July 15 2013 Complete Agenda

7/28/2019 July 15 2013 Complete Agenda

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MAYORANDCITYCOUNCILREGULARSESSION

Monday,July15,20136:00P.M.AGENDA

1. CALLTOORDER2. PRAYERANDPLEDGE3. APPROVALOFMINUTES

A. RegularSession#12datedJuly1,2013

B. WorkSessiondatedJuly9,2013

4. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCILA. PresentationofGFOACertificateofAchievementforExcellenceinFinancialReporting

B.

StandingCommittee

Reports

5. CONSENTAGENDAA. RequestPermissiontoSolicitBidsforPolice/Fire/EMSUniforms;WaterandWastewater

Chemicals;andMedicalSupplies

B. RequestPermissiontoSolicitBidsforAnnualSidewalkRepairandReplacementContract

C. CityClerkRequestforApprovalofNonProfitSpringfest/SunfestBeerTruckRotationSchedule

D. CityClerkRequestforApprovalofTaxiMedallionTransfers

E. BlueOceanTaxiOwnerRequesttoSuspendMedallionduringMilitaryDeployment

F. CityEngineerRequesttoPurchaseToughbookComputersunderStateContract

G. PrivateEventApprovalRequestforSwimOCAddendumJuly20,2013

H.

PrivateEvent

Approval

Request

for

15

th

Annual

Lt.

Mitch

Maiorana

Memorial

Run

Swim

Run

July20,2013

I. PrivateEventApprovalRequestforSurfersHealingAugust15,2013

J. 3YearPrivateEventApprovalRequest forJesusattheBeachJuly2527,2015

K. DelmarvaIrishAmericanClubRequestforApprovaltoServeBeerandWineatAnnualPicnicon

Sunday,July28,2013

6. MISCELLEANEOUSREPORTSANDPRESENTATIONS7. PUBLICHEARINGS

A. TransportationWinterServiceReduction

8. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFFA. ReviewofDebtObligationspresentedbyFinanceAdministrator

9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITORA. ResolutionOpposingLegislationthatwouldEliminateTaxExemptStatusofMunicipalBonds


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MayorandCityCouncilRegularSessionAgenda July15,201310. COMMENTSFROMTHEPUBLIC

Anypersonwhomaywish to speak on anymatter at the Regular Sessionmay be heard duringCommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandthesubjectonwhichheorshewishestospeak.

11. COMMENTSFROMTHECITYMANAGERA. ReviewoftentativeworksessionforJuly30,2013

12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL13. ADJOURN


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REGULAR SESSION -MAYOR AND CITY COUNCILMONDAY, JULY 15, 2013

3 APPROVAL OF MINUTES

A. Regular Session #12 dated July 1, 2013B. Work Session dated July 9, 2013


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4 ITEMS PRESENTED BY THE MAYOR AND CITYCOUNCIL

A. Presentation of GFOA Certificate of Achievement for

Excellence in Financial Reporting


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TOWN OF

The White Marlin Capital of the World

Agenda Item# 4A

Council Meeting July 15, 2013

TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City Manager

FROM: Martha J. Bennett, CPA, Finance Administrator

RE: Award Recognition

DATE: July 9, 2013

ISSUE(S): Award recognition for the Certificate of Achievement for Excellence in

Financial Reporting for the Comprehensive Annual Financial Report(CAFR).

SUMMARY: The Town of Ocean City receives the Certificate of Achievement for

Excellence in Financial Reporting by the Government Finance Officers

Association of the United States and Canada (GFOA). This award is"the highest form of recognition in the area of governmental

accounting and financial reporting, and its attainment represents a

significant accomplishment by a government and its management. The

CAFR is judged by an impartial panel to meet the high standards ofthe program including demonstrating a constructive "spirit of full

disclosure" to clearly communicate its financial story and motivate

potential users and user groups to read the CAFR".

FISCAL IMPACT: None

RECOMMENDATION: None

ALTERNATIVES None

RESPONSIBLE STAFF: Martha J. Bennett, CPA, Finance Administrator

COORDINATED WITH: Not applicable

ATTACHMENT(S): 1) News Release from GFOA2) Award of Financial Reporting Achievement to Martha J. Bennett

3) Certificate of Achievement for Excellence in Financial Reporting


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GGovernment Finance OfficersAssociation203NLaSalle Street Suite2700Chicago IL 60601Phone 312 977 9700 Fa x 312 97 74806056013

NEWS RELEASE For Information contactStephen Gauthier 312 9779700

Chicago The Certificate of Achievement fo r Excellence in F in an cia l R ep ortin g h a s beenawarded to Town of Ocean City b y the Government Finance Off icers Associa t ion of th e UnitedS ta te s a n d Canada GFOA fo r i ts comprehensive annual f inancial report CAFR The Certificateof Achievement is the highest form of recognition in the a r e a of governmenta l account ing a n dfinancial reporting a n d its attainment r e p r e s e n t s a significant accomplishment by a governmentand its managemen t

An Award of F inanc ia l Reportin g Achie vement h a s been awarded to the individualsd e p a r t m e n t or a g e n c y d e s ig n a te d by t h e g o v e r n m e n t a s primarily r e s p o n s i b l e fo r preparing t h eaward winning CAFR This h a s been presented to

MarthaJBennett FinanceAdministrator

T h e CAFR h a s b e e n judged by a n impartial p a n e l t o m e e t t h e high s t a n d a r d s o f t h e programincluding demonstrating a constructive spirit of full disclosure to clearly communicate itsf inancial story and motivate potential users and user groups to read the CAFR

The GFOA is a nonprofi t professional association serving approximately1700 governmentfinance professionals with offices in Chicago ILand WashingtonD


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Government Finance Officers Association

Certificate ofAchievementfor Excellencein Financial

ReportingPresented to

Town of Ocean CityMaryland

For its Comprehensive AnnualFinancial Report

for the Fiscal YearEnded

June 30 2012

ileExecutive DirectorCEO


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The Government Finance Officers Associationof the United States and Canada

presents this

AWARDOFFINANCIALREPORTINGACHIEVEMENTto

MarthaJBennettFinanceAdministrator

Town of Ocean City Maryland

Th e award ofFinancia l Reporting Achievement is presented by th e Government F inance Of f ice r sAssociation to th e individualsesignated as ins trumenta l in the ir government un it ach ieving aPEPpc Certificate ofAchievementfor Excellence in Financia l Reporting A Certificate ofAchievementOFTHE p is resented to those overnment units whose a nn ua l n an cia l reports are ud ed to adhere toiNITED STATES p g f p l gw AN D l program standards an d represents th e highest award in government financia reportingC A N A D A od C O R P O R A T I O N aSEATO tNreASOExecutive Director MDate May 16 2013


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4 ITEMS PRESENTED BY THE MAYOR AND CITYCOUNCIL

B. Standing Committee Reports


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POLICE COMMISSION MEETING MINUTESOPEN SESSION

July 10, 2013 9:00 a.m.

PRESENT: Mayor Richard Meehan, Council President Lloyd Martin, Commission ChairpersonDoug Cymek, City Manager David Recor, Council Member Dennis Dare, City Solicitor Guy Ayres,

Director of Emergency Services Joe Theobald, Chief Ross Buzzuro, Captain Gregory Guiton, CaptainMichel Colbert, Lt. Scott Kirkpatrick, Lt. Scott Harner, PIO Michael Levy

ABSENT: Captain Kevin Kirstein

1. Call to Order 9:03 a.m.2. The June 10, 2013 Minutes unanimously approved as written.3. No Old Business.4.

New Business

a. Review of Crime Statistics Report CFS (Calls for Service) and down by 6.3% over sametime period 2012. In January 2013, criminal citation law was expanded. In 2013, we haveissued 437 criminal citations. In the same time period, we issued 304 drug citations. Thesewould have been custodial arrests in 2012 before the expansion of the criminal citation law.Discussion of total number of calls skews the actual numbers of incidents since it includesbusiness checks. Business checks are a routine part of patrols job, but are they a call forservice? Good to track it, but not necessarily counted in the total number of calls forservice.Action Item Break down officer initiated calls; break down assaults by first and/or second

degree; assure tracking within U.C.R. (Uniform Crime Report) regulations.

Action Item On monthly statistics report compare to last year at the same time.

b. Review of Walk Smart Campaign a joint effort between OCPD, State HighwayAdministration, Maryland Highway Safety Office, local community, local businesses,Chamber of Commerce. This campaign combines engineering, education and enforcementthat have made changes to the timing of traffic lights and crosswalk markings. Thiscampaign has been a success with a reduction in pedestrian accidents. There have been 500pedestrian violations this year and we are educating people on how to Walk Smart. Thereare instances of citations being given, however, the focus is on education and staying safe

in Ocean City.

c. Highway Safety Administration is doing a speed study and will have a recommendation onlowering speed limit or other ways to promote safety on Coastal Highway sometime in thefall of 2013.

d. Review report on ECD/Taser Usage. Last month there were 17 incidents with 3 actualdeployments. Chief Buzzuro believes ECD use can quell a situation it reduces officerinjury, physical confrontation and less lethal force is needed when dealing with a suspect.


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Since February 2012, there have been 93 uses of ECDs with 22 deployments. The OCPDcurrently has 34 devices and 7 additional have just been ordered. Training will be institutedfor seven additional police officers as soon as the new ECDs are received.

e. Discussion of 4 wheel scoot coupes being introduced into Ocean City. OCPD sent photosand specifications to MVA, SHA with the application. The vehicle was found to not meetthe specifications for a vehicle to on the road in Maryland. The owners of the vehicle arelooking to have legislation passed that would allow this vehicle.

f. Review of Uniform Crime Report comparing criminal activity in Ocean City over the past15 years. Assaults have been on the rise since 2003. Burglaries are lower. OCPD wants tolook into this closer UCR is strict in how assaults are reported.

g. Update on skateboard incidents on the boardwalk There have been no reports through theFire Department or the Police Department of injuries on the boardwalk caused byskateboards or bicycles. Skateboards are now allowed on the boardwalk at the same time asbicycles.

h. Discussion of the new Cale parking machine installation. All are installed except PublicSafety Building. They will be installed as soon as the machines arrive. The lining and signposting can begin now.

Parking tickets are $15.00 if paid within the first 48 hours, $25.00 after that time period.Visitors wanting to pay their ticket on line are having problems. It sometimes takes 2 daysto have a parking ticket uploaded, and it cannot be paid until it is uploaded. Mayor wouldlike this to be addressed now so it is easier for our visitors to pay their ticket and move onwith the vacation. The Towns website is a bit confusing; it is being corrected so thatpersons are redirected to the OCPD website to pay their ticket once it is on-line.

Parking enforcement is mostly done by PSAs. There are 2 assigned per shift. Thenorthern end PSAs spend most of their time on pedestrian safety. Most shifts will get into

residential areas 2-3 times per day for parking enforcement.

Action Item Look into new technology available through Complus, Cale to make paying aticket easier on-line.

Action Item Continue to report on enforcement of Cale parking throughout the summer.

5. Other Businessa. Discussion of what is included on CAD reports. CAD is not a reporting technique; it is a

way to get information out to the emergency personnel. Director Theobald explained that aCAD report is not complete if the incident is not over and therefore is not entirely accurate.There is comprehensive, real time information available on the police department portal.

Action Item Calls for Service Police/Fire/EMS

b. On the State Highway Administration Chart website there are good cameras that show realtime traffic good site for traffic information.


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c. Correspondence and phone call received from local business owner concerning taxi parkingon 64th / 65th Street and the Public Safety Parking Lot.

Question of whether one of the conditions of having a taxi medallion could be that theowner of the taxi must have their own parking. Guy Ayres, City Solicitor will look into this.

Meeting Adjourned at 10:30 a.m.

The next meeting of the Police Commission will be Monday, August 12, 2013 at 9:00 AM at thePublic Safety Building, 6501 Coastal Highway, Ocean City, MD 21842


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Tourism Commission Meeting Minutes

July 8, 2013

The following individuals were in attendance:

Commission Members Tourism Commission Chair and Council Secretary MaryKnight, Mayor Rick Meehan, Councilman Dennis Dare, Michael James, EDC; and Greg

Shockley, Maryland Tourism Commission Chairman. Staff members present were David

Recor, City Manager; Donna Abbott, Tourism Director; Larry Noccolino, ConventionCenter Director; Lisa Osman, Tourism Department; and Tom Shuster, Recreation and

Parks Director. Also present were Melanie Pursel, Chamber of Commerce; and Susan

Jones, HMRA. Media representatives present were Zach Hoopes, Ocean City Today; andJoanne Shriner, Maryland Coast Dispatch.

The meeting was called to order by Mary Knight at 3 p.m.

Boardwalk Attire Ordinance ConsiderationA copy of an ordinance recently adopted by Wildwood, NJ was handed out for review

and discussion. Susan Jones stated the HMRA Board had not discussed. Melanie Purselsaid she had not heard anything from her members about the need for an ordinance of this

type. She felt increased security at certain times would be a better way to address any

issues on the Boardwalk. Mayor Meehan said the city attorney believes the town wouldbe challenged legally if an ordinance of this type were to be adopted and that the town

would lose. Michael James said he would agree with the city attorney and feels it would

be a waste of time and money. It was the consensus of the Tourism Commission that thisnot be pursued. Action to be taken: Mary Knight will report this back to the Mayor and

Council.

Tourism Metrics Update

Donna Abbott handed out a new metrics report she had put together for May 2013, which

includes various statistics including requests for guides, calls, website traffic, hoteloccupancy, weather and public works statistics. Donna stated she included Salisbury

weather stats from the National Weather Service, but is still seeking weather stats for

Ocean City as there can be considerable differences between the weather of the twolocations. Everyone agreed that the report looked great and that we should decline offers

from Nobi and Beacon at this time for metrics studies. There was a suggestion to add

police calls and fire calls to the report.Action: Schedule Donna Abbott for a Work Session in August to present the reports to

the Mayor and Council.

Summer Advertising

Ratings are up again this year on MASN in both Baltimore and Washington markets due

to the Orioles and Nationals doing so well this season. The MASN ad spots will end this

week, but television ads are continuing in all markets on cable through July and mid-August, along with spot tv through July. Spot tv programming includes morning and

evening news slots, along with shows like Ellen, Dr. Oz, Jeopardy and Wheel of Fortune.


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Markets include Baltimore, Washington/Northern Virginia, HLLY, Philadelphia,

Pittsburgh and New York/New Jersey. Radio will run for two weeks in many markets thefirst two weeks of August and will include two new spots promoting Hotel Week and

Lucky 13 deals and events. Online advertising also runs through the summer.

Larry Noccolino announced that the Convention Center microsite is now up and running.Mayor Meehan said that it looks great.

Organization Updates

Melanie Pursel announced that the Chamber of Commerce is distributing new maps

throughout town. She also said that the Chamber has vacation guide rack cards for thosepeople who would like to look at the Vacation Guide online.

Susan Jones stated that she, Melanie Pursel, and Donna Abbott attended the Lower Shore

Tourism Alliance Tri-County Council recently, and that they will meet quarterly. The

group is being chaired by Senator Mathias. She has been busy moving into the HMRAsnew office space and they are already at work on their next trade show. Powerboat races

are being scheduled for October 6. She and Melanie both reported Harbor Day at theDocks has been postponed until 2014 and is being completely revamped to be bigger and

better with Martin Seafood taking it over.

Tom Shuster reported July 4th

events were very successful. He handed out rack cards for

Sundaes in the Park and Concerts on the Beach. He stated that the summer camps are

going very well.

Greg Shockley reported the school calendar study task force is being organized. He saidthe state legislative season went very well with the budget for the Office of Tourism

Development coming out with increases to market the state.

Michael James said the EDCs next meeting in September will focus on tourism.

Donna mentioned that Rodney the Lifeguard will be in town on Tuesday, July 9, visiting

businesses in town. He will be making stops at City Hall, Fishers Popcorn on theBoardwalk, the ferris wheel on the pier, the paddleboards at Fagers Island, and the

Canoe Races at BJs on the Water.

The meeting adjourned at 4:30 p.m.

The next meeting will be held on August 12 in Room 214 at the Convention Center.


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1

Recreation and Parks Committee

July 9, 2013

1. Call to Order: The meeting was called to order at 4:00 P.M. at Northside Park.Present were Joe Mitrecic, Dennis Dare, Lloyd Martin, David Recor, Tom

Shuster, Susan Petito, Frank Miller and Lisa Mitchell. Guests included Zach

Hoopes and Joanne Shriner.

2. Approval of Minutes: The minutes of June 11, 2013 were approved as presented.3. Caroline Street Boardwalk Stage Use: Tom Shuster reported that the staff is

incorporating the use of the stage into the private event application process.

4. OC Tall Ship Visit Request: Frank Miller gave an update on the private eventrequest to host the Tall Ship De Elcano at a location to be determined from

August 20 thru September 22. Frank briefed the committee on the two possible

locations at the Chicago Avenue Boardwalk between 3rd

& 4th

Streets and theCoast Guards Station downtown. The committee discussed the feasibility of

accommodating the request. Joe Mitrecic agreed to report on the request at the

next Council meeting of July 15.

5. Dew Tour 2014 Dates: Lisa Mitchell gave an update of the feasibility ofaccommodating the Dew Tour from June 26 to June 29, 2014 and its possible

impact on July 4th

fireworks on the beach. Tim Price has offered the opinion thatthe July 4

thfireworks could be set up at 6:00 a.m. with the Dew Tour broken

down by that time. The committee has no objection to the Dew Tour promoters

filing an application for June 26-29 for 2014.

6. Off Shore Boat Race 2013: Lisa Mitchell gave an update on a special request ofthe Off Shore Boat Race scheduled for October 4-6, 2013. The promoters request

use of a portion of the Inlet Parking lot for free from Friday thru Sunday todisplay the boats. The committee did not support the promoters request to use theinlet lot due to the existing Corvette Event scheduled in the Inlet Lot that

weekend. The committee provided additional feedback to Lisa to request of the

applicant.

7. Next Meeting: The next meeting was scheduled for Tuesday, August 13at 4:00 p.m. at Northside Park

8. The meeting was adjourned at 5:08 PMP:Tom/Rec & Parks Committee Meeting 07-9-2013


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5. CONSENT AGENDAA. Request Permission to Solicit Bids for Police/Fire/EMS

Uniforms; Water and Wastewater Chemicals; and Medical

Supplies


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TOWN OF


Agenda Item# 5A

Council Meeting 07-15-13


THRU: David L. Recor, ICMA-CM, City Manager

FROM: Martha Bennett, Finance Administrator

RE: Bid Solicitations

DATE: 07-2-13

ISSUE(S): Annual bid solicitations

SUMMARY: Solicitation of sealed bids for Police/Fire Uniforms;Chemicals for Water and Wastewater Departments;

Medical Supplies.

FISCAL IMPACT: Bid responses used for FY'14 expenditures as allowed by

budgeted amounts; purchased on an as needed basis

RECOMMENDATION: To proceed with sealed bid process

ALTERNATIVES Buy without soliciting sealed bids

RESPONSIBLE STAFF: Martha Bennett, Finance Administrator

COORDINATED WITH: Chris Schaffer Asst. Fire Chief,

Howard Iman Superintendent of Water,Charles Felin Superintendent of Wastewater,

Butch Arbin, Captain Beach Patrol

Chuck Barton, Fire/EMS Deputy Chief

ATTACHMENT(S): None


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5. CONSENT AGENDAB. Request Permission to Solicit Bids for Annual Sidewalk

Repair and Replacement Contract


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TOWN OF

T h e W h i t e M a r l in Ca p i t a l o f t h e W o r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Dean Dashiell Senior Project ManagerRE: Request Permission to Receive Sealed Bids for the FY 2014 Annual Concrete Sidewalk

Repair and Replacement Contract.DATE: July 8, 2013

ISSUE(S): Receive Sealed Bids for the FY 2014 Annual Concrete Sidewalk Repairand Replacement Contract.

SUMMARY: Request permission, from the Mayor & City Council, to receive sealed

bids at the August 13th, 2013 Work Session for the FY 2014 AnnualConcrete Sidewalk Repair and Replacement Contract.

FISCAL IMPACT: The funding for this maintenance is covered by each Department thathas Concrete Sidewalk Repair and Replacement, in their respectiveFY 2014 Budget.

RECOMMENDATION: Proceed with the proposed Bid Opening on August 13, 2013.

ALTERNATIVES: None

RESPONSIBLE STAFF: Dean Dashiell Senior Project Manager

COORDINATED WITH: Hal Adkins Director of Public Works

ATTACHMENT(S): None

Agenda Item # 5B

Council Meeting 7-15-13

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TOWN OF



THRU: David L. Recor, ICMA-CM, City ManagerFROM: Kelly Allmond, City Clerk

RE: Non-Profit Beer Truck Revised ScheduleDATE: July 1, 2013

ISSUE(S): Revised Non-Profit Beer Truck Rotation List

SUMMARY: In March 2013, the Mayor and Council approved the Beer Truck

Rotation List for Non-Profit Organizations. City Manager Dareasked City Staff to review the list to make sure that: (1) all

organizations have equal opportunities for Sunfest and Springfest;

and (#2) all are 501 3(c) qualified.

City Staff reached out to every non-profit group and requested a

copy of the IRS 990. We were able to verify the tax status of all

but two (2) organizations. We will continue to work with, andencourage, the AHEPA, OC Chapter 511 and the Ancient Order of

Hibernians to file the proper IRS tax documents. Also, please note

that the US Life Saving Association (USLA) asked to be removedfrom the list.

As prescribed in PPM #900-5, if one non-profit cancels out of one

event, the organization at the same rank order on the following

years same event will be selected to fill the position. That said,City Staff found it easier to manage two duplicate lists. One willrotate them through Sunfest, and one will rotate them through

Springfest.

Please be assured that City Staff took painstaking measures to

maintain the integrity of the original rotation. Please be assuredthat based on the historical rotation, the present and future

rotations are fairly distributed among the non-profits (please see

attached).

FISCAL IMPACT: N/A

RECOMMENDATION: Approve the Beer Truck Rotation List as presented

ALTERNATIVES: Remove the two (2) organizations who have not filed the proper

IRS documentation.

RESPONSIBLE STAFF: Kelly Allmond, City Clerk

Susan Childs, Internal Auditor

COORDINATED WITH: Brenda Moore, Parks & Recreation

ATTACHMENT(S): SunFest/SpringFest Beer Truck Rotation List

Agenda Item # 5C



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SPRINGFEST SUNFESTSCHEDULE

EFFECTIVE7/9/2013

St.Mary'sStaroftheSea OceanCityLionsCharities,Inc

ElksLodgeLadiesAuxiliary ElksLodge#2645

Opti

MS

of

Ocean

City/Berlin Ladies

Auxiliary

of

the

VFWMarylandCoastalBaysProgram OCSisterCities

TempleBatYam OCParrotheadClub

KnightsofColumbus4thDegree RavensRoost#44,Inc

VFWPost8296 OceanCityDevelopmentCorporation

ParamedicFoundation RotaryClubofOceanCity/Berlin

LadiesAncientOrderHibernians ParamedicFoundation

OceanCity

Lioness Power

Squadron

of

Ocean

City

AmericanCancerSociety DelmarvaIrishAmericanClub

SonsofItalyLodge#2474 AmericanLegionPost#166

BelieveinTomorrowFoundation OptimistClubofOceanCity/Berlin

DowntownAssociation Parks&RecreationAdvisoryBoard

OCAviationAssociation MdSaltwaterSportFishermen'sAssociation

AmericanRedCross KiwanisClub OceanCity/Berlin

ShrineClub KnightsofColumbus

WorcesterCountyHumaneSociety ArtLeagueofOceanCity

LionsClubofOceanCity OCChapterofAHEPA*

OCParrotheadClub LadiesPhiloptochosSocietyofStGeorge

SurfriderFoundation St.Mary'sStaroftheSea

OceanCityDevelopmentCorporation ElksLodgeLadiesAuxiliary

AmericanLegionAuxiliary#166 OptiMSofOceanCity/Berlin

Eastern

Surfing

Association Maryland

Coastal

Bays

Program

AncientOrderofHibernians KnightsofColumbus4thDegree

OCLionsCharities,Inc VFWPost#8296

RavensRoost#44 AmericanRedCross

RotaryClubofOceanCity/Berlin TempleBatYam

SPRINGFEST2018

SPRINGFEST2013 SUNFEST2013

SPRINGFEST2014

SUNFEST2015

SPRINGFEST2016 SUNFEST

2016

SUNFEST2018


SUNFEST2014

SPRINGFEST2015



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5. CONSENT AGENDAD. City Clerk Request for Approval of Taxi Medallion

Transfers


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Kelly Allmond, City ClerkRE: Transfer of Taxi MedallionsDATE: July 9, 2013

ISSUE(S): Transfer of taxi medallions #007 and #008

SUMMARY: On July 2, 2013, Ruth Carpenter of Aboutown Taxi & Shuttle,

Inc. sold medallions #007 and 008 to Vahe Hovhannisyan ofCoastal Cab for the sum of $10,000.00.

The transfer fee of $2,500 was paid as evidenced by theattached receipt. Both medallions remain in my custody untilapproval is granted.

The fleet/independent ratio holds at 17%.

FISCAL IMPACT: $2,500.00

RECOMMENDATION: Approve the transfer of medallions #007 & #008

ALTERNATIVES: Exercise your right of first refusal as provisioned in Chapter 102-32(b)(7)d (see attached) of the Town Code.

RESPONSIBLE STAFF: Kelly Allmond, City Clerk

COORDINATED WITH: Michelle Monico, Police Records Management SupervisorSue Adkins, Revenue SupervisorMichael Sherman, Business License Inspector

ATTACHMENT(S): 1) Notarized Bill of Sale for Medallions 007 and 008 with receipt

Agenda Item # 5D



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Fleet

Fleet

17


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5. CONSENT AGENDAE.Blue Ocean Taxi Owner Request to Suspend Medallion

during Military Deployment


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerRE: Taxi Medallion #175DATE: July 10, 2013

ISSUE(S): Request to suspend medallion while on military deployment.

SUMMARY: Pramit Thapa, independent owner of Blue Ocean Taxi, isrequesting that his medallion #175 be suspended and held bythe Town for 400 days during active duty as a member of a

reserve component unit beginning August 30, 2013.

According to Town Code 102-32(c)(13)(k), A taxicab medallionmay be deactivated by its holder and stored at city hall for amaximum period of six months in a one year cycle. This requestinvolves a longer period of deactivation time, but it is due to Mr.Thapas service to our country.

FISCAL IMPACT: Mr. Thapa will pay his renewal fee of $500 prior to deployment.

RECOMMENDATION: Approve request to hold medallion during active duty.

ALTERNATIVES: Do not approve request.

RESPONSIBLE STAFF: Michelle Monico, Police Records Management Supervisor and TaxiProgram Coordinator

COORDINATED WITH: Police Commission

ATTACHMENT(S): None

Agenda Item # 5E



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5. CONSENT AGENDAF. City Engineer Request to Purchase Toughbook Computers

under State Contract


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Nancy Bloxom, IT ManagerRE: Purchase of Twelve (12) CF-53 ToughbooksDATE: July 8, 2013

ISSUE(S): Request permission to purchase 12 new Panasonic CF-53Toughbooks from sole source vendor who holds the Statecontract.

SUMMARY: Budgeted funding for 4 replacement Toughbooks for theCommand Bus (OC1). These are the same models that wepurchase last year so this is just a continuation of technologyrefresh.

Budgeted funding for 8 Toughbooks, 6 for CID, 1 for Polygraphsystem and 1 for new Chief. These are the same modelspurchased last year, so this is just a continuation of technologyrefresh as well.

FISCAL IMPACT: As approved in ITs budget:

4 Toughbooks for OC1: $11,459.96; budgeted $11,640

8 Toughbooks $25,089 allocated as follows:

CID $17,460; Polygraph $2,910; Wastewater $2,910 (usingthese funds for police chief because this laptop was purchasedlast year). Total quote is $1,809 over budget, reducedmiscellaneous hardware purchase to cover increase.

RECOMMENDATION: Approve purchase request.

ALTERNATIVES: Keep current devices, but they are at end of life. No parts areavailable nor can they run current software.

RESPONSIBLE STAFF: Nancy Bloxom, IT Manager

COORDINATED WITH: Terry McGean, City Engineer

ATTACHMENT(S): 1) Brekford Quote 122535Q (4)2) Brekford Quote 122506Q (8)

Agenda Item # 5F



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31/91

SALES ESTIMATE

DATE

6/20/2013

QUOTE #

122506Q

NAME / ADDRESS

Town of Ocean CityAttn: Accounts PayableP.O. Box 158

Ocean City, Maryland 21843

SHIP / DELIVERTown of Ocean City

Information Technology

6501 Coastal Hwy

Ocean City, MD 21842

Hanover, MD 21076

P: 443-557-0200 f: 443-557-0201www.brekford.com

QUOTE VERSION

LR

TERMS

Net 30

VALID THROUGH

7/20/2013

REP

S E

Quote #

122506Q

FEDERAL ID: 20-4086662

SIGNATURE (quote approval)

_____________________________________

Brekford Policy: 3 Year Limited Priority Warranty on Mobile DataComputers-hardware/labor (excluding: batteries). This warranty does not coverphysically damaged merchandise. Refund is only available on special

circumstances and subjected to 25% restocking fee. No refund will beconsidered after 15 days from the date of purchase. For tech support and RMA

service call (443-557-0200).

TOTAL

ITEM DESCRIPTION QTY TOTALU/PRICE

** CF-53, POWER CHARGER & PORT REPLICATOR **

PANASONIC1 MNF#CF-53JULZV1M

PANASONIC : Win7, Intel Core i5-3320M 2.60GHz, vPro, 14.0 HD Touch, 500GB(7200rpm),4GB, Intel WiFi a/b/g/n, Bluetooth, Dual Pass (Upper:WWAN/ Lower:WLAN), Verizon 4G LTE,

Emissive Backlit Keyboard, Multi-drive, Toughbook Preferred

8 20,959.2,619.875

Protection Plus Warranty Upgrade --Three Years Toughbook Protection Plus Warranty--: To compliment the

enhanced design concepts, and the standard factory three-year warranty, Panasonic has developed a

Extra Protection service program that extends warranty coverage to include damage that occurs

due to accidental dropping, exposure to environmental conditions, and other normally excluded

incidents that are not caused by intentional actions. All system components, including the LCD

screen are covered under this program.

SKU Description SRP

CF-SVCLTNF3Y Three Years Toughbook Protection Plus Warranty $250 **

8 1,960.245.00

PANASONIC1 MNF#CF-LNDDC120

PANASONIC : Lind Input Car Adaptor 120 Watt 12-32 Volt for CF-H1, CF-U1, CF-C1, CF-F8,

CF-T8, CF-W8, CF-19, CF-30, CF-31 ,CF-52, CF-53 and CF-74 (Mfg No: PA1580-1642)

7 805.115.00

PANASONIC1 MNF#CF-VEB531U

PANASONIC : Port Replicator for CF-53 Mk1, Mk2

7 1,365.195.00

CONTRACTS MARYLAND State Contracts:

>DBM-0106-RADEQ (Two Way Radio Equipment) ID # 060B3490002

>eMarylandMarketplace -Maryland State Catalog

***"Pricing Structure,Terms and Conditions in accordance with State of Maryland DOIT contract#

060B2490022.****

>MD State Hardware and Associated Equipment and Services and Associated Equipment - BPO#060B2490022

>St. Mary's County Government # SMC-08-SO-41050 (full build out)

>Baltimore County Government # ITB 206581 Panasonic Toughbook

>Howard County Government # ITB TC00841

>Anne Arundel Government # ITB 7756

>Montgomery County Government # 6960060782

>Prince George's County Government # PO60289M6027(123108)0

Virginia State Contracts:

>eVA -Virginia State-www.eva.state.va.us Catalog-Account Code : EPVE239

Pennsylvania State Contract

>Co-Stars 012-048

FEDERAL Government:

>GSA# GS-07F-0425U www.gsa.gov

>Cage Code: 1N9Z7 www.ccr.gov

1 0.0.00

$25,089.0


32/91


5. CONSENT AGENDAG. Private Event Approval Request for Swim OC Addendum

July 20, 2013


33/91

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Swim OC AddendumDATE: July 9, 2013

ISSUE(S): Request approval of two addendums to the Swim OC event,being held on July 20. 2013.

SUMMARY: Swim OC has already been approved to take place on July 20,2013; however, the applicant has two new requests.

The applicant would like a committed vehicle to transportcompetitors from 8:30 am until 2:00 pm. Transportation canprovide this service, utilizing bus #200 (a town-owned vehicle)at a cost of $72.00 per hour. The applicant has been madeaware of the cost and is willing to pay for the service.

The applicant would also like to set up two (2) tents on thebeach. Staff has no concerns with this request, as long as heapplies for a tent permit through the Office of the Fire Marshal.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve as presented.

ALTERNATIVES: Refer to Mayor and Council.

RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Public Works.

ATTACHMENT(S): 1) Addendum Application

Agenda Item # 5G



34/91


35/91


5. CONSENT AGENDAH. Private Event Approval Request for 15th Annual Lt. Mitch

Maiorana Memorial Run Swim Run July 20, 2013


36/91

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: 15th Annual Mitch Maiorana Run Swim RunDATE: July 9, 2013

ISSUE(S): Request approval of the Mitch Mairoana Run Swim Run for July20, 2013 from 6 pm until 8 pm.

SUMMARY: This is an annual race on the beach and in the ocean. From anestablished start line on the beach at 7th Street, participants run1,500 meters against the oceans current, then turn around andrun 500 meters with the current. Next, participants enter thewater and swim 1,000 meters parallel to shore, exiting the waterat 7th Street. Then, the participants run 1,000 meters with theoceans current, turn around and run 1,000 meters against thecurrent to the finish line.

FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures.


ALTERNATIVES: Do not approve.


COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Ocean City Beach Patrol.

ATTACHMENT(S): 1) July 2013 Calendar2) Cover Sheet3) Application4) Site Layout

Agenda Item # 5H



37/91

Sun Mon Tue Wed Thu Fri

1

PE Lagond Music

School Honors Band

Concert

2

PE Lagond Music

School Honors Band

Concert

3 4 5

7

PE OC Cruzers

PE OC Beachlights

PE Northside ParkFireworks

PE - DVA Volleyball

Rain Date

8

PE Beach Fireworks9

PE Beach Fireworks10 11 12

14

PE OC Beachlights

PE Northside Park

Fireworks

15

PE Beach Fireworks16


21

PE OC Cruzers

PE OC Beachlights

PE Northside Park

FireworksPE ESA Rain Date

22



28

PE OC BeachlightsPE Northside Park

FireworksPE ESA Rain Date

29

PE Beach FireworksPE USSSA Opening

CeremonyPE Jesus at Beach

30

PE Beach FireworksPE Jesus at Beach

31

PE Jesus at Beach

July


38/91

Ocean City Private Events

Name of Event: 15th Annual Lt. Mitch Maiorana Memorial Run-Swim-Run New Event: No

Date of Event: Saturday, July 20 2013

Date Application Received: July 3, 2013 Application Fee Paid: Yes

Date Returned from All Departments: July 9, 2013 Total Cost to Town:No foreseen costs

Things to Note:

This event is a running and swimming race. From an established start line at 7th

Street on the beach, participants willrun 1500 meters against the prevailing ocean current, then turn around and run 500 meters with the ocean current.

Next they will enter the water and swim 1000 meters parallel to the shore, exiting at 7th Street. Then they will run

1000 meters with the ocean current turn around and run 1000 meters against the ocean current to the finish line.

Set-up of this event would take place on Saturday, July 221, 2012 at 4:00 p.m.

The event would take place from 6:00 p.m. until 8:00 p.m.

Clean up of the event site will take place directly after the event ends, at 8:00 p.m.

Comments from Department Representatives:

OCBP Will provide vehicles and equipment for this events use. There is no cost for the event sponsors, as this

event benefits OCBP employees and encourages physical training and fellowship. Members of the USLA Chapter are

also Town of Ocean City/Beach Patrol employees. Therefore the Beach Patrol will be supporting this event with

equipment and volunteer workers.

OCPD, FIRE MARSHAL, EMERGENCY SERVICES, OCCC, TRANSPORTATION, PUBLIC WORKS,TOURISM, RISK MANAGEMENT and REC & PARKS No comments, costs or concerns.

Date on Council Agenda: July 15, 2013

Event Approved of Denied:

Date Permit Issued:


39/91

PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ________________________________________________Lt. Mitch Maiorana Memorial Run Swim Run

2. IS THIS A NEW EVENT? ____No______________________________________

Page 1 of 8


40/91

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: __Sat., July 20

4. STARTING & ENDING TIMES OF EVENT: __5:30pm - 8:00 pm

5. PROJECTED SET-UP DATE (S) & TIMES: _5:00 pm

6. PROJECTED CLEAN-UP DATE (S) & TIMES:__Immediately following the event

_____________________________________________________________________

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _Beach and ocean centered at 7 th St.. Start/Finish

extending north to 21st

St. and South to Dorchester St.

_____________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: __Ben Davis

9. ORGANIZATION REPRESENTING: _OCBP Chap. Of the USLA

_____________________________________________________________________

10. MAILING ADDRESS: _107 Dorchester St., Ocean City, MD 21842 WORK

PHONE: 410-289-7556___ HOME PHONE: 410-603-9998________ FAX:

_______________________ EMAIL: [email protected]___________

11. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? ____________________________________ IF NOT, WHY?

_____________________________________________________________________

12. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

_____________________________________________________________________

13. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_____________________________________________________________________

14. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: _________________

FAX: ____________________________ CELL: __________________________

E-MAIL ADDRESS: ____________________________________________

OTHER: _____________________________________________________________

Page 2 of 8


41/91


42/91

23. WHAT IS YOUR RAIN POLICY? ____________________________________ If

lightning present, hold on Sunday________________________________

24. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? _Existing

trash cans ________________________________________________

_____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT

(TOILETS, HAND WASHING, ETC.)? __9th

St. comfort station_______

_____________________________________________________________________

_____________________________________________________________________

26. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

_____________________________________________________________________

_____________________________________________________________________

Limited sale of old event t-shirts

27. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): _____None______________________________________________

_____________________________________________________________________

_____________________________________________________________________

28. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____yes______

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

___OCBP lifeguards, equipment and travel to competitions

_____________________________________________________________________

29. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

____________________________________________________________________Top male and female receive cash prize

30. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? ____no___________

Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.

31. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private

Events Coordinator.

no

32. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

__no__________ Please forward a copy of the approved Air Support/Air-Inflated Structures

Permit to the Private Events Coordinator.

Page 4 of 8


43/91

33. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.

no

34. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private

Events Coordinator.

no

35. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.

no

36. EXPECTED NUMBER OF PARTICIPANTS: ______less than 50____________

37. EXPECTED NUMBER OF SPECTATORS: ________________________________Less than 50

38. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _No__________WHO DID YOU CONTACT?

_____________________________________________________________________

_____________________________________________________________________

After o eratin hours

39. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

___Utilize OCBP water course, markers, land flags, paddle boards, and one (1) truck,

as we have in previous years

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

40. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? _No_____________IF SO, PLEASE ATTACHED A

COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved

MDOT Highway Permit to the Private Events Coordinator.

Page 5 of 8


44/91

41.For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ______________ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

42. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

___________________3rd Saturday in July

_____________________________________________________________________

43. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean Citys sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state No Sponsors in area

provided below.): ______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

44. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

.

45. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES__XX NO__ _____

An event diagram MUST be included for an event to be considered.

Page 6 of 8


45/91

INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council as

additional insured, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

_XX_________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled

waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________Si nature on File 7/2/2013

MANDATED CHANGES/CANCELLATION

Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on File 7/2/2013

Page 7 of 8


46/91

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,

merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.


HOLD HARMLESS CLAUSE:Permitee (organization/applicant) shall assume all risks incident to or in connection with

the permitee activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitee activity or the conduct of Permitees operation. Permitee herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitee activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitee or its officers, agent and employees.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


Page 8 of 8


47/91

MitchMaioranaRun-Swim-RunCourseLayout.

AtlanticOcean3.Afterexitingthe

water,participantsrunnorthanadditional500mto21ststreet,thenturnandrun1,500mtothefinishlineat7thstreet

(2,000m)

Start

21ststreetBeach

17thstreet

2.Participantsenterthewaterat7thstreet,andswim1,000mparalleltothebeachalongabuoyline. Exitfortheswimis

at17thstreet

RegistrationTableonthebeach

Start/FinishLine.7thStreetatthewaterline

1.Participantsstartatthestartline,andrun

1000mdownthebeachtoDorchesterStreet,thenreturnto7thStreet

(2,000m)TalbotStreet.


48/91


5. CONSENT AGENDAI. Private Event Approval Request for Surfers Healing

August 15, 2013


49/91

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Surfers HealingDATE: July 9, 2013

ISSUE(S): Request approval of the Surfers healing event for Thursday,August 15, 2013

SUMMARY: Surfers Healing is a one-day surf camp for children with autism.There are also activities set up on the beach for the wholefamily.

FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures.


ALTERNATIVES: Do not approve.


COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Public Works and Beach Patrol.

ATTACHMENT(S): 1) August 2013 Calendar2) Application3) Site Layout4) Cover Sheet

Agenda Item # 5I



50/91

Sun Mon Tue Wed Thu

1

4

SE Sundaes in the Park

PE - OC Cruzers

PE OC BeachlightsPE Northside Park Fireworks

5

PE Beach

Fireworks

6

PE Beach Fireworks7

SE Concerts on

the Beach

8

11

SE Sundaes in the Park

PE OC BeachlightsPE Northside Park Fireworks

PE Plein Aire

12

PE Beach

Fireworks

13


SE Concerts on

the Beach

15

PE Surfers

Healing -

TENTATIVE

18

SE Sundaes in the ParkPE - OC Cruzers

PE OC Beachlights

PE Northside Park Fireworks

19

PE BeachFireworks

20


SE Concerts onthe Beach

22

25SE Sundaes in the Park

PE OC Beachlights

PE Northside Park Fireworks

PE Soccer Resort Beach Tourn.

26PE Beach

Fireworks

27PE Beach Fireworks

28SE Concerts on

the Beach

29

August


51/91

Ocean City Special Events Private Events

Name of Event: Surfers Healing New Event: NoDate of Event: Thursday, Aug. 15, 2013

Date Application Received: May 30, 2013 Application Fee Paid: Yes/$25.00

Date Returned from All Departments: July 1, 2013 Total Cost to Town: $130.00

Things to Note: This event is a daylong surf camp for children with autism. It is free to participants.

The event organizer is requesting this event take place on the beach and in the ocean at 37th Street from6:00 a.m. until 7:30 p.m.

Set up would take place on Wednesday and Thursday, August 14 and 15, 2013.

Breakdown would take place directly following the event.

Applicant requests vehicular access to the beach for set-up and breakdown.

The event organizer requests permission to sell t-shirts. Monies made from the sales will go to SurfersHealing for future camps.

The event organizer requests 37th Street from the alleyway to the dune line to be closed from Wednesday,August 14th from 11:00 am until Friday, August 16th at noon.

Comments from Department Representatives: FIRE MARSHAL The applicant must obtain a tent permit from the Office of the Fire Marshal.

BEACH PATROL Will work with applicant to ensure OCBP vehicles can get through the area. This is agreat event and OCBP is happy to assist in any way. Will be on-site and will schedule additional personnelto work with the event. Also have several off-duty SRTs volunteer to work with the children.

RISK MANAGEMENT Insurance Certificate to be submitted prior to the event.

PUBLIC WORKS - Post the street end utilizing cones or barricades. Will also provide extra trashcan on thebeach that day. Total cost to the department last year was $130.00

REC & PARKS, OCPD, EMERGENCY SERVICES, OCCC, TOURISM and TRANSPORTATION Nocomments, concerns or costs.

Date on Council Agenda: July 15, 2013

Event Approved or Denied:

Date Permit Issued:


52/91

PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$35.00 For Profit Applicants, $15.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application should be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event for City Council consideration.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similarcomments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.

$35.00 For-Profit Applicants and $15 Non-Profit Applicants(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and$15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject tothis fee assessment.

1. TITLE OF EVENT: ____________________________________________________Surfers Healing

2. IS THIS A NEW EVENT? ______________________________________________No

3. DATE(S) OF EVENT: __________________________________________________August 15, 2013

4. STARTING & ENDING TIMES OF EVENT: _______________________________6 am-7:30 m

5. PROJECTED SET-UP DATE (S) & TIMES: ____Aug 14 and 15, 2013___________

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________Aug 15 6 pm-7:30 pm

Page 1 of 9


53/91

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _______________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________

37th Ave. Beach (Castle in the Sand)

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

8. APPLICANTS NAME: ________________________________________________Katherine OBrien.

9. ORGANIZATION REPRESENTING: _____________________________________Surfers Healin

__________________________________________________________________________________________________________________________________________

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________3910 Dresden St. Kensin ton MD 20895

11. WORK PHONE #_____________________HOME PHONE #__________________

FAX: _________________________ E:MAIL: _____________________________

301-915-6100

[email protected]

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: _________________________________________________________________________________________________________

es

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Katherine OBrien

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________

__________________________________________________________________________________________________________________________________________

3910 Dresden St., Bethesda, MD 20895

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

katherinetrammell ahoo.com

301-925-6100

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Surfers Healing is a one day surf camp for children with autism. There will be activitiesset up on the beach for the whole family as well as having support organizations there.

_____________________________________________________________________

Page 2 of 9


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_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

__________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________

37th St. beach on da of event

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? __________________________We may have beach vehicles to transport materials for set-up and breakdown.

This will have a team to make sure everyone is safe, with walking escort next to vehicleto clear crowd.__________________________________________________________________

es 37th St.

________________________________________________________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

37th Ave we will have tables and tents set up for the event as well as unloading of surfoards, life vests and food.b

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________No

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: ___________________________________________________________

____________________________________________________________________

Volunteers and beach patrol

________________________________________________________________________________________________________________________________________

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________We will need to have 37th Ave beach entrance parking blocked off for event vehicles

starting on Aug 14 at 11 am to Aug 16 at 12 pm

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____________________________________________________________________________________________________________________________________________________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? __Yes

IF SO, WHAT TYPE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________AGH will be there to rovide services in first aid tent

24. WHAT IS YOUR RAIN POLICY? _______________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________None

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We will have clean u crew and are re uestin extra trash cans be rovided b the town

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? __________________________________________________________________________________________________________________________________________________________________________

We will provide port-o-lets

________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________Surf cam t-shirts/merchandise

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________N/A

____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________

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IF SO, WHO WILL THE PROCEEDS BENEFIT? _______________________________________________________________________________________________Surfers Healin

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________

Good ba s will be iven awa to all artici ants.

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Alcohol Permit, to the Private Events

no

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

es

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES ATYOUR EVENT? _________________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the

no

Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

no

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

no

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (includeno

beverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private

Events Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: __200_________________________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________300

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45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN

THIS APPLICATION: _________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO______XX

An event layout MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, occurrence form comprehensive general liabilityinsurance coverage, which insurance coverage shall include coverage for personal injurywhich said insurance coverall shall be at least in the amount of one million dollars($1,000,000) single limit. Said insurance coverage shall name the Mayor and CityCouncil as additional insureds, with the address on the certificate listed as 301 BaltimoreAvenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum,showing the addition of the Mayor and City Council as additional insured, is also to beprovided. The certificate of insurance evidencing such coverage and the addendum shallbe furnished to the Special Events Coordinator, Private Events on behalf of the Mayorand City Council by the applicant and be approved by the Towns Risk Manager beforeapplicant engages in the activity.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

XX TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30)DAYS PRIOR TO THE EVENT

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COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra,Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde,

Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola mayprovide in accordance with its agreement with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTSSIGNATURE____________________________DATE___5/17/13__________

Si nature on File

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply withallprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________5/17/13Si nature on File

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,

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ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for a private event permit agrees to follow guidelines provided and submita complete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the permit granted by the Town andagrees to pay all fees and costs assigned to the permit. The applicant further agrees tocomply with all conditions of the use permit which may be required by the Mayor andCity Council of the Town.

I have read and will copy with all special event application requirements.


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5. CONSENT AGENDAJ. 3-Year Private Event Approval Request for Jesus at the

Beach July 25-27, 2015


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TOWN OF



THRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events Coordinator

RE: Jesus at the Beach 3-year event approval continuationDATE: July 8, 2013

ISSUE(S): Request a continuation of the Jesus at the Beach 3-year eventapproval to include July 25-27, 2015.

SUMMARY: This is a longstanding event in conjunction with the daily events

at the Ocean City Convention Center. It consists of familyoriented Christian praise music, drama and dance, and limited

speaking Monday through Wednesday evenings from 7:00-10:00pm.

There will also be a sand sculpture Monday evening, and abaptism service on Wednesday afternoon. Most events will take

place on the beach in the vicinity of North Division Street,utilizing the city-owned stage. The baptism, however, will take

place on the beach at 40th Street.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to

this event.

RECOMMENDATION: Approve the request.

ALTERNATIVES: Do not approve the request.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate staff has reviewed, and the event has beencoordinated with Beach Patrol and Public Works.

ATTACHMENT(S): 1) July 2015 Calendar2) Cover Sheet3) Site Layout

Agenda Item # 5J



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Sun Mon Tue Wed Thu Fri

1 2 3

5 6 7 8

Concert on Beach

9 10

12

Sundaes in Park

13 14 15

Concert on Beach

16 17

19

Sundaes in Park

20 21 22

Concert on Beach

23 24

26Sundaes in Park

27PE Jesus at the

Beach - TENTATIVE

28PE Jesus at the

Beach TENTATIVE

29PE Jesus at the

Beach - TENTATIVE

30 31

July


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Ocean City Private Events 3-Year Approval

Name of Event: Jesus at the Beach

Date of Event: Requesting event approval for July 25-27

Date post:	03-Apr-2018
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July 15 2013 Complete Agenda

Documents