July 30 2013 Complete Agenda

7/27/2019 July 30 2013 Complete Agenda

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MAYORANDCITYCOUNCILWORKSESSION

Tuesday,July30,20131:00P.M.

AClosedSessionisscheduledfrom10:001:00P.M.todiscusslegal,contractualandpersonnelmatters.

AGENDA

1. CALLTOORDER2. REPORTONCLOSEDSESSIONJuly30,201310:00a.m.1:00p.m.3. COMMENTSFROMTHEPUBLIC

AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgendamaybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandtheAgendaitemonwhichheorshewishestospeak.

4. NEWBUSINESSA. BidOpenings

1. ConstructionofFireStation42. AnnualStandbyGeneratorMaintenanceContract3. 3YearHVACMaintenanceContract4. 3YearFireAlarmMaintenanceContract5. 51stStreetWellHouse6. One(1)AutoSideLoadRefuseCollectionTruck7. One(1)FrontLoadingRefuseTruck8. One(1)TandemAxleTruckMountedRollOffHoist

B. PrivateEventApprovalRequestforAddendumtoQuietStormSurfandSkateMovies

C. SolidWasteManagerRequestforApprovaltoSolicitBidsforRolloffContainersandDumpsters

D. FinanceAdministratorRequestforApprovaltoPurchaseVehiclesonStateContract

E. TransportationSuperintendentRequestforApprovaltoSellTransitBus

F. 2012Planning&ZoningAnnualReportpresentedbyPlanning&CommunityDevelopmentDirector

G. CityClerkRequestforApprovalofBidAwardRecommendationforLegalAdvertisingContract

H. EmergencyServicesDirectorRequestforApprovaltoPurchaseRadioEquipmentandRadio

TestingEquipment

5. ADJOURN


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WORK SESSION -MAYOR AND CITY COUNCIL

TUESDAY, JULY 30, 2013

2. Report on Closed Session Tuesday, July 30, 2013, 10:00 a.m.

Legal, Contractual and Personnel Matters


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NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

PURPOSES:

X

1. To discuss:

(i) the appointment, employment, assignment, promotion, discipline, demotion,compensation, removal, resignation or performance evaluation of

appointees, employees or officials over whom it has jurisdiction; or(ii) any other personnel matter that affects one or more specific individuals;2. To protect the privacy or reputation of individuals with respect to a matter that is

not related to public business

3. To consider the acquisition of real property for the public purpose and mattersdirectly related thereto;

4. Consider a matter that concerns the proposal for a business or industrialorganization to locate, expand or locate in the state;

5. Consider the investment of public funds;

6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potentiallitigations;

9. Conduct collective bargaining negotiations or consider matters that relate to thenegotiations;

10. Discuss public security if the public body determines that public discussion

would constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and

b) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;

13. Comply with a specific constitutional, statutory or judicially imposedrequirement that prevents public disclosures about a particular proceeding ormatter; or

X

14. Before a contract is awarded or bids are opened, discuss a matter directly relatedto a negotiation strategy or the contents of a bid or proposal, if public discussion

or disclosure would adversely impact the ability of the public body to participate

in the competitive bidding or proposal process

DATE AND TIME: Tuesday, July 30, 2013 10:00 a.m.

PLACE: City Hall

SUBJECT: Legal, Contractual and Personnel Matters

VOTE: UNANIMOUS

OTHER: FOR:

AGAINST:

ABSTAIN:

ABSENT:


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REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday,

July 30, 2013, a closed session was held on Tuesday, July 30, 2013 at 10:00 a.m.

The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal, Contractual and Personnel Matters

(b) Persons present:

Mayor Richard Meehan

City Manager David RecorCouncil President Lloyd Martin

Council Secretary Mary Knight

Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dareand Joe Mitrecic

City Solicitor Guy AyresHuman Resource Director Wayne Evans

Public Works Director Hal Adkins

Solid Waste Manager Steve Brown

Executive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

H:\Wpdoc\closedsess.wpd


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3. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work

Session Agenda may be heard during Comments from the Public for a period of three

(3) minutes or such time as may be deemed appropriate by the Council President.

Anyone wishing to be heard shall state their name, address and the subject on which

he or she wishes to speak.


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4. NEW BUSINESSA. Bid Opening -

1.Construction of Fire Station 4


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BID SPREAD SHEET

ITEM: OCEAN CITY FIRE STATION 4

Bidders Total Bid

BLACK DIAMOND BUILDERS

OCEAN CITY, MD

DDJ CONTRACTORS, INC

SEAFORD, DE

GILLIS GILKERSON

SALISBURY, MD

HARKINS CONTRACTING, INC

SALISBURY, MD

NASON CONSTRUCTION, INC

SALISBURY, MD

THE MOORE COMPANIES

BERLIN, MD

WHITING-TURNER

CAMBRIDGE, MD

WILLOW CONSTRUCTION

EASTON, MD

BID BOND: YES X NO

STAFF ESTIMATE: $3,200,000

BUDGET ALLOCATION: $3,500,000


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BID SCHEDULE

NOTE: BIDS shall include all applicable fees.

Item No. Quantities Description Unit Cost Total Cost________ _________ __________ ________ _________001 2,575 VLF Vertical Linear feet 12

Dia. 20 ton Timber pile $_____/VLF $___________

002 8 Hrs Contingent unit price,proof roll subgrade $____/HR $___________

003 50 CY Contingent unit priceUndercut, remove and

Backfill subgrade $____/CY $___________

004 50 CY Contingent unit priceOff site disposal of unsuitablesubgrade material $____/CY $___________

005 50 CY Contingent unit priceOn site disposal of unsuitableSubgrade material $____/CY $___________

006 1 LS Building Construction ---------- $_________________

TOTAL BID.....................................................................................................$________________

_______________________________________________________________________dollars


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Bid Alternates:

Bid Alternate 1replace paver system at roof with walkway-deduct $______________

Bid Alternate 2 Delete Sunshades over Overhead Sectional Doors-deduct $______________

Bid Alternate 3 Delete 2 Triangular Venting Dormers- deduct $______________

Respectfully submitted,

__________________________________Signature

__________________________________________________________________Address

__________________________ ________Title Date

_________________________________License Number

(Seal-if BID is by a corporation)

Attest


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2. Annual Standby Generator Maintenance Contract


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3. 3-Year HVAC Maintenance Contract


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MAINTENANCEOFHVACSYSTEMSBIDTABULATIONTABLE

TOTAL LUMP SUM BID TOTAL LUMP SUM BID GRAND TOTAL LUMP SUM BID

FOR 3 YEARS ON FOR 3 YEARS ON FOR 3 YEARS ON

GROUP A LOCATIONS GROUP B LOCATIONS GROUP A & B LOCATIONS

CONTRACTOR ($) ($) ($)

1stServiceElectricalAutomationSystemsInc.

(EASI)

HAUNEnvironmentalJohnsonControlsIncorporated

ModernControlsSENSMechanincal

BIDDER

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INFORMATION FOR BIDDERS

BIDS will be received by THE MAYOR AND CITY COUNCIL OF OCEAN CITY,

MARYLAND (herein called the 'TOWN'), at the office of the City Manager, City Hall, 3rdStreet & Baltimore Avenue, Ocean City, Maryland during normal business hours until 11:00a.m.,Tuesday, July 30, 2013 then opened and read aloud at the Council meeting that day.

Each BID must be submitted in a sealed envelope, addressed to the Mayor & City

Council of the Town of Ocean City, Maryland. Each sealed envelope containing a BID must be

plainly marked on the outside as BID FOR: MAINTENANCE OF HVAC SYSTEMS and

the envelope should bear on the outside the name of the BIDDER, his address, and the name ofthe project for which the BID is submitted. If forwarded by mail, the sealed envelope containing

the BID must be enclosed in another envelope addressed to the Town of Ocean City, City

Manager's Office, 301 Baltimore Avenue, P.O. Box 158, Ocean City, Maryland 21843.

PLEASE USE THE YELLOW BID TOTAL SHEET PROVIDED BY THE

DEPARTMENT OF PUBLIC WORKS.

All BIDS must be made on the required BID form. All blank spaces for BID prices mustbe filled in, in ink or typewritten, and the BID form must be fully completed and executed when

submitted. Only one copy of the BID form is required.

A Pre-Bid meeting will be held at the Public Works Administration Conference Room on

July 10, 2013 at 10:00 am. The conference room is located at 204 65th

Street, Building E, Ocean

City, Maryland 21842. All bidders are encouraged to attend.

The TOWN may waive any informalities or minor defects or reject any and all BIDS.

Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or

authorized postponement thereof. Any BID received after the time and date specified shall not

be considered. No BIDDER may withdraw a BID within 60 days after the actual date of theopening thereof. Should there be reasons why the contract cannot be awarded within the

specified period, the time may be extended by the TOWN.

After BIDS have been submitted, the BIDDER shall not assert that there was a

misunderstanding concerning the quantities or the nature of the SCOPE OF WORK to be

performed.

The TOWN shall provide to BIDDERS prior to BIDDING, all information that is

pertinent to, and delineates and describes the scope of the BID.

The CONTRACT DOCUMENTS contain the provisions required for the construction ofthe PROJECT. Information obtained from an officer, agent, or employee of the TOWN or any

other person shall not affect the risks or obligations assumed by the CONTRACTOR or relievehim from fulfilling any of the conditions of the contract.

Each BID must be accompanied by a BID BOND payable to the TOWN for five (5)

percent of the total amount of the BID or a CERTIFIED CHECK payable to the TOWN for five(5) percent of the total amount of the BID. As soon as the BID prices have been compared, the


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TOWN will return the BONDS of all except the three (3) lowest responsible BIDDERS. When

the agreement is executed, the bonds of the two remaining unsuccessful BIDDERS will bereturned.

The party to whom the contract is awarded will be required to execute the Agreementwithin ten (10) calendar days from the date when NOTICE OF AWARD is mailed to the

BIDDER. The NOTICE OF AWARD shall be accompanied by the necessary Agreement. Incase of failure of the BIDDER to execute the Agreement, the Town may at its Option considerthe BIDDER in default.

The TOWN within ten (10) days of receipt of acceptable Agreement signed by the partyto whom the Agreement was awarded, shall sign the Agreement and return to such party an

executed duplicate of the Agreement. Should the TOWN not execute the Agreement within such

period, the BIDDER may, by WRITTEN NOTICE, withdraw his signed Agreement. Such

notice of withdrawal shall be effective upon receipt of the notice by the TOWN.

The NOTICE TO PROCEED shall be issued simultaneously with the execution of the

Agreement by the TOWN. Should there be reasons why the NOTICE TO PROCEED cannot beissued at such time, the time may be extended by mutual agreement between the TOWN andBIDDER. If the NOTICE TO PROCEED has not been issued within the ten (10) day period or

within the period mutually agreed upon, the BIDDER may terminate the Agreement without

further liability on the part of either party.

The TOWN may make such investigations as it deems necessary to determine the ability

of the BIDDER to perform the WORK, and the BIDDER shall furnish to the TOWN all suchinformation and data for this purpose as the TOWN may request. The TOWN reserves the right

to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy

the TOWN that such BIDDER is properly qualified to carry out the obligations of the Agreement

and complete the WORK contemplated therein.

A conditional or qualified BID will not be accepted.

Award will be made to the lowest responsible BIDDER.

The successful BIDDER will be required to furnish Performance Bonds in the amount of

100% of the Contract Price. Failing to do so, the BIDDER will forfeit their Bid Security.

All applicable laws, ordinances, and the rules and regulations of all authorities having

jurisdiction over construction of the PROJECT shall apply to the contract throughout.

The successful BIDDER is required to have or purchase the required State of Maryland,

Worcester County, Town of Ocean City, and any other licenses required to perform this work.

Any questions should be directed to Ocean City Public Works Department (410) 520-

5138, or [email protected].


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BID

Proposal of _____________________________________(herein called 'BIDDER'), organizedand existing under the laws of this State of Maryland doing business as a/an

____________________________*.

To the MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND (herein called the

'TOWN').

In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all

WORK for the Maintenance of HVAC Systems in strict accordance with the CONTRACT

DOCUMENTS, within the time set forth therein, and at the prices stated below.

By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party

thereto certifies as to his own organization, that this BID has been arrived at independently,

without consultation, communication, or agreement as to any matter relating to this BID with any

other BIDDER or with any competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a date to bespecified in the NOTICE TO PROCEED and to complete the work per the required schedule ofintervals.

BIDDER acknowledges receipt of the following ADDENDUM:

____________________________________________________________

____________________________________________________________

*Insert a 'corporation', a 'partnership', or an 'individual' as applicable.


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BIDDER agrees to supply all labor and materials described in the SCOPE OF WORK for the

following:

BID SCHEDULEITEM OF WORK

Base Bid for Inspection, Testing, and Maintenance Service on all equipmentdescribed in these Contract Documents for three (3) years. Refer to Scope of Services section for

equipment details. See note on page B-5 regarding bids on Group A and Group B sites.

GROUP ITEM LOCATION QUANTITY UNIT COST TOTAL COST

(#) (#) (site name) (years) ($/yr) ($)

A 1 City Hall 3

A 2 Convention Center 3

A 3 Fire Station 1 3





A 8 Northside Park- Recreation Complex 3

A 9 Public Safety Bldg 3

A 10 Public Works Complex- Bldg A (Purchasing/ Service Ctr) 3

A 11 Water Plant- 100th Street 3



A 14 Water Plant- Gorman Ave 3

A 15 Water Plant- Worcester Street 3

B 1 Animal Shelter 3

B 2 Beach Patrol HQ 3

B 3 Beach Patrol Substation- 130 th Street 3

B 4 Beach Patrol Training & Police Bike Storage Bldg 3

B 5 Boardwalk Information Cottage 3

B 6 Comfort Station- 9th Street 3

B 7 Comfort Station- Caroline Street 3

B 8 Comfort/ Police Substation- Worcester Street 3

B 9 Eagles Landing- Club House 3

B 10 Eagles Landing- Maintenance Bldg 3

B 11 Keyser Yard 3

B 12 Life Saving Museum 3

B 13 Life Saving Museum- Artifact Storage 3

B 14 Municipal Airport- Main Terminal 3

B 15 Municipal Airport- Maintenance Hangar 3

B 16 Northside Park- Home Run Caf 3

B 17 Northside Park- Parks Building 3

B 18 Northside Park- Soccer Field House 3

B 19 Park & Ride Station- West OC 3

- BID SCHEDULE CONTINUED ON NEXT PAGE-


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-UNIT PRICE BIDS ON NEXT PAGE-

GROUP ITEM LOCATION QUANTITY UNIT COST TOTAL COST

(#) (#) (site name) (years) ($/yr) ($)

B 20 Public Works Complex- Bldg B (Air Compressor/ Fire Pump Room) 3

B 21 Public Works Complex- Bldg B (Bus Washing Facility) 3

B 22 Public Works Complex- Bldg C (Support Shops) 3

B 23 Public Works Complex- Bldg D (Electronic Services) 3

B 24 Public Works Complex- Bldg E (Admin Offices) 3

B 25 Public Works Complex- Bldg F (Tansportation Operations Center) 3

B 26 Public Works Complex- Bldg G (Tansportation Bus Storage) 3

B 27 Public Works Complex- Bldg H (Vehicle Storage) 3

B 28 Public Works Complex- Bldg J (Transfer Station) 3

B 29 Public Works Complex- Guard Booth 3

B 30 Radio Tower- 66th Street 3

B 31 Radio Tower- Gorman Avenue 3

B 32 Radio Tower- Worcester Street 3

B 33 Skate Park Office 3

B 34 Tennis Center 3

B 35 Tram Station- South Boardwalk 3

B 36 Tram Storage & Office- Whiteside 3

B 37 Tram/ Comfort Station- North Boardwalk 3

B 38 Transit Station- North End 3

B 39 Transit Station- South End 3

B 40 Wastewater Complex- Bldg 0300 (Effluent Pump Station) 3

B 41 Wastewater Complex- Bldg 0900 (Maintenance Bldg) 3

B 42 Wastewater Complex- Bldg 1200 (DAF/ Thickener Bldg) 3

B 43 Wastewater Complex- Bldg 1400 (Oxygen Reactors Bldg)

B 44 Wastewater Complex- Bldg 1800 (Oxygen Bldg) 3

B 45 Wastewater Complex- Bldg 2600 (Chemical Bldg) 3

B 46 Wastewater Complex- Bldg 2800 (Equalizer Bldg) 3

B 47 Wastewater Complex- Bldg 3100 (Lab Bldg) 3

B 48 Wastewater Complex- Bldg 3200 (Lime Stabilization Bldg) 3

B 49 Wastewater Complex- Bldg 3300 (Biolsolids Bldg) 3

B 50 Wastewater Complex- Office Bldg 3

B 51 Wastewater Pump Station #1 3

TOTAL LUMP SUM BID FOR 3 YEARS ON GROUP A LOCATIONS LISTED ABOVE $

TOTAL LUMP SUM BID FOR 3 YEARS ON GROUP B LOCATIONS LISTED ABOVE $

GRAND TOTAL LUMP SUM BID FOR 3 YEARS ON GROUPS A & B LISTED ABOVE $


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UNIT PRICE BIDS (Not to be added into the Lump Sum Bid)

U-1 U-2

STRAIGHT TIME LABOR OVERTIME LABOR

APPRENTICE (1st

Yr) $_______________/hr $_______________/hr

APPRENTICE (2nd

Yr) $_______________/hr $_______________/hr

APPRENTICE (3rd

Yr) $_______________/hr $_______________/hr

APPRENTICE (4th

Yr) $_______________/hr $_______________/hr

APPRENTICE (5th

Yr) $_______________/hr $_______________/hr

JOURNEYMAN $_______________/hr $_______________/hr

MASTER $_______________/hr $_______________/hr

CHILLER MECHANIC $_______________/hr $_______________/hr

CONTROLS TECH $_______________/hr $_______________/hr

LICENSE LEVEL


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Notes:

A. The Owner intends to award a single Contract to the lowest responsible Bidder for GroupA sites and a single Contract to the lowest responsible Bidder forGroup B sites. In

the event that one Bidder is the lowest responsible Bidder for both Group A and Group

B, that Bidder will be awarded the Grand Total Lump Sum Bid. Bidders, at theirdiscretion, may tender a Bid for only Group A sites or only Group B sites. A Grand

Total Lump Sum Bid for both groups is not required to be a responsible Bidder. Shouldthe Bidder bid on both Groups, the Grand Total Lump Sum Bid must be equal to the sum

of their individual bids for Group A and Group B.

B. The following documents shall accompany the completed BID forms upon submission:1. Bid Bond2. References (See Scope of Services Part 1.03 A)3. Copies of Licenses (See Scope of Services Part 1.03 B)4. List of Subcontractors (See Scope of Services Part 1.05 G)5. Material Markup (See Scope of Services Part 1.09 J)

Respectfully submitted:

________________________________ _________________________Signature Address

________________________________ _________________________Title Date

________________________________ (seal if BID is by a corporation)

Maryland License Number

________________________________

Attest


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4. 3-Year Fire Alarm Maintenance Contract


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FIREALARMSYSTEMMAINTENANCEANDINSPECTIONBIDTABULATIONTABLE

GRAND TOTAL LUMP SUM BID FOR

3 YEARS ON GROUP A & B LOCATIONS

CONTRACTOR ($)

AdvancedSecuritySolutionsAdvantech,Inc.

AlarmTechSolutionsArkSystems,Inc.

FireProtectionIndustries,IncFireProtectiveServices

FirePro

PremiumFire&SecuritySimplexGrinnell

WaymanFireProtection,Inc

BIDDER

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INFORMATION FOR BIDDERS

BIDS will be received by THE MAYOR AND CITY COUNCIL OF OCEAN CITY,

MARYLAND (herein called the 'TOWN'), at the office of the City Manager, City Hall, 3rdStreet & Baltimore Avenue, Ocean City, Maryland during normal business hours until 11:00a.m.,Tuesday, July 30, 2013 then opened and read aloud at the Council meeting that day.

Each BID must be submitted in a sealed envelope, addressed to the Mayor & City

Council of the Town of Ocean City, Maryland. Each sealed envelope containing a BID must be

plainly marked on the outside as BID FOR:FIRE ALARM SYSTEM MAINTENANCE &

INSPECTION and the envelope should bear on the outside the name of the BIDDER, hisaddress, and the name of the project for which the BID is submitted. If forwarded by mail, the

sealed envelope containing the BID must be enclosed in another envelope addressed to the Town

of Ocean City, City Manager's Office, 301 Baltimore Avenue, P.O. Box 158, Ocean City,

Maryland 21843. PLEASE USE THE YELLOW BID TOTAL SHEET PROVIDED BY

THE DEPARTMENT OF PUBLIC WORKS.

All BIDS must be made on the required BID form. All blank spaces for BID prices mustbe filled in, in ink or typewritten, and the BID form must be fully completed and executed when

submitted. Only one copy of the BID form is required.

A Pre-Bid meeting will be held at the Public Works Administration Conference Room on

July 22, 2013 at 10:00 am. The conference room is located at 204 65th Street, Building E, Ocean

City, Maryland 21842. All bidders are encouraged to attend.

The TOWN may waive any informalities or minor defects or reject any and all BIDS.

Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or

authorized postponement thereof. Any BID received after the time and date specified shall not

be considered. No BIDDER may withdraw a BID within 60 days after the actual date of theopening thereof. Should there be reasons why the contract cannot be awarded within the

specified period, the time may be extended by the TOWN.

After BIDS have been submitted, the BIDDER shall not assert that there was a

misunderstanding concerning the quantities or the nature of the SCOPE OF WORK to be

performed.

The TOWN shall provide to BIDDERS prior to BIDDING, all information that is

pertinent to, and delineates and describes the scope of the BID.

The CONTRACT DOCUMENTS contain the provisions required for the construction ofthe PROJECT. Information obtained from an officer, agent, or employee of the TOWN or any

other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve

him from fulfilling any of the conditions of the contract.

Each BID must be accompanied by a BID BOND payable to the TOWN for five (5)

percent of the total amount of the BID or a CERTIFIED CHECK payable to the TOWN for five(5) percent of the total amount of the BID. As soon as the BID prices have been compared, the


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TOWN will return the BONDS of all except the three (3) lowest responsible BIDDERS. When

the agreement is executed, the bonds of the two remaining unsuccessful BIDDERS will bereturned.

The party to whom the contract is awarded will be required to execute the Agreementwithin ten (10) calendar days from the date when NOTICE OF AWARD is mailed to the

BIDDER. The NOTICE OF AWARD shall be accompanied by the necessary Agreement. Incase of failure of the BIDDER to execute the Agreement, the Town may at its Option considerthe BIDDER in default.

The TOWN within ten (10) days of receipt of acceptable Agreement signed by the partyto whom the Agreement was awarded, shall sign the Agreement and return to such party an

executed duplicate of the Agreement. Should the TOWN not execute the Agreement within such

period, the BIDDER may, by WRITTEN NOTICE, withdraw his signed Agreement. Such

notice of withdrawal shall be effective upon receipt of the notice by the TOWN.

The NOTICE TO PROCEED shall be issued simultaneously with the execution of the

Agreement by the TOWN. Should there be reasons why the NOTICE TO PROCEED cannot beissued at such time, the time may be extended by mutual agreement between the TOWN andBIDDER. If the NOTICE TO PROCEED has not been issued within the ten (10) day period or

within the period mutually agreed upon, the BIDDER may terminate the Agreement without

further liability on the part of either party.

The TOWN may make such investigations as it deems necessary to determine the ability

of the BIDDER to perform the WORK, and the BIDDER shall furnish to the TOWN all suchinformation and data for this purpose as the TOWN may request. The TOWN reserves the right

to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy

the TOWN that such BIDDER is properly qualified to carry out the obligations of the Agreement

and complete the WORK contemplated therein.

A conditional or qualified BID will not be accepted.

Award will be made to the lowest responsible BIDDER.

All applicable laws, ordinances, and the rules and regulations of all authorities having

jurisdiction over construction of the PROJECT shall apply to the contract throughout.

The successful BIDDER is required to have or purchase the required State of Maryland,

Worcester County, Town of Ocean City, and any other licenses required to perform this work.

Any questions should be directed to Ocean City Public Works Department (410) 520-

5138, or [email protected]


31/102B-1

BID

Proposal of _____________________________________(herein called 'BIDDER'), organizedand existing under the laws of this State of Maryland doing business as a/an

____________________________*.

To the MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND (herein called the

'TOWN').

In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all

WORK for the FIRE ALARM SYSTEM MAINTENANCE & INSPECTION in strict

accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at theprices stated below.

By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party

thereto certifies as to his own organization, that this BID has been arrived at independently,

without consultation, communication, or agreement as to any matter relating to this BID with anyother BIDDER or with any competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a date to bespecified in the NOTICE TO PROCEED and to complete the work per the required schedule of

intervals.

BIDDER acknowledges receipt of the following ADDENDUM:

____________________________________________________________

____________________________________________________________

*Insert a 'corporation', a 'partnership', or an 'individual' as applicable.


32/102B-2

BIDDER agrees to supply all labor and materials described in the SCOPE OF WORK for the

following:

BID SCHEDULEITEM OF WORK

Base Bid for Inspection, Testing, and Maintenance Service on all equipmentdescribed in these Contract Documents for three (3) years. Refer to Scope of Services section for

equipment details.

UNIT PRICE BIDS (Not to be added into the Lump Sum Bid)

ITEM LOCATION QUANTITY UNIT COST TOTAL COST

(#) (site name) (years) ($/yr) ($)

1 City Hall 3

2 Convention Center 3

3 Fire Station 1 3

4 Fire Station 2 3

5 Fire Station 3 3

6 Fire Station 4 3

7 Fire Station 5 3

8 Life Saving Museum 3

9 Municipal Airport- Main Terminal 3

10 Northside Park- Recreation Complex 3

11 Park & Ride Station- West OC 3

12 Public Safety Bldg 3

13 Public Works Complex- Bldg A (Purchasing/ Service Ctr) 3

14 Public Works Complex- Bldg E (Admin Offices) 315 Public Works Complex- Bldg F (Tansportation Operations Center) 3

16 Public Works Complex- Bldg J (Transfer Station) 3

17 Water Plant- 15 th Street 3

GRAND TOTAL LUMP SUM BID FOR 3 YEARS ON GROUPS A & B LISTED ABOVE $

ITEM NO. REPAIR LABOR RATES FIRE ALARM TECHNICIAN

U-1 STRAIGHT TIME $_______________/hr

U-2 OVERTIME $_______________/hr


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Notes:

A. The following documents shall accompany the completed BID forms upon submission:1. Bid Bond2. References (See Scope of Services Part 1.03 A)3. Copies of Certificates (See Scope of Services Part 1.03 B)4. List of Subcontractors (See Scope of Services Part 1.05 G)5. Material Markup (See Scope of Services Part 1.09 H)

Respectfully submitted:

________________________________ _________________________Signature Address

________________________________ _________________________

Title Date

________________________________ (seal if BID is by a corporation)

Maryland License Number

________________________________Attest


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5. 51st Street Well House


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6.One (1) Auto Side Load Refuse Collection Truck


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BID SPREAD SHEET

One (1) AUTO REFUSE COLLECTION VEHICLE

Vendor Truck BodyOnly

Cab/Chassis

Only

Combined

Unit

Autocar Truck

551 S. Washington Street

Hagerstown, IN 47346

Todd Gorsop

[email protected]

765-439-0162

Barr International, Inc.

2407 N. Salisbury Blvd.

Salisbury, Maryland 21801

Wayne Hoke410-546-1122Cambria Truck Center

116 Talmadge Road

Edison, New Jersey

Cavalier Equipment

POB 310

Cloverdale, VA 24077

Mike Chapman

[email protected]

Elliott Equipment Co., Inc.

Elliott/Wilson Trucks327 N. Aurora Street

Easton, Maryland 21601

Fred Wilson

410-822-0066

Golden Equipment

PO Box 873

393 Mars Valencia Road

Mars, PA 16046

Wayne Curbtender

[email protected]

724-625-3100GranTurk Equipment Co., Inc.

One Schuylkill Parkway

Building B

Bridgeport, PA 19405

Joel Chernin

610-239-9800 or 410-837-5570


48/102

Harvey Mack Sales

30299 Foskey Lane

Delmar, Maryland 21875

Robert Senesi

410-896-3562

Ingolds, Inc.P.O. Box 548

Bel Air, Maryland 21014

Glenn Ingold

1-800-874-6465McNeilus

PO Box 219

941 Hemlock Road

Morgantown, Pennsylvania 19543

Attn: Todd Gorsop

610-286-0400

Maryland Industrial Trucks1330 W. Nursery Road

Linthicum, MD 21090

Mike Moylan

[email protected]

443-386-2219

Mid-Atlantic Waste Systems

10641 Cordova Road


Jack Mason

410-820-7188 Ext. 3003Rantoul Truck Center LLCRantoul, IL 61866

Greg Sanders

[email protected]

877-898-9900

Tidewater Mack, Inc.

301 Bulldog Drive

Chesapeake, Virginia 23320

Richard H. Doub

[email protected]

800-359-6225

Toms Truck Sales LLC

8620 Quarry Road

Manassas, Virginia 20110

Barry Hummel

800-361-7305

Waste Equipment Sales & Service

LLC


49/102

11026 Greensboro Road

Denton, Maryland 21629

Mike Adcock/Tim Burns

[email protected]

443-324-2965

410-479-8350Western Star Trucks of Delmarva

POB 416

24360 Ocean Gateway

Mardela Springs, MD 21837

Joe Pieroschek

410-742-0400

[email protected]

BID BOND: YES NO __X__


50/102

OFFICE OF THE CITY MANAGER

P. O. BOX 158

OCEAN CITY, MARYLAND 21843

BID FORM

PAGE ONE

RE: AUTOMATED SIDE LOADING REFUSE VEHICLE

If promised delivery is not met, the Mayor and City Council reserves the right not to honor the

bid and contract.

In order to be considered, no deviation or modification from the attached specification will be

allowed. In the event a different bid form is used, the bid will not be considered.

It is not the intent of the Town of Ocean City to disqualify a bidder if they do not meet every bidline item specification. All bids will be reviewed for their own merit to determine the successful

low bidder.

Sealed bids must be in the City Managers Office, City Hall, 301 Baltimore Avenue, Ocean City,

Maryland no later than 12:00 P.M. Tuesday, July 30th

, 2013. All bids must be received by this

time as postmarks will not be considered. Faxed bids are not allowed and will not be considered

a valid proposal.

Mailed bids should be addressed to the City Managers Office, 301 Baltimore Avenue, Ocean

City, Maryland 21842 and marked prominently on the front of the envelope,

SEALED BID: AUTOMATED SIDE LOADING REFUSE VEHICLE

The bids will be opened and read aloud by the Mayor and City Council at their regular Work

Session Tuesday, July 30th

, 2013 at 1:00 P.M. at City Hall, 301 Baltimore Avenue, Council

Chambers, Ocean City, Maryland. Following staff review and Council approval all bidders will

be notified of the final results.

The undersigned understands that the Mayor and City Council of Ocean City, Maryland has the

right to reject any and all bids for any reason.

DATE:_________________________ SIGNED:_______________________

TITLE: ________________________


51/102

BID FORM

PAGE TWO

RE: AUTOMATED SIDE LOADING REFUSE VEHICLE

TRUCK BODY ONLY:

DEALER NAME: ___________________________________________ADDRESS: ___________________________________________

___________________________________________

PHONE NO.: ___________________________________________

FAX NO.: ___________________________________________

MAKE & MODEL: ___________________________________________

DELIVERY DATE: ___________________________________________

PRICE EACH: _______________________________TOTAL PRICE_____________

QUOTED PRICE GOOD FOR _________DAYS: % INCREASE AFTER DAYS

EXPIRE_______

CAB/CHASSIS ONLY:


___________________________________________

PHONE NO. ___________________________________________

FAX NO.: ___________________________________________

MAKE & MODEL: ___________________________________________

DELIVERY DATE: ___________________________________________

PRICE EACH: ________________________________ TOTAL PRICE_____________

QUOTED PRICE GOOD FOR _________DAYS: % INCREASE AFTER DAYS

EXPIRE_______

COMBINED UNIT CAB/CHASIS & TRUCK BODY


___________________________________________

PHONE NO.: ___________________________________________

FAX NO.: ___________________________________________

MAKE & MODEL ___________________________________________

DELIVERY DATE: ___________________________________________

PRICE EACH: ___________________________________________

TOTAL PRICE____________

QUOTED PRICE GOOD FOR ________DAYS: % INCREASE AFTER DAYS

EXPIRE_______

OFFICER NAME: ___________________________________________

TITLE: ___________________________________________

SIGNATURE: ___________________________________________

DATE: _____________________________________________NOTE: THIS BID FORM MUST BE SIGNED BY AN OFFICER OF YOUR COMPANY OR AN AUTHORIZED AGENT

FOR THIS PROPOSAL TO BE CONSIDERED VALID BY THE MAYOR AND CITY COUNCIL OF OCEAN CITY,

MARYLAND. BIDDER NEED NOT BID ON ALL ITEMS.


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7. One (1) Front Loading Refuse Truck


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BID SPREAD SHEET

ONE (1) FRONT LOADING REFUSE COLLECTION VEHICLE

Vendor Truck Body Only Cab/Chassis

Only

Combined

Unit

Autocar Truck

551 S. Washington Street

Hagerstown, IN 47346

Todd Gorsop

[email protected]

765-439-0162

Barr International, Inc.

2407 N. Salisbury Blvd.

Salisbury, Maryland 21801

Wayne Hoke410-546-1122Cavalier Equipment

POB 310

Cloverdale, VA 24077

Mike Chapman

[email protected]

Cambria Truck Center

116 Talmadge Road

Edison, New Jersey

Elliott Equipment Co., Inc.

Elliott/Wilson Trucks327 N. Aurora Street


Fred Wilson

410-822-0066

Golden Equipment

PO Box 873

393 Mars Valencia Road

Mars, PA 16046

Wayne Curbtender

[email protected]

724-625-3100GranTurk Equipment Co., Inc.


Building B

Bridgeport, PA 19405

Joel Chernin

610-239-9800 or 410-837-5570


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Harvey Mack Sales

30299 Foskey Lane

Delmar, Maryland 21875

Robert Senesi

410-896-3562

Ingolds, Inc.P.O. Box 548

Bel Air, Maryland 21014

Glenn Ingold

1-800-874-6465McNeilus

PO Box 219

941 Hemlock Road

Morgantown, Pennsylvania 19543

Attn: Todd Gorsop

610-286-0400

Maryland Industrial Trucks1330 W. Nursery Road

Linthicum, MD 21090

Mike Moylan

[email protected]

m

443-386-2219

Mid-Atlantic Waste Systems

10641 Cordova Road


Jack Mason

410-820-7188 Ext. 3003Rantoul Truck Center LLC

Rantoul, IL 61866

Greg Sanders

[email protected]

877-898-9900

Tidewater Mack, Inc.

301 Bulldog Drive

Chesapeake, Virginia 23320

Richard H. Doub

[email protected]

800-359-6225

Toms Truck Sales LLC

8620 Quarry Road

Manassas, Virginia 20110

Barry Hummel

800-361-7305


55/102

Waste Equipment Sales & Service

LLC

11026 Greensboro Road

Denton, Maryland 21629

Mike Adcock/Tim [email protected]

443-324-2965

410-479-8350Western Star Trucks of Delmarva

POB 416

24360 Ocean Gateway

Mardela Springs, MD 21837

Joe Pieroschek

410-742-0400

[email protected]

BID BOND: YES NO __X__


56/102

TOWN OF OCEAN CITY


P. O. BOX 158


BID FORM

PAGE ONE

RE: ONE (1) FRONT LOAD REFUSE COLLECTION TRUCK

If promised delivery is not met, the Mayor and City Council reserves the right not to honor the bid

and contract.



It is not the intent of the Town of Ocean City to disqualify a bidder if they do not meet every bid

line item specification. All bids will be reviewed for their own merit to determine the successful

low bidder.


Maryland no later than 12:00 P.M. Tuesday, July30th, 2013. All bids must be received by this time

as postmarks will not be considered. Faxed bids are not allowed and will not be considered a valid

proposal.

Mailed bids should be addressed to the City Managers Office, 301 Baltimore Avenue, OceanCity, Maryland 21842 and marked prominently on the front of the envelope,

SEALED BID: ONE (1) FRONT LOAD REFUSE COLLECTION TRUCK.


Session Tuesday, July 30th, 2013 at 1:00 P.M. at City Hall, 301 Baltimore Avenue, Council

Chambers, Ocean City, Maryland. Following staff review and Council approval all bidders will be

notified of the final results.



DATE:_________________________ SIGNED:_______________________

TITLE: _______________________

COMPANY:____________________


57/102

PAGE TWO

RE: ONE (1) FRONT LOADING REFUSE COLLECTION VEHICLE

TRUCK BODY ONLY:

DEALER NAME: ___________________________________________

ADDRESS: ______________________________________________________________________________________

___________________________________________

PHONE NO.: ___________________________________________

FAX NO.: ___________________________________________

MAKE & MODEL: ___________________________________________

DELIVERY DATE: ___________________________________________

PRICE EACH: _______________________________TOTAL PRICE_____________

CAB/CHASSIS ONLY:

DEALER NAME: ___________________________________________

ADDRESS: ______________________________________________________________________________________

___________________________________________

PHONE NO. ___________________________________________

FAX NO.: ___________________________________________

MAKE & MODEL: ___________________________________________

DELIVERY DATE: ___________________________________________

PRICE EACH: ___________________________________________

TOTAL PRICE_____________

COMBINED UNIT CAB/CHASIS & TRUCK BODY


___________________________________________

___________________________________________

PHONE NO.: ___________________________________________

FAX NO.: ___________________________________________

MAKE & MODEL ___________________________________________

DELIVERY DATE: ___________________________________________

PRICE EACH: ___________________________________________

TOTAL PRICE____________

OFFICER NAME: ___________________________________________TITLE: ___________________________________________

SIGNATURE: ___________________________________________

DATE: _____________________________________________

NOTE: THIS BID FORM MUST BE SIGNED BY AN OFFICER OF YOUR COMPANY OR AN AUTHORIZED AGENT FOR THIS

PROPOSAL TO BE CONSIDERED VALID BY THE MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND. BIDDER NEED NOT

BID ON ALL ITEMS.


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8.One (1) Tandem Axle Truck Mounted Roll-Off Hoist


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BID SPREAD SHEET

ONE (1) TANDEM AXLE TRUCK MOUNTED ROLL-OFF HOIST

VENDOR TRUCK

BODY

ONLY

CAB/CHASSIS

ONLY

COMBINED

UNIT

Barr International, Inc

2407 N. Salisbury BlvdSalisbury, Md. 21801

Wayne Hoke

410-546-1122

Elliott Equipment Co.,Inc.

Elliott/Wilson Trucks

327 N. Aurora StreetEaston, Md. 21601

Fred Wilson [email protected]

410-822-0066Golden Equipment Co., Inc.

P.O. Box 873393 Mars Valencia Road

Mars, Pa. 16046

724-625-3100

fax: 724-625-3744Wayne Titan

GranTurk Equipment Co., Inc.


Building B

Bridgeport, Pa. 19405Joel Chernin

[email protected]

610-239-9800 or 410-837-5570

Harvey Mack Sales

30299 Foskey LaneDelmar, Md. 21875

Robert Senesi

[email protected]

Ingolds, Inc

P.O. Box 548Bel Air, Md. 21014

Glenn Ingold

[email protected]

Maryland Industrial Trucks

1330 W. Nursery RoadLinthicum, Md. 21090

Mike Moylan

443-386-2219


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McNeilus

P.O. Box 219

941 Hemlock Road

Morgantown, Pa. 19543Todd Gorsop

[email protected]

610-286-0400Mid-Atlantic Waste Systems

10641 Cordova RdEaston, Md. 21601

Jack [email protected]

410-820-7188 Ext. 1003

Tidewater Mack, Ind

310 Bulldog Drive

Chesapeake, Va. 23320Richard H. Doub

800-359-6225

Toms Truck Sales, LLC8620 Quarry Road

Manassas, Va. 20110Barry Hummel 703-798-6167

Cell: 800-361-7305

Waste Equipment Sales &

Service,LLC

3300 A Transway RoadHalethorpe, Md. 21227

[email protected]

Mike Adcock

443-324-2965

BID BOND: YES____________ NO_____________X__________

STAFF ESTIMATE:

BUDGET ALLOCATION:


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TOWN OF OCEAN CITY


P. O. BOX 158


BID FORM

PAGE ONE

RE: ONE (1) Cab over Tandem drive axle w/lift Axle Truck mounted roll-off hoist cab & chassis

If promised delivery is not met, the Mayor and City Council reserves the right not to honor the bid

and contract.



It is not the intent of the Town of Ocean City to disqualify a bidder if they do not meet every bid

line item specification. All bids will be reviewed for their own merit to determine the successfullow bidder.


Maryland no later than 12:00P.M. July 30th

2013, all bids must be received by this time aspostmarks will not be considered. Faxed bids are not allowed and will not be considered a valid

proposal.

Mailed bids should be addressed to the City Managers Office, 301 Baltimore Avenue, Ocean City,

Maryland 21842 and marked prominently on the front of the envelope,SEALED BID: ONE (1) Cab over Tandem drive Axle w/lift Axle Truck mounted roll-off

hoist cab & chassis


Session Tuesday, July 30th,

2013 at 1:00 P.M. at City Hall, 301 Baltimore Avenue, CouncilChambers, Ocean City, Maryland. Following staff review and Council approval all bidders will be

notified of the final results.



DATE:___________________________ SIGNED:__________________________

TITLE:____________________________


62/102

PAGE TWO

RE: ONE (1) Tandem drive Axle w/lift axle Truck mounted roll-off hoist only

Roll-OFF HOIST ONLY:

DEALER NAME:____________________________________________________________ADDRESS: ____________________________________________________________

________________________________________________________________________________________________________________________

PHONE NO. ____________________________________________________________FAX NO. ____________________________________________________________

MAKE & MODEL:___________________________________________________________

DELIVERY DATE:___________________________________________________________PRICE EACH: ______________________________TOTAL PRICE__________________

CAB/CHASSIS ONLY:

DEALER NAME:____________________________________________________________

ADDRESS: ____________________________________________________________

________________________________________________________________________________________________________________________

PHONE NO: ____________________________________________________________

FAX NO: ____________________________________________________________

MAKE & MODEL:___________________________________________________________DELIVERY DATE: __________________________________________________________

PRICE EACH:________________________________TOTAL PRICE__________________

COMBINED UNIT CAB/CHASSIS & ROLL-OFF HOIST

DEALER NAME:____________________________________________________________

ADDRESS:_________________________________________________________________

__________________________________________________________________________________________________________________________________

PHONE NO:________________________________________________________________

FAX NO: _________________________________________________________________MAKE & MODEL:___________________________________________________________

DELIVERY DATE:___________________________________________________________

PRICE EACH:________________________________TOTAL PRICE__________________

OFFICER NAME:____________________________________________________________

TITLE: _____________________________________________________________

SIGNATURE: _____________________________________________________________

DATE: _____________________________________________________________

NOTE: THIS BID FORM MUST BE SIGNED BY AN OFFICER OF YOUR COMPANY OR AN

AUTHORIZED AGENT FOR THIS PROPOSAL TO BE CONSIDERED VAID BY THE

MAYOR AND CITY COUNCIL OF OCEAN CITY, MARYLAND. BIDDER NEED NOT BID

ON ALL ITEMS.


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4. NEW BUSINESSB. Private Event Approval Request for Addendum to Quiet

Storm Surf and Skate Movies


64/102

TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events Coordinator

RE: Quiet Storm Surf and Skate Beach Movies AddendumDATE: July 23, 2013

ISSUE(S): Request approval of their addendum to provide giveaways toevent participants.

SUMMARY: The Quiet Storm Surf and Skate Beach Movies is a new event

taking place every Saturday evening from 8:45pm until 10:15pmon the beach in the vicinity of Caroline Street.

The applicant for Quiet Storm, Brad Hoffman, has submitted an

application addendum to include providing giveaways at this

weekly event.

FISCAL IMPACT: The event itself provides potential positive economic impact from

lodging, food and beverage, recreation and other incidentalexpenditures.

RECOMMENDATION: Defer to Mayor and Council

ALTERNATIVES: Not applicable

RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed.

ATTACHMENT(S): Application Addendum

Agenda Item # 4B

Council Meeting July 30, 2013


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REQUEST FOR AN ADDENDUM

TO A PRIVATE EVENTTown Of Ocean City, Maryland

NON-REFUNDABLE FEE: For-Profit Promoters - $50.00

Non-Profit Organizations - $25.00

RETURN ADDENDUM TO: Private Events Coordinator

Town of Ocean City, Recreation & Parks

200 125th Street, Ocean City, Maryland [email protected]

This is a request for a change to either a Private Event Application that has already been submitted to the

Private Events Coordinator, or for an already approved private event. No guarantee is made or implied by

the acceptance of the request and fee. Also, changes will not be considered within 30-days prior to the

event.

This request must be completed and forwarded to the Private Events Coordinator for City Council

consideration.

1. TITLE OF EVENT:____Quiet Storm Surf & Skate Beach Movies__________

2. APPROVED BY COUNCIL?_Yes_ IF SO, DATE APPROVED: __June 17, 2013____

3. SUMARY OF EVENT:_Beach movies free to public, small amount of giveaways

4. REQUESTED CHANGES TO EVENT: _______________________________________

To give some free t shirts, hats and one grand prize of a pair of shoes or sunglasses. T

shirts are S, M, L and XL. 12-15 are given out at each event. The giveaways are mostly

Quiet Storm and related sponsors like Billabong, Fox, Electric, etc.5. APPLICANTS NAME AND ORGANIZATION REPRESENTING: _______________

Brad Hoffman/Quiet Storm__________________________

6. MAILING ADDRESS: _14302 Laurel Ave., OCMD 21842_______

7. WORK PHONE: ____________________ CELL PHONE: _______________________

8. E-MAIL: [email protected]________________________________________

APPLICANTS SIGNATURE: __Signature on file_________________ DATE_7/18/2013

Created October 15, 2012


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4. NEW BUSINESSC. Solid Waste Manager Request for Approval to Solicit Bids for

Roll-off Containers and Dumpsters


67/102

25166 TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Steven Brown, Solid Waste ManagerRE: Intent to Bid Roll-off Containers and DumpstersDATE: July 19, 2013

ISSUE(S): Purchase of two (2) 40 yard roll-off containers and two (2) 8yard dumpsters.

SUMMARY: These dumpsters were budgeted in the FY 2014 budget and areneeded as replacement containers.

FISCAL IMPACT: FY2014 Budgeted at $12,800

RECOMMENDATION: To proceed with sealed bids at Departmental Level, award andpurchase for replacement.

ALTERNATIVES: Do not approve request to bid.

RESPONSIBLE STAFF: Steven Brown, Solid Waste Manager

COORDINATED WITH: Hal Adkins, Public Works Director

Martha Bennett, Finance Administrator

ATTACHMENT(S): None

Agenda Item # 4C



68/102



4. NEW BUSINESSD. Finance Administrator Request for Approval to Purchase

Vehicles on State Contract


69/102

TOWN OF

The White Marlin Capital of the World

Agenda Item# 4D


TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City Manager

FROM: Martha J. Bennett, CPA, Finance Administrator

RE: Purchase Vehicles on State Contract

DATE: July 23, 2013

ISSUE(S): Request to purchase 10 Chevy Tahoes and a Police Transport van on

Maryland State Contract pricing.

SUMMARY: 10 Chevy Tahoes were approved for purchase in the FY2014 budget.Due to plant retooling for the 2015 model in the spring, an order must

be placed in August for the 2014 model. The dealer has agreed to give

us the state contract price for the 2013 model for the 2014 model.

The Police prisoner transport van #821 was in an accident on July 23.

The Police Department has asked that the $12,274 in insurance

proceeds from damage to #858 in June be used to purchase a newvan, rather than another marked vehicle.

FISCAL IMPACT: $312,837 net cost after insurance; $8,937 above budget. FY2014

budget for Vehicle Trust Fund has a contingency of $5,235.

RECOMMENDATION: Approve to order vehicles in August.

ALTERNATIVES Wait until spring of 2014 to order 2015 vehicles, which would not bedelivered until late fall 2014.

RESPONSIBLE STAFF: Martha Bennett, Finance Administrator

COORDINATED WITH: Lt. Elton Harmon

ATTACHMENT(S): Bid price per unit compared to budget estimate.


70/102

Town of Ocean City

Vehicle Prices on State Bid Contracts

FY-2014

Department Type of Vehicle Number Unit Price Total Budget Variance

Police Marked Chevy Tahoe 2WD PPV 4 29,539$ 118,156$ 120,400$ (2,244)$

Police Unmarked Chevy Tahoe 2WD PPV 5 28,915 144,575 150,500 (5,925)

City Manager Chevy Tahoe LT 4WD PPV 1 41,561 41,561 33,000 8,561

Total for budgeted vehicles 100,015$ 304,292$ 303,900$ 392$

Police Ford full-size 1-ton van 1 20,819 20,819 - 20,819

Insurance proceeds from #858 (12,274) - (12,274)

Total for replacement of unbudgeted vehicle 1 20,819$ 8,545$ -$ 8,545$


71/102



4. NEW BUSINESSE. Transportation Superintendent Request for Approval to Sell

Transit Bus


72/102

C:\Users\dchavis\Desktop\Surplus Equipment Disposal.docx

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: George Thornes, Superintendent of TransportationRE: Disposal of Surplus EquipmentDATE: July 05, 2013

ISSUE(S): Disposal of surplus equipment

SUMMARY: Propose to sell one (1) transit bus 01760, Fleet #217.

FISCAL IMPACT: Estimatedincome of $1,500.

RECOMMENDATION: Approve the bus sale.

ALTERNATIVES: Do not approve.

RESPONSIBLE STAFF: George Thornes, Superintendent of Transportation

COORDINATED WITH: Hal Adkins, Director of Public WorksMartha Bennett, Finance AdministratorRon Eckman, Fleet Services Manager

ATTACHMENT(S): 1) Memorandum2) Letter sent to the MTA for concurrence

Agenda Item # 4E



73/102

C:\Users\dchavis\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\4DM1CRYE\MCC Request Sale ofBus 217.doc

To: David L. Recor, ICMA CM, City Manager

From: George T. Thornes, Superintendent of Transportation

Ref: Sale of Surplus Items

Date: July 5, 2013

As you well know, each year we receive Federal and State funding in the form of Grantsto help offset the cost of capital projects within the Transportation Department. Any itemor service purchased with grant funding has a Useful Life attached to it. In this case thecapital item for discussion is Rolling Stock. Useful Life for this particular vehicle is500,000 miles or 12 years of age. Since we have met the minimum requirements of theUseful Life criteria, the Federal Transit Administration (FTA) no longer has any interestin this vehicle. This will allow us to retain 100% of the revenue from the sale of thevehicle and use it at a later date to help offset the cost of another capital project.

Bus 01760 (Fleet 217), Vehicle Identification Number 1T7CU2B24Y1080519 is aThomas Citiliner. It is a forty-foot, heavy-duty transit bus entering service in July of1999. Total service miles are 271,252. Upon receipt of new busses in June of 2011, Bus01760 was retired from daily service and used as a spare.

This bus suffers from major mechanical, electrical, and structural problems rendering itout-of-service. A broken crankshaft causing major damage to the engine block is themost expensive problem. Due to the extensive damage, rebuilding the engine is not anoption. A remanufactured short block would cost approximately $15,000 and labor costsare estimated at $7,500. I would also like to note that we have removed several useful

parts from this bus to maintain others. Several parts for the HVAC system would beneeded along with smaller items. The overall cost to repair this bus to pass a DOTinspection would far outweigh the value of approximately $1,500.

Based on the above information, I am seeking the approval of the Mayor and CityCouncil to sell Bus 01760 (Fleet 217). As always, this sale would be contingent on theFTA and MTAs approval. I will be in attendance on July 30, 2013 to answer anyquestions you may have.

CC: Hal Adkins, Director of Public WorksJim Parsons, Chief Deputy Director of UtilitiesBrian Connor, Assist. Superintendent of TransportationRon Eckman, Fleet Services ManagerMartha Bennett, Director of Finance


74/102


75/102


76/102



4. NEW BUSINESSF. 2012 Planning and Zoning Annual Report presented by

Planning and Community Development Director


77/102

25166 TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Matthew Margotta, Director of Planning and Community DevelopmentRE: Annual Report for 2012 Planning & Zoning CommissionDATE: July 10, 2013

ISSUE(S): General requirements for submitting annual reports is found inthe new Land Use Article under 1-207. The report is to beapproved by the Planning Commission, submitted to the locallegislative body, and submitted to the Maryland Department ofPlanning.

SUMMARY: The Annual Report format now follows a worksheet formatdeveloped by the Maryland Department of Planning. This wasdue to the large variations in responses and interpretation inreport requirements. The focus falls on the number of newresidential permits issued.

The legislative body shall review the annual report and directthat any appropriate and necessary studies and other actions beundertaken to ensure the continuation of a viable planning anddevelopment process. (1-207 (5)(d) Review)

FISCAL IMPACT: None

RECOMMENDATION: Refer to Mayor and Council


RESPONSIBLE STAFF: Matt Margotta, Planning & Community Development DirectorBob Nelson, Planner

COORDINATED WITH: Not applicable

ATTACHMENT(S): 2012 Annual Report as approved by the Planning and ZoningCommission.

Agenda Item # 4F

Council Meeting 7/30/13


78/102

Annual Report Worksheet

Reporting for Year 2012

1

Jurisdiction Name: Town of Ocean City, Maryland

Planning Contact Name: Matthew MargottaPhone Number: 410-289-8942

Email: [email protected]

Section I: Amendments and Growth Related Changes in Development Patterns

(A)Were any new comprehensive plan or plan elements adopted? Y N1. If no, go to (B).

2. If yes, summarize what was adopted.

(B) Were there any growth related changes in development patterns? Y NNote: Growth related changes in development patterns are changes in land use, zoning,

transportation capacity improvements, new subdivisions, new schools or additions or

changes to water & sewer service areas

1. If no, go to (C) .

2. If yes, summarize each growth related change.

(C)Were any amendments made to the zoning regulations? Y NDesign guidelines (Upper Downtown), scooter regulations, modified parking for mixed uses,

R-2A Zone: Public Utility added as a conditional use.

(D) Were any amendments made to the zoning map? Y N

Section II: Mapping and GIS Shapefiles

(A)Does your jurisdiction use GIS to prepare planning maps? Y N1. If no, include an address, parcel identification number or other means

to identify the type and location of all new growth related changes or

zoning map amendments listed in Sections I(B) and I(D). Provide a

paper maps(s) that indexes the general location(s) of the growth

related changes or zoning map amendment(s). Contact MDP for

mapping assistance.

2. If yes, include a map(s) of the location(s) of the amendment(s) and

submit applicable GIS shapefiles for all new growth related changes


79/102



2

Section II continued: (2):

and zoning map amendments listed in Sections I(B) and I(D). GIS

shapefiles may be uploaded on the online Annual Report Webtoolor via email or cd/dvd disk. No zoning map changes to report; no shapefile changes.

(B) Were there any growth related changes identified in Section I(B)? Y N1. If no, go to (C).

2. If yes, include GIS shapefiles and map(s) that identify the location of each growth related

change identified in Section I(B). If your jurisdiction does not use GIS, clearly identify the growth

related changes on a map.

(C)Were there any zoning map amendments identified in Section I(D)? Y NSection III: Consistency of Development Changes

(A) Were there any growth related changes identified in Sections I(B) (D)? Y N

1. If no, skip to Section IV:Planning & Development Process.

2. If yes, go to (B).

(B) For each growth related change listed in Sections I(B) (D), state how the development changes were

determined to be consistent with:

1. Each other;

2. Any recommendations of the last annual report;

3. The adopted plans of the local jurisdiction;

4. The adopted plans of all adjoining jurisdictions;

5. Any adopted plans of the State and local jurisdictions that have responsibility for financing o

constructing improvements necessary to implement the jurisdictions plan.

Section IV: Planning and Development Process

(A) Did your jurisdiction identify any recommendations for improving the development

process within the jurisdiction? Y N

1. If no, go to (B).

2. If yes, what were those recommendations?


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3

Section IV continued:

(B) Did your jurisdiction adopt any ordinances or regulations needed to implement the 12 planning visions

under 1-201 of the Land Use Article? Y N

1. If no, go to Section V: Measures and Indicators.2. If yes, what were those changes?

Section V: Measures and Indicators SKIP less than 50 new permits issued

(Note: The Measures and Indicators Sections (D) (G) are only required for jurisdictions issuing more than 50 new

residential building permits in the reporting year.)

(A) In the Total column in Table 1, New Residential Permits Issued(Inside and Outside the PFA) in (C)

below, enter the total number of residential building permits issued in 2012. Enter 0 if no new

residential building permits were issued in 2012.

Note: For annual reporting purposes, tabulate the amount of new residential building

permits issued at the time your jurisdiction was granted the ability for a new residential

unit to be constructed. It does not mean that the unit has been constructed or occupied.

If your local definition of building permit varies, indicate the definition used to tabulate

new residential building permits.)

(B) In the PFA column in Table 1, enter the total number of permits issued inside the PFA.

Enter 0 if no new residential building permits were issued inside the PFA in 2012.

(C) In the Non-PFA column in Table 1, enter the total number of permits issued outside the PFA.Enter a 0 if no new residential building permits were issued outside the PFA in 2012.

(D) If the total number of new residential permits in Table 1 is less than 50, then Tables 2A and 2B

are optional and can be used to locally monitor changes less than 50 permits. Skip to (E) if the total

number of new residential permits in Table 1 is 50 or more.

Table 1: New Residential Permits Issued - Inside & Outside the PFA

Residential PFA Non-PFA Total

# New Residential Permits Issued 20 0 20


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4

Table 2B: Amount of Commercial Growth (Inside and Outside the PFA)

(E) Were more than 50 new residential building permits issued in 2012? SKIP Y N

1. If no, then the remainder of this section is optional. Skip to Section VI.

2. If yes, complete Tables 3-5 for Residential Growth and Tables 6-8 for Commercial

Growth in (F) and (G) below.

(F) Amount, Net Density and Share of Residential Growth:

(Note: To calculate the amount, net density and share of residential growth, jurisdictions

must identify the total number of new residential building permits issued; the total number

of new residential units approved; the total number of new residential lots approved; the total approved gross acreage of

new residential subdivisions; and new lot area. A number of values

are repeated in Tables 1-5. Be sure to enter consistent values for each similar category used in

these tables.)

Table 2A: Amount of Residential Growth (Inside and Outside the PFA)

Residential PFA Non-PFA Total

# Units Approved

# Units Constructed

# Minor Subdivisions Approved SKIP

# Major Subdivisions Approved

Total Approved Subdivision Area

(Gross Acres)

# Lots Approved

Total Approved Lot Area (Net Acres)

Commercial PFA

Non-

PFA Total

# New Permits Issued

# New Lots Approved SKIP

Total Square Feet Approved (Gross)

Total Square Feet Constructed (Gross)


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5

Table 3: Amount of Residential Growth (Inside and Outside the PFA)

Table 4: Net Density of Residential Growth (Inside and Outside the PFA)

Table 5: Share of Residential Growth (Inside and Outside the PFA)

Residential PFA

Non-

PFA Total

# New Units Approved SKIP

% of Total Units (# Units/Total Units) % % 100%

(G) Amount, Net Density and Share of Commercial Growth:

(Note: To calculate the amount, net density and share of commercial growth, jurisdictions

must identify the total number of new commercial permits issued; the total square footage

of the commercial building approved; the total number of commercial lots approved; and the

total approved subdivision net lot area, in acres, for commercial subdivisions. The total building

square footage and total lot size values should be the same for Tables 6-8. For annual report

purposes, all approved square (gross) should be tabulated not all building square footage

may be used for commercial or retail related activities. Commercial growth should include

retail, office, hotel, industrial uses and may include other uses like mixed use, institutional

or agricultural structures, if approved for commercial use.)

Residential PFA

Non-

PFA Total

# New Permits Issued# New Units Approved SKIP

# Units Constructed

Total Approved Subdivision Area

(Gross Acres)

# Lots Approved

Residential PFA

Non-

PFA Total# New Units Approved SKIP

Total Approved Lot Size (Net Acres)


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6

Table 6: Amount of Commercial Growth (Inside and Outside the PFA)

Commercial PFA

Non-

PFA Total

# Permits Issued

Building Square Feet (Gross) SKIP

# Lots Approved

Total Subdivision Area (Gross Acres)

Table 7: Net Density of Commercial growth (Inside and Outside the PFA)

Table 8: Share of Commercial Growth (Inside and Outside the PFA)

Commercial PFA

Non-

PFA Total

Building Square Feet (Gross) SKIP

% of Total Building SF (Bldg. Sq. Ft./Total Sq. Ft.)

Section VI: Locally Funded Agricultural Land Preservation

(A) How many acres were preserved using local agricultural land preservation funding?

Enter a 0 if no land was preserved. 0 acres

Section VII: Local Land Use Percentage Goal

(A) Is all land within the boundaries of the jurisdiction a PFA? Y N

1. If yes, the local land use percentage goal does not need to be established. Skip to SectionVIII.

2. If no, the jurisdiction must establish a local percentage goal. Go to (B).

(B) What is the jurisdictions established local land use percentage goal? SKIP %

(C) What is the timeframe for achieving this goal? SKIP ___ years

(D) Has there been any progress in achieving the goal? SKIP Y N

(E) What are the resources necessary for infrastructure inside the PFA? SKIP

Commercial PFA

Non-

PFA Total

Building Square Feet (Gross) SKIPTotal Lot Size (Net Acres)


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7

(F) What are the resources necessary for land preservation outside the PFA? SKIP

Section VIII: Development Capacity Analysis (DCA)

(A) Has an updated DCA been submitted with your Annual Report or to MDP within the

last three years? Y N

(Note: A DCA is required every 3 years and whenever there is a significant change in zoning

or land use pattern. See 1-208(1)(iii) of the Land Use Article. A DCA may be submitted

independently from the Annual Report, aspart of the Comprehensive Plan.)

1. If no, explain why an updated DCA has not been submitted, such as, there have been no

substantial growth changes. A DCA will be included with the next comprehensive plan

update later this year.

2. If yes, skip to (C).

(Note: For additional guidance on how to conduct a Development Capacity Analysis, see

the Estimating Residential Development Capacity Analysis Guidebook, August 2005, on

the MDP website in the Planning Guide section:

http://planning.maryland.gov/OurProducts/publications.shtml#ModelsGuidelines

MDP provides technical assistance to local governments in completing DCAs.

(B) When was the last DCA you submitted? Year: 2009 adoption of Chapters 10 and 11

The Town has not experienced any significant land use and/or zoning changes since that time.

(C) After completing the DCA, provide the following data on capacity inside and outside the PFA in Table 9.

Table 9: Residential Development Capacity (Inside and Outside the PFA)

Section IX: Adequate Public Facility Ordinance (APFO) Restrictions

(This Section need only be done by jurisdictions with adopted APFOs)

(A) Does your jurisdiction have an adopted APFO? Y N

1. If no, skip this section.

Parcels & Lots w/Residential Capacity PFA

Non-

PFA Total

Residentially Zoned Acres N/A

Total Acres & Lots N/AAcres & Parcels with Capacity N/A
http://planning.maryland.gov/OurProducts/publications.shtml#ModelsGuidelineshttp://planning.maryland.gov/OurProducts/publications.shtml#ModelsGuidelineshttp://planning.maryland.gov/OurProducts/publications.shtml#ModelsGuidelines


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8

Section IX continued:

2. If yes, go to (B).

(B) Has any APFO resulted in a restriction within the PFA? N/A Y

N

1. If no, skip this Section.

2. If yes, complete (C) (I) below for each restriction.

(C) What is the type of infrastructure affected? (List each for schools, roads, water, sewer,

stormwater, health care, fire, police, or solid waste)

(D) Where is each restriction located? (Identify on a map) SKIP this section

(E) Describe the nature of what is causing each restriction.

(F) What is the proposed resolution of each restriction?

(G) What is the estimated date for the resolution of each restriction?

(H) What is the resolution that lifted each restriction?

(I) When was each restriction lifted?

Section X: Submitting Annual Reports and Technical Assistance

(A) Annual reports may be submitted via email [email protected] mail a copy to:

Office of the Secretary

Maryland Department of Planning

301 West Preston Street, Suite 1101

Baltimore, Maryland 21201-2305

Attn: David Dahlstrom

(B) Annual Reports should include a cover letter indicating that the Planning Commission has

approved the Annual Report and acknowledging that a copy has been filed with the legislative body.

You should indicate a point of contact.

1. Was this Report approved by the planning commission? Y N

2. Was this report filed with the local legislative body? Y N
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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9

Section X continued:

3. Does the cover letter:

a. Acknowledge that the planning commission hasapproved the report? Y N

b. Acknowledge the Annual Report has been filed

with the local legislative body? Y N

c. Indicate a contact? Y N

(C) Consider sending an additional copy of your report directly to the

MDP Regional Office via email or hard copy.

A copy will be sent to Tracey Gordy of the Salisbury office.

(D) ARegional Planner from MDP is available to assist in preparing reports.

Tracey Gordy of the Salisbury office has assisted us.

(E) Suggestions to improve this worksheet may be sent to David Dahlstrom at MDP.

This form was much easier to complete due to necessary information being presented

in simple to understand questions without the need for each municipality having to assume

what was expected of them, as in the past.


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4. NEW BUSINESSG. City Clerk Request for Approval of Bid Award

Recommendation for Legal Advertising Contract


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Kelly L. Allmond, City ClerkRE: Legal Advertising AgreementDATE: July 22, 2013

ISSUE(S): 2013-2016 Legal Advertising Bid Award

SUMMARY: The legal advertising agreement expires on July 31, 2013. TheMayor and Council approved the City Clerks request to solicit

RFPs on July 9, 2013. On July 10, 2013, RFPs were sent to:

(1) Steve Green, Maryland Coast Dispatch(2) Stewart Dobson, Ocean City Today, and(3) The Worcester County Times/Daily TimesAs you can see on the attached Bid Analysis Worksheet, theapparent lowest bid is from Ocean City Digest (a/k/a Ocean CityToday) for $3.00 per column inch.

FISCAL IMPACT: FY14 Advertising Budgeted @ $3,500.00

RECOMMENDATION: Accept the apparent lowest bid from Ocean City Today for theamount of $3.00 per column inch.


RESPONSIBLE STAFF: Kelly L. Allmond, City Clerk

COORDINATED WITH: Not applicable

ATTACHMENT(S): Bid Analysis Worksheet

Agenda Item # 4G



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2013-2016 LEGAL ADVERTISING

Bid Analysis

BIDDERSResponse

Received

PostalForm

3507

PostalForm

3541-1

Sworn

AffidavitIncluded

Price Per

Column

Inch3-Year Bid

Maryland Coast DispatchP.O. Box 467Berlin, MD 21811

No BidNo longerused byUSPS

N/A N/A N/A

Worcester County Times

12417 Ocean GatewayOcean City, MD 21842

YesNo longerused byUSPS

Yes Yes $8.00

Ocean City Digest8200 Coastal HighwayOcean City, MD 21842

YesNo longerused byUSPS

Yes Yes $3.00


90/102



4. NEW BUSINESSH. Emergency Services Director Request for Approval to

Purchase Radio Equipment and Radio Testing Equipment


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TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Joseph J. Theobald, Emergency Services DirectorRE: Request approval to purchase radio and testing equipmentDATE: July 22, 2013

ISSUE(S): Request approval to purchase radios and ancillary equipment forthe Police, Fire, and Emergency Services Departments, as well astesting equipment for radio system maintenance.

SUMMARY: The radio system was purchased in 1992 and operates in aproprietary protocol that is currently owned and supported byHarris Corporation who authorized CL Technologies as the assignedfactory vendor for the purchase of our equipment. No other vendorcan legally sell a compatible radio for our type system.

The Electronics Services Division requests permission to purchasenine (9) M730

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