Lavon Economic DevelopmentCorporation Meeting Minutes

Mar 14, 2016

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I. MEETING CALLED TO ORDER AT 7:07 BY LAVONECONOMIC DEVELOPMENT CORPORATION BOARDPRESIDENT

Members Present:

Place One Kay Wright Place Two Chris Kane Place Three Bill SargentPlace Four Jimmie CatravasPlace Five Charlie AllenPlace Six Linda Jangula

Members Absent:Place Seven David PiekarskiLiaison: Melissa Stroop

Staff Present: Micki HollienExecutive Director: Pam Mundo

Visitors: Vicki Sanson, Gene Jangula, Leticia Harrison

Quorum is present

II. LAVON ECONOMIC DEVELOPMENT CORPORATION BOARDPRESIDENT WRIGHT LED THE ECONOMIC DEVELOPMENT CORPORATION IN THE PLEDGE OF ALLEGIANCE

III. LAVON ECONOMIC DEVELOPMENT CORPORATION BOARDPRESIDENT WRIGHT LED THE LAVON ECONOMIC DEVELOPMENT CORPORATION IN THE INVOCATION

IV. ITEMS OF INTEREST AND COMMUNICATION

Pres Wright was a speaker at the Lavon Area Chamber luncheon on Mar 3, 2016 and presented the LEDC Annual Report and discussed what the EDC is working on and future plans for the city

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Mar 14, 2016

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The 4th Annual Easter Carnival will be held on Sat, Mar19th at City Hall from 2-4

V. CONSENT AGENDA

Approval of Feb 22, 2016 Economic Development Board Meeting minutes

VP Kane made motion to accept the minutes Director Jangula seconded the motion Accepted by directors Allen, Catravas, Kane,

Jangula, Sargent & Wright Vote carried

VI. PUBLIC RECOGNITION - None

VII. PUBLIC COMMENTS - None

VIII. ITEMS FOR DISCUSSION

A. The Economic Development Corporation Board to have a discussion updating prospect and prospect activity

Transition between Main St and Geren Rd needs to repaired

John Main’s property ready to go just waiting for study to be complete but it’s underway

Barbara Boyd’s property still available 200 acres, still looking for a buyer

B. The Economic Development Corporation Board to discuss Film Friendly presentation to City Council

Director Allen made a presentation to City Council, only one person had a negative feedback

It was only a discussion item needs to be put under Consider and Act for next meeting

C. The Economic Development Corporation Board to have a discussion about and set dates for meeting with P&Z and City Council for the remainder of 2016

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P & Z meets the 4th Tues of each month and the EDC should attend periodically to learn about their projects and to build working relationships so they learn to understand the EDC projects and programs.

We should also invite the P&Z to attend our meeting. President Kay Wright will invite the P & Z to attend the first EDC meeting of April.

D. The Economic Development Corporation Board to discuss the update to the month to month reporting form

Adjustments made to reflect month to month outlooks for each month to match budget.

E. The Economic Development Corporation Board to have a discussion on small business development activities

We’ve had concerns raised by the EDC legal advisor

We should set aside the incentives for a year or two

Get away from actually “funding” small businesses Spend more time in monitoring small businesses

(possibly Chamber members) and have a meeting once a month with the small businesses to see what is needed

We should get speakers to come out periodically Director Jangula will work with Pam Mundo on

developing a small business mentoring program with monthly small business meetings

The Economic Development Corporation Board to have a discussion on updates of information concerning Grand Heritage in Lavon, information of Alan Bain

Per Alan Bain has reported total houses are 860, with 30 lots remaining Grand Heritage Developments. Two new subdivisions, Traditions and Traditional West should be ready for lot sales by mid-year

Lavon Economic DevelopmentCorporation Meeting Minutes

Mar 14, 2016

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IX. ITEMS FOR CONSIDERATION AND ACTION

None

X. SETTING FUTURE MEETINGS AND AGENDASEconomic Development Corporation Board members and staff may request items to be placed on a future agenda or request a special meeting be called. Each request that passes by a majority vote will be placed on the schedule by the Board Secretary.

BOARD PRESIDENT TO ADJOURN ECONOMIC DEVELOPMENT CORPORATION BOARD MEETING AT 8:45pm

Duly passed and approved on this ___ day of ___________, 2016

Attest: ______________________Kay Wright, Board President

___________________________Jimmie Catravas, Secretary

LAVON GATEWAY MONUMENT BACKGROUND REVIEW & STATUS UPDATE as of 3/28/16

1. Lavon EDC established Gateway Monument Budget Line Item of $25,000.00

2. TxDOT & Collin County Approved Location of Gateway Monument in TxDOT & County ROW

3. TxDOT Approval of Monument Plans June 18, 2015

4. TxDOT Issue Construction Permit June 23, 2015

5. Collin County Review/Permit Coordination July 13, 2015

6. Lavon EDC Advertised for Construction Cost Proposals Aug. 19, 2015

to 7. No Cost Proposals Received Sept. 4, 2015

8. Lavon Special Utility District (LSUD) – advised that Monument location was in their exclusive

13 ft. wide Easement and had to be moved out of Easement Aug. 4 to Aug.17, 2015

9. Lavon EDC advised Collin County of the LSUD issue Aug. 14 & Aug.31, 2015

10. Collin County researched issue and reviewed with LSUD Aug. 31, 2015 to Feb. 10, 2016

11. Collin County asked if LEDC could look at ways to lessen LSUD-perceived impacts, and stated that County is ready to take legal action against LSUD, and asked if LEDC was willing to share legal costs Feb. 10, 2016

12. Modified foundation to lessen LSUD-perceived impacts sent to County Feb. 17, 2016

13. County advised that LEDC could proceed, noting that LSUD stated if LSUD ever needed to access their water line and the Monument was in the way, they would remove whatever was in their way March 23, 2016

14. NEXT STEPS

LEDC gives direction to seek cost proposals from two or more Contractors and recommend best-value Proposal to EDC for Construction Agreement

April to May – Construction Agreement

May to July – Construction

Oct 2015 Actual

Nov 2015 Actuals

Dec 2015 Actuals

Jan 2016 Actuals

Feb 2016 Actuals

March 2016 Outlook

Apr 2016 Outlook

May 2016 Outlook

June 2016 Outlook

July 2016 Outlook

Aug 2016 Outlook

Ordinary Income/Expense

Income

Prior Year CarryoverStarting Balance (Carryover) 132,526.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Total Carryover 132,526.50 132,259.64 134,332.92 128,262.27 116,534.60 118,179.55 117,082.50 0.00 0.00 0.00 0.00Revenue

2-5 Donations/credits 0.00 0.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.002-2 Sales & Use Tax 5,301.11 6,900.39 5,035.34 4,782.41 6,647.13 5,290.53 5,000.00 5,000.00 5,000.00 5,000.00 5,000.002-6 EDC Agreement Receipts

Total Revenue 5,301.11 6,900.39 5,135.34 4,782.41 6,647.13 5,290.53 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00

Expense

Operations

General Operations

3-1b Misc - Dues, Ads, Cell Svc 71.50 71.47 196.47 86.47 71.68 333.33 333.33 333.33 333.33 333.33 333.333-1c Auditor 0.00 0.00 2,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.003-1d Meeting Expenses 115.00 0.00 0.00 0.00 0.00 83.33 83.33 83.33 83.33 83.33 83.332-1e Training 0.00 0.00 0.00 0.00 700.00 0.00 0.00 0.00 0.00 0.00 0.003-1f Admin Support 1,736.27 1,736.27 1,736.27 1,736.27 1,736.27 1,791.67 1,791.67 1,791.67 1,791.67 1,791.67 1,791.67

Total General Operations 1,922.77 1,807.74 3,932.74 1,822.74 2,507.95 2,208.33 2,208.33 2,208.33 2,208.33 2,208.33 2,208.33

Consulting

4-1 Other 0.00 0.00 0.00 0.00 0.00 83.33 83.33 83.33 83.33 83.33 83.33

4-2Non-Capital Tech Equip & Svc,Website 215.95 645.22 2,880.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

4-3 City Attorney 528.00 0.00 0.00 101.50 411.00 833.33 833.33 833.33 833.33 833.33 833.334-4 Economic Dev Consulting 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00

Total Consulting 2,743.95 2,645.22 4,880.00 2,101.50 2,411.00 2,916.66 2,916.66 2,916.66 2,916.66 2,916.66 2,916.66

5-1 Computers 0.00 0.00 1,809.00 0.00 0.00 0.00 0.00 0.00 0.00 208.34 208.345-2 Office Supplies 75.25 0.00 0.00 344.43 83.23 125.00 125.00 125.00 125.00 125.00 125.00

Total Equipment 75.25 0.00 1,809.00 344.43 83.23 125.00 125.00 125.00 125.00 333.34 333.34

Promotional

6-1General Promotion & Trade Shows 0.00 374.15 450.00 0.00 0.00 500.00 500.00 500.00 500.00 500.00 500.00

6-2 Promo Carryover 2012 -14 826.00 0.00 0.00 0.00 0.00 595.92 595.92 595.92 595.92 595.92 595.926-3 Video 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.006-4 Advertising 0.00 0.00 134.25 25.50 0.00 41.67 41.67 41.67 41.67 41.67 41.67

Total Promotional 826.00 374.15 584.25 25.50 0.00 1,137.59 1,137.59 1,137.59 1,137.59 1,137.59 1,137.59

Total Operations 5,567.97 4,827.11 11,205.99 4,294.17 5,002.18 6,387.58 6,387.58 6,387.58 6,387.58 6,595.92 6,595.92

Capital Projects

7-2Lavon Business Pk inspection pymt & loan pymts 0.00 0.00 0.00 12,215.91 0.00 0.00 0.00 0.00 0.00 0.00 1,032.69

7-3 Incentives 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,250.00 1,250.00 1,250.00 1,250.00

7-4Additional Infrastructure Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,333.34 3,333.34 3,333.34 3,333.34

7-6Recreational Sports Complex Master Plan 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

7-5Lavon Business Pk sewer line construction 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Equipment

Oct 2015 Actual

Nov 2015 Actuals

Dec 2015 Actuals

Jan 2016 Actuals

Feb 2016 Actuals

March 2016 Outlook

Apr 2016 Outlook

May 2016 Outlook

June 2016 Outlook

July 2016 Outlook

Aug 2016 Outlook

7-7Small Business Loan Guarantee 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 833.34 833.34

T Total Capital Projects 0.00 0.00 0.00 12,215.91 0.00 0.00 0.00 4,583.34 4,583.34 5,416.68 6,449.37

Reserve for Additional Projects 0.00 0.00 0.00 0.00 0.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00

Total Expenses 5,567.97 4,827.11 11,205.99 16,510.08 5,002.18 6,387.58 6,387.58 10,970.92 10,970.92 12,012.60 13,045.29

Estimated Bank Balance 132,259.64 134,332.92 128,262.27 116,534.60 118,179.55 117,082.50 115,694.92

Sept 2016 Outlook

FY 2015-2016Actual TO DATE

OUTLOOK + ACTUAL FY 2015-2016

Official Budget 2015-2016 % of Budget

to date

0.00 132,526.50 132,526.500.00 132,526.50 132,526.50 136,900

0.00 100.00 100.005,000.00 28,666.38 63,956.91 60,000 48%

5,000.00 28,766.38 64,056.91 60,000 48%

333.33 425.91 2,830.90 4,000 11%0.00 2,000.00 2,000.00 3,500 57%

83.33 115.00 698.31 1,000 12%0.00 700.00 700.00 1,500 47%

1,791.67 6,945.08 21,223.04 21,500 32%2,208.33 10,185.99 27,452.25 31,500 32%

83.33 0.00 583.31 1,000 0%

375.00 3,741.17 4,116.17 4,500 83%833.33 629.50 6,873.81 10,000 6%

2,000.00 8,000.00 24,000.00 24,000 33%3,291.66 12,370.67 35,573.29 39,500

208.34 1,809.00 2,434.02 2,500 72%125.00 419.68 1,385.91 1,500 28%333.34 2,228.68 3,819.93 4,000 56%

500.00 824.15 4,324.15 6,000 14%595.92 826.00 4,997.44 7151 0%

0.00 0.00 0.00 0 0%41.67 159.75 451.44 500 32%

1,137.59 1,809.90 9,773.03 13,651 13%

6,970.92 26,595.24 76,618.50 88,651 30%

12,215.91 13,248.60 13,249 92%1,250.00 0.00 6,258.00 15,000 0%

3,333.34 0.00 16,666.70 40,000 0%

0.00 0.00 0.00 0 0%

0.00 0.00 0.00 0 0%

Sept 2016 Outlook

FY 2015-2016Actual TO DATE

OUTLOOK + ACTUAL FY 2015-2016

Official Budget 2015-2016 % of Budget

833.34 0.00 2,500.02 10,000 0%5,416.68 12,215.91 38,673.32 78,249 16%

2,500.00 0.00 17,500.00 30,000

14,887.60 38,811.15 132,791.82 196,900 20%