance
Number of Positions:1Role Description:
This Director of Accounting will work closely with the Vice President of Finance. This position has
a large time commitment and is comprised of duties ranging from bookkeeping and preparation
of financial statements to helping with the administration work of the AIESEC office. You may
receive additional responsibilities as you gain experience.
Responsibilities:
Maintaining the Finance Binder Sending a list of required office supplies to VP Finance once a month Preparing the Expense Reports Preparing the Deposit Book Entering journal entries into Wave Accounting every 1 to 2 weeks Preparing monthly financial statements (Income Statement, Balance Sheet, etc.) Preparing Executive Board and Board of Advisors budget reviews Preparing Minimum Standards submissions (quarterly) Attending weekly portfolio meeting
Projected Weekly Time Commitment: 5 - 8 hours per week
Measures of Success:
Full marks from National Finance Team on the State of the Financial Association Finance Binder is up to date and in proper format
90% of the internal deadlines are met 100% of external deadlines are met (quarterly submissions)
Applicant Qualifications
Personal Effectiveness Diligent Excellent Communication skills Accounting background Results oriented with good attention to detail
Skills Developed:
Accounting Skills as an accountant of a financially active business
Time Management Skills Organizational Skills Teamwork Skills
8/13/2019 Job Catalogue - Winter 2014
12/21
12 | P a g e
Director of Sponsorship (DOS)
Accountable to:VP Finance
Number of Positions:1
Role Description:
This position will work closely with the Vice President of Finance. This position has a large time
commitment and is comprised of duties such as raising sponsorship from inside and outside thecampus, creating a sponsor contact list and sponsorship package. The Director of Sponsorship
will also be leading a team and keeping in contact with the Corporate Relations team, and
university administration.
Responsibilities:
Designing and improving the sponsorship package Sending a list of required office supplies to VP Finance once a month Ensuring that the package is in line with AIESEC Canada regulations and with your
university administrative regulations
Generating a list of companies to approach for sponsorship and ensure that the listdoes not conflict with AIESEC Canada sponsorship efforts
Attending weekly portfolio meeting Recruiting and training people to gain sponsorships Keeping sponsorship team accountable to their goals
Projected Weekly Time Commitment: 6 - 10 hours per week
Measures of Success:
Sponsor contact list is up to date and in proper format Amount of sponsorships raised Number of sales calls attended
Applicant Qualifications:
Personal Effectiveness Results oriented Excellent Communication Skills Creativity Excellent Writing Skills
Skills Developed:
Time Management Skills Organizational Skills Leadership Skills Interpersonal Skills Sales Skills Organizational networking
8/13/2019 Job Catalogue - Winter 2014
13/21
13 | P a g e
Sponsorship Coordinator
Accountable to:Director of Sponsorship
Number of Positions:2
Role Description:
This position will work closely with the Director of Sponsorship. Sponsorship Coordinators are
responsible for obtaining sponsorship for the AIESEC local committee. This position is a greatstepping stone to the Director of Sponsorship position.
Responsibilities:
Obtaining sponsorship through sales meetings Helping the Director of Sponsorships design the sponsorship package Attending weekly portfolio meeting
Projected Weekly Time Commitment: 2-3 hours per week
Measures of Success:
Amount of sponsorships raised Number of sales calls attended Meeting minimum sponsorship collection goal Measures of success should be based on the goals that are set by the director of
sponsorship at the beginning of the term
Applicant Qualifications:
Personal Effectiveness Results driven Excellent communication skills Punctual Self-motivated
Skills Developed:
Time Management Skills Organizational Skills Teamwork Skills Communication Skills Sales Skills Organizational networking
8/13/2019 Job Catalogue - Winter 2014
14/21
14 | P a g e
Accounting Associate
Accountable to:Director of Accounting
Number of Positions:1
Role Description:
This position will work closely with the Director of Accounting. The Accounting coordinator is
responsible aiding the Director of Accounting in keeping books up to date. The AccountingAssociate occasionally helps the sponsorship team in gathering sponsors. This position is a great
stepping stone to the Director of Accounting position.
Responsibilities:
Receipt keeping, recording, collecting and tracking Reporting receipts collecting to the Director of Accounting Helping the Director of Accounting prepare expense reports and deposit books. Assisting other members with sponsorship raising if required Attending weekly portfolio meetingProjected Weekly Time Commitment: 3-5 hours per week
Measures of Success:
100% of the internal dates and deadlines are met 100% of receipt reporting is accurate Progress of goals being reached Measures of success should be based on the goals that are set with the Director of
Accounting at the beginning of the term
Applicant Qualifications:
Personal Effectiveness Commitment to Results Effective Communication skills Striving for Excellence Diligent
Skills Developed:
Time Management Skills Organizational Skills Teamwork Skills Communication Skills Sale Skills
8/13/2019 Job Catalogue - Winter 2014
15/21
15 | P a g e
Talent Management
Senior Member Coordinator
Accountable to:VP Talent Management
Number of Positions:Currently FilledRole Description:
Senior Member Coordinators are responsible for ensuring member coordinators track and aid
members on their developmental progress throughout their AIESEC term. Senior member
coordinators also are responsible for compiling the feedback received by member coordinators
and directly present the findings back to the VP of Talent Management. Lastly Senior Member
Coordinators will take turns planning developmental workshops, general assemblies and social
events each month.
Responsibilities:
Keeping Member Coordinators accountable
Compiling results found from Member Coordinators feedback surveys Planning workshops according to the needs of the local committee Recruiting members according to organizational needProjected Weekly Time Commitment: 3-5 hours per week
Measures of Success:
Number of meetings held with members Quality of events hosted Quality of feedback from members Success of recruitment in January and September
Applicant Qualifications:
Good communication skills Good interpersonal skills Responsible and diligent Good time management skills
Skills Developed:
Organizational Skills Teamwork Skills Communication Skills Time Management Skills Organizational networking
8/13/2019 Job Catalogue - Winter 2014
16/21
16 | P a g e
Member Coordinator
Accountable to:Senior Member Coordinator
Number of Positions:6
Role Description:
Member Coordinators work as a team to ensure the development of AIESEC McMasters
members. Their operations include goal setting, career planning and development tracking with
members to ensure a maximized learning and working experience. They are also responsible for
attending the other portfolio meetings to gain their feedback regarding events and where they
can provide help. Member Coordinators also play an integral role during the recruitment
months.
Responsibilities:
Creating a recruitment strategy that includes the selection and induction of new members Planning and developing content for events and member assemblies Assisting members with their developmental needs and career goals Tracking member progress and engagementProjected Weekly Time Commitment: 3-5 hours per week
Measures of Success:
Number of meetings held with members Quality of events hosted Quality of feedback from members Success of recruitment in January and September
Applicant Qualifications:
Good communication skills Good interpersonal skills Responsible and diligent Great organizational skills
Skills Developed:
Organizational Skills Teamwork Skills Communication Skills Leadership skills Time Management Skills
8/13/2019 Job Catalogue - Winter 2014
17/21
17 | P a g e
Marketing and Communications
Director of Alumni Relations
Accountable to:VP Marketing and Communications, President
Number of Positions:1
Role Description:The Director of Alumni Relations is responsible for reaching out to AIESEC alumni and keeping
them connected to the actions of the local committee. They will also be responsible for
maintaining the relationship once a connection has been established.
Responsibilities:
Contacting AIESEC alumni to get them re-involved with the local committee Keeping existing alumni updated on upcoming events and situation of the local committee Leveraging relation to alumni by asking them to speak as guest speakers or to find new
leads
Projected Weekly Time Commitment: 3-4hours per week
Measures of Success:
Number of alumni interested in getting re-involved each term Constant communication with alumni Number of leads generated through leveraging relation
Applicant Qualifications:
Excellent communication skills Willing to step outside of comfort zone Able to professional represent AIESEC McMaster Excellent organizational and planning skills
Skills Developed:
Interpersonal Skills Communication Skills Professional Skills Organizational Networking
8/13/2019 Job Catalogue - Winter 2014
18/21
18 | P a g e
Director of Campus Marketing
Accountable to:VP Marketing and Communications
Number of Positions:1
Role Description:
The Director of Campus Marketing is responsible for coordinating a team to reach out to the
university to generate exchange and membership. You will also be responsible for keeping the
local committee members update about upcoming events as well as recent activities.
Responsibilities:
Devising strategies to promote to students, and faculty on campus to generate leads Exploring advertisement opportunities Update local committee members about upcoming events and recent activities weekly Positive brand managementProjected Weekly Time Commitment: 4-6 hours per week
Measures of Success:
Overall campus knowledge about AIESEC Number of leads generated by team Number of brand-aligned media appearances on campus
Applicant Qualifications:
Excellent communication skills Dedicated and self motivated Able to professionally represent AIESEC McMaster Excellent organizational and planning skills Willing to step outside of comfort zone
Skills Developed:
Interpersonal Skills Communication Skills Professional Skills Sales Skills Organizational Networking
8/13/2019 Job Catalogue - Winter 2014
19/21
19 | P a g e
Director of Corporate Marketing
Accountable to:VP Marketing and Communications
Number of Positions:1
Role Description:
The Director of Corporate Relations is responsible for reaching out to external companies to
generate leads for the Corporate Relations portfolio. They are also responsible for attendingnetworking events to promote the AIESEC brand along with their team.
Responsibilities:
Attending networking events to meet potential clients Planning marketing strategies to generate corporate leads Designing corporate email template as a mean of promotionProjected Weekly Time Commitment: 4-5 hours per week
Measures of Success:
Number of leads generated Number of networking events attended
Applicant Qualifications:
Excellent communication skills Dedicated and self motivated Able to professional represent AIESEC McMaster Excellent organizational and planning skills
Skills Developed:
Interpersonal Skills
Communication Skills Professional Skills Organizational Networking Sales skills
8/13/2019 Job Catalogue - Winter 2014
20/21
20 | P a g e
Graphic Designer
Accountable to:VP Marketing and Communications, President
Number of Positions:2
Role Description:
Graphic Designers are responsible for designing and creating promotional material to aid the
marketing campaigns. In addition, they will be required to provide the other portfolios withdesigning electronic graphics.
Responsibilities:
Design promotional material to aid in lead generation (email headers, posters, t-shirts, etc.) Generate leads with Directors Aid Promotional Officers during recruitment blitzesProjected Weekly Time Commitment: 4-5 hours per week
Measures of Success:
Timely delivery of requested designs Quality of designs Number of leads generated
Applicant Qualifications:
Creative Experience with Adobe Photoshop Able to professional represent AIESEC McMaster Time managements skills
Skills Developed:
Design Skills
Marketing Skills Personal Brand
8/13/2019 Job Catalogue - Winter 2014
21/21
21 | P a g e
Marketing Associate
Accountable to:Director of Campus Marketing, Director of Corporate Marketing
Number of Positions:4
Role Description:
Marketing Associates are responsible for promoting the AIESEC brand to students and
companies. They will use various means such as campus promotions, networking events andsocial media to generate interest for AIESEC.
Responsibilities:
Generate leads by promoting at various events Manage social media accounts used by AIESEC McMasterProjected Weekly Time Commitment: 4-5 hours per week
Measures of Success:
Number of leads generated Amount of interest generated by social media accounts Success of all events
Applicant Qualifications:
Creative Enjoy using social media Dedicated and self motivated Able to professional represent AIESEC McMaster Willing to step outside of comfort zone
Skills Developed:
Interpersonal Skills
Marketing Skills Organizational Networking Communication Skills