SharePoint Online Features, Functionality, and Customization

Kimmo ForssMicrosoft OnlineOFC-314

Sharma KunapalliMicrosoft Online

Agenda

Features (BDM)SharePointAdministrationSupport

Architecture (IT Pro)DR

Customization (Dev)Client basedVisual Studio

BPOS-D

Demos

Administration of BPOSHow to Build an Application on BPOS

Content typesWork flowEmail/twitter integration

How to Consume BPOS Web Services from Visual Studio

SharePoint Online

Managed Service on the NetNo SharePoint Server Deployment, Configuration, and Management neededUnified administration centerSingle sign on

Enterprise Class Reliability99.9% uptime with financially-backed SLAForefront anti virus protectionOff-site data backupGeo-redundant data centers

Features

CollaborationCollaborate on documents anywhere, anytimeOffice client integration

Offline with OutlookTrack projects and tasksCreate Meeting workspacesCreate business workflows with SharePoint Designer 2007

Web Publishing for IntranetConsistent branding through master pagesPublishing workflow

Portal CollaborationContent

ManagementSearch

Business Processes

Business Intelligence

Service Related Features

RSS Content Syndication

Privacy & security

Audience Targeting (by group only)

Site and document aggregation

Site Manager ActiveSync based

Mobile Device Support

SharePoint sites and Documents Roll up web parts

Client integration Integration with

SharePoint designer (except site backup and restore)

Portal Site Templates

Audient Targeting

Distribution Group

Create Audiences My Site Personal

Site Site Directory Colleagues and

memberships web parts

User Profiles import

Profile synchronization

Directory import Windows Mobile

Device Support Extranet Access Anonymous

Access

Standard Site templates

Wikis, Blogs, Team Site, Document Workspace, Blank

Basic meeting workspace

People and groups lists

Calendars Email Integration Task

Coordination Surveys Document

Collaboration Issue Tracking 20 Site Admin

Templates (of the 40 fantastic forty)

Social Networking Web part

Real time presence and communication

Standard Meeting Site Templates

Blank, Decision Social, Multipage

Meeting Workspace

Mail enabled lists 20 Server Admin

Templates (of the fantastic 40)

Document Information Panel

Document Action Bar Document Information Panel

Retention and Auditing policies

Navigation controls

Content authoring and publishing

Page Layouts Site variations Slide Libraries Document

Management Site Templates

Document Management Site Templates

Content staging and deployment

Standard Enterprise and Publishing Site templates

Policies, auditing and compliance

Records Repository Email content as

records legal holds Integration with

Microsoft information rights management (IRM)

WYSIWIG Web Content Editor

Search in a site collection

People search

Business Data Search

Enterprise content sources

Cross site-collection search

Admin & Management

Indexing Controls

Forms libraries

Three state workflow

Custom non-code workflows Business Document Workflow Support (Approval, Collect Feedback, Collect Signatures, Disposition Approval, Group Approval, Translation Management Workflow)

Custom code workflows

Browser based forms

Centralized forms management and control

Design once development model

Form import wizard

Integrated deployment model for no-code forms

Compatibility Checker

Integrated business intelligence dashboards

Key performance indicators

Filter web parts

Integrated flexible spreadsheet publishing

Share manage and control spreadsheets

Web-based business intelligence using excel services

Data connection libraries

Business Data Catalog

Business data web parts

Business data actions

Report center

Multiple Site Collections per customer

Manage Site Collection Features and quota

Microsoftonline.com domain

Separate host-header per site collection

Authenticated access only

Off-boarding of customer data

Security-trimmed site list on company home page

Vanity domains managed path

information architecture

tenant admin across site collections

Server Only Online & Server

SharePoint Capabilities Summary

Standard and Dedicated Versions

Multiple customers, one architectureCustomer needs rapid deploymentNo seat limitCost efficiency a key focus

Multiple customers, one architectureCustomer needs rapid deploymentNo seat limitCost efficiency a key focus

DedicatedStandard

1. Technically enforced in 10.1 release

Flexible Deployment Deskless worker

Access to site collections designated as ‘deskless’. Following apply to these site collections1:

Cannot edit/write documentsRead-write access to Surveys, Wikis, Blogs and FormsSet mail alertsSearch capabilities

Deployment ChoicesConsiderations

Recommended Deployment Choice

On-

premise

1. Need all the features of MOSS 2007 today. 2. Have IT personnel skilled in SharePoint 3. Would like to retain control of your SharePoint Infrastructure4. Extensive customization and integration with LOB applications

Online

1. Have at least 5000 users; most likely will deploy for 20,000 users. 2. Need all the features of MOSS 2007 today. 3. Do not have IT personnel skilled in SharePoint4. Would like to outsource your SharePoint Infrastructure5. Need extensive customization and integration with LOB applications

1. Storage needs of less than 1 TB. 2. Do not have IT personnel skilled in SharePoint3. Would like to outsource your SharePoint Infrastructure4. Need basic collaboration capability, wikis, blogs, team discussion

boards, authenticated users

Hybrid

1. Do not have IT personnel skilled in SharePoint2. Would like to outsource your SharePoint Infrastructure3. Need basic collaboration capability, wikis, blogs, team discussion

boards, authenticated users for some users4. Need extensive customization and integration with LOB apps for

some users

DEDICATED

STANDARD

• Geo-redundant datacenters• N+1 architecture• 9 layers data security• CyberTrust certified• Secure access via SSL• ITIL/MOF operational practices

Security and Availability

Authentication to Data

Separate Data Networks

Virus Scanning

Application Level Counter-measures

Application Authentication

System Level Security

Intrusion Detection System

Firewalls

Filtering Routers

• HTTPS Access• Strong user passwords• Forefront Security for SharePoint

• SQL Mirroring, Raid 1+0 for content, search and logs

• Data Protection Manager (DPM) backups• Backup and Recovery• Data backed up once a day• Backup retention for two weeks• Backup replication into secondary data center

Multi-layer Data Protection

Access and Virus Control

Data Backup

SLA• 99.9% Uptime SLA• Financially Backed

Online Architecture (BPOS –S)

12

User accountsExchange servers

Active directory

Administration console Presentation Services

Customer premise Home and on the go

Secure internet connectivity

Microsoft

Customer portal

Service Delivery User provisioning

Migration and Co-existence

Primary Datacenter

Exchange Online

SharePoint Online

…

Active directory synchronization

Active directory

service

IT pro experienceTrial and buy service activationMigration and co-existenceDirectory synchronization and provisioningService reportingCustomer support hotline

End user experienceService client and authenticationSecure remote access without VPNIntegrated experienceUp to date features

Comprehensive multi-layer security, anti-virus, anti-spam protection

User authentication

Business Continuity

Security and Hygiene

Exchange Online

SharePoint Online

…

Business Continuity

Security and Hygiene

Secondary Datacenter

Continuous Data

ReplicationOCSOnline

OCS Online

Administration support

Company Portal

Administration Center

Administration / Support BPOS - S demo

BPOS-D Architecture

Microsoft Managed Data Center

Customer Managed Data Center

One way External Trust

Joe Internet

User

Hosted Customer

Data

HTTPS

BPOS-D Physical and PPE Architecture

CUS-DC-WFE01(Web Server)

CUS-DC-WFE02

(Web Server)

CUS-DC-WFE03

(Web Server)

CUS-DC-SIN01

(Application Server)

CUS-DC-SQL01

(SQL Server)

CUS-DC-SQL012

(SQL Server)

Windows Server 2003 x64IIS

Windows Server 2003 x64IIS

Windows Server 2003 x64IIS

Windows Server 2003 x64IIS

Windows Server 2008 x64SQL Server 2005 EE

Windows Server 2008 x64SQL Server 2005 EE

Tuk

wila

Per

imet

er N

etw

ork

DM

Z

Office SharePoint Server 2007

Microsoft Windows NT Load Balancing Service

IPSecESP (Null)

WFE 1

WFE 2

INDEX

SQL

HOST SERVER

SQL

Physical Architecture PPE Architecture

Extensibility and Integration

Enterprise Applications

Web Services, SharePoint Designer, RSS, Etc.

Custom Applications

Line of Business Applications

Hosting SharePoint Applications

How it Differs from On-premiseCustomers will not have physical server accessChange windows

Uptime SLAsNeed to measure impact of installingNeed to measure impact on performance

Different Models for Standard and DedicatedDedicated has a customization policy for third party code

Solution Developers and BPOS

•Creates Content

•Modifies lists / libraries

•Adds Web

Information Worker

•Site design via HTML / CSS

•Creates simple workflows

•Publishes Forms

•Uses more advanced customization capabilities (Data Views etc)

Designer or Power User

BPOS -D

•Writes Web Parts and Web Services

•Creates WSPs for solution deployment

•Creates advanced workflow activities

Professional Developer

Customization Types

Browser Based Customizations Re-using via TemplatesCustomization via Client Applications / SPDFeature Based Customization without Code

Content types, page layouts, master pagesFeature Based Customization with Code

Callouts, tools (not running constantly)Compiled code (constantly running)

Web parts, timer jobs, custom web services

Browser Based Customization

Sites/Libraries/ListsWeb Part Pages / Web PartsDashboardsUsing Templates (*)Themes

MSO not involved in any way

* These might not upgrade easily

Client Based CustomizationData View Web Part

Mashup, filter, roll-up and render SharePoint data or data from external Web Services

InfoPathUse InfoPath to design custom forms for workflows (with client)

Using Web ServicesAccess and manipulate SharePoint files and data remotelyASMX, WCF, REST

Using WebDavCollaboratively manage and edit files via HTTP

SharePoint DesignerCreate no-code workflowsCustomize content typesDesign custom look and feelCreate custom site templatesCustomize layouts with XSLTAdd client-side JavaScript

SilverlightIntegrate with SharePoint Online data as well as external data

Building an Application on SharePoint Onlinedemo

Schema Based Customizations *

No Compiled Code, i.e. Low Risk for the ServiceContent TypesPage Layouts Master Pages

These need to be validated according to the customization policy

* BPOS-D Only

Customizations with Compiled Code *

Include Assemblies, Risk on ServiceTwo Types (different code execution models)

Run intermittentlyCalloutsTools (not running constantly)

Constantly runningWeb PartsTimer JobsCustom Web Services

These need to be validated in detail by MSO

* BPOS-D Only

Process for Evaluating Custom Solutions

High-level DesignUse of Third-Party Solutions/ProductsCustomization PackageReview TimelineEngineering Review ProcessRe-drop PolicyCAB ReviewPreproduction Deployment

Process Flow Implementing a Known Change?•No Engineer•Yes KCTL

Engineer

Test

Operational Release

Readiness Approvals

Security Review

Change Management

(CAB)

Service Impacting?•Yes Downtime Window•No As Appropriate

Implement

Post Implementation Review

Repeatable?•Yes KCTL•No End

Known Change

Approval Classification•Auto-Approved• Functional Approval •CAB

Approvals

Appropriate Implementation

WindowImplementation

Post Implementation

Review

End

Consuming BPOS Services from Visual Studiodemo

question & answer

www.microsoft.com/teched

Sessions On-Demand & Community

http://microsoft.com/technet

Resources for IT Professionals

http://microsoft.com/msdn

Resources for Developers

www.microsoft.com/learningMicrosoft Certification and Training Resources

www.microsoft.com/learning

Microsoft Certification & Training Resources

Resources

Track ResourcesSpin the Wheel: Attend SharePoint breakout sessions Mon-Thurs and collect the picture of the day. Come by the booth for a chance to spin the SharePoint wheel. Collect all 4 pictures and enter to win a Microsoft Arc Mouse, drawing 11:30am on Friday, game cards at the booth.

Product Info http://www.microsoft.com/SharePoint

Dev ResourcesSharePoint MSDN Web Site: http://msdn.microsoft.com/sharepointSharePoint Developer Resources: http://mssharepointdeveloper.com/

SharePoint Conference 2009 www.mssharepointconference.com

ITPro ResourcesSharePoint Tech Center: http://technet.microsoft.com/en-us/office/sharepointserver/SharePoint Best Practices:http://technet.microsoft.com/en-us/office/sharepointserver/bb736746.aspx

Attend an Interactive Theater Session and enter to win a Microsoft ARC Mouse

Wednesday’s Picture is:

Box shot

Attend any SharePoint Breakout Session day 1 – 4 and check the last slide for a daily picture.

Come to the TLC yellow area, SharePoint booths OFC 4 & 5 to spin the wheel for a chance to win a prize. The wheel only spins when the SharePoint spotlight is flashing. One spin per person.

Collect all four daily SharePoint pictures and enter to win a Microsoft ARC Mouse. Game cards can be picked up at the booth.

Drawing for Mice on Friday at the wheel at 11:30AM.

Collect the SharePoint Session Picture of the Day

Related ContentBreakout Sessions•UNC202 Microsoft Office Live Meeting Implementations from an IT and Business Perspective Mon 5/11 | 1:00 PM-2:15 PM | Room 511

•WSV204 Tackle Compliance and Discovery Needs in the Cloud Using Microsoft Exchange Hosted Archive Wed 5/13 | 8:30 AM-9:45 AM | Room 408A

•OFC314 SharePoint Online Features, Functionality, and Customization Wed 5/13 | 4:30 PM-5:45 PM | Room 502A

•UNC310 Migration to Microsoft Online Services from Exchange and Non-Microsoft Platforms Thu 5/14 | 4:30 PM-5:45 PM | Room 403B

•SIA317 Protect IM with Microsoft Forefront Security for Office Communications Server Fri 5/15 | 9:00 AM-10:15 AM | Room 408A

•UNC203 Realizing the Promise of Software-Plus-Services by Customizing Microsoft Online Services Fri 5/15 | 9:00 AM-10:15 AM | Room 408B

Interactive Theater Sessions•UNC01-INT Managing Messaging and Collaboration in the Cloud with Microsoft Online Services Tue 5/12 | 2:45 PM-4:00 PM | Yellow Thr 1

•OFC04-INT SharePoint: To Online or Not To Online? Wed 5/13 | 1:00 PM-2:15 PM | Yellow Thr 1

•SIA01-INT Next Generation Messaging and Collaboration Protection Drilldown Thu 5/14 | 1:00 PM-2:15 PM | Orange Thr 1

Complete an evaluation on CommNet and enter to win!

© 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS,

IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.