Lavon Economic DevelopmentCorporation Meeting Minutes
Mar 14, 2016
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I. MEETING CALLED TO ORDER AT 7:07 BY LAVONECONOMIC DEVELOPMENT CORPORATION BOARDPRESIDENT
Members Present:
Place One Kay Wright Place Two Chris Kane Place Three Bill SargentPlace Four Jimmie CatravasPlace Five Charlie AllenPlace Six Linda Jangula
Members Absent:Place Seven David PiekarskiLiaison: Melissa Stroop
Staff Present: Micki HollienExecutive Director: Pam Mundo
Visitors: Vicki Sanson, Gene Jangula, Leticia Harrison
Quorum is present
II. LAVON ECONOMIC DEVELOPMENT CORPORATION BOARDPRESIDENT WRIGHT LED THE ECONOMIC DEVELOPMENT CORPORATION IN THE PLEDGE OF ALLEGIANCE
III. LAVON ECONOMIC DEVELOPMENT CORPORATION BOARDPRESIDENT WRIGHT LED THE LAVON ECONOMIC DEVELOPMENT CORPORATION IN THE INVOCATION
IV. ITEMS OF INTEREST AND COMMUNICATION
Pres Wright was a speaker at the Lavon Area Chamber luncheon on Mar 3, 2016 and presented the LEDC Annual Report and discussed what the EDC is working on and future plans for the city
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The 4th Annual Easter Carnival will be held on Sat, Mar19th at City Hall from 2-4
V. CONSENT AGENDA
Approval of Feb 22, 2016 Economic Development Board Meeting minutes
VP Kane made motion to accept the minutes Director Jangula seconded the motion Accepted by directors Allen, Catravas, Kane,
Jangula, Sargent & Wright Vote carried
VI. PUBLIC RECOGNITION - None
VII. PUBLIC COMMENTS - None
VIII. ITEMS FOR DISCUSSION
A. The Economic Development Corporation Board to have a discussion updating prospect and prospect activity
Transition between Main St and Geren Rd needs to repaired
John Main’s property ready to go just waiting for study to be complete but it’s underway
Barbara Boyd’s property still available 200 acres, still looking for a buyer
B. The Economic Development Corporation Board to discuss Film Friendly presentation to City Council
Director Allen made a presentation to City Council, only one person had a negative feedback
It was only a discussion item needs to be put under Consider and Act for next meeting
C. The Economic Development Corporation Board to have a discussion about and set dates for meeting with P&Z and City Council for the remainder of 2016
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P & Z meets the 4th Tues of each month and the EDC should attend periodically to learn about their projects and to build working relationships so they learn to understand the EDC projects and programs.
We should also invite the P&Z to attend our meeting. President Kay Wright will invite the P & Z to attend the first EDC meeting of April.
D. The Economic Development Corporation Board to discuss the update to the month to month reporting form
Adjustments made to reflect month to month outlooks for each month to match budget.
E. The Economic Development Corporation Board to have a discussion on small business development activities
We’ve had concerns raised by the EDC legal advisor
We should set aside the incentives for a year or two
Get away from actually “funding” small businesses Spend more time in monitoring small businesses
(possibly Chamber members) and have a meeting once a month with the small businesses to see what is needed
We should get speakers to come out periodically Director Jangula will work with Pam Mundo on
developing a small business mentoring program with monthly small business meetings
The Economic Development Corporation Board to have a discussion on updates of information concerning Grand Heritage in Lavon, information of Alan Bain
Per Alan Bain has reported total houses are 860, with 30 lots remaining Grand Heritage Developments. Two new subdivisions, Traditions and Traditional West should be ready for lot sales by mid-year
Lavon Economic DevelopmentCorporation Meeting Minutes
Mar 14, 2016
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IX. ITEMS FOR CONSIDERATION AND ACTION
None
X. SETTING FUTURE MEETINGS AND AGENDASEconomic Development Corporation Board members and staff may request items to be placed on a future agenda or request a special meeting be called. Each request that passes by a majority vote will be placed on the schedule by the Board Secretary.
BOARD PRESIDENT TO ADJOURN ECONOMIC DEVELOPMENT CORPORATION BOARD MEETING AT 8:45pm
Duly passed and approved on this ___ day of ___________, 2016
Attest: ______________________Kay Wright, Board President
___________________________Jimmie Catravas, Secretary
LAVON GATEWAY MONUMENT BACKGROUND REVIEW & STATUS UPDATE as of 3/28/16
1. Lavon EDC established Gateway Monument Budget Line Item of $25,000.00
2. TxDOT & Collin County Approved Location of Gateway Monument in TxDOT & County ROW
3. TxDOT Approval of Monument Plans June 18, 2015
4. TxDOT Issue Construction Permit June 23, 2015
5. Collin County Review/Permit Coordination July 13, 2015
6. Lavon EDC Advertised for Construction Cost Proposals Aug. 19, 2015
to 7. No Cost Proposals Received Sept. 4, 2015
8. Lavon Special Utility District (LSUD) – advised that Monument location was in their exclusive
13 ft. wide Easement and had to be moved out of Easement Aug. 4 to Aug.17, 2015
9. Lavon EDC advised Collin County of the LSUD issue Aug. 14 & Aug.31, 2015
10. Collin County researched issue and reviewed with LSUD Aug. 31, 2015 to Feb. 10, 2016
11. Collin County asked if LEDC could look at ways to lessen LSUD-perceived impacts, and stated that County is ready to take legal action against LSUD, and asked if LEDC was willing to share legal costs Feb. 10, 2016
12. Modified foundation to lessen LSUD-perceived impacts sent to County Feb. 17, 2016
13. County advised that LEDC could proceed, noting that LSUD stated if LSUD ever needed to access their water line and the Monument was in the way, they would remove whatever was in their way March 23, 2016
14. NEXT STEPS
LEDC gives direction to seek cost proposals from two or more Contractors and recommend best-value Proposal to EDC for Construction Agreement
April to May – Construction Agreement
May to July – Construction
Oct 2015 Actual
Nov 2015 Actuals
Dec 2015 Actuals
Jan 2016 Actuals
Feb 2016 Actuals
March 2016 Outlook
Apr 2016 Outlook
May 2016 Outlook
June 2016 Outlook
July 2016 Outlook
Aug 2016 Outlook
Ordinary Income/Expense
Income
Prior Year CarryoverStarting Balance (Carryover) 132,526.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Carryover 132,526.50 132,259.64 134,332.92 128,262.27 116,534.60 118,179.55 117,082.50 0.00 0.00 0.00 0.00Revenue
2-5 Donations/credits 0.00 0.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.002-2 Sales & Use Tax 5,301.11 6,900.39 5,035.34 4,782.41 6,647.13 5,290.53 5,000.00 5,000.00 5,000.00 5,000.00 5,000.002-6 EDC Agreement Receipts
Total Revenue 5,301.11 6,900.39 5,135.34 4,782.41 6,647.13 5,290.53 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00
Expense
Operations
General Operations
3-1b Misc - Dues, Ads, Cell Svc 71.50 71.47 196.47 86.47 71.68 333.33 333.33 333.33 333.33 333.33 333.333-1c Auditor 0.00 0.00 2,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.003-1d Meeting Expenses 115.00 0.00 0.00 0.00 0.00 83.33 83.33 83.33 83.33 83.33 83.332-1e Training 0.00 0.00 0.00 0.00 700.00 0.00 0.00 0.00 0.00 0.00 0.003-1f Admin Support 1,736.27 1,736.27 1,736.27 1,736.27 1,736.27 1,791.67 1,791.67 1,791.67 1,791.67 1,791.67 1,791.67
Total General Operations 1,922.77 1,807.74 3,932.74 1,822.74 2,507.95 2,208.33 2,208.33 2,208.33 2,208.33 2,208.33 2,208.33
Consulting
4-1 Other 0.00 0.00 0.00 0.00 0.00 83.33 83.33 83.33 83.33 83.33 83.33
4-2Non-Capital Tech Equip & Svc,Website 215.95 645.22 2,880.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4-3 City Attorney 528.00 0.00 0.00 101.50 411.00 833.33 833.33 833.33 833.33 833.33 833.334-4 Economic Dev Consulting 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00
Total Consulting 2,743.95 2,645.22 4,880.00 2,101.50 2,411.00 2,916.66 2,916.66 2,916.66 2,916.66 2,916.66 2,916.66
5-1 Computers 0.00 0.00 1,809.00 0.00 0.00 0.00 0.00 0.00 0.00 208.34 208.345-2 Office Supplies 75.25 0.00 0.00 344.43 83.23 125.00 125.00 125.00 125.00 125.00 125.00
Total Equipment 75.25 0.00 1,809.00 344.43 83.23 125.00 125.00 125.00 125.00 333.34 333.34
Promotional
6-1General Promotion & Trade Shows 0.00 374.15 450.00 0.00 0.00 500.00 500.00 500.00 500.00 500.00 500.00
6-2 Promo Carryover 2012 -14 826.00 0.00 0.00 0.00 0.00 595.92 595.92 595.92 595.92 595.92 595.926-3 Video 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.006-4 Advertising 0.00 0.00 134.25 25.50 0.00 41.67 41.67 41.67 41.67 41.67 41.67
Total Promotional 826.00 374.15 584.25 25.50 0.00 1,137.59 1,137.59 1,137.59 1,137.59 1,137.59 1,137.59
Total Operations 5,567.97 4,827.11 11,205.99 4,294.17 5,002.18 6,387.58 6,387.58 6,387.58 6,387.58 6,595.92 6,595.92
Capital Projects
7-2Lavon Business Pk inspection pymt & loan pymts 0.00 0.00 0.00 12,215.91 0.00 0.00 0.00 0.00 0.00 0.00 1,032.69
7-3 Incentives 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,250.00 1,250.00 1,250.00 1,250.00
7-4Additional Infrastructure Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,333.34 3,333.34 3,333.34 3,333.34
7-6Recreational Sports Complex Master Plan 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
7-5Lavon Business Pk sewer line construction 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Equipment
Oct 2015 Actual
Nov 2015 Actuals
Dec 2015 Actuals
Jan 2016 Actuals
Feb 2016 Actuals
March 2016 Outlook
Apr 2016 Outlook
May 2016 Outlook
June 2016 Outlook
July 2016 Outlook
Aug 2016 Outlook
7-7Small Business Loan Guarantee 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 833.34 833.34
T Total Capital Projects 0.00 0.00 0.00 12,215.91 0.00 0.00 0.00 4,583.34 4,583.34 5,416.68 6,449.37
Reserve for Additional Projects 0.00 0.00 0.00 0.00 0.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00
Total Expenses 5,567.97 4,827.11 11,205.99 16,510.08 5,002.18 6,387.58 6,387.58 10,970.92 10,970.92 12,012.60 13,045.29
Estimated Bank Balance 132,259.64 134,332.92 128,262.27 116,534.60 118,179.55 117,082.50 115,694.92
Sept 2016 Outlook
FY 2015-2016Actual TO DATE
OUTLOOK + ACTUAL FY 2015-2016
Official Budget 2015-2016 % of Budget
to date
0.00 132,526.50 132,526.500.00 132,526.50 132,526.50 136,900
0.00 100.00 100.005,000.00 28,666.38 63,956.91 60,000 48%
5,000.00 28,766.38 64,056.91 60,000 48%
333.33 425.91 2,830.90 4,000 11%0.00 2,000.00 2,000.00 3,500 57%
83.33 115.00 698.31 1,000 12%0.00 700.00 700.00 1,500 47%
1,791.67 6,945.08 21,223.04 21,500 32%2,208.33 10,185.99 27,452.25 31,500 32%
83.33 0.00 583.31 1,000 0%
375.00 3,741.17 4,116.17 4,500 83%833.33 629.50 6,873.81 10,000 6%
2,000.00 8,000.00 24,000.00 24,000 33%3,291.66 12,370.67 35,573.29 39,500
208.34 1,809.00 2,434.02 2,500 72%125.00 419.68 1,385.91 1,500 28%333.34 2,228.68 3,819.93 4,000 56%
500.00 824.15 4,324.15 6,000 14%595.92 826.00 4,997.44 7151 0%
0.00 0.00 0.00 0 0%41.67 159.75 451.44 500 32%
1,137.59 1,809.90 9,773.03 13,651 13%
6,970.92 26,595.24 76,618.50 88,651 30%
12,215.91 13,248.60 13,249 92%1,250.00 0.00 6,258.00 15,000 0%
3,333.34 0.00 16,666.70 40,000 0%
0.00 0.00 0.00 0 0%
0.00 0.00 0.00 0 0%
Sept 2016 Outlook
FY 2015-2016Actual TO DATE
OUTLOOK + ACTUAL FY 2015-2016
Official Budget 2015-2016 % of Budget
833.34 0.00 2,500.02 10,000 0%5,416.68 12,215.91 38,673.32 78,249 16%
2,500.00 0.00 17,500.00 30,000
14,887.60 38,811.15 132,791.82 196,900 20%