Lesson 10 — Presentation Graphics and Multimedia

Unit 2 — Software

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Objectives

Describe presentation graphics software. Explain the advantage of using visuals. Create a presentation. Work in different views. Insert new slides. Delete slides.

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Objectives (continued)

Select appropriate slide layouts. Add design. Add charts and WordArt. Add transitions and animations, and

customize backgrounds. Print a presentation and handouts.

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Objectives (continued)

Describe effective presentation rules. Identify some presentation tips and hints. Add animated GIFs to a presentation. Add a music background to a presentation. Describe advantages and disadvantages of

adding multimedia effects to a presentation.

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Using Visuals in a Presentation

Use software to produce slides that support and illustrate a presentation.

Use an attention-holding technique.– Graphics– WordArt– Charts

Hardware requirements are a computer and a projector.

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Overview

Electronic presentations are made possible with– Presentation graphics software– Computer– Projector

Special effects make presentations appealing.

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Other Options for Electronic Presentations

Self-running presentations Online meetings Presentation broadcasting Web presentations Overhead transparencies 35mm slides Audience handouts

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Creating a Presentation

Plan your presentation. Launch your software. Chose which method you will use to create

your presentation. Select the slide layout.

– This is determined by the type of data that will be included on the slide.

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Creating a Presentation (continued)

Apply a Design template.– Adds a background to the slide.

Enter data for first slide, which is usually a title slide. Insert a new slide. Add animation.

– Adds movement to each bullet as it appears on the slide when the presentation is played.

Add transitions.– Adds movement to each slide as it is played.

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Working in Different Views

Normal view– Outline Pane– Slide Pane– Notes Pane– Task Pane

Slide Sorter– Displays all slides in thumbnail or miniature images.– Animations and transitions may be added in this view.

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Add ClipArt to Your Presentation

Enhances visual appeal. Gives presentation a professional look. Sound clips, videos, and photographs may

also be added to the presentation.

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Adding Charts and WordArt to a Presentation

Charts are a row-and-column display.– Helps viewers visualize statistical information.– Simplifies complex sets of data.– Various types of charts: pie, line, column, bar.

WordArt provides special effects for text in a presentation.– Words can have different shapes.– Shapes can be modified.

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Playing and Printing a Presentation

Playing a presentation:– A presentation can be started at any slide.– A presentation can be set to run automatically.– A presentation can be stopped after any slide.

Printing a presentation:– Entire presentation– Handouts– Individual slides– Speaker notes

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Preparing an Effective Presentation

Keep it simple. Use words or phrases, not sentences. Keep slides uncluttered. Be consistent. Project an image. Organize the information. Use color wisely. Create high contrast between the background and the

text.

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Delivering a Presentation

Plan. Prepare. Use an outline. Talking: Do not talk to slow or too fast. Presenting: Make eye contact and be natural. Questions: Leave time for questions at the

end.

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Using Multimedia

Multimedia is the use of text, graphics, audio, and video to communicate.

It can be used effectively in presentations and Web pages.

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Web-Based Multimedia

Multimedia on the Web can include Simple animation using animated GIF files. Sound as background music using audio

files. Movies using video files. Animated movies you create with special

software such as Macromedia Flash.

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Presentation-Based Multimedia

Many of the same effects can be used in presentation software slide shows.

Self-running presentations are used in kiosks and displays.

Stores provide user-controlled presentations for shoppers.

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Multimedia Design Considerations

Graphic image formats are available in different levels of quality and file size.

Audio and video files can greatly increase the size of a Web page or slide show.

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Summary

With presentation graphics software you can create a presentation to illustrate a sequence of ideas.

Use presentation graphics for on-screen shows, self-running presentations, online meetings, Web presentation, overhead transparencies, audience handouts, and 35mm slides.

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Summary (continued)

Some popular programs are Microsoft PowerPoint, Corel Presentation, and Lotus Freelance.

Presentation graphics programs have different views to help you create a presentation. These views can include Normal, Outline, Slide Sorter, and Slide Show.

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Summary (continued)

Presentation graphics programs provide professionally designed templates.

The addition of clip art and animation can make a presentation more entertaining.

WordArt or TextArt can provide special text effects.

Do not use a feature unless it adds to the presentation.

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Summary (continued)

When creating layouts, many designers use the rule of three.

Some general rules: Keep it simple, use words or phrases, don’t clutter, be consistent, project an image, organize information, use contrast between text and background, and use text wisely.

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Summary (continued)

Some techniques to improve your presentation include planning, preparing, outline, talking at a moderate rate, and leaving time for questions.

Multimedia effects can increase the size of a presentation or Web page.

Choosing the right format for graphics and audio/video clips is critical when creating a multimedia project.