Leadership Council RetreatAugust 21, 2014

New Mentor OrientationAnchoring Our Work with DATA

SAILING DOWN THE LINE TO

DATA 101

WELCOME ABOARD !!!!

AGENDA

REPORTING DATAQUARTERLY REPORTS

ANNUAL ACCOUNTABILITY PLANS AND REPORTS

FY’10 PARENT PARTNERSHIPQuarterly Contacts Summary Report

COMMENTS/NOTES:

’S NAME – DISTRICT - PHONE QUARTER

CAL

LS

PARENT MEETINGS

COM

MUNITY MEETINGS

PARENT TRAININGS

COLLABORATIONS

HOME VISITS

OTHER

TOTAL

# OF TEACHER/ ADMINISTRATOR TRAININGS

# OF TEACHERS/ ADMINISTRATORS TRAIN

ED

TOTAL

July/August/Sept(due 10/15)

Oct/Nov/Dec(due 1/15)

Jan/Feb/March(due 4/15)

April/May/June(due 7/15 or beforeYou leave school)

TOTALS FOR THE YR

QUARTERLY REPORTS QUARTERLY CONTACTS SUMMARY

REPORT FORM

THE QUARTERLY CONTACTS SUMMARY REPORT FORM IS A WAY FOR THE PARENT MENTOR TO KEEP TRACK OF THE DAILY CONTACTS FOR EACH MONTH BASED ON CATEGORIES.

COMPILES THE DATA EVERY THREE MONTHS SUBMITS FORM TO REGIONAL REPRESENTATIVE VIA EMAIL USING GOOGLE DOCS.

DUE DATESOCTOBER 15JANUARY 15

APRIL 15JULY 15

ANNUAL ACCOUNTABILITY PLAN AND REPORT

ANNUAL ACCOUNTABILTIY PLAN DUE DATE FOR NEW MENTORSSEPTEMBER 30, 2014.

ANNUAL ACCOUNTABILITY REPORT DUE DATE: MAY 30, 2015.

WHAT WILL BE IN THE PLAN?

NEW MENTORS ARE REQUIRED TO DO A PLAN FOR INDICATOR 8

Increase the percentage of parents of children receiving special education services who report that schools encouraged parent involvement to improve results for students with disabilities.

INDICATOR 8

INDICATOR 8 IS THE IDEA SPECIAL EDUCATION PARENT SURVEY REPORT

FOCUS: LOW RANKED DISTRICT QUESTIONS

PLAN MUST HAVE

SMART GOALS

VITAL BEHAVIORS

BENCHMARKS

FAMILY ENGAGEMENT ACTIVTIES

SMART GOALSGoals must be SMART!

Specific MeasurableAttainableRealistic & Results-oriented Timely

SMART GOAL FOR INDICATOR 8The percentage of parents of children receiving special education services who respond positively to the State Parent Survey Question [insert low ranked question here for district here] at [insert school being surveyed here] will increase from the baseline parent satisfaction rate of [insert percentage for question here] to [insert Georgia’s parent satisfaction rate here] or more by the distribution and return of the survey by May 31, 2015. (Positively agree, strongly agree, very strongly agree)

BASELINE DATA: 2013 IDEA PARENT SURVEYSTATE: insert here DISTRICT: insert here

SMART GOAL EXAMPLEThe percentage of parents of children receiving special education services who respond positively to the State Parent

Survey Question 7 “ I was given information about organizations that offer support for parents of students with disabilities” at Minnie Mouse Elementary School will

increase the parent satisfaction rate from 38% to 40% or more by the distribution and return of the survey by May 31, 2015.

BASELINE DATA: 2013 IDEA PARENT SURVEYSTATE: 40% DISTRICT: 38%

SPECIFIC - TO INCREASE PARENT SATISFACTION RATE

MEASURABLE –DISTRICT PARENT SATISFACTION RATE NUMBER PERCENT TO NUMERIC GEORGIA’S PARENT SATISFACTION RATE NUMBER PERCENT OR MORE

ATTAINABLE – THROUGH DISTRIBUTION OF SURVEYS TO PARENTS AND RETURN OF SURVEYS FROM PARENTS

REALISTIC AND RESULTS ORIENTED– INCREASE PARENT SATISFACTION RATE AT LEAST BY 1 PERCENTAGE POINT

TIMELY – BY MAY 31, 2015.

VITAL BEHAVIORS

BEHAVIORS OR ACTIONS THAT PARENTS WILL BE TRAINED TO DO ON A

ROUTINE AND

ONGOING BASIS

EXAMPLE 1PARENTS WILL REQUEST INFORMATION ON AT LEAST ONE (1) ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES ONCE PER GRADING PERIOD.

DATA COLLECTION TOOLCHART FOR PARENTS TO INDICATEHOW MANY ORGANIZATIONSHOW OFTEN REQUESTED

EXAMPLE 2PARENTS WILL CONTACT OR VISIT ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD.

DATA COLLECTION TOOLCHART FOR PARENTS TO INDICATEHOW MANY CONTACTS OR VISITS TO ORGANIZATIONS

BENCHMARKSDATA BENCHMARKS

VITAL BEHAVIOR + DATES TO CHECK + CRITERIA FOR SUCCESS

= BENCHMARK

CRITERIA FOR SUCCESS – MEETING A CERTAIN TARGET

3 DATA BENCHMARKS ARE REQUIRED

EXAMPLESVITAL BEHAVIOR

PARENTS WILL REQUEST INFORMATION ON AT LEAST ONE (1) ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES ONCE PER GRADING PERIOD.

DATES TO CHECKFEBRUARY 6, 2015 MARCH 9, 2015 APRIL 15, 2015

CRITERIA FOR SUCCESS10% AT 1ST CHECK15% AT 2ND CHECK20% AT 3RD CHECK

DATA BENCHMARK EXAMPLEVITAL BEHAVIOR

PARENTS WILL REQUEST INFORMATION ON AT LEAST ONE (1) ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES ONCE PER GRADING PERIOD.

FEBRUARY 6, 2015 – 10% OF PARENTS REQUESTED INFORMATION ON AT LEAST ONE ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS WITH DISABILITIES ONCE PER GRADING PERIOD

MARCH 9, 2015 - 15% OF PARENTS REQUESTED INFORMATION ON AT LEAST ONE ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS WITH DISABILITIES ONCE PER GRADING PERIOD

APRIL 15, 2015 - 20% OF PARENTS REQUESTED INFORMATION ON AT LEAST ONE ORGANIZATION THAT OFFERS SUPPORT FOR PARENTS WITH DISABILITIES ONCE PER GRADING PERIOD

PARENTS WILL CONTACT OR VISIT ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD.

EXAMPLESVITAL BEHAVIOR

DATES TO CHECKFEBRUARY 6, 2015 MARCH 9, 2015 APRIL 15, 2015

CRITERIA FOR SUCCESS15% AT 1ST CHECK20% AT 2ND CHECK25% AT 3RD CHECK

DATA BENCHMARK EXAMPLEVITAL BEHAVIOR

PARENTS WILL CONTACT OR VISIT ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD.

FEBRUARY 6, 2015 – 15% OF PARENTS CONTACTED OR VISITED ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD.

MARCH 9, 2015 - 20% OF PARENTS CONTACTED OR VISITED ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD.

APRIL 15, 2015 - 25% OF PARENTS CONTACTED OR VISITED ONE REQUESTED ORGANIZATION AT LEAST ONCE BY THE END OF THE GRADING PERIOD.

DEADLINE BENCHMARK EXAMPLE

SCHEDULE DATES FOR THE PARENT SURVEY TRAINING WITH PRACTICE SESSIONS AT MINNIE MOUSE ELEMENTARY SCHOOL WITH THE PRINCIPAL AT A CENTRAL MEETING SITE BY NOVEMBER 3, 2014.

FAMILY ENGAGEMENT ACTIVITIESONGOING ACTIVITIES DIRECTLY TIED TO PARENTS RESPONDING POSITIVELY TO SURVEY QUESTION

EXAMPLETHREE (3) PARENT SURVEY TRAININGS WILL BE HELD FOR PARENTS

OF STUDENTS WITH IEPS AT THE [INSERT SCHOOL BEING SURVEYED HERE]. [INSERT COLLABORATIVE PARTNERS HERE] WILL BE INVITED TO COLLABORATE WITH THE PARENT MENTOR AND SPECIAL EDUCATION DEPARTMENT TO ADMINISTER THE DISTRIBUTION OF THE STATE SURVEYS.

PARENTS WILL BE INVITED TO ATTEND AND THE PRINCIPAL WILL BE ASKED TO HOST THE TRAININGS AT A CENTRAL MEETING SITE. THE PARENT MENTOR WILL OBTAIN INFORMATION ABOUT ORGANIZATIONS THAT OFFER SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES AND CREATE AN ORGANIZATIONS THAT OFFER SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES PACKAGE SO THAT THE PARENT CAN REQUEST INFORMATION ON AT LEAST TWO ORGANIZATIONS ONCE PER GRADING PERIOD. THE PARENT MENTOR

WILL COLLABORATE WITH [INSERT COLLABORATIVE PARTNER HERE] TO CREATE “THE IDEA PARENT SURVEY TOOLKIT” WALKTHTOUGH DEMONSTRATION.

THREE (3) PARENT SURVEY TRAININGS WILL BE HELD FOR PARENTS OF STUDENTS WITH IEPS AT THE MINNIE MOUSE ELEMENTARY SCHOOL. THE PARENT INVOLVEMENT COORDINATOR (PIC) WILL BE INVITED TO COLLABORATE WITH THE PARENT MENTOR AND SPECIAL EDUCATION DEPARTMENT TO ADMINISTER THE DISTRIBUTION OF THE STATE SURVEYS.

PARENTS WILL BE INVITED TO ATTEND AND THE PRINCIPAL WILL BE ASKED TO HOST THE TRAININGS AT A CENTRAL MEETING SITE. THE PARENT MENTOR WILL OBTAIN INFORMATION ABOUT ORGANIZATIONS THAT OFFER SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES AND CREATE AN ORGANIZATIONS THAT OFFER SUPPORT FOR PARENTS OF STUDENTS WITH DISABILITIES PACKAGE SO THAT THE PARENT CAN REQUEST INFORMATION ON AT LEAST TWO ORGANIZATIONS ONCE PER GRADING PERIOD. THE PARENT MENTOR WILL COLLABORATE WITH THE PARENT INVOLVEMENT COORDINATOR TO CREATE “THE IDEA PARENT SURVEY TOOLKIT” WALKTHTOUGH DEMONSTRATION.

FAMILY ENGAGEMENT ACTIVITIESEXAMPLE

THANK YOU

CYNTHIA CRISSDATA COACH

ccriss@pulaski.k12.ga.us

478 783-7487 office229 313-2538 cell