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K-State Research and Extension
Community Board Leadership Series
You are serving on a board-now what?
K-State Research and ExtensionCommunity Development Program Focus Team
Trudy Rice Laurie Chandler Nadine Sigle Jennifer Wilson
[email protected] [email protected] [email protected] [email protected]
Board Leadership Series
• High Tech/High Touch• 360 minutes of interactive training• Delivered by a panel of experts• Hosted across the State of Kansas• Facilitated by local Extension Agents• Skill based training program
Potential Audiences
Appointed Boards•Fair Boards•Church Boards•Planning Commissions•Hospital Boards•Community Foundations•Not for Profit Boards
Elected Boards•Township Boards•School Boards•Cooperative Assns.•County Commissioners•City Council Members•Neighborhood Assns.•Extension Boards
Board Leadership Series
• Board Members Roles and Responsibilities
• Understanding Fellow Board Members
• Financial/Legal/Ethics
• Strategic Planning
Board Leadership Series
Roles and Responsibilities of Board Members /
Holding Effective Meetings
04/22/23
Board Member Roles and ResponsibilitiesEffective Meetings
• Duties and Responsibilities of Board Members• A Job Description for Board Members• Financial Management, Audits and Manuals • Effective Meeting Skills• Agendas, Basic Parliamentary Procedure and
the Meeting Environment
Effective Meetings Best Meeting I Ever Attended Activity Materials needed-Activity sheet handout, pencils and paperExpectations of Participants- Recall and think about a meeting you have attended in the past that you think went well and answer the questions to evaluate your meeting experience.
5 minutes
04/22/23
Top Ten Meeting Problems 1. Getting off subject, rambling and repetition2. Inconclusive-no results or follow up3. No purpose, goals or agenda4. Meetings are too long5. Disorganized leadership with lack of control6. Starts late, people are tardy, time wasted7. Poor preparation by leaders and participants8. Information overload-unfocused, irrelevant9. Individuals monopolize discussion10. Interruptions
Board Leadership Series
Understanding Fellow Board Members /Conflict Management
Understanding Fellow Board MembersConflict Management
• Behavioral Styles• Generations: Adapting to Volunteers of
Different Ages• Managing Conflict
What’s Your Generational Profile?
60% of management and 70% of boards of nonprofit organizations are
age 55 or older.
Meet the Generations
Activity: Board Member Recruitment
Materials Needed: Recruitment Worksheet, Pencil/Pen
Understanding Fellow Board Members / Conflict Management
How Do You Respond to Conflict?
Conflict Management Skills•Listen Actively
•Keep Emotions in Check
•Separate People from the Problem
•Focus on Interests, Not Positions
•Reframe
Board Leadership Series
Financial Responsibilities, Fundraising, Legalities, and Ethics
Opening ActivityReview the sample budget and financial report in your packet.
– What is the beginning balance?– What months does the report cover?– What were the expenses for the period?– What was the income for the period?– What is the balance?– What budgeted items were paid out?– Were there any nonbudgeted expenses? How were
nonbudgeted expenses met?
Financial Issues for Boards• Is the financial plan consistent with the
organization’s strategic plan?
• Are cash-flow projections reasonable?
• Are reserves sufficient?
• Is the budget adequate and reasonable?
• How do we insure against risks?
What about fundraising?
Legal and Ethical Issues for Boards• Personnel – Federal and state
employment laws
• Open Meetings Act for public boards
• IRS and state fiduciary responsibilities
• Conflict of interest issues
Board Leadership Series
Strategic Planning
Focus – Collect Data – Analyze - Interpret - Report
It’s important to be headed in the same direction
• Point North Activity
Designing a Strategic Planning Strategy
Designing a Strategic Planning Strategy
Participant Overview
• 24 locations• 42 host sites• 800+
participants to date
It Works!
• Board Basics
• Understanding Your Fellow Board Members
• Fiscal and Ethics
• Strategic Planning
• Pre 3 to Post 4
• Pre 2.5 to Post 3.5
• Pre 3 to Post 3.5
• Pre 3.5 to Post 4
On average more than 90 % of the participants indicated an increase in knowledge from the Pre to Post test
Participants Comments…………………
• “I am now more confident in asking questions related to the monthly financial statements”
• “Our board is now functioning at a much higher level of involvement and we are also much more efficient with our time”
• “After attending this training I was much more confident in my ability to serve on community boards as a contributing member and now am serving on 3”
Participants Comments……..
• “After attending this training our board had a major discussion related to the need for strategic planning and we now have scheduled a special meeting to begin that process”
• “I now have a better understanding of why some board members act the way they do!”
Lessons Learned
• 15-20 participants per site is optimal• Less than 6 participants not effective• Technology is great when it works and you
know how to use it• Record sessions for absent participants• Difficult to present and host at same time• Local discussion of great value
K-State Research and Extension
Community Board Leadership Series
You are serving on a board-now what?
K-State Research and ExtensionCommunity Development Program Focus Team
Trudy Rice Laurie Chandler Nadine Sigle Jennifer Wilson
[email protected] [email protected] [email protected] [email protected]