RECORD OF PROCEEDINGS

MINUTES OF A REGULAR MEETING OF

THE BOARD OF DIRECTORS OF

GREEN MOUNTAIN WATER AND SANITATION DISTRICT

JEFFERSON COUNTY, COLORADO

January l0r20l2

The meeting of the Board of Directors of the Green Mountain Water and SanitationDistrict was held on Tuesday, January I0,2012, at the office of the District. 13919 WestUtah Avenue, Lakewood, Colorado 80228.

BOARD MEMBERS IN ATTENDANCE:

David AndersonDouglas N. BeckKenneth KronebergerThomas R. MaloneMichele Wiechman

BOARD MEMBERS ABSBNT/EXCUSED:

None

ALSO IN ATTENDANCE WERE:

Terry Kenyon, Mclaughlin WaterDave Hartkopf, District ManagerDan Farley, II378 W. Ford Place, District CustomerLany Moss, District Field SupervisorDave Wiechman, District CustomerSharon Wallin, Executive Support Services

CALL TO ORDER:

President Douglas Beck, noting the presence of a quorum, called to order theregular meeting of the Board of Directors of Green Mountain Water andSanitation District at 6:00 P.M.

APPROVAL OF AGENDA:

Director Anderson moved to approve the agenda as amended. DirectorKroneberger seconded and the agenda was unanimously approved.

Minutes of the Board of Directors ofThe Green Mountain Water and Sanitation DistrictJanuary lA,2012

APPROVAL OF MINUTES:

Director Malone moved to approve the minutes of the December 13, 2011Regular Meeting as presented. Director Anderson seconded and the minutes wereapproved unanimously.

COMMENTS FROM THE PUBLIC

Dave Wiechman commented he had received a notice on his water bill regardinga potential leak, based on water usage. He reported he called the District officeand staff responded by explaining the notice and assisting him in locating theissue. Mr. Wiechman reported the District staff was very courteous and helpful.

EXECUTIYE SESSION:

None

INFORMATION/ACTION ITEMS

ENGINEERING/CAPITAL PROJECTS

Terry Kenyon of Mclaughlin Water presented the following report:

1. St Anthony's Hospital

Federal Center Sewer: Redline Construction resubmitted final documentsto reflect the negotiated changes. There is one remaining item ofcontention to be resolved. Terry Kenyon will suggest Redline meet withthe Hospital personnel to negotiate resolution of this item. Final paymentwill not be approved until this item is resolved.

Independence and Holland Pump Stations: The leak in the outlet pipinghas been repaired under the contractor's warranty.

Pink Zone Tank: The tank and waterline are complete and have beenplaced in service. Backfilling, site work, electrical and controls work arenearing completion. A "start up" for the electrical and controls isscheduled soon. Pay Application No. 7, in the amount of $57,233 wassubmitted for approval.

Pink Zone Pump Station: Pumps start up and inspection was held onThursday, January 5. The pump station is complete with the exception ofa few minor details. Pay Application No. 6, in the amount of $72,359 wassubmiued for approval

A.

Minutes of the Board of Directors ofThe Green Mountain Water and Sanitation DistrictJanuary 10,2012

Addenbrooke Park/Garrison Street Seurer: Minimal work has taken placeover the last month. The contractor is beginning work in the park thisweek. There is no Pay Application this month.

2. Utah and \Mest Virginia Pump Stations

Two of the pumps have been replaced with the new pump bowls. Themanufacturer is completing replacement of the final bowls.

3. W. Virginia Water Main (Chastain and Chadwick Easements)

The water main replacement is complete. Ricor, Inc., has submiued PayApplication No. 1, in the amount of $75,151.15, for approval.

4. Solterra Filins No. l0

Construction for the sewers to serve Solterra Filins No. 10 has not vetbeen scheduled.

5. Denver Water's Green Mountain Pump Station

Dave Hartkopf and Terry had a meeting with Denver Water. In follow-upthey have provided more detailed pumping records and a revised ($78,000lower) cost estimate which will allow completion of the analysis.

6. Green Tree Metro District

The draft 'owill serve" letter was subnnitted to the attorneys for review.The attomeys have also been asked to aheck the status of the amendmentto the IGA that was submitted to Green Tree in 2009. A draft letter waspresented to the Board for review.

7. Yellow Zone Hydraulic Analvsis

Comparison of the computer network model results with the field test datawas done, and a few areas of discrepanoy have been identified. Continuedanalysis will include developing "pressure contours", hoping a trend canbe identified.

8. 20l2 Capital lmprovements

The base design drawings are complete and field information is beingverified.

Minutes of the Board of Directors ofThe Green Mountain Water and Sanitation DisfictJanuary 10,2012

9. McDonalds Restaurant

Construction plans for the new McDonalds at 12037 W. Alameda Avenue(the old China king site) have been submitted for I't reading.

B. FINANCIAL MATTERS

1. Director Kroneberger moved to accept the December 2Ull/January 2012monthly and daily operating expenses in the amount of $777,841.49; theDecember Z}lllJanuary 20t2 Capital expenses in the amount of$93,084.26, the December 20l lllaruary 2012 St. Anthony Constructionexpenses in the amount of $129,592.00; and the December 2011 monthlypalroll expenses in the amount of $12l,057.40.Director Malone secondedand after discussion the motion was approved by unanimous voice vote.

Director Malone moved to accept the December 2011 Investments andInterim Financial Reports. Director Anderson seconded and afterdiscussion the motion was passed unanimously.

Capital Expenditures vs. Capital Revenue

The Capital Expenditures vs. Capital Revenue report was reviewed by theBoard.

4th Quarter Shut Off Report

Julie Baker presented a memo outlining the shut-offs performed during the4m Quarter of 201 1. It was noted that 75 homes sold in the District in the4* Quarter.

Dave Hartkopf asked for the Board's input regarding sending secondnotices for water bills to tenants in order that they are aware their waterservice is in danger of being shut off. After discussion the Boardrequested the issue be brought back to the Board at the February meeting,in the form of a resolution.

C. MAINTENANCE OPERATIONS REPORT

1. 4 Water Main Breaks

l2l7/201I at13947 W. Virsinia Drive. Beam break on 8" cast ironpipe.

12/8/2011 at 1231S. Ward Ct. Beam break on 6: cast iron pipe.

2.

J.

4.

Minutes of the Board of Directors ofThe Green Mountain Water and Sanitation DistrictJanuary 10,2012

. 1211212011 at 13351 W. Dakota Avenue. Beam break on 6" cast ironpipe.

o 1212712011 at 13059 W. Montana Drive. Beam break on 6" cast ironpipe.

2011: Total number of main breaks to date: 24

2010: Total number of main breaks: 27

2. Valve Exercisins

107 valves were exercised this month in map areas NW and 17 SW.

Boundaries of 8 NW: On the North, W. 6th Avenue; on the South, W. 2nd

Avenue; on the East, S. Union Blvd and on the West, S. Zinnia Way.

Boundaries for 17 SW: On the north, W. Exposition Avenue; on eh SouthW. Mississippi Avenue; on the East, S. Simms Street; on the West, W.Nevada Place.

3. Sewer Cleanine and TV Maintenance

Total footage cleaned: 21,943 feet. Total TV footage: 4,580 feet.

4. Pump and Valve Maintenance

1211312011: rebuilt Pink Altitude Valve at North Yellow Pump Station.

I2122120t1: rebuilt pump control valve for North Yellow Pump #1.

12/28 /201 1 : replaced ak vacl air relief valve s on 24" Red Altitude Valvebypass line.

5. Hauline

Hauled 20 loads of dirt from spoil pile to housing development on S.

Garrison St. and W. Virginia Avenue, east side of Garrison. The developerneeded fill dirt for grading.

Hauled 4 loads of asphalt to Oxford Recycle.

D. MANAGERSREPORT

Old Business

Minutes of the Board of Directors ofThe Green Mountain Water and Sanitation DistrictJanuarv 10.2012

Denver Water Rates

Manager Hartkopf continues to attend meetings with the TAC Group and DenverWater on Denver Water's proposals for changing the cost of service formulas theyuse in calculating water rates after 2012.

Cunently the group is awaiting information from the staff at Denver Water. ToddCristiano, rates manager for Denver Water, stated they will be presenting severaldifferent concepts to the Denver Water Board members for possible changes tothe current rate model. If all of the background work on these concepts is ready,these changes will be presented to the Denver Water Board (DWB) directors onJanuary 25. lf they are not ready for that meeting, the information will bepresented at their first meeting in February. We are hoping to have copies of theinformation that will be presented to the DWB directors in order for the TACmembers and Step Wise, the TAC group's new rate consultant, to begin theprocess of analyzing the effects of the proposed changes to the rates. ManagerHartkopf will continue to update the Board as the issue progresses.

Informational Items

The District is planning to introduce a number of changes to the billing system,the District's web site and how work orders are prepared and sent to the fieldpersonnel. This effort will require a lot of team work from everyone that worksfor the District in order to accomplish these goals and maintain the current levelof customer service.

Manager Hartkopf presented information from Maximum Achievement, aleadership course which is being offered. He has discussed how this course couldbenefit the staff of Green Mountain Water and Sanitation District with arepresentative from this group, and has expressed interest in attending the courseto further his personal development as well as that of Lany Moss, Cathi Manteyand three field personnel, Josh Stanley, Austyn Pantano and Robert Beckham.The cost for each individual was quoted at $1195.00; if a group of 5 or more thecost drops to $895.00.

The Board authorized 3 people to go initially to determine the usefulness of theclass. If the class is deemed worthwhile, other District personnel will be able toattend.

Action Items

New Certific?te of Deposit

At the December meeting the Board$1,000,000.00 of District funds in two

directed Manager Hartkopf to investnew certificates of deposit. Half were

Minutes of the Board of Directors ofThe Green Mountain Water and Sanitation DistrictJanuary 10,2012

deposited with City Wide Banks at .90Yo for a two-yea.r tenn. A signature sheetwas presented for this new certificate.

The second half of the funds was directed to go to Bank of the West. Whenattempting to arrange for this CD, the bank manager told Manager Hartkopf therepresentative had not checked to see if their bank was offering the same rates forpublic funds and their regular rates on new certificates of deposit. The rate theycould offer for public funds was significantly lower than previously quoted.

Manager Hartkopf contacted all directors to inform them of the problem. Alldirectors agreed the second half of the funds should be invested with I't Bank atthe rate of $1.75% for five years. The funds have been deposited with l't Bank.

Resolution to Authorize Leak Detection Fee

Director Kroneberger moved to approve the Resolution to Assess a LeakDetection Service Fee when a District employee enters a customer's premises.Director Anderson seconded and motion was approved by unanimous vote.

BOARD MEMBER COMMENTS

Dave Hartkopf s 40tr Anniversar)'Gift

Discussion regarding a gift for Dave's 40th anniversary with Green MounlainWater and Sanitation ensued. The Board determined they would send Dave andhis wife to the Broadmoor for a weekend, and raise the mileage allowance from$125.00 per month to $175.00.

ADJOURNMENT

There being no further business to come before the Board and upon motion byDirector Kroneberger, second by Director Malone and unanimous vote, themeeting was adjourned at 8:04 p.m.

, Vice-President

Michele Wiechman, Secretary Thomas R. Malone. Treasurer