Julie Adams, FacilitatorGrace Hazan

• Introductions• Purpose• Agenda– Resource Development—Your Role –Master Calendaring– Frequently Used Documents – Record Keeping–Organizing and Maintaining Files – Research Made Easy–What Else?

What’s Important to Track ◦ Local Level

Local senate meetings and deadlines College/District meetings and deadlines Past senators and presidents

◦ State Level Area meetings Sessions and Institutes (registrations, etc.) ASCCC awards and deadlines

◦ Other????

What is the Importance of the Senate Office?

What is your Role? Resources

◦ Senator Notebook◦ Other Ideas?

One of the most important aspects of our job is information maintenance.

Locate files quickly Keep related documents together Move groups of data easily Facilitate file sharing Backup important data quickly

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Primary Source DocumentsFirst-hand: Adopted State and local policies; Title 5;

Education Code; etc. Secondary Sources

Second-hand: Relevant articles; Communications from ASCCC, ACCJC, System Office; Minutes; etc.

Senate Library◦ Budget Information (Senate)◦ Motions and Resolutions◦ Senate Position Papers

Agenda Templates Minutes Templates Motions and Resolutions Website Resources What type of documents do you use?

Type Organization Maintenance Other Ideas?

Let’s have a discussion….

What do you want to know that we did not cover?

Questions and Answers