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June 2020 The Lake Don Pedro Owners’ Association • 5182 Fuentes De Flores • La Grange CA 95329 FREE NOTICE FOR EVENTS AND USE OF HACIENDA Unfortunate News about the Pool & Gym The current State order still does NOT allow us to re-open either the pool or the gym at this time. So, the pool did NOT OPEN on Memorial Day weekend. It also does not allow rental of the apartments other than for Covid Quarantine purposes. When that order is changed to allow use of the facilities we will as quickly as possible work out procedures to comply with any new requirements and open the facilities. The State restriction on any type of social “gatherings” is still in effect and does not show signs of being lifted soon. Anyone wishing to re-schedule your event or get a deposit refund please contact the LDPOA Office 209 852-2312 or [email protected] We are taking this day by day as you are and very much appreciate your understanding in these turbulent times. Stay safe, Pam Hatler, LDPOA Office For the most up to date info check our FaceBook page at: facebook.com/ldpoa For the Proposed Hacienda Calendar go to our website at: www.ldpoa.com * Line Dancing Class – Mondays, 10 am -Noon * Lotti’s Yoga Class – Wednesdays 9:30 am - 10:45 am (State of CA order ‘NO group gatherings until order rescinded) LDPOA Office Schedule is Tuesday - Friday from 9 am – 4:30 pm. (Please Note: The LDPOA Office’s new Saturday Hours are: 9am – 1pm) We are Closed on Sundays & Mondays. LDPOA Calendar of Events June July ACC COMMITTEE MEETS 9 Tuesday NO JUNE BOARD MEETING 10 Wednesday 2020 DUES ARE DUE 1 Wednesday DON PEDRO FIREWORKS??? 7 Saturday LAKE DON PEDRO OWNERS’ ASSOCIATION Board of Directors Minutes of General Meeting Wednesday, February 12, 2020 EXECUTIVE SESSION - 5:00 P.M. I. CALL TO ORDER - PLEDGE OF ALLEGIANCE President Johnathon Oden called the meeting to order at 6:07 p.m. Board Members Present: Vice President, Doug McLain, Secretary, Dennis Dias, Treasurer, Phyllis Cotta, Directors Becky Temple and Jesse Forgues. Absent: Director Mike Rash ll. EXECUTIVE SESSION REPORT Executive Meeting of 2/12/2020, re-appointment of Mike Rash as Director. III. APPROVAL OF MINUTES Motion to approve the 1/22/20 General Meeting Minutes made by Doug McLain, 2nd by Dennis Dias. Motion passed by 5 unanimous votes. Phyllis Cotta abstained because she was not in attendance at the 1/22/20 meeting. IV. TREASURER’S REPORT Phyllis Cotta reported the Operating Account Bank Balance for January, 2020 was $270,159.26 and the Reserve Savings Account Balance was $584,712.75. Motion to approve the Treasurer’s Report made by Doug McLain, 2nd by Dennis Dias. Motion passed by unanimous vote. V. COMMITTEE REPORTS 1. FACILITIES - Johnathan Oden: Report was given as to the progress of the upgrading of the Apartments. 2. ACC - Dennis Dias: 3 permits were issued, 4 matters pending, 1 letter sent, 2 matters closed. 3. PARKS - Johnathan Oden: Parks will be getting some attention, clean up and clearance will be done, when time and weather permits. 4. PUBLIC RELATIONS/ENTERTAINMENT - Community Yard Sale is scheduled for April. Date is posted on Association Web Site. VI. UNFINISHED BUSINESS 1. Livestock Resolution: Motion to table this item until April Board Meeting made by Dennis Dias, 2nd by Doug McLain. Motion passed by unanimous vote. 2. Popcorn Machine: Motion to drop this item from the Agenda until such time as more information can be acquired made by Phyllis Cotta, 2nd by Dennis Dias. Motion passed by unanimous vote. (Continued on page 7) ELECTION RULES LAKE DON PEDRO OWNERS’ ASSOCIATION a California nonprofit mutual benefit corporation (Please review pages 1 - 7) 5182 Fuentes de Flores, La Grange, CA 95329 ! Ph: (209) 852-2312 ! Fx: (209) 852-2771 ! [email protected] ! www.LDPOA.com June 1, 2020 To All Members Lake Don Pedro Owners’ Association Re: Notice of Proposed Election Rules Dear Members: Pursuant to Civ. Code §4360(a), you are receiving this notice that the Board will soon vote on the issue of adopting new Election Rules. Pursuant to California law and the governing documents, the Board is giving Association members at least twenty-eight (28) days’ notice so members may review the proposed Election Rules and offer comments. The Board will consider the comments from the members before determining whether to adopt the proposed Election Rules. Purpose and Effect. Beginning on January 1, 2020, new laws became effective that modified the Association’s election process. The purpose of the proposed Election Rules is to establish new Election Rules which conform to the law changes. The effect will be to provide the Board and Association Members with legally compliant election policies and procedures. For your convenience, a complete copy of the proposed Election Rules is enclosed. Members now have twenty-eight (28) days to submit comments regarding these rules. Written comments may be sent to the Board of Directors, Lake Don Pedro Owners’ Association, 5182 Fuentes de Flores, La Grange, CA 95329. You may attend the meeting and provide your comments in person. The decision on the proposed Election Rules is on the agenda for the open Board meeting scheduled for July 8, 2020 at 6:30 pm at 5182 Fuentes de Flores, La Grange, CA 95329 or if state mandates do not yet allow in person meetings the meeting will be held via phone/video conferencing methods with call in attendance details noticed and posted at the Hacienda, Don Pedro Market on the Association website (www.LDPOA.com) and on the Assoc. Facebook page four days prior to the meeting. Very truly yours, Pam Hatler On behalf of the Board of Directors Lake Don Pedro Owners’ Association Lake Don Pedro Owners’ Association
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Page 1: June 2020 The Lake Don Pedro Owners’ Association • 5182 ... · June 2020 The Lake Don Pedro Owners’ Association • 5182 Fuentes De Flores • La Grange CA 95329 FREE NOTICE

June 2020 The Lake Don Pedro Owners’ Association • 5182 Fuentes De Flores • La Grange CA 95329 FREE

NOTICE FOR EVENTS AND USE OF HACIENDAUnfortunate News about the Pool & Gym The current State order still does NOT allow us to re-open

either the pool or the gym at this time. So, the pool did NOT OPEN on Memorial Day weekend. It also does not allow rental of the apartments other than for Covid Quarantine purposes. When that order is changed to allow use of the facilities we will as quickly as possible work out procedures to comply with any new requirements and open the facilities.

The State restriction on any type of social “gatherings” is still in effect and does not show signs of being lifted soon. Anyone wishing to re-schedule your event or get a deposit refund please contact the LDPOA Office 209 852-2312 or [email protected] We are taking this day by day as you are and very much appreciate your understanding in these turbulent times.

Stay safe, Pam Hatler, LDPOA Office

For the most up to date info check our FaceBook page at: facebook.com/ldpoa For the Proposed Hacienda Calendar go to our website at: www.ldpoa.com

* Line Dancing Class – Mondays, 10 am -Noon* Lotti’s Yoga Class – Wednesdays 9:30 am - 10:45 am

(State of CA order ‘NO group gatherings until order rescinded) LDPOA Office Schedule is Tuesday - Friday from 9 am – 4:30 pm.

(Please Note: The LDPOA Office’s new Saturday Hours are: 9am – 1pm)We are Closed on Sundays & Mondays.

LDPOA Calendar of Events

June July• ACC COMMITTEE MEETS9

Tuesday

• NO JUNE BOARD MEETING 10

Wednesday

• 2020 DUES ARE DUE1 Wednesday

• DON PEDRO FIREWORKS???7

Saturday

LAKE DON PEDRO OWNERS’ ASSOCIATIONBoard of Directors

Minutes of General MeetingWednesday, February 12, 2020

EXECUTIVE SESSION - 5:00 P.M.I. CALL TO ORDER - PLEDGE OF ALLEGIANCEPresident Johnathon Oden called the meeting to order at 6:07 p.m. Board Members Present: Vice President, Doug McLain, Secretary, Dennis Dias, Treasurer, Phyllis Cotta, Directors Becky Temple and Jesse Forgues. Absent: Director Mike Rash

ll. EXECUTIVE SESSION REPORT Executive Meeting of 2/12/2020, re-appointment of Mike Rash as Director.

III. APPROVAL OF MINUTESMotion to approve the 1/22/20 General Meeting Minutes made by Doug McLain, 2nd by Dennis Dias. Motion passed by 5 unanimous votes. Phyllis Cotta abstained because she was not in attendance at the 1/22/20 meeting.

IV. TREASURER’S REPORTPhyllis Cotta reported the Operating Account Bank Balance for January, 2020 was $270,159.26 and the Reserve Savings Account Balance was $584,712.75. Motion to approve the Treasurer’s Report made by Doug McLain, 2nd by Dennis Dias. Motion passed by unanimous vote.

V. COMMITTEE REPORTS1. FACILITIES - Johnathan Oden: Report was given as to the progress of the upgrading of the Apartments.2. ACC - Dennis Dias: 3 permits were issued, 4 matters pending, 1 letter sent, 2 matters closed. 3. PARKS - Johnathan Oden: Parks will be getting some attention, clean up and clearance will be done, when time and weather permits. 4. PUBLIC RELATIONS/ENTERTAINMENT - Community Yard Sale is scheduled for April. Date is posted on Association Web Site.

VI. UNFINISHED BUSINESS1. Livestock Resolution: Motion to table this item until April Board Meeting made by Dennis Dias, 2nd by Doug McLain. Motion passed by unanimous vote.

2. Popcorn Machine: Motion to drop this item from the Agenda until such time as more information can be acquired made by Phyllis Cotta, 2nd by Dennis Dias. Motion passed by unanimous vote.

(Continued on page 7)

ELECTION RULESLAKE DON PEDRO OWNERS’ ASSOCIATIONa California nonprofit mutual benefit corporation

(Please review pages 1 - 7)

5182 Fuentes de Flores, La Grange, CA 95329 ! Ph: (209) 852-2312 ! Fx: (209) 852-2771 ! [email protected] ! www.LDPOA.com

June 1, 2020 To All Members Lake Don Pedro Owners’ Association Re: Notice of Proposed Election Rules Dear Members: Pursuant to Civ. Code §4360(a), you are receiving this notice that the Board will soon vote on the issue of adopting new Election Rules. Pursuant to California law and the governing documents, the Board is giving Association members at least twenty-eight (28) days’ notice so members may review the proposed Election Rules and offer comments. The Board will consider the comments from the members before determining whether to adopt the proposed Election Rules.

Purpose and Effect. Beginning on January 1, 2020, new laws became effective that modified the Association’s election process. The purpose of the proposed Election Rules is to establish new Election Rules which conform to the law changes. The effect will be to provide the Board and Association Members with legally compliant election policies and procedures.

For your convenience, a complete copy of the proposed Election Rules is enclosed. Members now have twenty-eight (28) days to submit comments regarding these rules. Written comments may be sent to the Board of Directors, Lake Don Pedro Owners’ Association, 5182 Fuentes de Flores, La Grange, CA 95329. You may attend the meeting and provide your comments in person. The decision on the proposed Election Rules is on the agenda for the open Board meeting scheduled for July 8, 2020 at 6:30 pm at 5182 Fuentes de Flores, La Grange, CA 95329 or if state mandates do not yet allow in person meetings the meeting will be held via phone/video conferencing methods with call in attendance details noticed and posted at the Hacienda, Don Pedro Market on the Association website (www.LDPOA.com) and on the Assoc. Facebook page four days prior to the meeting.

Very truly yours,

Pam Hatler

On behalf of the Board of Directors Lake Don Pedro Owners’ Association

Lake Don Pedro Owners’ Association

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ACCRUALBASIS(QuickbooksdataconvertedtoFundAccountingFormat-NotReviewedbyCPA)

OperationsFund ReplacementFund

TotalFunds

ASSETS

Checking&SavingsPettyCash 1,326.48 1,326.48BAC-Operating 220,998.78 220,998.78Reserve-BAC(savings) 588,127.25 588,127.25

AssessmentsReceivable,lessAllowanceforDoubtfulAccounts($125,347.45-$116,243.41)

9,104.04 9,104.04

PrepaidInsurance 33,089.11 33,089.11UndepositedFunds(receivedbutnotdeposited) (80.00) (80.00)

TotalAssets $264,438.41 $588,127.25 $852,565.66

LIABILITIES

AccountsPayable 5,957.50 5,957.50RefundableDeposits 14,156.50 14,156.50PayrollLiabilities(EmployerP/RTaxes) 1.96 1.96WorkersComp 2,690.11 2,690.11AccruedACCLegalExpense 23,000.00 23,000.00OtherLiabilities 11,585.09 11,585.09

TotalLiabilities 57,391.16 57,391.16

FUNDBALANCE 207,047.25 588,127.25 795,174.50

TotalLiabilitiesandFundBalance $264,438.41 $588,127.25 $852,565.66

LAKEDONPEDROOWNERSASSOCIATIONBalanceSheet

AsofFebruary29,2020

OperationsFundCurrent

Month

ReplacementFundCurrent

Month

OperationsFundYear

ToDate

ReplacementFund

YearToDate

TotalFundsYearToDate

AnnualBudget

REVENUES

Assessments 0.00 0.00 272,200.00 40,000.00 312,200.00 312,200.00PlanCheckIncome 0.00 500.00 500.00 0.00ApartmentRental 600.00 14,385.00 14,385.00 16,500.00HallRental 1,150.00 5,163.50 5,163.50 1,000.00OfficeRental 687.00 5,646.00 5,646.00 4,000.00VendingMachineIncome 0.00 14.20 14.20 100.00InterestIncome-Receivables 385.17 3,843.00 3,843.00 5,000.00InterestIncome-Bank 2.09 81.17 23.57 695.23 718.80 300.00 83.26OtherIncome 3,164.75 5,934.80 5,934.80 2,000.00LateFees 10.00 5,645.00 5,645.00 6,000.00TransferFees 1,260.00 13,860.00 13,860.00 22,000.00

TotalRevenues 7,259.01 81.17 327,215.07 40,695.23 367,910.30 369,100.00 367,910.30

EXPENSES

BadDebtExpense 1,666.67 13,366.00 13,366.00 13,000.00BoardExpenses 0.00 626.30 626.30 500.00CopierCosts 198.04 1,666.99 1,666.99 2,700.00OfficeSupplies 223.81 3,098.04 3,098.04 2,000.00OfficeSalaries 5,186.08 40,306.19 40,306.19 54,000.00Travel/Mileage 0.00 201.77 201.77 0.00Legal 1,750.00 10,794.12 10,794.12 10,000.00Accounting 0.00 2,020.00 2,020.00 4,000.00DiscovererExpenses 455.73 6,618.98 6,618.98 15,000.00Computer/Internet 505.89 6,118.66 6,118.66 3,000.00Election 0.00 0.00 0.00 7,000.00Collections 97.00 3,410.25 3,410.25 4,000.00PublicRelations 0.00 125.00 125.00 700.00Postage&Delivery 271.80 1,539.82 1,539.82 2,000.00MerchantFees 178.79 3,221.19 3,221.19 3,000.00Insurance 3,380.98 28,804.42 28,804.42 42,000.00Taxes/License/FilingFees 10.00 7,486.50 7,486.50 3,000.00WorkersCompInsurance 332.98 3,040.66 3,040.66 3,500.00HaciendaMaintenanceSalary 4,480.00 34,944.00 34,944.00 58,000.00PoolMonitorSalary 0.00 4,625.50 4,625.50 5,400.00JanitorialSalary 1,187.50 10,318.04 10,318.04 17,000.00PayrollTaxExpense 1,297.71 9,164.50 9,164.50 15,000.00SalaryExpenses-Other 180.00 6,765.65 6,765.65 8,000.00VendingMachineExpense 0.00 0.00 0.00 0.00Electic(Hacienda) 1,620.65 14,707.73 14,707.73 16,000.00Electric(Well) 147.05 2,865.95 2,865.95 4,000.00Electric(ElPrado) 0.00 502.36 502.36 1,000.00Electric(Barn) 11.31 75.98 75.98 100.00Water(ElPrado) 212.00 1,696.00 1,696.00 600.00ReserveStudy 1,600.00 3,200.00 3,200.00 3,100.00Propane 0.00 890.15 890.15 1,000.00TrashRemoval 414.60 2,902.20 2,902.20 4,000.00OfficeTelephone 270.97 2,079.68 2,079.68 2,000.00PayPhone 0.00 0.00 0.00 1,400.00HaciendaMiscellaneousExpense 0.00 37.03 37.03 0.00HaciendaMaintenanceSupplies 201.75 3,576.90 3,576.90 4,000.00HaciendaMaintenanceRepairs 196.00 796.00 796.00 4,000.00ReserveProjectExpenses 27,178.81 36,261.35 36,261.35 0.00HaciendaLandscaping 0.00 0.00 0.00 200.00SepticMaintenance 0.00 270.36 270.36 300.00WellWater&SepticTesting 189.98 3,813.04 3,813.04 4,100.00MaintenanceEquipment 0.00 0.00 0.00 500.00WellMaintenance 0.00 525.00 525.00 500.00Hacienda-Security 0.00 762.68 762.68 2,000.00PoolMaintenance 0.00 1,389.97 1,389.97 1,000.00SmallApartment(B) 0.00 109.18 109.18 400.00LargeApartment(A) 0.00 109.18 109.18 400.00Pest&WeedControl 0.00 588.00 588.00 1,000.00JanitorialSupplies 381.75 2,097.58 2,097.58 2,000.00ElPradoBaseball 0.00 0.00 0.00 2,000.00GeneralParkMaintenance 32.67 319.45 319.45 500.00Trails 0.00 0.00 0.00 0.00PayrollExpenses 0.00 2,065.00 2,065.00 200.00

TotalExpenses 53,860.52 0.00 279,903.35 0.00 279,903.35 329,100.00

Excess(Deficiency)ofRevenuesOverExpenses

-46,601.51 81.17 47,311.72 40,695.23 88,006.9588,006.95 -46,520.34 27,361.87

Board-ApprovedInterfundReclassificationsandTransfers

(3,333.33) 3,333.33 13,333.36 (13,333.36) -

TimingAdjustmentfrom6/30/19 (2,165.83) 0.38 (2,165.45)

FundBalance(Deficit)BeginningofFiscalYear

148,568.00 560,765.00 709,333.00

FundBalance(Deficit)MonthEnd $(49,934.84) $3,414.50 $207,047.25 $588,127.25 $795,174.50 795,174.50

StatementsofRevenues,ExpensesandChangesInFundBalances

February29,2020ACCRUALBASIS(QuickbooksdataconvertedtoFundAccountingFormat-NotReviewedbyCPA)

LAKE DON PEDRO OWNERS’ ASSOCIATION 5182 FUENTES DE FLORES LA GRANGE, CA 95329 (209) 852-2312, FAX (209) 852-2771 [email protected] CANDIDATE SOLICITATION NOTICE BOARD OF DIRECTORS ELECTION

All eligible members of the Association are invited and encouraged to become candidates for election to the Board. There will be two seats to be filled in the upcoming election of Directors, as two Directors’ terms expire naturally this year

In order be eligible for nomination and/or to serve on the Board, a candidate for the Board or serving as a Director must be the record Owner of a Separate Interest for a period of at least three years prior to the date of their nomination and must not be delinquent by more than sixty (60) days in the payment of any regular or special Assessment. A person may not be disqualified from nomination for nonpayment of any charges other than regular or special assessments, or because they paid their regular or special assessment under protest, or if the person has entered into an approved payment plan with the Association to pay a delinquent account and is fulfilling the terms of the payment plan.

In order to become a candidate, you must notify the Association in writing by mail or hand delivery to the following address:

LAKE DON PEDRO OWNERS’ ASSOCIATION 5182 FUENTES DE FLORES LA GRANGE, CA 95329

Alternatively, your written notification may be emailed to the Association at [email protected] or faxed to 209 852-2771.

Your written notification of your desire to be a candidate and any Director Election Statements (described below) must be received by the Association no later than 5:00 p.m. on Wednesday, July 15, 2020 Each eligible member whose written notification is received in a timely manner by the Association shall automatically be a candidate. There shall be no nominations from the floor at the annual membership meeting.

Candidates and Members advocating a point of view may, but are not required to, submit (to the address/fax number listed above) a Director Election Statement that is reasonably related to the election. Directors Election Statements may not exceed one side of a single 8 ½ x 11 inch page. Black and white copies of all Director Election Statements that are received before 5:00 p.m. on July 15, 2020 will be reproduced as submitted and will be included with the ballot package which will be mailed to all members. By submitting a Director Election Statement, you accept full responsibility for its content and agree to indemnify the Association and its agents and representa-tives for any and all damage arising from and related to any such content.

It is each member’s responsibility to confirm that his or her written notification of desire to be a candidate and Director Election Statement were received by the Association.

We look forward to receiving your notification of desire to be a candidate. Our Association works only because of owners like you who are willing to volunteer their time and skills on behalf of the entire community.

1This notice constitutes the “Candidate Solicitation Notice” described in Section 1A of the Association’s Election Rules.

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Table of ConTenTs .....................................................................................................................................iarTiCle 1: DefiniTions ..............................................................................................................................1 1.1 “AssociAtion” .....................................................................................................................................1 1.2 “BoArd” or “BoArd of directors”.....................................................................................................1 1.3 “BylAws” ............................................................................................................................................1 1.4 “cc&rs” ............................................................................................................................................1 1.5 “director” ..........................................................................................................................................1 1.6 “dAvis stirling Act” ..........................................................................................................................1 1.7 “inspector of election” .....................................................................................................................1 1.8 “MeMBer”............................................................................................................................................1 1.9 “sepArAte interest”.............................................................................................................................1arTiCle 2: MeMbership MeeTings ............................................................................................................1 2.1 generAlly ...........................................................................................................................................1 A. AnnuAl Meetings ...............................................................................................................................1 B. speciAl Meetings ................................................................................................................................1 c. dAte, tiMe And locAtion of Meetings ...............................................................................................2 2.2 notice requireMents ..........................................................................................................................2 A. notice of speciAl Meetings cAlled By the BoArd............................................................................2 B. notice of speciAl Meetings cAlled By petition of the MeMBers.....................................................2 c. notice contents.................................................................................................................................2 d. delivery..............................................................................................................................................3 2.3 chAir of Meeting.................................................................................................................................3 2.4 quoruM................................................................................................................................................3 2.5 lAck of quoruM .................................................................................................................................3 2.6 loss of quoruM...................................................................................................................................3arTiCle 3: directors..................................................................................................................................4 3.1 nuMBer And terM of directors..........................................................................................................4 3.2 cAndidAte And director quAlificAtions ............................................................................................4 A. cAndidAtes Must Be MeMBers ..........................................................................................................4 B. prior ownership for three yeArs.....................................................................................................4 c. MeMBer in good stAnding.................................................................................................................4 d. co-owners eligiBle for only one position .....................................................................................4 e. criMinAl conviction..........................................................................................................................5 f. internAl dispute resolution ............................................................................................................5 3.3 iMpersonAl entities ...........................................................................................................................5 3.4 trusts ................................................................................................................................................5 3.5 one directorship only .....................................................................................................................5arTiCle 4: inspeCTor(s) of eleCTion........................................................................................................5 4.1 selection.............................................................................................................................................5 A. process ..............................................................................................................................................5 B. eligiBle inspector(s)..........................................................................................................................5 4.2 duties .................................................................................................................................................6 A. MeMBership .......................................................................................................................................6 B. vAlidity of proxies ..........................................................................................................................6 c. closing And reopening of polls.......................................................................................................6 d. receive BAllots ...............................................................................................................................6 e. custody ............................................................................................................................................6 f. chAllenges........................................................................................................................................6 g. counting BAllots ............................................................................................................................7

h. Appoint AssistAnts ...........................................................................................................................7 i. results...............................................................................................................................................7 j. iMpArtiAlity........................................................................................................................................7 k. MiscellAneous .................................................................................................................................7 4.3 reMovAl ............................................................................................................................................7arTiCle 5: noMinaTions ..........................................................................................................................7 5.1 noMinAtion procedures And notice................................................................................................7 5.2 self-noMinAtion ..............................................................................................................................8 5.3 floor noMinAtions And write-in cAndidAtes ................................................................................8 5.4 uncontested elections.....................................................................................................................8arTiCle 6: balloTs anD proxies..............................................................................................................8 6.1 voting rights ....................................................................................................................................8 A. nuMBer of votes...............................................................................................................................8 B. record dAte .....................................................................................................................................8 c. proof of MeMBership .........................................................................................................................8 d. cuMulAtive voting.............................................................................................................................8 e. co-owners .........................................................................................................................................9 f. presuMption of consent. ....................................................................................................................9 g. voting for properly noMinAted cAndidAtes. ...................................................................................9 6.2 proxies ................................................................................................................................................9 B. proxy forM ........................................................................................................................................9 c. vote By proxyholder ........................................................................................................................9 d. who MAy Be proxyholder? ..............................................................................................................9 6.3 pre-BAllot notice ..............................................................................................................................9 6.4 cAndidAte list And voter list..........................................................................................................10 6.5 verificAtion of lists..........................................................................................................................10 6.6 secret BAllots .................................................................................................................................10 A. signAture ..........................................................................................................................................10 B. inner envelope .................................................................................................................................10 c. outer envelope ................................................................................................................................10 d. delivery............................................................................................................................................10 6.7 election rules ...............................................................................................................................10 6.8 power of Attorney ........................................................................................................................11 6.9 quoruM By BAllot .........................................................................................................................11arTiCle 7: CaMpaigning.............................................................................................................................11 7.1 Access to MediA ...............................................................................................................................11 A. use of AssociAtion resources..........................................................................................................11 B. exception ..........................................................................................................................................11 7.2 use of coMMon AreA during election cAMpAign ............................................................................11 A. purpose..............................................................................................................................................11 B. reservAtion ......................................................................................................................................12 7.3 no use of AssociAtion funds for cAMpAign purposes.....................................................................12 7.4 iMproper electioneering...................................................................................................................12 A. prohiBited Activities .......................................................................................................................12 B. report violAtions ............................................................................................................................13 c. fines .................................................................................................................................................13arTiCle 8: Canvassing anD peTiTioning .................................................................................................13 8.1 generAlly .........................................................................................................................................13 8.2 iMperMissiBle conduct ......................................................................................................................13arTiCle 9: DisTribuTing inforMaTion.....................................................................................................13 9.1 generAlly .........................................................................................................................................13arTiCle 10: peTiTions...............................................................................................................................14 10.1 purpose ............................................................................................................................................14 10.2 signAtures .......................................................................................................................................14 10.3 invAlidity of signAtures .................................................................................................................14 10.4 setting the dAte..............................................................................................................................14 10.5 recAll petitions .............................................................................................................................14arTiCle 11: posT-eleCTion resulTs........................................................................................................14 11.1 BreAking A tie.................................................................................................................................14 11.2 results of An election....................................................................................................................15 11.3 stAtus of the election MAteriAls After the election ..................................................................15 11.4 election recount ...........................................................................................................................15

PROPOSED NEWELECTION RULES

LAKE DON PEDRO OWNERS’ ASSOCIATION

A CALIFORNIA NONPROFIT mUTUAL bENEFIT CORPORATION

PUbLISHED FOR mEmbER REVIEW – bOARD VOTE SCHEDULED FOR JUNE 10, 2020

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VII. NEW BUSINESS - (Continued from page 1)1. Exercise Equipment: a) Discussion regarding the need and purpose of additional equipment. Johnathon Oden did research of available equipment of the types requested. All information was provided to the board for their consideration. The REP FT-5000 Functional Trainer had the best reviews and rating and appeared to be the best option. Motion to purchase the REP FT-5000 Functional Trainer made by Dennis Dias, 2nd by Doug McLain. Motion passed by unanimous vote.b) The second piece of equipment considered was a Recumbent Bike. Schwinn Recumbent Bike had the best reviews and the best price. Motion to purchase the Schwinn Recumbent Bike at the price of $599.00 made by Jesse Forgues, 2nd by Dennis Dias. Motion passed by unanimous vote.

2. Extra expenses incurred by Assoc. on liens for delinquent accounts: Motion that upon confirmation that Assoc. can charge owners these fees, the following fees shall be charged to owners, $87.00 State fee and $15.00 Notary fee; made by Phyllis Cotta, 2nd by Becky Temple Motion passed by unanimous vote.

VIII. OPEN FORUM - AUDIENCE COMMENTS1. Condition of the roads was discussed. It is the understanding that roads are to be maintained by the County. It was recommended that groups be formed to bring the problem to the proper County and possibly attend County Board Meetings.

2. Discussion in reference to helping community members that are in financial trouble. It was explained that we have tried in the past and we receive no community help. 3. Problem of overgrown grass, fire department needs to be contacted.

IX. NEXT MEETING DATE - ADJOURNMENT The next scheduled monthly Board meeting is April 8, 2020 at 6:00 p.m. at the HaciendaMotion made to adjourn the meeting at 7:03 p.m. by Becky Temple, 2nd by Dennis Dias. Motion passed by unanimous vote.

Respectfully submitted by Phyllis Cotta, on behalf of Dennis Dias, SecretaryThe foregoing minutes were approved by the Board of Directors on ________________.

Page 8: June 2020 The Lake Don Pedro Owners’ Association • 5182 ... · June 2020 The Lake Don Pedro Owners’ Association • 5182 Fuentes De Flores • La Grange CA 95329 FREE NOTICE

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Rates for various services from Lake Don Pedro Owners’ Association Hall and apartment rentals Office rental information

Important Information

Office 1 9x12 Leased $162Office 2 11x12 Leased $198Office 3 8x17 Leased $204Office 4 8.25x12.5 Leased $155

Office ServicesFax - To receive .......................... $0.50 per pageFax - To send .............................. $1.00 per pageCopies ....................................10 cents per page______________________________________*Two member benefits: Free personal use of the Lounge once (1) per year & free personal use of the Pavilion once (1) every three (3) years. (Subject to availability.)

Additional member bookings are charged at the stated rates. Deposits are required for all rentals and insurance for events over 50 people.

**If alcohol will be served: • deposit is the higher amount • you must provide insurance. Security is recommended.

Note: If you are renting space for an event the following may be used (subject to availability) for no additional cost: courtyard, front lawn, lawn/fountain area, barbecue.

NON-PROFIT ORGANIZATIONS: Will be allowed free use of the Pavilion twice per year and the Lounge twice per year (as scheduling permits). Each additional use will require a Use Fee of $50 (Pavilion) and $25 (Lounge) to cover utilities and maintenance. Deposits, completed Use Agreement forms & insurance coverage are required each time.

Moving? Please notify the LDPOA!You may contact us by: email [email protected], our website at www.ldpoa.com by phone 209.852.2312 or mail at 5182 Fuentes de Flores, La Grange, CA 95329

Be sure to include the following information:

*Owner’s Name Account or Lot #*Old Address Multiple Lots?*New Address Phone and/or **Email:

* Indicates information required to update account** If supplied a confirmation of change will be sent.

2020 Annual Dues are $100 and are due July 1st

DID YOU MOVE IN THE LAST YEAR?Please make sure we have your correct mailing address!

Contact the LDPOA office at 209-852-2312 or [email protected]

Accounts with unpaid Dues for 2020 will be charged a $10 Late Fee on Aug. 1stOn Sept. 1st monthly interest charges start to accrue on the unpaid dues

Accounts that have set up a Payment Plan can avoid further fees as long as payments are current.We will work with you.

• The General Board Meetings are regularly scheduled on the 3rd Wednesday of the month at 6:00 pm. NO meeting in June, possible meeting in July

•The ACC (Architectural Control & Compliance) Committee meets monthly to issue permits. The next ACC meeting will be on Tuesday, June 9th. Please send submissions to the LDPOA office by Friday, June 5th to assure being included on the ACC agenda.

• Attention: Do you have a special request for the Association? Any party or group with a special request for the Association must submit the request to be approved at a Board Meeting and be present at the meeting in order to obtain approval.

• Please Note: Requests must be listed on the agenda in order to be considered at a board meeting. The agenda is set one week before the meeting.

Official Publication of the Lake Don Pedro Owners’ AssociationPublished at the beginning of each month

Discoverer is delivered free to all members of the Lake Don Pedro Owners’ Association. Discoverer is produced and distributed for the Lake Don Pedro Owners’ Association by Foothill Express, 3500 State Highway 132, Coulterville, CA 95311. 209-878-0300Publisher: Lake Don Pedro Owners’ Assn.LDPOAofficeph.: 209-852-2312LDPOAofficefax: 209-852-2771Email: [email protected]: www.ldpoa.com ©2014 Discoverer All contents of this newsletter are copyrighted, and may not be used without express permission of the publisher.

Change of AddressIt is the responsibility of Lake Don Pedro property owners who have moved, or who will move soon, to send a change of address notice to keep important Association mailings and the Discoverer coming. Please use the form to the right.

BOARD OF DIRECTORSJohnathon Oden ................. Assoc. PresidentDouglas McLain ...................... Vice PresidentDennis Dias .......................... Board SecretaryPhyllis Cotta ....................................TreasurerBecky Temple .....................................DirectorMike Rash ...........................................DirectorJesse Forgues ...................................Director

Correspondence to the Board or Association should be sent to:

[email protected] [email protected]

Lake Don Pedro Owners’ Association 5182 Fuentes De Flores, La Grange, CA 95329

Administrationofficehoursare: Tuesday through Saturday,

9 am to 4:30 pm. (Answering machine on Noon - 2pm)

Lake Don Pedro Owners’ AssociationPam Hatler, Office Manager

5182 Fuentes de Flores, La Grange, CA 95329

Office Hours: Tues. - Fri. 9am - 4:30pm, Sat. 9am - 1pm(Phones are silent Noon - 2pm)

Ph: 209 852-2312 • Fax: 209 852-2771Email: [email protected] • Web: www.ldpoa.com

Member Non-MemberPavilion (43’ x 80’) $250* $800Lounge (47’ x 21’, 32’ x 19’) $ 25* $300Kitchen $50* $100REFUNDABLE DEPOSITS FOR EVENT RENTALS:(Deposits will be refunded if there are no damages & clean up standards are met)Pavilion $100 $500-1000**Lounge $50 $500-1000**Kitchen $50 $250RENTAL RATES FOR APARTMENTS(Deposits are refunded if there are no losses or damages and rental rules are followed)Apartment “ A” (Upstairs, sleeps 8 people) Member Non-Member SeasonDaily Rate $175 $250 April - SepWeekly Rate $1,050 $1,500Daily Rate $125 $200 Oct.-MarWeekly Rate $700 $1,200Deposit $175 $250Apartment “B” (Downstairs, sleeps 6 people)Daily Rate $150 $180 April - SepWeekly Rate $ 900 $1,080Daily Rate $100 $150 Oct. - MarWeekly Rate $550 $850Deposit $150 $180Rev 02/15


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