Learning With Computers I (Level Green) ©2012 Cengage Learning. All Rights Reserved. May not be...

Learning With Computers I (Level Green)©2012 Cengage Learning. All Rights Reserved.

May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Word Processing

Project 5

Data files:

Unit 1 Project 5

Battling Antarctica with Shackleton

letter textmuseum text

Slide 1

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

Learning With Computers I (Level Green)Learning With Computers I (Level Green)Unit 1 Project 5

OUR EXPLORATION ASSIGNMENT:

Create a Personal-Business Letter and Envelope

OBJECTIVES:

In this project, you will:►create a personal-business letter►insert a file►follow proofreaders’ marks►use drag and drop►create and format a table►add an envelope

Slide 2



Starting Out!

Create and save a new document for your personal-business letter.

►Create a new blank document and save it as Shackleton letter5.

Slide 3


Learning With Computers I (Level Green)Unit 1 Project 5

TRAIL MARKER 1

Creating a Personal-Business Letter

KEYWORDS►block format►body►complimentary close►date►letter address

►personal-business letter►return address►salutation►writer’s name

Slide 4



TRAIL MARKER 1


Start Ray’s personal-business letter by setting the margins and then typing all the letter parts except the body.►Set 2-inch top and 1-inch left, right, and bottom

margins. Then key the return address at the top of the page at the left margin and tap the ENTER key.

►Insert today’s date with the month spelled out and tap the ENTER key twice.

►Key the letter (delivery) address and tap the ENTER key.

Slide 5

(continued)



TRAIL MARKER 1


Start Ray’s personal-business letter by setting the margins and then typing all the letter parts except the body.►Key Dear Dr. Appleby: as the salutation and tap the

ENTER key.►Key Sincerely yours, as the complimentary close

and tap the ENTER key twice. Key Ray Jackson as the writer’s name. Save the document.

Slide 6



TRAIL MARKER 1


Change the amount of spacing following selected paragraphs using the Spacing After box.►Select the first line of the two-line return address at the

top of the document. Click the Page Layout tab, if necessary, and locate the Paragraph group.

►Select the contents of the Spacing After box.►Key zero (0) and tap the ENTER key. ►Select the first 4 lines of the five-line letter address.

Change the Spacing After value to zero (0) and tap the ENTER key. Deselect the text and save the document.

Slide 7



TRAIL MARKER 1


CHECKPOINT

Your partially completed letter should look like this.

Slide 8

Return address

Letter address

Salutation

Complimentary close

Writer’s name

Current date



TRAIL MARKER 2

Inserting a File

Insert the letter text document into the Shackleton letter5 document.►Move the insertion point immediately in front of the

complimentary close Sincerely yours.►Click the Insert tab and locate the Text group. Click

the Insert Object button arrow in the Text group.►Click Text from File to open the Insert File dialog

box. Switch to the folder that contains your data files. Double-click the letter text filename.

►Save the document.

Slide 9



TRAIL MARKER 2

Inserting a File

CHECKPOINT

Your letter’s inserted body text should look like this.

Slide 10



TRAIL MARKER 3

Following Proofreaders’ Marks

KEYWORDS►proofreading►proofreaders’ marks

Slide 11



TRAIL MARKER 3


Slide 12

Proofreader’s marks

Marked changes



TRAIL MARKER 3


Use proofreaders’ marks to edit the letter’s body text.

►Follow the proofreaders’ marks to insert and delete words, insert a space, create a new paragraph, change text case, and insert missing punctuation.

►Delete any extra spaces at the end of a paragraph, if necessary.

►Then save the document.

Slide 13



TRAIL MARKER 3


CHECKPOINT

Your letter’s body should look like this.

Slide 14



TRAIL MARKER 4

Using Drag and Drop

KEYWORDS►dotted line insertion point►drag and drop

Slide 15



TRAIL MARKER 4

Using Drag and Drop

Use drag and drop to move a paragraph.►Use the I-beam to select the second body paragraph.►Move the mouse pointer into the selected paragraph.

Tap the ESC key, if necessary, to close the Mini Toolbar.

►Press and hold down the left mouse button. ►Your mouse pointer should look like this.

Slide 16

(continued)



TRAIL MARKER 4

Using Drag and Drop

Use drag and drop to move a paragraph.►Slowly drag upward until the dotted line mouse

pointer is positioned immediately in front of the word I at the left margin of the first body paragraph.

►Your mouse pointer should look like this. ►Release the mouse button. The second

body paragraph is moved to the first body paragraph position. Deselect the text.

Slide 17

(continued)



TRAIL MARKER 4

Using Drag and Drop

Use drag and drop to move a paragraph.►Select the text Shackleton in the first sentence of the

first body paragraph. Move the mouse pointer to the selected text. Press and hold down the left mouse button. Tap and hold down the CTRL key.

►Drag the selected text immediately in front of the word expedition in the next sentence. Release the mouse button. Release the CTRL key. Deselect the text and save the document.

Slide 18



TRAIL MARKER 4

Using Drag and Drop

CHECKPOINT

Your letter’s body should look like this.

Slide 19



TRAIL MARKER 5

Creating and Formatting a Table

KEYWORDS►cell►column►row►table

Slide 20



TRAIL MARKER 5


Create the table. ►Move the insertion point to the blank line below the

second body paragraph that ends following photographs: and tap the ENTER key.

►Click the Insert tab, if necessary, and locate the Tables group. Click the Table button in the Tables group to view a grid of columns and rows.

►Drag down to select four rows and then across to select two columns.

Slide 21

(continued)



TRAIL MARKER 5


Create the table. ►Release the mouse button to create the table. Save

the document.

Slide 22



TRAIL MARKER 5


Resize the columns.►Move the mouse pointer to the first column’s right

boundary. The mouse pointer becomes a sizing pointer.►Press and hold down the mouse button to view a

dashed vertical guide from the Horizontal Ruler to the bottom of the page.

Slide 23

(continued)



TRAIL MARKER 5


Resize the columns.►Drag the boundary to the left to the 2.5-inch position on

the horizontal Ruler.►Release the mouse button.►Drag the second column’s right boundary to the 5-inch

position on the Horizontal Ruler. ►Save the document.

Slide 24



TRAIL MARKER 5


CHECKPOINT

Your resized table should look like this.

Slide 25



TRAIL MARKER 5


Select and center the table.►Move the mouse pointer to the upper-right corner of

the table until the table’s move handle appears.►Click the move handle to select the entire table.►Click the Home tab, if necessary, and locate the

Paragraph group.►Click the Center button in the Paragraph group.►Click anywhere in the document to deselect the table

and then save the document.

Slide 26



TRAIL MARKER 5


CHECKPOINT

Your centered table should look like this.

Slide 27



TRAIL MARKER 5


Key text in the table cells.►Click the first cell in the first column, if necessary, to

position the insertion point.►Key Description and tap the TAB key. Key

Expedition and tap the TAB key. The insertion point moves to the first cell in the second row.

►Key Shackleton, Scott, and Wilson and tap the TAB key. Key 1901 National Antarctic and tap the TAB key. Key Shackleton, Wild, and Adams and tap the TAB key.

Slide 28

(continued)



TRAIL MARKER 5


Type text in the table cells.►Key 1909 Nimrod and tap the TAB key. Key

Endurance and pack ice and tap the TAB key. Key 1914 Endurance and tap the TAB key. A new blank row is added to the bottom of the table.

►Continue typing text in the table.

Slide 29



TRAIL MARKER 5


Format the table text.►Select the first table row. Click the Home tab, if

necessary, and locate the Font and Paragraph groups.

►Click the Bold button in the Font group.►Click the Center button in the Paragraph group.►Apply the Italic font style to the names of the

ships, Endurance and Nimrod. Save the document.

Slide 30



TRAIL MARKER 5


CHECKPOINT

Your formatted table should look like this.

Slide 31



TRAIL MARKER 6

Adding an Envelope

KEYWORD►delivery address

Slide 32



TRAIL MARKER 6

Adding an EnvelopeAdd an envelope to Shackleton letter5.► Click the Mailings tab and

locate the Create group.► Click the Create Envelopes

button in the Create group to open the Envelopes and Labels dialog box.

► Click the Envelopes tab, if necessary. Word automatically selects the letter address.

Slide 33

(continued)



TRAIL MARKER 6

Adding an Envelope

Add an envelope to Shackleton letter5.►Click in the Return address text box and key the

return address.►Click the Options button. Click the Envelope

Options tab. Click the Envelope size arrow and click Size 10 (4 1/8 x 9 1/2 in). Click the Delivery address Font button. Click the Font tab. Click the All caps checkbox in the Envelope Address dialog box and click the OK button. Click the OK button in the Envelope Options dialog box.

Slide 34

(continued)



TRAIL MARKER 6

Adding an Envelope

Add an envelope to Shackleton letter5.►Delete the period after DR and the comma after

CHICAGO in the delivery address. Click the Add to Document button. Click No if asked to save the new return address as the default return address.

►Zoom the envelope and letter documents using the Zoom Slider to view both at the same time.

Slide 35



TRAIL MARKER 6

Adding an Envelope

CHECKPOINT

Your letter and envelope should look like this.

Slide 36



Project Skills Review

Remove spacing after a paragraph

Key a new spacing value in the Spacing After box in the Paragraph group on the Page Layout tab.

Insert another Word document

Click the Insert Object button in the Text group on the Insert tab.

Move and copy text using drag and drop

To move selected text, drag it to a new location with the mouse pointer.To copy selected test, tap and hold the CTRL key and drag the text to a new location.

Create a table Click the Table button in the Tables group on the Insert tab; then select the number of rows and columns on the grid.

Slide 37




Select the entire table

Click the table’s move handle.

Resize columns Drag a column’s boundary.

Center a table horizontally

Select the entire table and click the Center button in the Paragraph group on the Home tab.

Move the insertion point in a table

Click a table cell with the I-beam pointer. Tap the TAB key or SHIFT + TAB keys

Create an envelope

Select the letter address; then click the Create Envelopes button in the Create group on the Mailings tab.

Slide 38




Slide 39

Select an envelope size

Select a size option from the Envelope size list in the Envelope Options dialog box.

Format the delivery address in all caps

Click the All Caps font effect in the Envelope Address dialog box.

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