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MAYORANDCITYCOUNCILWORKSESSION
Tuesday,September10,20131:00P.M.
AClosedSessionisscheduledfrom12:001:00P.M.todiscusslegalmatters.
AGENDA
1. CALLTOORDER2. REPORTONCLOSEDSESSIONSeptember10,201312:00p.m.3. COMMENTSFROMTHEPUBLIC
AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgendamaybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandtheAgendaitemonwhichheorshewishestospeak.
4. NEWBUSINESSA. BidOpening DesignProposalsforBeachPatrolHeadquarters
B. RequesttoPurchaseSurplusCityPropertyat3529AtlanticAvepresentedbyCityEngineer
C.
Request
for
Approval
to
Purchase
a
Turf
Aerator
presented
by
Finance
Administrator
D. BudgetManagerDiscussionofFY13BudgetAmendment#2
E. FY14PensionandRetireeHealthFundContributionspresentedbyFinanceAdministrator
5. ADJOURN
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 10, 2013
2. Report on Closed Session September 10, 2013 12:00 p.m.
1:00 p.m. - Legal Matters
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REPORT OF CLOSED SESSION
OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY
Prior to this open session of the Mayor and City Council being held on Tuesday,
September 10, 2013, a closed session was held on Tuesday, September 10, 2013,
at 12:00 p.m. The following is a report of the closed session.
1. A statement of the time, place, and purpose of the closed session is attached.
2. A record of the vote of each member as to closing the session is attached.
3. A citation of the authority under the law for closing the session is attached.
4. (a) Topics of Discussion: Legal Matters
(b) Persons present:
Mayor Richard MeehanCity Manager David RecorCouncil President Lloyd MartinCouncil Secretary Mary KnightCouncil Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare
and Joe MitrecicCity Solicitor Guy AyresExecutive Office Associate Diana Chavis
Action(s) taken:
Motion to close meeting:
H:\Wpdoc\closedsess.wpd
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 10, 2013
3. COMMENTS FROM THE PUBLIC
Any person who may wish to speak on a matter scheduled for discussion on the Work
Session Agenda may be heard during Comments from the Public for a period of three
(3) minutes or such time as may be deemed appropriate by the Council President.
Anyone wishing to be heard shall state their name, address and the subject on which
he or she wishes to speak.
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 10, 2013
4. NEW BUSINESSA.Bid Opening Design Proposals for Beach Patrol
Headquarters
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List of Beach Patrol Headquarters Design Firms:
Atlantic Planning and Design
AWB
Becker Morgan
Bignel Watkins Hasser
Buchart Horn
David A. Quillen
Davis, Bowen, & Freidel
Design Atlantic
Fisher Architects
George Miles & Buhr
Iott Architects
Jeff Schoellkopf
MADD Engineering
Steven Cirile
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ADDENDUM NUMBER 2
DATE: August 15, 2013
TOWN OF OCEAN CITYEngineering Department
Beach Patrol Headquarters - Design Services
This Addendum is issued to clarify, add to, delete from,correct and/or change the Contract Documents to the extent
indicated and is hereby made a part of said contract
documents on which the Contract will be based. Acknowledgereceipt of the Addendum by inserting its number and date onthe Construction Bid Form. Failure to do so may subject offer
to disqualification.
Issued by:
Town of Ocean City, MD
_________________________Terence J . McGean, P.E.
City Engineer
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ADDENDUM NO: 2Error! Reference source not found.Beach Patrol Headquarters - Design Services
AD2-1:The proposal due date has been postponed indefinitely:
End of Addendum 1
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 10, 2013
4. NEW BUSINESSB. Request to Purchase Surplus City Property at 3529
Atlantic Avenue presented by City Engineer
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TOWN OF
T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d
TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City Engineer
RE: Request to Purchase City Owned Property at 3529 Atlantic Ave, Parcel ADATE: September 4, 2013
ISSUE(S): Proposed sale of City owned property.
SUMMARY: Mr. & Mrs. McCormack, the adjacent property owners to a 10 x
120 city owned parcel of land at the east end of 36th Street
(Parcel A on the enclosed Plat) are requesting to purchase theproperty from the City.
FISCAL IMPACT: Additional revenue from the negotiated purchase price and
placing the parcel on the City tax roll.
RECOMMENDATION: Move forward with the property sale by requesting an appraisal
ALTERNATIVES: Do not sell the property; place the property up for auction.
RESPONSIBLE STAFF: Terry McGean, City Engineer
COORDINATED WITH: Hal Adkins, Public Works DirectorTom Shuster, Recreation and Parks Director.
ATTACHMENT(S): 1) Email from McCormack requesting sale2) Plat3) Photo4) Copy of City policy for transferring property
Agenda Item # 4B
Council Meeting Sept 10, 2013
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Dear Mr. McGean,
We have been referred to you by Ken Jordan in Planning and Zoning to acquire asmall strip of land adjacent to our Townhouse Unit 1 and the City's side walk at 36th
street. We are forwarding Ken's email which has attached the City plot map. We
want to acquire Parcel "A" next to Unit 1 on the far left side of the plot map. We
have also attached our photo of the property which shows the side of our TownhouseUnit 1, Parcel A, the City sidewalk and the street.
Parcel A is 8 3/4 feet wide by 56 feet which is adjacent to our Townhouse Unit 1
lot. It consists of an 8 1/2 by 27 foot concrete slab butting up to our concrete walland 8 1/2 by 29 feet of vegetation which we maintain. Our address is 3529 Atlantic
Ave. (Sea Village Unit 1) which we have owned since 1998.
Excess lots similar to Parcel A appear in many other locations in the City such as 31,32, 78, 79, 90, 91, 143, 144 streets, etc. In talking with neighbors and realtors over
the years, we have heard that the City has transferred many of these lots to theadjacent homeowners, the ones who naturally have the greatest interest
in them. These acquisitions allowed the City to bring the land onto the City's tax
rolls. We understand that Townhouse Unit 15 at the other end of our street acquiredParcel B (identical to Parcel A) from the City approximately 15 years ago.
Our intent is to keep Parcel A as is and to prevent a third party from acquiring this
plot and doing something that may adversely affect our existing property.
We would appreciate you advising us how to proceed with the acquisition. We will be
happy to meet with you or your staff at any time to discuss this.
Thank you,
Robert and JoEllen McCormack
3529 Atlantic Ave. (Sea Village Unit 1)410-723-3187
Dear Mr. McGean,
We have a correction to make to our email of Friday, August 23. We miss-read the
plot map. The length of Parcel A is 120 feet, not 56 feet. The portion covered byvegetation is 93 feet not 29 feet.
Rob and JoEllen McCormack
3529 Atlantic Ave. (Sea Village 1)410-723-3187
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 10, 2013
4. NEW BUSINESSC. Request for Approval to Purchase a Turf Aerator presented
by Finance Administrator
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TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City Manager
RE: Request to purchase Turf AeratorDATE: August 29, 2013
ISSUE(S): Request approval to purchase a Turf Aerator as budgeted.
SUMMARY: Parks Maintenance is requesting approval to purchase a TurfAerator as budgeted in the FY14 Vehicle Trust Equipment.Equipment will be shared between the Recreation Dept and
Eagles Landing Golf Course. The pricing for the equipment isbased upon Baltimore County Public Schools Contract #JMI-606-10: Grounds Maintenance Equipment and is below budgetestimate of $24,000.
FISCAL IMPACT: $23,916.00
RECOMMENDATION: Approve purchase.
ALTERNATIVES: Purchase later at possible higher rate without piggy backing onBaltimore County contract.
RESPONSIBLE STAFF: Martha J. Bennett, Finance AdministratorCalvin Ginnavan, Parks Superintendent
COORDINATED WITH: Tom Shuster, Director of Parks & Recreation
ATTACHMENT(S): Memo
Agenda Item # 4C
Council Meeting Sept. 10, 2013
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MEMORANDUM
TO: Tom Shuster
FROM: Calvin Ginnavan
DATE: August 29, 2013
RE: Vehicle Trust Equipment purchase FY 2013-14
$24,000 was approved in the current FY 2013-14 Vehicle Trust Equipment budget for thepurchase of a Turf Aerator. The aerator will be a shared use piece of equipment; therefore, one
half ($12,000) of the estimated purchase price is included in the Park Division budget and theremaining half in the Eagles Landing Golf Course budget. The shared use of this equipment willensure the machine is utilized to its fullest capacity while allowing both entities to realize thebenefits of reduced soil compaction and improved water infiltration in turf areas.
Parks staff and golf course staff have demonstrated and compared all models in this equipmentclass and recommend this purchase based on cost, dealer service and overall satisfaction. Pleaseaccept this memo as my recommendation that the Town purchase the Rexidem Verti-Drain 7416Turf Aerator via government contract pricing from the Vehicle Trust Equipment FY 2013-14
budget based upon the following:
Horizon Distributors is a sole source supplier in the Mid-Atlantic region for Rexidem asthe manufacturers distribution areas are protected. The Verti-Drain 7416 has applicable government award contract pricing based upon
Baltimore County Public Schools Contract #JMI-606-10: Grounds MaintenanceEquipment.
Equipment is below budget estimates.As has been the practice for the past several years I am recommending we make this purchaseusing government contracts already awarded for these items. This is proven to be the best pricingoption available for obtaining the maximum government discount. Government discount ratesremain unchanged for this fiscal year.
Please forward this recommendation so a purchase order for this equipment can be issued. Oncethe purchase order is received, I will process the order. If you have any questions please be sureto contact me.
Suggested supplierRexidem Verti-Drain 7416 Turf Aerator $23,916.00Horizon Distributors16031 Industrial Drive, Gaithersburg, MD 20898
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 10, 2013
4. NEW BUSINESSD. Budget Manager Discussion of FY13 Budget Amendment #2
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TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City Manager
FROM: Jennie KnappRE: FY 13 Budget Amendment #2, IntroductionDATE: 9/10/13
ISSUE(S): Introduction of Budget Amendment #2 for FY 13
SUMMARY: The budget amendment recognizes additional revenue from
Income Tax, Admissions Tax, Room Tax and Cable TV Franchiseto reduce the amount needed from fund balance for the fiscalyear. In addition, the amendment adjusts other revenue andexpense line items for fiscal year FY 13.
FISCAL IMPACT: The amount taken from prior year reserves (fund balance)decreases $827,570 from $3,809,250 approved in Budget
Amendment #1 for FY 13. The total amount to be taken from
prior year reserves is $2,981,680 for FY 13.
RECOMMENDATION: Approval of Budget Amendment #2 for FY 13
ALTERNATIVES: None
RESPONSIBLE STAFF: Jennie Knapp, Budget Manager
COORDINATED WITH: Not applicable
ATTACHMENT(S): 1) Budget amendment ordinance
2) Detail of changes3) Reconciliation of Hurricane Sandy expenses4) Power Point Presentation
Agenda Item # 4D
Council Meeting 9/10/13
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Budget Amendment # 2General Fund
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Revenue Changes
Property Taxes $ (18,000)
Other Taxes $ 927,570 Licenses and Permits $ 121,414
From Other Agencies $ 1,084,989
Service Charges $ (12,742)
Fines & Forfeitures $ 87,165 Other Revenue $ 60,046
Appropriated Fund Balance $ (827,570)Total Increases $ 1,422,872
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Expenditure Changes
FEMA Reimbursement $ 545,251
Advertising $ 559,022 Grants $ 122,790
Legal Fees $ 133,628
Donations $ 115,631
Postage $ 58,000
Forfeiture Funds $ 51,376
Towing Expense $ 68,189
Lightning Strike Expenses $ 27,267
Subtotal for expenditure changes $1,681,154
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Expenditure Changes (continued)
Air Show Expenses $ 35,000
Beach Boys Deposit $ 30,000
Critical Areas Funds $ 21,414
Strategic Planning $ 14,297
Miscellaneous Increases $ 18,577
Total Increases $1,800,442Less Convention Center savings (149,704)
Less Public Safety savings (227,866)
Total Budgeted Increases $1,422,872
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Water and Wastewater Funds
Water Fund:
FEMA reimbursement in the amount of$12,153 to coverovertime costs related to Hurricane Sandy
Wastewater Fund: Recognition of$170,462 from Prior Year Reserves to fund
Spring infrastructure upgrades
Recognition of$25,000 Fixture Charges and $35,944 Service to
West Ocean City to cover the purchase of a ground penetratingradar device, the sewer repair on 60th street, interdepartmentallabor and overtime costs
Recognition of$24,107 FEMA reimbursement to cover costsrelated to Hurricane Sandy
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Transportation, Airport and Golf Course Funds
Transportation: Overall fund reduction of$55,805. Bus revenue reductions
were offset by increases in boardwalk tram revenue and astate unemployment grant
$77,701 reduction in Unemployment expense offset$21,896 expense increases
Airport: $ 3,093 insurance reimbursement to repair lightning
damage to scales
Golf Course: FEMA reimbursement of$5,359 for expenses related to
Hurricane Sandy
Insurance reimbursement of$2,377 for lightning strikedamage
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Convention Center Fund
Convention Center: Increases:
FEMA reimbursement for hurricane damages $ 91,546
Insurance reimbursement for hurricane damages $ 42,251
Insurance reimbursement for fire damages $ 16,231
Total Increases $150,028
Reductions: Savings in salaries and benefits ($198,938)
Savings in energy, maintenance, etc. ($175,182)
Total Reductions ($374,120)
Net reductions: ($224,092)
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IT, Service Center and Vehicle Trust Funds
IT:
$30,898 lightning strike insurance reimbursement
$22,000 appropriation of fund balance for AS400 purchase
Service Center:
$99,693 reduction of estimate for fuel and parts revenueoffset by reduction of purchases for resale
Vehicle Trust:
($174,518) reduction of FY 13 MTA grants to actual ($ 17,000) reduction of cellular antenna rental revenue
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Changes from Budget Amendment # 2:
General Fund Revenue:
Property Taxes (18,000) Real Property Taxes
Other Taxes 927,570 150,000 Income Tax; 127,570 Admissions Tax
650,000 Room Tax
Licenses and Permits 121,414 100,000 Cable TV Franchise; 20,000 Critical AreasMitigation Funds; 1,414 Stormwater Mitigation Funds
Revenue From Other Agencies 1,084,989 545,251 FEMA Reimbursement; 359,022 State Tourism
122,790 Public Safety Grants; 57,926 Street Aid
Charges for Services (12,742) 93,718 EMS Fees; 57,000 Special Event & Festival;
68,000 Recreation; (125,840) Parking; (103,000) Liquor
Board; (2,620) Boat Ramp Fees
Fines and Forfeitures 87,165 88,189 Tow Fines; 51,376 Forfeiture Funds; (27,270)
Municipal Infractions; (25,130) Parking Fines
Other Revenue 60,046 71,386 Bench donations; 35,292 Paramedic Foundation
27,267 Insurance proceeds; 26,256 asset sales; 13,397
radio tower commissions; 7,156 commissions; 7,009
Miscellaneous revenue; 8,953 donations; 2,697 ATM
(139,367) interest
Appropriated Fund Balance (827,570) Recognition of other revenue allows reduction ofamount to be taken from fund balance
1,422,872
General Fund Expenses:
General Government 261,658 58,000 Postage; 90,000 General legal fees; 30,000
P&Z legal fees; 14,297 Strategic Planning; 40,000 Tow
Sign purchase; 15,000 Tax differential study; 13,628
Tax sale legal fees; 733 Miscellaneous increases
Public Safety 66,634 122,790 Public Safety grants; 18,528 FEMA reimbursement
51,376 Forfeiture funds; 27,267 Insurance proceeds;
41,595 donations; 28,189 towing expense; 2,755 misc.
revenue; 2,000 Construction Inspection printing and
advertising (227,866 salary and benefit savings)
Public Works/Beach Maintenance (9,108) 253,527 FEMA reimbursement; 71,386 boardwalk bench
donations; 20,000 Critical Areas Mitigation funds;
(317,674) to other Public Works' divisions;
(15,799) Winterfest; (20,548) Springfest
Sanitation & Waste Removal (175,650) (109,926) salary savings; (29,909) benefit savings;
(56,884) unemployment; + 21,069 FEMA reimbursement
Highways & Streets 863,490 243,267 FEMA reimbursement; 642,342 savings from other
divisions to cover additional hurricane expenses; 1,414
Stormwater fees for intern; (21,256) Springfest: (277)
Winterfest; (2,000) to Construction Inspection
Economic Development - Tourism 774,373 359,022 Tourism grant; 156,730 Winterfest; 47,477
Springfest; 30,000 Beach Boys deposit; 1,350 Transferfrom Special Events' division; (20,206) savings to Public
Works; 200,000 advertising expense.
Culture and Recreation (208,821) 35,000 Air Show expenses; 8,860 FEMA reimbursement
2,739 Donations; (140,654) to Winterfest; (5,673) to
Springfest; (107,743) to Public Works; (1,350) Springfest ice
Transfer to Convention Center (149,704) (86,367) Energy; (50,000) Equipment Maintenance; (13,337)
Interdepartmental Labor
1,422,872
Water Fund Revenue:
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Revenue From Other Agencies 12,153 FEMA Reimbursement
Water Fund Expenses:
Personal Services (31,510) 12,153 FEMA reimbursement for overtime; (43,303) savings
in salaries and benefits
Non-Personal Services 43,663 20,000 Equipment maintenance; 12,153 Contracted
Services; 7,510 Operational Supplies; 4,000 Vehicle
expenses12,153
Transportation Fund Revenue:
Bus Revenue (109,174) (73,371) Bus passenger revenue; (39,069) bus advertising
3,266 insurance claim payments
Train Revenue 29,275 51,915 boardwalk tram passenger revenue; (22,640)
tram advertising
Federal and State Grants 24,094 State Unemployment grant
(55,805)
Transportation Fund Expenses:
Personal Services (77,701) Unemployment
Non-Personal Services 21,896 12,011 Vehicle parts; 7,100 supplies; 2,281 Energy;
504 Miscellaneous expenses
(55,805)
Wastewater Fund Revenue:
Wastewater Treatment Charges 25,000 Recognition of fixture charges to cover ground penetrating
radar device
Service Charges 35,944 Service to West Ocean City
Revenue From Other Agencies 24,107 FEMA reimbursement
Prior Year Reserves 170,462 To fund Spring infrastructure upgrades approved by MCCat 2/12/13 work session
255,513
Wastewater Fund Expenses:
Personal Services 16,871 10,371 FEMA reimbursement for overtime; 3,500
interdepartmental labor; 3,000 overtime
Non-Personal Services 212,433 170,462 spring infrastructure upgrades; 30,000 60th Street
sewer repair; 13,736 FEMA reimbursement for generator
repair (1,765) transfer to capital outlay
Capital Outlay 26,209 24,444 Ground penetrating radar device; 1,765 transfer
to cover overages in Wastewater capital projects
255,513
Airport Fund Revenue:
Rents and Other Revenue 3,093 Lightning strike insurance reimbursement
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Airport Fund Expenses:
Non-Personal Services 3,093 Repair lightning damage to scales
Golf Course Fund Revenue:
Other Revenue 7,736 5,359 FEMA reimbursement; 2,377 Lightning strike
insurance reimbursementGolf Course Fund Expenses:
Personal Services 5,359 Hurricane-related salary expense
Non-Personal Services 2,377 Maintenance and supplies related to 08/25/12 lightning
strike
7,736
Convention Center Fund Revenue:
Service Charges (69,702) (28,995) Hall Rental; (40,707) Service Charges
State and County Grants (63,168) 91,546 FEMA reimbursement; (154,714) State operating
grant
Transfer In From General Fund (149,704) Reduction due to expenses under budget
Insurance Claim Payments 58,482 16,231 insurance for fire damages; 42,251 insurance
for hurricane-related damages
(224,092)
Convention Center Fund Expenses:
Personal Services (198,938) (72,581) Retirement; (46,846) Overtime; (37,472) health
insurance; (21,501) Interdepartmental Labor; (8,000)
Unemployment; (8,766) FICA; (3,772) Full-Time salaries
Non-Personal Services (158,951) (86,367) Energy; (51,900) Equipment maintenance; (9,885)
Communications; (9,500) Advertising; (1,299) Contracted
Services
Capital Outlay 133,797 91,546 FEMA reimbursement for Convention Center Boardwalk and Sunset Room; 42,251 insurance
reimbursement for Sunset Room damage
(224,092)
Information Technology Fund Revenue:
Insurance Claim Payments 30,898 Lightning strike insurance reimbursement
Prior Year Reserves 22,000 AS400 Purchase
52,898
Information Technology Fund Expenses:
Personal Services 1,294 Interdepartmental Labor Non-Personal Services 51,604 22,000 AS400 Purchase; 30,898 Lightning strike damage
(1,294) to cover interdepartmental labor
52,898
Service Center Fund Revenue:
Service Charges to Other Funds (99,693) (127,819) Fuel revenue; (75,864) Parts revenue; 103,990
labor revenue
Service Center Fund Expenses:
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Personal Services 6,440 8,430 Full-Time Salaries; 669 Part-Time Salaries; 955
Interdepartmental Labor; 910 Overtime; 4,080 Retirement
314 ICMA match; 5,288 Unemployment; (2,974) FICA
(5,541) Health insurance; (5,691) Retiree health insurance
Non-Personal Services (106,133) (99,693) Purchases for resale fuel and parts; (6,440)
Building & Equipment maintenance
(99,693)
Vehicle & Equipment Trust Fund Revenue:
Service Charges to Other Funds (17,000) Antenna revenue
State and Federal Grants (174,518) Reduction of FY 13 MTA grants for bus purchase to actual
(191,518)
Vehicle & Equipment Trust Fund Expenses:
Non-Personal Services 61,603 33,216 Reinstall radio equipment on water tower
4,000 Cellular antenna fee evaluation; 24,387 Radio
testing equipment
Capital Outlay (253,121) (33,216) cover reinstallation of radio equipment; (4,000)
cover cellular antenna fee evaluation; (24,387) cover
purchase of radio testing equipment; (17,000) coverantenna revenue reduction; (174,518) reduction of FY 13
MTA bus purchase grants
(191,518)
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Hurricane Sandy
Total Budgeted FEMA Insurance Cost to
Fund Expenses Expenses Reimbursement Proceeds Cover
General 1,001,978.08 214,369.92 545,251.00 0.00 242,357.16
Water 26,003.12 13,762.56 12,153.00 0.00 87.56Wastewater 37,465.05 13,358.05 24,107.00 0.00 0.00
Transportation 13,001.13 3,699.46 0.00 0.00 9,301.67
Airport 2,556.83 819.07 0.00 0.00 1,737.76
Golf Course 10,847.62 4,345.37 5,359.00 0.00 1,143.25
OCCC 210,323.37 3,556.02 91,545.62 42,251.20 72,970.53
IT 6,691.10 3,798.75 0.00 0.00 2,892.35
Purchasing 17,644.41 4,149.82 0.00 0.00 13,494.59
1,326,510.71 261,859.02 678,415.62 42,251.20 343,984.87
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ORDINANCE 2013-
TOWN OF OCEAN CITY
OPERATING BUDGET
FISCAL YEAR 2013
AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2
SOURCE SECOND READING FIRST READING SECOND READING
Section I, General Fund:
A. Anticipated Revenue:
Property Taxes $ 41,442,940 $ 41,424,940 $ 41,424,940
Other Taxes 14,588,755 15,516,325 15,516,325
Licenses and Permits 3,921,363 4,042,777 4,042,777
Revenue From Other Agencies 4,440,489 5,525,478 5,525,478
Charges For Services 8,731,492 8,718,750 8,718,750
Fines and Forfeitures 675,000 762,165 762,165
Other Revenue 826,106 886,152 886,152
Prior Year Reserves 3,809,250 2,981,680 2,981,680
Total Revenue $ 78,435,395 $ 79,858,267 $ 79,858,267
B. Anticipated Expenditures:
General Government $ 3,666,245 $ 3,927,903 $ 3,927,903
Public Safety 33,662,945 33,729,579 33,729,579
Public Works/Beach Maintenance 5,212,513 5,203,405 5,203,405
Sanitation and Waste Removal 5,568,131 5,392,481 5,392,481
Highways and Streets 4,919,317 5,782,807 5,782,807
Economic Development -Tourism 7,227,878 8,002,251 8,002,251Culture and Recreation 7,601,107 7,392,286 7,392,286
Debt Service 4,551,710 4,551,710 4,551,710
Sub Total $ 72,409,846 $ 73,982,422 $ 73,982,422
To Transportation Fund 1,927,997 1,927,997 1,927,997
To Airport Fund 125,977 125,977 125,977
To Convention Center Fund 1,483,575 1,333,871 1,333,871
To Vehicle Trust 488,000 488,000 488,000
To Capital Projects 2,000,000 2,000,000 2,000,000
Total Expenditures $ 78,435,395 $ 79,858,267 $ 79,858,267
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AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2
SOURCE SECOND READING FIRST READING SECOND READING
Section II, Water Fund:
A. Anticipated Revenue:
Water Sales $ 3,349,934 $ 3,349,934 $ 3,349,934
Water Fixture Charge 3,486,777 3,486,777 3,486,777
Service Charges 186,794 186,794 186,794
Capacity/Impact Fees 55,440 55,440 55,440
Revenue From Other Agencies 0 12,153 12,153
Prior Year Reserves 161,966 161,966 161,966
Total Revenue $ 7,240,911 $ 7,253,064 $ 7,253,064
B. Anticipated Expenditures:
Personal Services $ 1,926,770 $ 1,895,260 $ 1,895,260
Non-Personal Services 3,180,256 3,223,919 3,223,919
Debt Service 1,068,885 1,068,885 1,068,885Capital Outlay 1,065,000 1,065,000 1,065,000
Total Expenditures $ 7,240,911 $ 7,253,064 $ 7,253,064
Section III, Transportation Fund:
A. Anticipated Revenue:
Bus Revenue $ 2,945,077 $ 2,835,903 $ 2,835,903Train Revenue 1,073,051 1,102,326 1,102,326
Federal and State Grants 3,069,840 3,093,934 3,093,934
Capital Asset Sales 12,930 12,930 12,930
Transfer-In From General Fund 1,927,997 1,927,997 1,927,997
Prior Year Reserves 53,981 53,981 53,981
Total Revenue $ 9,082,876 $ 9,027,071 $ 9,027,071
B. Anticipated Expenditures:
Personal Services $ 3,653,751 $ 3,576,050 $ 3,576,050
Non-Personal Services 3,691,966 3,713,862 3,713,862
Capital Outlay 1,737,159 1,737,159 1,737,159
Total Expenditures $ 9,082,876 $ 9,027,071 $ 9,027,071
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AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2
SOURCE SECOND READING FIRST READING SECOND READING
Section IV, Wastewater Fund:
A. Anticipated Revenue:
Wastewater Treatment Charges $ 11,041,867 $ 11,066,867 $ 11,066,867
Service Charges 958,578 994,522 994,522
Build America Bond Subsidy 133,381 133,381 133,381
Revenue From Other Agencies 0 24,107 24,107
Capacity/Impact Fees 96,800 96,800 96,800
Prior Year Reserves 151,604 322,066 322,066
Total Revenue $ 12,382,230 $ 12,637,743 $ 12,637,743
B. Anticipated Expenditures:
Personal Services $ 4,199,765 $ 4,216,636 $ 4,216,636
Non-Personal Services 3,527,048 3,739,481 3,739,481
Debt Service 3,555,417 3,555,417 3,555,417Capital Outlay 1,100,000 1,126,209 1,126,209
Total Expenditures $ 12,382,230 $ 12,637,743 $ 12,637,743
Section V, Airport Fund:
A. Anticipated Revenue:
Fuel Sales $ 729,600 $ 729,600 $ 729,600
Rents and Other Revenue 351,530 354,623 354,623State and Federal Grants 427,500 427,500 427,500
Service Charges 108,000 108,000 108,000
Transfer-In From General Fund 125,977 125,977 125,977
Prior Year Reserves 297,330 297,330 297,330
Total Revenue $ 2,039,937 $ 2,043,030 $ 2,043,030
B. Anticipated Expenditures:
Personal Services $ 311,695 $ 311,695 $ 311,695
Non-Personal Services 1,132,160 1,135,253 1,135,253
Debt Service 146,082 146,082 146,082
Capital Outlay 450,000 450,000 450,000
Total Expenditures $ 2,039,937 $ 2,043,030 $ 2,043,030
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AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2
SOURCE SECOND READING FIRST READING SECOND READING
Section VI, Municipal Golf Course Fund:
A. Anticipated Revenue:
Service Charges $ 1,737,052 $ 1,737,052 $ 1,737,052
Sales and Concessions 446,097 446,097 446,097
Other Revenue 56,628 64,364 64,364
Prior Year Reserves 28,370 28,370 28,370
Total Revenue $ 2,268,147 $ 2,275,883 $ 2,275,883
B. Anticipated Expenditures:
Personal Services $ 1,046,401 $ 1,051,760 $ 1,051,760
Non-Personal Services 1,048,586 1,050,963 1,050,963
Transfer to General Fund 150,758 150,758 150,758
Capital Outlay 22,402 22,402 22,402
Total Expenditures $ 2,268,147 $ 2,275,883 $ 2,275,883
Section VII, Convention Center Fund:
A. Anticipated Revenue:
Service Charges $ 1,813,428 $ 1,743,726 $ 1,743,726
State and County Grants 1,549,102 1,485,934 1,485,934
Food & Beverage Tax 1,110,000 1,110,000 1,110,000
Transfer-In From General Fund 1,483,575 1,333,871 1,333,871
Prior Year Reserves 1,150,534 1,150,534 1,150,534
Insurance Claim Payments 0 58,482 58,482
Total Revenue $ 7,106,639 $ 6,882,547 $ 6,882,547
B. Anticipated Expenditures:
Personal Services $ 2,967,379 $ 2,768,441 $ 2,768,441
Non-Personal Services 1,710,950 1,551,999 1,551,999
Debt Service 2,328,310 2,328,310 2,328,310
Transfer to Debt Service Reserves 100,000 100,000 100,000
Capital Outlay 0 133,797 133,797
Total Expenditures $ 7,106,639 $ 6,882,547 $ 6,882,547
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AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2
SOURCE SECOND READING FIRST READING SECOND READING
Section VIII, Information Technology Fund:
A. Anticipated Revenue:
Service Charges To Other Funds $ 1,743,443 $ 1,743,443 $ 1,743,443
Insurance Claim Payments 0 30,898 30,898
Prior Year Reserves 44,841 66,841 66,841
Total Revenue $ 1,788,284 $ 1,841,182 $ 1,841,182
B. Anticipated Expenditures:
Personal Services $ 920,978 $ 922,272 $ 922,272
Non-Personal Services 867,306 918,910 918,910
Capital Outlay 0 0 0
Total Expenditures $ 1,788,284 $ 1,841,182 $ 1,841,182
Section IX, Service Center Fund:
A. Anticipated Revenue:
Service Charges To Other Funds $ 5,360,362 $ 5,260,669 $ 5,260,669
Prior Year Reserves 23,206 23,206 23,206
Total Revenue $ 5,383,568 $ 5,283,875 $ 5,283,875
B. Anticipated Expenditures:
Personal Services $ 1,825,261 $ 1,831,701 $ 1,831,701
Non-Personal Services 3,558,307 3,452,174 3,452,174
Debt Service 0 0 0
Capital Outlay 0 0 0
Total Expenditures $ 5,383,568 $ 5,283,875 $ 5,283,875
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AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2
SOURCE SECOND READING FIRST READING SECOND READING
Section X, Vehicle & Equipment Trust Fund:
A. Anticipated Revenue:
Service Charges To Other Funds $ 2,344,992 $ 2,327,992 $ 2,327,992
State and Federal Grants 3,602,793 3,428,275 3,428,275
Sale of Assets 150,000 150,000 150,000
Transfer In From General Fund 488,000 488,000 488,000
Prior Year Reserves 140,833 140,833 140,833
Total Revenue $ 6,726,618 $ 6,535,100 $ 6,535,100
B. Anticipated Expenditures:
Non-Personal Services $ 785,721 $ 847,324 $ 847,324
Debt Service 0 0 0
Transfers Out 0 0 0
Capital Outlay 5,940,897 5,687,776 5,687,776
Total Expenditures $ 6,726,618 $ 6,535,100 $ 6,535,100
Section XI, Risk Management Fund:
A. Anticipated Revenue:
Service Charges To Other Funds $ 2,109,754 $ 2,109,754 $ 2,109,754
Interest Earned 65,081 65,081 65,081Prior Year Reserves 854 854 854
Total Revenue $ 2,175,689 $ 2,175,689 $ 2,175,689
B. Anticipated Expenditures:
Personal Services $ 236,940 $ 236,940 $ 236,940
Non-Personal Services/Claims 1,938,749 1,938,749 1,938,749
Capital Outlay 0 0 0
Total Expenditures $ 2,175,689 $ 2,175,689 $ 2,175,689
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AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2
SOURCE SECOND READING FIRST READING SECOND READING
Section XII, Pension Trust Funds:
A. Anticipated Revenue:
Employer Contributions $ 6,128,044 $ 6,128,044 $ 6,128,044
Employee Contributions 1,715,000 1,715,000 1,715,000
Investment Earnings 3,925,000 3,925,000 3,925,000
Total Revenue $ 11,768,044 $ 11,768,044 $ 11,768,044
B. Anticipated Expenditures:
Benefit Payments $ 4,225,000 $ 4,225,000 $ 4,225,000
Non-Personal Services 600,000 600,000 600,000
Reserve for Employee's Retirement 6,943,044 6,943,044 6,943,044
Total Expenditures $ 11,768,044 $ 11,768,044 $ 11,768,044
Section XIII, OPEB Trust Funds:
A. Anticipated Revenue:
Employer Contributions $ 3,858,750 $ 3,858,750 $ 3,858,750
Employee Contributions 155,000 155,000 155,000
Investment Earnings 235,000 235,000 235,000
Total Revenue $ 4,248,750 $ 4,248,750 $ 4,248,750
B. Anticipated Expenditures:
Benefit Payments $ 850,000 $ 850,000 $ 850,000
Non-Personal Services 55,000 55,000 55,000
Reserve for Retiree Health 3,343,750 3,343,750 3,343,750
Total Expenditures $ 4,248,750 $ 4,248,750 $ 4,248,750
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AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2
SOURCE SECOND READING FIRST READING SECOND READING
Section XIV, General Capital Projects Fund:
A. Anticipated Revenue:
General Fund Contribution 2,000,000 2,000,000 2,000,000
Bond Proceeds 0 0 0
Inlet Lot Parking Revenue 290,000 290,000 290,000
Total Revenue $ 2,290,000 $ 2,290,000 $ 2,290,000
B. Anticipated Expenditures:
Street Paving 2,000,000 2,000,000 2,000,000
Reserve for Future Capital Projects 290,000 290,000 290,000
Total Expenditures $ 2,290,000 $ 2,290,000 $ 2,290,000
Section XIV, All Funds Expenditure Summary:
General Fund $ 78,435,395 $ 79,858,267 $ 79,858,267
Water Fund 7,240,911 7,253,064 7,253,064
Transportation Fund 9,082,876 9,027,071 9,027,071
Wastewater Fund 12,382,230 12,637,743 12,637,743
Airport Fund 2,039,937 2,043,030 2,043,030
Municipal Golf Course Fund 2,268,147 2,275,883 2,275,883
Convention Center Fund 7,106,639 6,882,547 6,882,547
Management Information Services Fund 1,788,284 1,841,182 1,841,182
Service Center Fund 5,383,568 5,283,875 5,283,875Vehicle & Equipment Trust Fund 6,726,618 6,535,100 6,535,100
Risk Management Fund 2,175,689 2,175,689 2,175,689
Pension Trust Funds 11,768,044 11,768,044 11,768,044
OPEB Trust Fund 4,248,750 4,248,750 4,248,750
Sub Total $ 150,647,088 $ 151,830,245 $ 151,830,245
LESS: Interfund Transfers (27,570,894) (27,304,497) (27,304,497)
Total Expenditures $ 123,076,194 $ 124,525,748 $ 124,525,748
Capital Projects Fund - General 2,290,000 2,290,000 2,290,000
Grand Total $ 125,366,194 $ 126,815,748 $ 126,815,748
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Section XV, Special Authorization - Budget Manager:
The Budget Manager shall be authorized to reallocate departmental appropriations among the various
objects of expenditures as she deems necessary. Such changes shall be approved by the Finance
Administrator & City Manager.
Section XVI, Restrictions - City Manager:
A. The utilization of any contingency appropriation shall be accomplished only with prior
authorization from the Mayor and Council.
B. Utilization of appropriations established in the Capital Improvement Fund may be
accomplished only with the express approval of the Mayor and Council.
Section XVII, Tax Rate:
An Ad Valorem Tax Rate of $0.4585 per $100 of assessed valuation of real property and a rate of $1.29
per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.
INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on September 16, 2013.
ADOPTED AND PASSED, by the required vote of the elected membership of the City Council
and approved by the Mayor at its meeting held on October 7, 2013.
DAVID L. RECOR, CITY MANAGER RICHARD W. MEEHAN, MAYOR
KELLY L. ALLMOND, CITY CLERK LLOYD MARTIN, PRESIDENT
MARY P. KNIGHT, SECRETARY
ADOPTED:
Date
MOTION TO ADOPT BY:
MOTION SECONDED BY:
VOTE: FOR: AGAINST:
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WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, SEPTEMBER 10, 2013
4. NEW BUSINESSE. FY14 Pension and Retiree Health Fund Contributions
presented by Finance Administrator
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TOWN OF
The White Marlin Capital of the World
TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City Manager
RE: FY-14 Pension and Retiree Health ContributionDATE: August 29, 2013
ISSUE(S): Request approval to make contributions to the pension andretiree health funds.
SUMMARY: At their meeting on August 28, the Pension Trustees voted to
request that the Council make the actuarial recommendedcontributions of $3,331,300 for the Public Safety Plan;
$2,351,374 for the General Employees Plan, and $3,617,000 forthe Other Post-Employment Benefit Trust Fund (retiree health)
for fiscal year 2014.
This is $14,256 less than was budgeted for FY-14. The
contributions were calculated using a 10-year, level percent ofpay, open gain/loss basis.
I recommend that the contributions to the plans be divided into
three payments with one-third paid in October, November, andDecember 2013.
FISCAL IMPACT: $9,299,674
RECOMMENDATION: Make the actuarial recommended contribution and divide the
contributions into three payments.
ALTERNATIVES: Make one lump sum payment in December 2013.
RESPONSIBLE STAFF: Martha J. Bennett, Finance Administrator
COORDINATED WITH: Wayne Evans, Human Resource Director
ATTACHMENT(S): None
Agenda Item # 4E
Council Meeting Sept. 10, 2013