LEAN Activities in Research Administration –Results No One Expected!

Tina Lewis, MSc, Executive MBA

Head of Research and Innovation Office and Chief Administrative Officer Novo Nordisk Foundation Center for Basic Metabolic Research

Faculty of Health and Medical Sciences, University of Copenhagen 

Tuesday, August 22, 201711:00 am – 12:00 pm ET

SUND is among the largest faculties of its kind in Europe

3,350employees

1,891scientists

7,754students

1,626PhD students

DKK 2,978 millionturnover

302,000 m2

building floor space11

departments3

teaching hospitals40,000

patients treated each year

No. 2university among the

Nordic countries within Life Science and Medicine in 2015

Source: SUND Research and Innovation (Employees 2016, scientists 2016, PhD students 2016), SUND Student Affairs (Students 2016), QS World University Ranking, Life Science and Medicine 2016, SUND Campus Service (m2 2016) and SUND Budget (Turnover 2015)

About the Faculty

Biomedical Sciences

Cellular and Molecular Medicine

Clinical Medicine

Immunology and Microbiology

Forensic Medicine

Pharmacy

Drug Design and Pharmacology

Odontology

VeterinaryClinical Sciences

Veterinary and Animal Sciences

Public Health

MedicalSciences

Oral HealthSciences

Public HealthSciences

Pharmaceutical Sciences

Veterinary Medicineand Animal Sciences

11 Departments

Office of Research and Innovation

(29 FTE)

Graduate School(1700 students)

Research support Innovation and industry collaboration support

Novo Nordisk Foundation Center for Basic Metabolic

Research (62 FTE)

Administration and technicians

My current portfolio

Examples our work• Graduate education (Enrolments, course admin, peer reviews etc.)• Project administration• Financial accounting, budgetting, invoicing, stipends, honorarium and travel

expenses• External funding (grant writing support, newsletters, webportal, networks)• Management services (infrastructure, data management guidelines, RCR, research

assessment etc.)• Management information (external funding, academic staff, bibliometrics,

innovation, industry collaboration etc.)

What processes have we ”LEAN’ed”?

2016• 126 Peer reviews

• 18 Honorary positions

• 20 Doctoral degree cases

• 448 Enrolments

• 368 Awarded degrees

• 1650 PhD students

• 734 Honorarium and travelexpense settlements

2016• Grant writing support

• Research funding newsletter, research portal

• Networks

• International recruitment via external funding

• Management services (infrastructure, data management guidelines, RCR, research assessment etc.)

• Management information (external funding, academicstaff, bibliometrics, innovation mm.)

Poll question 1

What do you think is difficult about working with the principles of LEAN?1. Management support2. Employee resistance3. Resources, i.e. time

At the beginning

What happened to people and behaviour?

What did we come from?

What was needed?

What tools did we utilise?

What results did we achieve?

Poll question 2

Are you considering introducing the principles of LEAN in your organisation?1. We already work with LEAN2. Yes3. No

Perspectives

The leadership Assignment

What it takes

Tina Lewis

Head of Research and Innovation Office and Chief Administrative Officer Novo Nordisk Foundation Center for Basic Metabolic Research

Faculty of Health and Medical Sciences, University of Copenhagen 

Email: tina.lewis@sund.ku.dk