LANDSCAPE PROJECT BID CITY OF FENTON DOWNTOWN DEVELOPMENT
AUTHORITY Fenton, Michigan
Grissim Metz Andriese Associates, Inc. Landscape Architecture
300 East Cady Street Northville, Michigan 48167
P: (248) 347-7010 F: (248) 347-7005 www.gma-la.com
GMA No. F13-092
January 20, 2010
TABLE OF CONTENTS Drawings L101, dated January 20, 2010 PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS Information Sheet Invitation to Bid Part I General Information for the Bidder Part II Bid Specifications 004200 Proposal Form SITE AND INFRASTRUCTURE SUBGROUP DIVISION 31 - EARTHWORK 311000 Clearing DIVISION 32 - EXTERIOR IMPROVEMENTS 320536 Landscape Maintenance and Warranty Standards 329300 Plants
INFORMATION SHEET
OWNER: The City of Fenton SITE LOCATION: Downtown Fenton Fenton, Michigan SCOPE OF WORK: Landscape Restoration for various sites in the downtown area. WORK BY OTHERS: Fence repair at Leroy and Silver Lake Road Intersection SCHEDULE: Commence: May 2010
Completed by: June 2010
BID DUE DATE: 11 am, March 1, 2010 DELIVER BID TO: City Clerk’s Office 301 South Leroy Street Fenton, Michigan 48430 P: (810) 629-2261 F: (810) 629-2004 QUESTIONS: Contact Mike Burns, Assistant City Manager E: [email protected] COPY OF BID TO: Ms. Susan Grissim Grissim Metz Andriese Associates, Inc. 300 East Cady Street Northville, Michigan 48167 P: (248) 347-7010 F: (248) 347-7005 E: [email protected] ENVELOPE: Sealed and Clearly Labeled “PROPOSAL FOR LANDSCAPE PROJECT BID – CITY OF FENTON DDA"
INVITATION TO BID
LANDSCAPE RESTORATION SERVICES BID The City of Fenton, Michigan Downtown Development Authority will receive sealed bids at the City Clerk’s Office, 301 South Leroy Street, Fenton, Michigan 48430-2196 for a Landscape Project within the City of Fenton until March 1, 2010 at 11:00 AM. Bids will be publicly opened and read at that time in the conference room of the Fenton City Office, 301 South Leroy Street, Fenton, Michigan. Bids should be submitted in sealed envelopes plainly marked “LANDSCAPE PROJECT BID - CITY OF FENTON DDA”. Bids are being solicited only from responsible and established bidders known to be experienced and regularly engaged in lawn care work. Satisfactory evidence that the bidder has the necessary capital, equipment and personnel to do the work may be required. Proposal forms and specifications are on file for the inspection of bidders at the Fenton City Offices, 301 South Leroy Street and copies may be obtained by qualified bidders. Sealed proposals must be submitted on the bid forms furnished by the City. Those forms are also available at www.cityoffenton.org. The Downtown Development Authority reserves the right to reject any or all bids and to accept any bid, or portion thereof, which, in their opinion, is most advantageous to the City.
PART I
GENERAL INFORMATION FOR THE BIDDER I-1 QUALIFICATION REQUIREMENTS: Bids are solicited only from responsible bidders known to be experienced and regularly engaged work of similar character and scope to that covered in the Request for Bids (RFB). Satisfactory evidence that the bidder has the necessary capital, equipment and personnel to do the work may be required. I-2 BID FORM: Sealed bids must be submitted on the bid forms furnished by the City. All bids must be filled out in ink or typewritten and shall be legally signed with the complete address of the bidder given thereon. Contractors not responding to all information requested in the RFB may have their bids rejected. For the RFB, the bid must remain valid for at least sixty (60) days past the due date for receipt of RFB’s. I -3 PRE-BID CONFERENCE All prospective bidders are invited to a pre-bid conference on February 22, 2010 at 3:00 pm at the Fenton City Hall, 301 South Leroy. At this time, bidders will be allowed to tour the grounds and ask any questions that may be necessary.
I-4 RESPONSE DATE: To be considered, sealed bids must be received at the City Clerk’s Office, 301 South Leroy Street, Fenton, MI. 48430, on or before the time specified in the cover letter. The City Clerk’s Office is open Monday thru Friday, excluding holidays, between 9:00 a.m. and 5:00 p.m. Contractors mailing bids should allow adequate delivery time to assure timely receipt of their bids. Sealed envelopes containing bids must be clearly marked on the outside with the contractor’s name and “LANDSCAPE PROJECT BID - CITY OF FENTON”. All information submitted in the bid, including but not limited to bid prices, equipment, etc. must remain valid and available for acceptance by the City for at least ninety (90) days past the submission deadline. I-5 OPENING OF BIDS: All bids received will be publicly opened and read at the time and place specified in the cover letter. All bidders are invited to be present. I-6 REJECTION OF BIDS: The City reserves the right to reject any or all bids, in part or in their entirety, or to waive any informality or defect in any bid, or to accept any bid which, in its opinion is deemed most advantageous to the City.
I-7 ALTERNATES OR ADDENDUMS Explanations desired by a prospective bidder shall be requested of the City in writing, and if explanations are necessary, a reply shall be made in the form of an Addendum, a copy of which will be forwarded to each bidder. Every request for such explanation shall be in writing and addressed to: Assistant City Manager, City of Fenton, 301 S. Leroy St, Fenton, MI 48430. Bidders may provide alternate means of providing the services called for in this RFB at their discretion. This in no way relieves the bidder from providing the responses called for in this RFB. The City is under no obligation to consider any such alternates that may be provided. No inquiry or request received within three (3) working days of the submission deadline for bidders will be given consideration. I-8 CONTRACT EXECUTION: The bidder to whom the Contract is awarded shall, within 10 calendar days after the notice of award, enter into a written contract with the City. Failure to execute a contract will be considered abandonment of the award and the City shall have no further obligation to that bidder. I-9 INCURRING COSTS: The City is not liable for any costs incurred by contractors prior to the issuance of a contract. I-10 MATERIAL SUBMITTED: All materials submitted as part of a bid will become the property of the City. The City reserves the right to use any or all ideas presented. I-11 LENGTH OF CONTRACT Bids shall address, to the greatest extent possible, all possible service delivery impacts, including, but not limited to, bid prices, equipment, etc., throughout the term of the contract. The City seeks to have the landscape services begin in May 2010 and end sometime in June 2010. This contract shall also be subject to annual appropriation by the City Council. In the absence of an appropriation, a contract issued pursuant to this RFB shall be void and of no effect.
PART II
BID SPECIFICATIONS
II-1 DEFINITIONS “Bids” shall be defined as an announcement of terms indicating what items are needed to
complete a project. “Bidders” shall be defined as any person(s) or company that attempts to meet the terms of
the bid. “CITY” shall mean the City of Fenton. “Successful bidders” shall be defined as the bidder who is chosen by the City Council to enter into an
agreement of contract with the City. These definitions are meant as guides for understanding and not binding explanations. II-2 PROJECT NARRATIVE: The City of Fenton owns and/or maintains several properties around the City that are in need of landscape services. Landscape restoration care services shall mean tree and plant removal, tree, shrub & perennial installation, stone cobble installation and other similar items only. The properties that are included in this bid are:
City Hall Parking Lot Silver Lake Road connector between Leroy and Main Street Silver Lake Road and Leroy Street Intersection Leroy Street between Caroline and Silver Lake Road
Each of these properties is located in downtown Fenton. The City of Fenton expects a high standard of professionalism and it is imperative that all material meet the specification requirements. Work shall be completed with professionalism at all times. Public courtesy is a must, whether it involve interactions with City personnel or the general public. The City expects the landscape contracting service to hold itself to a high standard when performing its functions for the City. In keeping with our charge from the citizens, we need to be able to provide this service as efficiently as possible, and yet in full consideration of cost. The City of Fenton will evaluate each bid with regard to quality of service offered, experience, cost and other intangibles. With these factors in mind, we will hold the successful bidder to the highest necessary standards to complete this task. II-3 BIDDER RESPONSIBILITY :
By submission of a bid to do the work, the Bidder represents that the Bidder is fully informed concerning the requirements of the contract, the physical conditions to be encountered in the work, and the character, quality, and quantity of service to be performed, and of materials and equipment to be furnished. The Bidder will not be entitled to additional compensation if it subsequently finds that conditions require methods or equipment other than that anticipated in making the bid. Negligence or inattention of the Bidder in determining the site conditions prior to filing a bid, or in any phase of the performance of the work, shall be grounds for refusal of the CITY to agree to additional compensation. Bidders having questions regarding this RFB should contact for clarifications. The Successful Bidder shall comply with the Safety Rules and Regulations of the Associated General Contractors of America, the Occupational Safety and Health Standards of the Construction Industry, State of Michigan, Department of Labor, for the protection of workers on this project. All equipment and work shall conform to the requirements of the Occupational Safety and Health Act and Michigan Department of Labor Occupational Safety Standards, as amended. The Successful Bidder shall observe city ordinances relating to obstruction of streets, and shall obey all laws and city ordinances controlling or limiting those engaged in the work. The Successful Bidder shall handle the work in a manner that will cause the least inconvenience and annoyance to the general public and to the property owners. II-4 ASSIGNMENTS OR SUBCONTRACTING: The Successful Bidder shall not assign, subcontract or otherwise transfer its duties and/or obligations under this proposal, without prior written consent of the CITY. II-5 FAIR EMPLOYMENT PRACTICES: The Successful Bidder agrees to not discriminate against any employee or applicant for employment, to be hired in the performance of the contract with respect to hire, tenure, term, conditions or privileges of employment, or any other matter directly or indirectly related to employment, because of sex, race, color, religion, nation origin, ancestry, handicap or any other basis prohibited by State or Federal law or regulations. II-6 CONTRACTOR’S PAYMENT OF TAXES, ETC. : The Successful Bidder shall be solely responsible for:
a. Payment of wages to its work force in compliance with all Federal and State laws, including the Federal and State Wage and Hour laws.
b. Payment of any and all FICA, unemployment contributions and other payroll-related taxes or contributions required to be paid by the Successful Bidder under State and Federal law.
c. Payment of all applicable Federal, State, or Municipal taxes, charges or permit fees, whether now in force or subsequently enacted.
d. Payment of any and all suppliers, merchants, or vendors from whom the Successful Bidder obtains items and materials related to the contract.
The Successful Bidder shall indemnify and hold the CITY harmless from all claims arising from the foregoing payment obligations of the Successful Bidder. II-7 DAMAGE TO PROPERTY The Successful Bidder also accepts sole responsibility for any damage to any public or private property resulting from their performance of the work. The Successful Bidder will protect, defend, and hold harmless the CITY from any and all damage, claim, liability, or expenses whatsoever, or any amounts paid in compromise there of arising out of or connected with the performance of this contract. II-8 INSURANCE:
A. Liability Coverages The Successful Bidder shall furnish at his own expense and keep in full force during the terms of this contract the following coverages which shall list the CITY as an additional insured: Insurance covering bodily injury and property damage in the minimum sum of
$500,000 Automobile liability insurance in the minimum of $500,000 combined single limit for
bodily injury and property damage.
B. Worker’s Compensation Compliance Successful Bidder shall also comply with all requirements of the Michigan Workers’ Compensation Law and shall at his own expense, maintain such insurance, including employer’s liability, as will protect him from claims under said law and from any other claims for personal injuries, including death which may arise from the operations under the contract, whether operations be by himself or anyone directly or indirectly employed by him. The Successful Bidder shall provide the CITY with a copy of its workers’ compensation insurance certificate.
C. Certificates of Insurance Included in bid package, Bidders shall provide to the City complete certificates of insurance to meet the above requirements. Policies shall be endorsed to provide the City at least 30 days written notice of cancellation or intent not to renew coverages as called for above.
II-9 SCOPE OF PROJECT: The Successful Bidder shall complete or supervise the completion of, the following work: Remove trees and plantings Installing trees, shrubs and perennials Installing cobblestone, ground cover, weed fabric and steel edging Re-setting existing steel edging
The areas of work covered in the RFP are generally described as follows:
1. City Hall Parking Lot, 301 South Leroy Street; this shall include:
a) Removing tree stumps with trees balls b) Removing Juniper ground cover c) Installing trees, shrubs and perennials
2. Silver Lake Road connector between Leroy Street and Main Street; this shall include: a) Tree and perennial removal b) Tree, shrub and perennial installation 3. Silver Lake Road and Leroy Street Intersections; this shall include: a) Shrub and perennial removal b) Shrub and perennial installation c) Cobblestone, ground cover weed fabric and aluminum edging installation d) Re-setting existing steel edging 4. Leroy Street between Caroline Street and Silver Lake Road; this shall include: a) Remove trees b) Install trees
The Successful Bidder shall furnish all labor materials, supplies, devices, or tools needed to perform the required services. In addition, the Successful Bidder shall provide all vehicles and other equipment and material necessary for the landscape services at locations in Fenton, Michigan. The Successful Bidder shall be responsible for leaving all work sites in a clean condition and for the removal of any resulting debris.
II-10 QUALITY OF SERVICE The CITY expects the Successful Bidder to maintain all equipment in a clean and well-operating fashion, with special consideration for proper maintenance and care of all elements, items and equipment mentioned in this document. The Successful Bidder will operate in a professional manner and keep all noise and other nuisances to a minimum at all times while under contract with the CITY. The CITY is looking to keep from inconveniencing the public as much as possible. The Successful Bidder shall file all documents outlined in this RFB in a timely and well-organized manner.
II-11 OPERATION OF VEHICLES The Successful Bidder shall operate all company vehicles in a manner so as to not impede traffic flow on City streets. Company vehicles are not to be left unattended for any reason except for emergencies or in the actual performance of the job. When a vehicle is left unattended for the actual performance of the job, it shall be parked according to all City Codes and ordinance in place at that time. II-12 SUPPORT FACILITIES Successful Bidder shall have an available office with sufficient staff and communications facilities to assure ready accessibility and prompt response to the needs of the CITY. II-13 BREACH OF CONTRACT AND CITY’S RIGHT TO TERMINATE CONTRACT In the event that any of the provisions of this bid and/or resulting contract are breached by the Successful Bidder, the CITY shall give written notice to the Successful Bidder of the breach or pattern of behavior that constitutes the breach and allow the Successful Bidder to resolve the breach or pattern of behavior that constitutes the breach within ten (10) calendar days of Successful Bidder’s receipt of notice. If the breach or pattern of behavior is not resolved, then the City Manager of the City of Fenton shall have the right to cancel any contract by sending written notice to the Successful Bidder of the cancellation. If the Successful Bidder should be judged bankrupt, if it should make a general assignment for the benefit of its creditors, if a receiver should be appointed on account of its insolvency, if it should persistently or repeatedly refuse to supply enough labor, materials and/or equipment to meet the scope of work of the contract, if it should persistently disregard laws of the State of Michigan and/or ordinances of the City of Fenton, or if it fails to comply and fulfill its obligations under any provision of the contract resulting from its bid, the CITY may, without prejudice to any other right or remedy, terminate the contract immediately. II-14 CITY’S RIGHT TO MODIFY CONTRACT The City reserves the right to negotiate with the Successful Bidder for a change in terms of the contract during the term of the contract and to make adjustments relative to the implementation of a change that reduces or modifies the need for the lawn care services. If the CITY and the Successful Bidder are unable to agree on a revised contract, the CITY may seek new proposals and, upon a minimum of ten (10) calendar days written notice from the CITY, may terminate the unexpired portion of the contract. The CITY shall not be liable for any cost under this section beyond the contract price for the period where service is actually provided. II-15 REFERENCES: All Bidders shall include a list of current and prior projects similar to that proposed in this RFB as references for qualifying experience. The name, address, and telephone numbers of the responsible individual(s) at the reference project site who may be contacted shall be included. Particular attention will be paid to references from commercial establishments in the City of Fenton and governmental organizations within Genesee, Oakland and Livingston Counties. II-16 PAYMENT: The Successful Bidder shall submit invoices on a monthly basis for all work completed. The CITY shall pay invoices for acceptable work within thirty (30) days of receipt.
BID SUBMITTED PURSUANT TO THE CITY OF FENTON
LANDSCAPE PROJECT BID City of Fenton 301 South Leroy Street Fenton, Michigan 48430 The undersigned hereby declares that this bid is made in good faith without fraud or collusion with any person or persons bidding on the same Contract; that he/she has carefully read and examined the Contract Documents, including the Request for Bid (RFB), General Requirements, and Program Guidelines for the designated work and understands all of the same; that he/she, or his/her representative, has made such personal investigation at the sites as is necessary to determine the character and difficulties attending the execution of the proposed work. Bidder proposes and agrees that if this Proposal is accepted, bidder will contract with the CITY, provide necessary machinery, tools, apparatus and transportation services necessary to do all the work specified or referred to in the RFB and Contract Documents in the manner and time therein prescribed, and according to the requirements of the CITY as therein set forth, to furnish the insurance required of the Contractor by the RFB and Contract Documents, and that he/she will take in full payment, the unit prices set forth in the following proposal. All bidders understand that the CITY reserves the right to accept or reject any and/or all bids, to waive any irregularities and/or errors in the bids, negotiate with any bidder, or to select the bid(s), or portions thereof, most advantageous to the CITY. The Successful Bidder agrees that this bid shall be good, may not be withdrawn and may be accepted by the CITY for a period of ninety (90) calendar days after the scheduled closing time for receiving bids. Upon receipt of a written Notice of Award of the Bid, the Successful Bidder shall execute a formal Contract Agreement within ten (10) calendar days. In the event that the Contract is not executed within the time set forth above, the Bid Proposal shall become the property of the CITY as liquidated damage for the delay and additional expense to the CITY caused thereby. Pursuant to your landscape project request for bids dated , I submit the following as my Company’s bid, with the understanding that if my bid, or portion thereof, is accepted, I will execute a written contract with the City of Fenton which will embody the terms as outlined in the request for bids. I will meet all of the requirements and provide all of the services for the amounts listed as outlined in this bid proposal.
Company________________________________
Address_________________________________ __________________________________ Phone___________________________________ Authorized Agent__________________________ Signature_________________________________ Title_____________________________________ Date_____________________________________
SECTION 004200 - PROPOSAL FORM _____________________________________________________________________
Name of Bidding Contractor hereinafter referred to as Contractor, declares familiarity with location of proposed work and
conditions under which it must be performed, that Drawing(s) and Documents under "Bid Package Table of Contents" have been carefully examined, are understood and accepted as adequate for the purpose, and agrees to Contract with, ____________________________________, hereinafter referred to as Owner, to perform everything required to be performed and to furnish all labor, materials, tools, equipment, utility, transportation services and supervision necessary to perform and complete, in a satisfactory manner, all work required in conjunction with above named project, and to accept as full payment thereof, subject to additions and/or deletions required by Contract, the sum of Dollars.
TOTAL BASE BID $_________________________. --------------------------------------------------------------------------------------------------------------------- ANALYSIS OF BID: Unit Costs submitted for Contract additions/deletions, inclusive of any maintenance and
guarantee period not separately listed. Total must equal Base Bid above. Contractor responsible to verify estimated quantity material. All work to be installed complete, as detailed on Drawing(s), within quote Base Bid.
City Hall Parking Lot:
Quantity Item Description Unit Cost Total Cost
9 ea Remove tree stumps with balls as
required to install new trees
Lump Sum Remove and/or trim existing juniper as required to install new trees and plantings
9 ea Install Skyline Honeylocust, 3" cal. Matched
90 ea Install Daylily/Hostas, 1 gal. 20 ea Install Rose Glow Barberry, 24" ht.
Total
Silver Lake Rd. Connector:
24 ea Remove 3" cal. Trees
Lump Sum Remove (± 60 sf) perennials to install new perennials
26 ea Install 3" cal. Aristocrat Pear trees, matched
26 ea Install 3 gal. Nearly Wild Roses 120 ea Install 1 gal. daylilies
Total
Silver Lake Rd. and Leroy St. Intersection:
9 ea Remove 24 - 30" Spiraea 12 ea Relocate 12" ± dia. clump daylilies 24 ea Install 24" ht. Spiraea 'Little Princess' 45 ea Install Rosy Returns daylilies, 1 gal.
Lump Sum Reset (±15 lf) raised steel edging ±25 lf Install 2' wide bed of 1 - 3" dia. cobble,
4" depth over typar weed fabric with aluminum edging (per specs)
Total Leroy St. Landscape Restoration
6 ea Remove 6" cal. Ash trees 8 ea Install 3" cal. Skyline Honeylocust trees,
matched
Total
Contractor acknowledges following addenda covering revisions to Drawing(s) or Specifications;
Cost of such revisions has been included in quoted base bid. Addendum No. ____ Dated ____________________ Addendum No. ____ Dated ____________________ Addendum No. ____ Dated ____________________ Our Subcontractors will be: Name Address Specialty
Bidding Contractor:
Complete Address:
County: Telephone: By
Title:
Dated this _______ day of ____________________ 2010
Circle One: Corporation / Partnership / Individual
NO CONFLICT OF INTEREST Section 5.13 of the Fenton City Charter provides that “no contract or purchase involving an amount in excess of one hundred dollars shall be made by the city in which any elective or appointive officer or any member of his [or her] family has any pecuniary interest, direct or indirect” unless the City Council determines, by unanimous vote, that it is in “the best interests of the City” to enter into such contract. Section 5.13 further provides that “an officer shall be deemed to have a pecuniary interest in a contract if he [or she] or any member of his [or her] family is an employee, partner, officer, director or sales representative of the person, firm or corporation with which such contract is made, or of a sales representative of such person, firm or corporation.” In accordance with Section 5.13, the bidder shall disclose and describe any business, financial, pecuniary or familial relationship existing between the Bidder (or any officer, agent, or employee of the Bidder) and any officer, employee, or agent of the City. For purposes of this provision, “familial relationship” and “relative” are defined as: father, mother, husband, wife, son, daughter, sister, brother, father-in-law, mother-in-law, son-in-law, daughter-in-law, sister-in-law, or brother-in-law. In the space provided below, list and describe all existing conflicts of interest or check the box, indicating that there are no known conflicts of interest. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
To the best of my knowledge, no conflict of interest exists.
SECTION 311000 - CLEARING
PART 1 - GENERAL
1.1 RELATED DOCUMENTS:
A. Attention is directed to Bidding and Contract Requirements, General and Supplementary Requirements, which are hereby made a part of this Section.
1.2 SUMMARY:
A. Provide all labor, materials, necessary equipment and services to complete the plant removal, as indicated on the drawings, as specified herein or both, except as for items specifically indicated as "NIC ITEMS."
B. Under this section, the Contractor shall do all clearing, tree and plant removals and grubbing, and necessary clean-up operations in connection with the installation of the new plantings.
C. The work shall consist of the removal and disposal of trees, stumps, roots, limbs, shrubs etc. from project areas as designated on the drawings, as specified herein.
D. Furnish all services, labor, transportation, materials, and equipment necessary for the performance of these operations.
E. Prior to removal work, Contractor shall review and outline limits of work with Architect. Following Architect's and Owner’s approval.
F. Related Work Specified Elsewhere:
1. Section 329300: Plants
END OF SECTION 311000
SECTION 320536 - LANDSCAPE MAINTENANCE AND WARRANTY STANDARDS
PART 2 - GENERAL
2.1 RELATED DOCUMENTS:
A. Attention is directed to Bidding and Contract Requirements, and to General and Supplemental Conditions, hereby made a part of this Section.
2.2 DESCRIPTION OF WORK:
A. The requirements of this section include a one-year warranty period from date of acceptance of installation.
B. Related Work Specified Elsewhere:
1. Section 329300: Plants
2.3 ACCEPTANCE OF INSTALLATION:
A. At the completion of all landscape installation, or pre-approved portions thereof, the Landscape Contractor shall request in writing an inspection for acceptance of installation in which the Landscape Contractor, Landscape Architect and Owner's Representative shall be present. After this inspection a "Punch List" will be issued by the Landscape Architect and/or Owner's Representative. After completion of punch list items, the Landscape Architect, Contractor and Owner's Representative shall re-inspect the project and upon satisfactory completion of punch list items, issue a written statement of acceptance of installation and establish the beginning of the project warranty period.
B. It is the responsibility of the Landscape Contractor to make the above written request for inspection of installation in a timely fashion. If there is plant material loss prior to the Landscape Contractor's written request for inspection of installation, the Landscape Contractor shall make all replacements of this dead material at no additional cost. These replacements are not considered to be the required one (1) replacement of dead plant material by the Landscape Contractor during the one (1) year project warranty period, as outlined below.
C. Landscape work may be inspected for acceptance in parts agreeable to Owner's Representative and Landscape Architect provided work offered for inspection is complete, including maintenance as required.
D. For work to be inspected for partial acceptance, supply a written statement requesting acceptance of this work completed to date.
2.4 PROJECT WARRANTY:
A. The project warranty period begins upon written acceptance of the project installation by Landscape Architect and Owner's Representative.
B. The Landscape Contractor shall guarantee trees, shrubs, ground cover bed and seeded areas through construction and for a period of one year after date of acceptance of installation against defects including death and unsatisfactory growth, except for defects resulting from neglect by Owner, abuse or damage by others, or unusual phenomena or incidents which are beyond Landscape Contractor's control.
C. The Landscape Contractor shall warranty plants due to overwatering or under watering by areas that have automatic irrigation system and areas without automatic irrigation during maintenance and warranty period.
2.5 MAINTENANCE:
A. To insure guarantee standards, the following maintenance procedures shall be executed during construction and for the full project warranty period.
B. Maintenance of Plants:
1. Landscape Contractor shall be responsible for only one (1) replacement of any plant materials after project acceptance date, see Section 1.03, that are dead or in the opinion of the Landscape Architect are in an unhealthy or unsightly condition, or having lost natural shape, resulting from die back, excessive pruning, excessive or deficient watering practices, or inadequate or improper maintenance as part of the guarantee. Prior to any replacements Landscape Contractor shall review individual plants in question with Landscape Architect and determine the reason for plant demise.
2. Replacements must meet specifications i.e. quality, species of plant material and planting procedures to receive approval of replacement materials by Landscape Architect.
3. Costs for replacements are assumed part of bid quotations and therefore will not result in an additional cost to Owner or Landscape Architect.
4. Areas damaged as result of replacement operations are to be restored by Contractor at no cost to the Owner or Landscape Architect.
5. The Contractor shall be responsible for keeping guy wires taut, raise tree balls which settle, furnish and apply sprays as necessary to keep the plantings free of disease and insects until the end of the warranty period.
6. The Contractor shall be responsible for watering of all plantings throughout construction, maintenance and warranty periods.
7. Where an existing irrigation system exists the Contractor will be responsible for irrigation system operation, watering schedules, watering amounts and general monitoring of irrigation system throughout construction, maintenance and warranty period. Overwatering or lack of from irrigation system source is the responsibility of the Landscape Contractor.
8. Remove and replace trees, shrubs, or other plants found to be dead or in unhealthy condition. Remove rejected plants and materials promptly. Make replacements following normal planting schedule. Replace trees and shrubs which are in doubt, unless, in opinion of Owner's Representative and Landscape Architect it is advisable to extend warranty period for a full-growing season. Remove all stakes, guy wires, tree wrap paper, dead twigs and branches from tree and plant materials at the end of this warranty period. Keep planting beds free of weeds during guarantee period. See Trees, Plants and Ground Covers Section for suggested herbicides.
C. Maintenance of Seeded Lawn Areas:
1. The Contractor shall establish a dense lawn of permanent grasses, free from lumps and depressions or any bare spots, none of which is larger than a 6” x 6” area up to a maximum of 3% of the total seeded lawn area. Any part of the seeded lawn that fails to show a uniform growth and/or germination shall be reseeded until a dense cover is established.
2. If seeded in fall or if not considered acceptable at that time, continue maintenance the following spring until acceptable lawn is established.
3. The Contractor shall provide a minimum of two cuttings of the lawn or more as necessary until the inspection and acceptance of installation by the Owner's Representative and Landscape Architect. When the lawn reaches 3 inches in height it shall be cut to 2 inches in height. When meadow lawn reaches 6" in height it shall be cut to 4" in height.
4. The Owner assumes cutting responsibilities following the acceptance of installation by the Owner's Representative and the Landscape Architect.
5. After acceptance of installation, and for the duration of the project warranty period the Landscape Contractor shall continue all other maintenance procedures including fertilizing and weeding, and other operations such as rolling, regrading, replanting, and applying herbicides, fungicides, insecticides as required to establish a smooth, acceptable lawn free of eroded or bare areas.
6. Repair, rework, and re-seed all areas that have washed out, and eroded, or do not substantially germinate.
7. Watering: See Section 1.5, B: Items 7 and 8. 8. At conclusion of project warranty period and after receiving written final
acceptance by Owner's Representative and Landscape Architect, the Owner shall assume all seeded lawn maintenance responsibilities.
D. Maintenance of Sodded Lawn Area:
1. Maintain sodded lawn areas, including watering, fertilizing, spot weeding, mowing, application of herbicides, fungicides, insecticides, and resodding until a full, uniform stand of sod is knitted to topsoil.
2. Water sod thoroughly, as required to establish proper rooting. 3. Repair, rework and resod all areas that have washed out or are eroded. Replace
undesirable or dead areas with new sod.
4. Provide a uniform stand of grass by watering, mowing, and maintaining lawn areas until acceptance of installation. Resod areas, with specified materials, which fail to provide a uniform stand of grass until all affected areas are accepted by Landscape Architect.
5. Mow lawn areas as soon as lawn top growth reaches a 3" height. Cut back to 2" height. Repeat mowing as required to maintain specified height. Not more than 40% of grass leaf shall be removed at any single mowing. Minimum of two cuttings.
6. Sodded areas will be acceptable provided all requirements, including maintenance, have been complied with, and a healthy, even colored viable lawn is established, free of weed, undesirable grass species, disease, and insects.
7. After acceptance of installation, and for the duration of the project warranty period the Landscape Contractor shall continue all maintenance procedures including fertilizing, weeding, rolling, regrading, resodding and applying herbicides, fungicides, insecticides as required to establish a smooth acceptable lawn, free of eroded or bare areas. The Landscape Contractor is not responsible for mowing after acceptance of installation.
8. See Section 1.05, B: Items 7 and 8. 9. At Conclusion of project warranty period and after receiving written final
acceptance by Owner's Representative and Landscape Architect, the Owner shall assume all sodded lawn maintenance responsibilities.
2.6 FINAL ACCEPTANCE:
A. At the conclusion of the project warranty period the Landscape Contractor shall request a project inspection for final acceptance in which the Landscape Contractor, Landscape Architect and Owner's Representative shall be present. After this inspection a "Punch List" will be issued by the Landscape Architect. Upon completion of all punch list items, the Landscape Architect and Owner's Representative shall reinspect the project and issue a written statement of final acceptance. Upon final acceptance the Owner assumes all maintenance responsibilities for the landscape of the project.
PART 3 - PRODUCTS - Not Applicable
PART 4 - EXECUTION - Not Applicable
END OF SECTION 320536
SECTION 329300 - PLANTS
PART 5 - GENERAL
5.1 RELATED DOCUMENTS:
A. Attention is directed to Bidding and Contract Requirements, and to General and Supplemental Conditions hereby made a part of this Section.
5.2 DESCRIPTION OF WORK:
A. Extent of trees, shrubs and ground covers is shown on drawing and by provisions of this Section.
B. Type of Work Required Includes the Following:
1. Soil preparation 2. Trees, shrubs and ground covers 3. Planting mixes 4. Mulch and planting accessories 5. Soil percolation tests
C. Related Work Specified Elsewhere:
1. Section 320536: Landscape Maintenance and Warranty Standards
5.3 SUBMITTALS:
A. Submit the Following Material Samples:
1. Shredded bark mulch. 2. Trees must be approved by 1 of 2 options at the discretion of the Landscape
Architect:
a. Landscape Architect field tag. b. Photographs of representative material. Trees not meeting the quality of
approved representative sample will be rejected.
B. Submit the Following Materials Certification:
1. Topsoil source and pH value. 2. Plant fertilizer.
5.4 QUALITY ASSURANCE:
A. Plant names indicated, comply with "Standardized Plant Names" as adopted by the latest edition of the American Joint Committee of Horticultural Nomenclature. Names of varieties not listed conform generally with names accepted by the nursery trade. Provide stock true to botanical name and legibly tagged.
B. Comply with sizing and grading standards of the latest edition of “American Standard for Nursery Stock." A plant shall be dimensioned as it stands in its natural position.
C. All plants shall come from nurseries located in Zones 4, 5 or 6 of the USDA Hardiness Zone Map unless approved by the Landscape Architect.
D. Such approval shall not impair the right of inspection and rejection upon delivery at the site or during the progress of the work.
E. Provide percolation testing by filling plant pits with water and monitoring length of time for water to completely percolate into soil. Submit test results to Landscape Architect prior to starting work.
5.5 DELIVERY, STORAGE AND HANDLING:
A. Deliver fertilizer materials in original, unopened and undamaged containers showing weight, analysis and name of manufacturer. Store in manner to prevent wetting and deterioration.
B. Take all precautions customary in good trade practice in preparing plants for moving. Workmanship that fails to meet the highest standards will be rejected. Spray deciduous plants in foliage with an approved "Anti-Dessicant" immediately after digging to prevent dehydration. Dig, pack, transport and handle plants with care to ensure protection against injury. Inspection certificates required by law shall accompany each shipment invoice or order to stock and on arrival. A copy of certificate shall be filed with the Landscape Architect. Protect all plants from drying out. If plants cannot be planted immediately upon delivery, properly protect them with soil, wet peat moss or in a manner acceptable to the Landscape Architect. Water heeled-in plantings as required to keep root system moist until planting. No plant shall be bound with rope or wire in a manner that could damage or break the branches.
C. Cover plants transported on open vehicles with a protective covering to prevent windburn.
D. Frozen or muddy topsoil is not acceptable.
5.6 PROJECT CONDITIONS:
A. Work Notification: Notify Architect at least 7 working days prior to installation of plant material.
B. Protect existing utilities, paving and other facilities from damage caused by landscaping operations. See AIA General Conditions.
C. A complete list of plants, including a schedule of sizes, quantities and other requirements is shown on the proposal form. In the event that quantity discrepancies or material omissions occur in the proposal form, Contractor shall notify the Landscape Architect during the proposal bidding process.
D. An irrigation system is located in all areas to receive work except the City Hall parking lot. Locate, protect and maintain the irrigation system during planting operations. Repair irrigation system components, damaged during planting operations, at this Contractor’s expense.
E. Perform percolation testing.
F. Verify availability of on-site water.
G. Concealed contingencies. Refer to AIA General Conditions.
5.7 WARRANTY:
A. Refer to Section 320536 – Landscape Maintenance and Warranty Standards.
PART 6 - PRODUCTS
6.1 MATERIALS:
A. Plants - General: Provide plants typical of their species or variety; with densely developed branches and vigorous, fibrous root systems free of insects and diseases and have a fully developed form without voids and open spaces. Plants shall be lush, without dry foliage or root balls, free of defects, disfiguring knots, sunscald, wind burn, broken branches, frost cracks or abrasions.
1. Balled and burlapped plants shall have natural balls of earth of sufficient diameter and depth to encompass the fibrous and feeding root system necessary for full recovery of the plant. Provide ball sizes complying with the latest edition of the "American Standard for Nursery Stock".
2. Cracked or mushroomed balls will not be accepted. 3. Trees to have clay or clay loam balls. 4. Sandy loam or sandy balls will not be accepted. 5. Plants planted in rows shall be matched in form, size, height and branching habit. 6. Plants larger than those specified in the plant list may be used when acceptable to
the Landscape Architect. If the use of larger plants is acceptable, increase the spread of roots or root ball in proportion to the size of the plant.
7. No pruning wounds shall be present with a diameter of more than 1" and such wounds must show vigorous bark on all edges.
8. Shrubs and small plants shall meet the requirements for spread and height indicated on the proposal form.
B. All single trunk deciduous trees (including specimen stock), shade or ornamental trees, shall have straight trunks of healthy condition without mechanical damage, splits, frost cracks, scars, free of insects or disease.
1. Trees must have a straight central leader through crown of tree. 2. “V” crotch branching will not be accepted. 3. Tree crown to be uniform, symmetrical, plumb and characteristic of species.
C. Provide "specimen" plants with a special height, shape or character of growth. Landscape Contractor to tag specimen trees or shrubs at the source of supply. The Landscape Architect will inspect specimen selections at the source of supply for suitability and adaptability to selected location. When specimen plants cannot be purchased locally, provide sufficient photographs of the proposed specimen plants for approval. The Landscape Contractor shall inspect all plant material at source prior to Landscape Architect's review. Landscape Contractor shall accompany Landscape Architect to nursery on final selection trip (if required).
D. Container-Grown Stock: Grown in a container for sufficient length of time for the root system to have developed to hold its soil together, firm and whole.
1. No plants shall be loose in the container. 2. Container stock shall not be root bound. 3. The measurements for height shall be taken from the ground level to the average
height of the top of the plant and not the longest branch. 4. Single stemmed or thin plants will not be accepted. 5. Side branches shall be generous, well twigged and the plant as a whole well
bushed to the ground. 6. Plants shall be in a moist, vigorous condition, free from dead wood, bruises or
other root or branch injuries.
E. Specimen Stock: All specimen designated plantings are to be nursery grown, fully developed, excellent quality and typical example of the species. Plants designated to be planted in rows must be matched, symmetrical and uniform in height, spread, caliper and branching density.
1. Matched plantings should be obtained from same nursery and, preferably, from same row or line. All specimen material will be approved by Landscape Architect at nursery.
F. Topsoil for Planting Mix: Supply all topsoil as required to complete job shall be fertile, friable and representative of local productive soil, capable of sustaining vigorous plant growth and screened free of clay lumps, subsoil, noxious weeds or other foreign matter such as stones greater than 1” in diameter in any dimension, roots, sticks and other extraneous materials: not frozen or muddy. Ph of existing or supplied soil to range between 5.0 and 7.5. Adjusted to not more than 7.0 by additives as required by soil test. Topsoil shall contain not less than 3% and not greater than 10% organic matter. Clay content as determined by Bouyoucous Hydrometer Test shall range between 5 and 15 percent.
G. Peat Moss: Brown to black in color, weed and seed free granulated raw peat.
1. Provide ASTM D-2607 sphagnum peat moss with a PH below 6.0 for ericaceous plants.
H. Planting Mixture Type A: Standard planting backfill shall be a mixture of 1/3 topsoil, 1/3 sand and 1/3 peat per cubic yard of mixture. Add fertilizer Type "A" to planting mixture per manufacturer's requirements. Follow planting details.
I. Planting Mixture Type B (for Flowers, Ground Cover Beds, Ericaceous Plants and Ornamental Grasses): Planting backfill shall be a mixture of 1/3 topsoil, 1/3 sand and 1/3 peat. Adding fertilizer type “B” to mixture per manufacturer requirements. Follow planting details.
J. Plant Fertilizer Type A: Grigg Brothers 16-4-8 with micronutrients, applied per manufacturer's recommendations.
K. Plant Fertilizer Type B: Grigg Brothers 7-7-7 with micronutrients, applied per manufacturer’s instructions.
L. “MyCor” Tree Saver Soil Conditioner manufactured by Plant Health Care, Inc., (800) 421-9051. Use for all tree and shrub species except Rhododendrons, Azaleas and Laurels.
M. Superphosphate: Composed of finely ground phosphate rock as commonly used for agricultural purposes containing not less than eighteen (18%) percent available phosphoric acid. Apply as required based upon soil test report.
N. Lime: Ground dolomitic limestone, ninety-five (95%) percent passing through #100 mesh screen. Use to adjust soil pH only, under direction of Landscape Architect or based upon soil test report.
O. Sand: Clean, coarse, ungraded conforming to ASTM C-3 for fine aggregates.
P. Anti-Dessicant: Protective film emulsion providing a protective film over plant surfaces; permeable to permit transpiration. Mixed and applied in accordance with manufacturer's instructions.
Q. Shredded Bark Mulch: Clean, free of debris and sticks, and well aerated. Materials shall be uniform in size, shape and texture. Submit samples for approval prior to installation.
R. Water: Free of substances harmful to plant growth. Hoses or other methods of transportation furnished by Contractor.
S. Stakes for Staking: Hardwood or green metal T-section posts without anchor plates, 2" x 2" x 6'-0" minimum length.
T. Stakes for Guying: Hardwood, 2 x 4 nominal, x 24” length, pointed on one end.
U. Guying/Staking Wire: New galvanized steel wire, free of kinks or bends, use 11 gauge for trees 4” caliper or 8’ height and under; use 9 gauge for larger trees.
V. Turnbuckles: Galvanized steel of size and gauge required to provide tensile strength equal to that of the wire. Turnbuckle opening shall be at least 3”.
W. Staking and Guying Hose: Two-ply, 3/4” black reinforced garden hose not less than 1/2" inside diameter.
X. Tree Wrap: Standard waterproofed tree wrapping paper, 2-1/2" wide, made of 2 layers of crepe kraft paper weighing not less than 30 lbs. per ream, cemented together with asphalt.
Y. Twine: Two-ply jute material.
Z. Natural Aluminum Edging (Mill Finish): 3/16” x 4” Pemaloc with interlocking joints and stakes. Install per manufacturer’s recommendations. Top to be flush with finish grade, alignment per drawings. All edging to be new. Telephone (800) 356-9660, Holland, Michigan.
PART 7 - EXECUTION
7.1 EXAMINATION:
A. Examine proposed planting areas and conditions of installation. Do not start planting work until unsatisfactory conditions are corrected.
7.2 PREPARATION:
A. Time of Planting:
1. Deciduous Material: Dig deciduous materials in a dormant condition. If deciduous trees are dug in-leaf, they shall be sprayed with an anti-dessicant prior to planting operation.
2. Planting times other than those indicated must be acceptable to the Landscape Architect.
B. Planting shall be performed only by experienced workmen familiar with planting procedures under the supervision of a qualified supervisor.
C. Individual plant locations shall be staked on the project site by the Contractor and approved by the Landscape Architect before any planting pits are dug. The Landscape Architect reserves the right to adjust plant material locations to meet field conditions, without additional cost to the Owner.
D. Planting pits shall be round, with vertical sides and flat bottoms and sized in accordance with outlines and dimensions shown on the planting details.
E. Accurately stake plant material according to the drawings. Stakes shall be above grade and painted a bright color to be clearly visible for inspection.
F. If obstructions are encountered that are not indicated, do not proceed with planting operations until alternative plant locations have been selected and approved in writing by the Landscape Architect. Where location or spacing dimensions are not clearly shown, request clarification by the Landscape Architect.
G. See drawings for planting details.
H. Vegetation Removal:
1. Strip existing grass and weeds, including roots, from all bed areas, till and fine grade existing topsoil, leaving the soil surface one-inch below finished grade (in areas shown on plan).
2. Herbicide: Use Round Up (Monsanto Co.) as required to prepare areas for new planting, applied to all ground cover, evergreen and shrubbery beds and all mulch areas before application of pre-emergence herbicide, per manufacturer's recommendations. Clean area of all dead material after five (5) days.
3. Pre-Emergence Herbicide: DACTHAL W-75 (Diamond Shamrock Agricultural Chemicals) applied to one (1) ounce per l00 square feet to same area where "Herbicide" has been applied and after area is cleared of dead vegetation.
4. Herbicides to be applied by Licensed Applicator as required by the State.
7.3 INSTALLATION:
A. Excavate circular plant pits with vertical sides, except for plants specifically indicated to be planted in beds. Provide plant pits per planting details. Depth of pit shall accommodate the root system. Scarify the bottom of the pit to a depth of 4".
B. Provide pre-mixed planting mixture Type "A" for use around the balls and roots of all deciduous and Evergreen tree plantings in planters. Trees planted in earth shall be backfilled with native soil per planting details unless noted otherwise.
C. Beds for Ground Cover, Flowers, Ericaceous Plants and Ornamental Grasses: Excavate existing soil to 12” depth over entire bed area and remove soil from site. Set plants according to drawings and backfill entire bed with pre-mixed planting mixture Type “B”.
D. Mass Shrub Beds/Hedge Beds: Excavate existing soil to 18" depth over entire bed area and remove soil from site. Scarify bottom of the bed to a 4" depth. Set plants according to drawings and specifications, and backfill entire bed with (pre-mixed) specified planting mixture Type "A".
E. Planting:
1. Set plant material in the planting pit to proper grade and alignment. Set plants upright, plumb and faced to give the best appearance or relationship to each other or adjacent structure. Set plant material 2"-3" above the finish grade. No filling will be permitted around trunks or stems. Backfill the pit with planting mixture.
Do not use frozen or muddy mixtures for backfilling. Form a ring of soil around the edge of each planting pit to retain water in non-irrigated areas.
2. After balled and burlapped plants are set, muddle planting soil mixture around bases of balls and fill all voids. Sufficiently compact to prevent settlement.
3. Add “MyCor” Tree Saver to mix per manufacturer’s directions. 4. Remove all burlap, ropes and wires from the tops of balls. 5. Space ground cover plants in accordance with indicated dimensions. Adjust
spacing as necessary to evenly fill planting bed with indicated quantity of plants. Plant to within 12" of the trunks of trees and shrubs within planting bed and to within 6" of edge of bed.
6. Spread and arrange roots of bare-rooted plants in their natural position. Work-in planting mixture. Do not mat roots together. Cut all broken and frayed roots before installing planting mixture.
7. Water immediately after planting.
F. Mulching:
1. Mulch tree and shrub planting pits and shrub beds with required mulching material depths per details immediately after planting. Thoroughly water mulched areas. After watering, rake mulch to provide a uniform finished surface.
G. Wrapping, Guying, Staking:
1. Inspect trees for injury to trunks, evidence of insect infestation and improper pruning before wrapping.
2. Wrap trunks of all trees spirally from bottom to top with specified tree wrap and secure in place.
3. Stake/guy all trees immediately after lawn seeding or sodding operations and prior to acceptance. When high winds or other conditions which may effect tree survival or appearance occur, the Architect shall require immediate staking/guying.
4. Stake deciduous trees 4" caliper and under. Stake evergreen trees 8’-0” height and under. Use two (2) stakes for each tree per details.
5. Guy deciduous trees over 4" caliper. Guy evergreen trees over 8’-0” height. Use three (3) guys per tree.
H. Pruning:
1. Prune branches of deciduous stock, after planting, to balance the loss of roots and preserve the natural character appropriate to the particular plant requirements. Remove or cut back broken, damaged and unsymmetrical growth of new wood.
2. Multiple Leader Plants: Preserve the leader which will best promote the symmetry of the plant. Cut branches flush with the branch collar. Make cut on an angle.
3. Prune evergreen trees only to remove broken or damaged branches.
7.4 MAINTENANCE:
A. Refer to Section 320536 – Landscape Maintenance and Warranty Standards.
7.5 CLEANING:
A. Perform cleaning during installation of the work and upon completion of the work. Remove from site all excess materials, soil, debris and equipment. Repair damage resulting from planting operations.
END OF SECTION 329300
