Life in the Fastlane: RUI Dr. Kristi H. Martines Director of Grant Development Office of Research,...

Life in the Life in the FastlaneFastlane::RUIRUI

Dr. Kristi H. MartinesDr. Kristi H. MartinesDirector of Grant DevelopmentDirector of Grant Development

Office of Research, Grants & ContractsOffice of Research, Grants & Contracts

Life in the Fastlane: RUILife in the Fastlane: RUI

Research in Undergraduate Research in Undergraduate Institutions (RUI)Institutions (RUI)

……supports research at undergraduate supports research at undergraduate institutions through the funding of institutions through the funding of

1.1. individual and collaborative research individual and collaborative research projects (RUI,C-RUI), projects (RUI,C-RUI),

2.2. the purchase of shared-use research the purchase of shared-use research instrumentation, and instrumentation, and

3.3. Research Opportunity Awards (ROA) for Research Opportunity Awards (ROA) for work with NSF-supported investigators at work with NSF-supported investigators at other institutions. other institutions.


RUI: A Crosscutting ProgramRUI: A Crosscutting ProgramCrosscutting?Crosscutting?

Directorates for:Directorates for:– Biological SciencesBiological Sciences - - EngineeringEngineering– Computer and Information Science and Computer and Information Science and

EngineeringEngineering– Education and Human ResourcesEducation and Human Resources– GeosciencesGeosciences– Mathematical and Physical SciencesMathematical and Physical Sciences– Social, Behavioral, and Economic SciencesSocial, Behavioral, and Economic Sciences– Office of Integrative ActivitiesOffice of Integrative Activities– Office of Polar Programs Office of Polar Programs


Eligibility InformationEligibility InformationEligible "predominantly Eligible "predominantly undergraduate" institutions undergraduate" institutions include include NKU.NKU.

Eligible departments at NKU: Eligible departments at NKU: – Biological SciencesBiological Sciences -- Political Science Political Science– ChemistryChemistry - - GeographyGeography– Physics & GeologyPhysics & Geology - - EconomicsEconomics– MathematicsMathematics - - EducationEducation– TechnologyTechnology - - PsychologyPsychology– Information SystemsInformation Systems– Sociology, Anthropology & PhilosophySociology, Anthropology & Philosophy


RUI and C-RUIRUI and C-RUI

Eligibility: faculty research projects Eligibility: faculty research projects submitted by individual faculty submitted by individual faculty members or groups of collaborating members or groups of collaborating investigatorsinvestigators

Collaboration is KEY!Collaboration is KEY!

TALK TO THE PROGRAM OFFICER!!!!TALK TO THE PROGRAM OFFICER!!!!


Shared Research Instrumentation Shared Research Instrumentation and Tools and Tools

Many disciplines have specific program Many disciplines have specific program announcements for shared research announcements for shared research instrumentation…instrumentation…Instrumentation and Facilities Program, Division of Instrumentation and Facilities Program, Division of Earth SciencesEarth Sciences -- -- PD 98-1580PD 98-1580Multi-User Multi-User BiologicalBiological Equipment and Instrumentation Resources -- Equipment and Instrumentation Resources -- NSF 98-137NSF 98-137ChemistryChemistry Research Instrumentation and Facilities --: Research Instrumentation and Facilities --: NSF 00-81NSF 00-81Instrumentation and Instrumentation and Materials ResearchMaterials Research -- NSF 99-170 -- NSF 99-170Scientific Computing Research Environments For the Scientific Computing Research Environments For the Mathematical SciencesMathematical Sciences (SCREMS (SCREMS -- NSF 99-156-- NSF 99-156Research Equipment Funding - Research Equipment Funding - Chemical and Transport SystemsChemical and Transport Systems Division -- NSF 99- Division -- NSF 99-151151UNIDATA Equipment Grants -- NSF 00-51UNIDATA Equipment Grants -- NSF 00-51Research Experiences for Undergraduates: Supplements and Sites -- NSF 00-107Research Experiences for Undergraduates: Supplements and Sites -- NSF 00-107Course, Curriculum, and Laboratory Improvement -- NSF 00-63Course, Curriculum, and Laboratory Improvement -- NSF 00-63CISE CISE Educational Innovation -- NSF 00-33Educational Innovation -- NSF 00-33Combined Research-Curriculum Development -- NSF 00-66Combined Research-Curriculum Development -- NSF 00-66Informal Science EducationInformal Science Education - Supplements to Active Research Awards -- NSF 97-70 - Supplements to Active Research Awards -- NSF 97-70Connections to the Connections to the Internet Internet -- NSF 98-102-- NSF 98-102Grant Opportunities for Grant Opportunities for Academic Liaison with IndustryAcademic Liaison with Industry (GOALI) -- NSF 98-142 (GOALI) -- NSF 98-142


Shared Research Instrumentation Shared Research Instrumentation and Tools and Tools

research instrumentation or research instrumentation or equipment, or equipment, or

database purchase or accessdatabase purchase or access

Primary Justification for requesting such Primary Justification for requesting such instrumentation must be instrumentation must be the research it the research it will enable, but its use in the will enable, but its use in the institution's instructional program is institution's instructional program is both expected and encouragedboth expected and encouraged. .


Research Opportunity Awards Research Opportunity Awards (ROA)(ROA)

enable faculty members at enable faculty members at undergraduate institutions to pursue undergraduate institutions to pursue research as research as visiting scientistsvisiting scientists with with NSF-supported investigators at other NSF-supported investigators at other institutions institutions

Funded as “supplements to ongoing Funded as “supplements to ongoing NSF research grants”NSF research grants”

Requests for ROAs are submitted to Requests for ROAs are submitted to NSF by the host institution NSF by the host institution



Purpose of ROA:Purpose of ROA:– to increase the visitor's research capability and to increase the visitor's research capability and

effectiveness, effectiveness, – to improve research and teaching at his or her home to improve research and teaching at his or her home

institution, and institution, and – to enhance the NSF-funded research of the host to enhance the NSF-funded research of the host

principal investigator (PI)principal investigator (PI)

ROA activities are ROA activities are summer experiencessummer experiences, but , but partial support of partial support of sabbaticals sabbaticals is sometimes is sometimes provided. provided.

ROAs are made at the discretion of the program ROAs are made at the discretion of the program officer whose budget provides the funding. officer whose budget provides the funding.



Potential host researchers may be Potential host researchers may be identified through the search of identified through the search of award abstracts on the NSF Web siteaward abstracts on the NSF Web site

http://www.nsf.gov http://www.nsf.gov


AwardsAwards

Awards for faculty research projects will Awards for faculty research projects will usually be for a period of 3 years, usually be for a period of 3 years,

whereas awards for shared-use major whereas awards for shared-use major instrumentation are usually for a period of 1 instrumentation are usually for a period of 1 to 2 years. to 2 years.

Award size of individual investigator RUI Award size of individual investigator RUI projects has ranged from approximately projects has ranged from approximately $10,000 to over $100,000. Awards for $10,000 to over $100,000. Awards for collaborative proposals are expected to be at collaborative proposals are expected to be at a higher level, depending on the number of a higher level, depending on the number of faculty and co-workers involved. faculty and co-workers involved.


AwardsAwards

In general, the budget should be In general, the budget should be appropriate to the scope of the project. appropriate to the scope of the project.

CONTACT THE NSF disciplinary CONTACT THE NSF disciplinary program officer to determine if the program officer to determine if the proposed budget is within the proposed budget is within the appropriate funding range for the appropriate funding range for the particular program and particular program and circumstances.circumstances.


AwardsAwards

Deadlines: they vary by Deadlines: they vary by directorate, if there are directorate, if there are any!any!

CALL THE PROGRAM CALL THE PROGRAM OFFICER!OFFICER!


RUI Proposal PreparationRUI Proposal Preparation

EVERY NSF GRANT MUST BE EVERY NSF GRANT MUST BE SUBMITTED THROUGH SUBMITTED THROUGH FASTLANEFASTLANE!!!!

*RUI proposals differ from other *RUI proposals differ from other proposals primarily in that they proposals primarily in that they must contain must contain – (1) a Certification of RUI Eligibility and(1) a Certification of RUI Eligibility and– (2) a separate RUI Impact Statement (2) a separate RUI Impact Statement

(see below)(see below). .


ROA Proposal PreparationROA Proposal Preparation

EVERY NSF GRANT MUST BE SUBMITTED EVERY NSF GRANT MUST BE SUBMITTED THROUGH THROUGH FASTLANEFASTLANE!!!!

A formal request for an ROA supplement must be made by A formal request for an ROA supplement must be made by the host institution of the NSF-supported PIthe host institution of the NSF-supported PI

If funds for the ROA are to be generated by rearranging the If funds for the ROA are to be generated by rearranging the project budget of an ongoing award without changing the project budget of an ongoing award without changing the scope of the project, notification of the NSF program officer scope of the project, notification of the NSF program officer is the only requirement. is the only requirement.

Arrangements for supplemental ROA support to an existing Arrangements for supplemental ROA support to an existing award should be discussed with the cognizant disciplinary award should be discussed with the cognizant disciplinary program officer and tentative approval obtained prior to program officer and tentative approval obtained prior to submission of the request. submission of the request.


ROA Proposal PreparationROA Proposal PreparationROA: The formal ROA request letter must be ROA: The formal ROA request letter must be submitted via FastLane as a supplement at submitted via FastLane as a supplement at least 3 months before funds will be neededleast 3 months before funds will be needed..

Proposal should include: Proposal should include: – description of the arrangements and the work to description of the arrangements and the work to

be performed by the ROA visitor, be performed by the ROA visitor,

– statement of the contribution of this work to the statement of the contribution of this work to the NSF-supported project and to the visitor’s future NSF-supported project and to the visitor’s future research and home organization, research and home organization,

– budget with appropriate explanatory information, budget with appropriate explanatory information, and and

– biographical sketch of the visitor. biographical sketch of the visitor.


Shared InstrumentationShared InstrumentationProposals must:Proposals must:

– describe specific research project describe specific research project (or projects) to be conducted using (or projects) to be conducted using the instrumentation or databases, the instrumentation or databases,

– state why the instrumentation is state why the instrumentation is essential, and essential, and


Shared InstrumentationShared InstrumentationProposals must:Proposals must:

– describe the impact of the project describe the impact of the project and the instrumentation on the and the instrumentation on the department's research department's research environment. environment.

– sufficient detail must be provided sufficient detail must be provided for reviewers to judge the for reviewers to judge the merit of merit of the problems to be addressed and the problems to be addressed and the methods proposedthe methods proposed. .


RUI Proposal PreparationRUI Proposal PreparationInclude the acronym “RUI” in the title of Include the acronym “RUI” in the title of the proposal entered on the Cover the proposal entered on the Cover Sheet, e.g. "RUI: Behavioral and Sheet, e.g. "RUI: Behavioral and neurochemical analysis of a new animal neurochemical analysis of a new animal model of Huntington’s disease." model of Huntington’s disease."

Project DescriptionProject Description should include: should include:

(1)(1)““Results from Prior NSF Support” Results from Prior NSF Support” (0-5 pages)(0-5 pages)

(2)(2) “ “Future Plans” (0-10 pages)Future Plans” (0-10 pages)


RUI Proposal PreparationRUI Proposal Preparation(1)(1) RESULTS OF PRIOR RESEARCHRESULTS OF PRIOR RESEARCH

– Up to 5 pagesUp to 5 pages

– Any NSF grant within past five yearsAny NSF grant within past five years

– A chance to show that you can do good work – A chance to show that you can do good work – there probably ought to be an element of self-there probably ought to be an element of self-promotion in this sectionpromotion in this section

– Describe the work you completed with prior Describe the work you completed with prior supportsupport

– Publications from prior workPublications from prior work


RUI Proposal PreparationRUI Proposal Preparation(1)(1)RESULTS OF PRIOR RESEARCHRESULTS OF PRIOR RESEARCH

– Human Resource Development – Human Resource Development – student involvementstudent involvement

– Relation of prior work to current Relation of prior work to current proposalproposal

– Mention other work that precedes your Mention other work that precedes your request and the progress you have request and the progress you have made, either as “prior results” or made, either as “prior results” or integrated into your “future plans,” integrated into your “future plans,” whether or not it was supported by NSF whether or not it was supported by NSF


RUI Proposal PreparationRUI Proposal Preparation(2) (2) PROJECT DESCRIPTIONPROJECT DESCRIPTION (1-15 pp) (1-15 pp) should include:should include:

– Objectives for the work and its expected Objectives for the work and its expected significance; significance;

– relation to the present state of relation to the present state of knowledge and to work in progress in knowledge and to work in progress in the field; the field;


RUI Proposal PreparationRUI Proposal Preparation(2) (2) PROJECT DESCRIPTIONPROJECT DESCRIPTION (1-15 pp) (1-15 pp) should include:should include:

– description of the general plan of the work, description of the general plan of the work, including experimental methods and analysis including experimental methods and analysis and, if appropriate, plans for archival materials and, if appropriate, plans for archival materials or data-sharing. or data-sharing.

– For collaborative proposals, the thematic basis For collaborative proposals, the thematic basis of the collaboration(s) underlying the research of the collaboration(s) underlying the research project and a description of the expected project and a description of the expected contribution of each of the faculty members to contribution of each of the faculty members to the proposed research project. the proposed research project.


RUI Proposal PreparationRUI Proposal PreparationCollaborative proposals are expected to Collaborative proposals are expected to include include

(1) a strong research activity whose scientific (1) a strong research activity whose scientific merit is clearly enhanced by development of merit is clearly enhanced by development of the collaboration, the collaboration,

(2) a project theme that takes advantage of (2) a project theme that takes advantage of the strengths of the particular institution(s), the strengths of the particular institution(s), justifying the nature of the research in that justifying the nature of the research in that context, and context, and

(3) a research plan that enhances the research (3) a research plan that enhances the research productivity of all faculty and student productivity of all faculty and student investigators involved.investigators involved.


RUI Proposal PreparationRUI Proposal PreparationProject DescriptionProject Description should include:should include:

– A description of how A description of how student involvementstudent involvement in in the research project and in the the research project and in the presentation of presentation of research results will be fosteredresearch results will be fostered; ;

– how the research will be integrated with the how the research will be integrated with the students' education; students' education;

– how the equipment, if requested, will enhance how the equipment, if requested, will enhance the research; and the research; and

– educational uses planned for the educational uses planned for the instrumentation. instrumentation.



Faculty participants should Faculty participants should include in their "Biographical include in their "Biographical Sketches" publications with Sketches" publications with undergraduate co-authors (with undergraduate co-authors (with student names labeled by an student names labeled by an asterisk).asterisk).


RUI BudgetsRUI BudgetsNSF RUI allowsNSF RUI allows– salaries and wages + fringe benefits, salaries and wages + fringe benefits, – research assistantshipsresearch assistantships– TravelTravel– materials and suppliesmaterials and supplies– publication costs and page charges, publication costs and page charges, – consultant services,consultant services,– essential equipment, essential equipment, – indirect costs indirect costs


RUI BudgetsRUI Budgets

Cost sharing (matching): not Cost sharing (matching): not required, but provide examples of required, but provide examples of how NKU supports your work, include how NKU supports your work, include dollar value when possibledollar value when possible

– Faculty/student travel supportFaculty/student travel support– Equipment maintenanceEquipment maintenance– Dedicated lab spaceDedicated lab space– EquipmentEquipment


RUI Proposal PreparationRUI Proposal PreparationImpact Statement Impact Statement (max. 5 pages) (max. 5 pages)

A chance to promote your activitiesA chance to promote your activities– InstitutionalInstitutional– DepartmentalDepartmental– IndividualIndividual

*Importance of research to all three*Importance of research to all three

*Success stories within all three*Success stories within all three

*The approach taken by any or all three to *The approach taken by any or all three to provide students with a better educational provide students with a better educational experience and successexperience and success



Impact Statement Impact Statement (max. 5 pages) (max. 5 pages)

– What obstacles must you overcome?What obstacles must you overcome?

Heavy teaching loads Heavy teaching loads

availability (or lack) of support personnelavailability (or lack) of support personnel

nature of experimental and computational nature of experimental and computational facilities, and facilities, and

features of the student populationfeatures of the student population



Impact statement should also describe:Impact statement should also describe:– record of the department(s) and institution(s) in record of the department(s) and institution(s) in

educating undergraduates for science and engineering educating undergraduates for science and engineering careers; careers;

– the plans to attract qualified undergraduate students to the plans to attract qualified undergraduate students to the project, including the criteria for their selection; the project, including the criteria for their selection;

– how you will increase the participation of groups how you will increase the participation of groups underrepresented in science and engineering; underrepresented in science and engineering;



Impact statement should also describe:Impact statement should also describe:

– any plans for measuring the effect of participation on any plans for measuring the effect of participation on the participating students both during and after their the participating students both during and after their undergraduate years; andundergraduate years; and

– the anticipated contribution of new research tools the anticipated contribution of new research tools (instrumentation, databases, etc.) to both educational (instrumentation, databases, etc.) to both educational and research opportunities for students and faculty. and research opportunities for students and faculty.



A A representative of NKU representative of NKU signs a Certification of RUI signs a Certification of RUI EligibilityEligibility included in the included in the Supplementary Documentation Supplementary Documentation section of the proposal.section of the proposal.


Review Criteria for RUIReview Criteria for RUI

Reviewers are peers with expertise in Reviewers are peers with expertise in the substantive area of the proposed the substantive area of the proposed research or education project. research or education project.

– selected by Program Officers selected by Program Officers

– proposer should suggest at the time of proposer should suggest at the time of submission, the names of appropriate or submission, the names of appropriate or inappropriate reviewers. inappropriate reviewers.



Project summary must Project summary must highlight intellectual merit highlight intellectual merit and broader impactsand broader impacts

Project description must Project description must detail intellectual merit and detail intellectual merit and broader impactsbroader impacts


What is the What is the intellectual meritintellectual merit of the proposed of the proposed activity?activity?

– How important is proposed activity to advancing How important is proposed activity to advancing knowledge and understanding within its own field or knowledge and understanding within its own field or across fields? across fields?

– How well qualified is the proposer(s) to conduct the How well qualified is the proposer(s) to conduct the project? (If appropriate, the reviewer will comment on project? (If appropriate, the reviewer will comment on the quality of the prior work.) the quality of the prior work.)

– Does the proposed activity suggest and explore Does the proposed activity suggest and explore creative and original concepts? creative and original concepts?

– How well conceived/organized is the proposed How well conceived/organized is the proposed activity? Is there sufficient access to resources? activity? Is there sufficient access to resources?


What are the What are the broader impactsbroader impacts of the proposed of the proposed activity?activity?

– How well does the activity advance discovery and How well does the activity advance discovery and understanding while promoting teaching, training, and understanding while promoting teaching, training, and learning? learning?

– How well does the proposed activity broaden the How well does the proposed activity broaden the participation of underrepresented groups (e.g., gender, participation of underrepresented groups (e.g., gender, ethnicity, disability, geographic, etc.)? ethnicity, disability, geographic, etc.)?

– To what extent will it enhance the infrastructure for research To what extent will it enhance the infrastructure for research and education, such as facilities, instrumentation, networks, and education, such as facilities, instrumentation, networks, and partnerships? and partnerships?

– Will the results be disseminated broadly to enhance Will the results be disseminated broadly to enhance scientific and technological understanding? scientific and technological understanding?

– What may be the benefits of the proposed activity to What may be the benefits of the proposed activity to society? society?


Review Criteria for RUIReview Criteria for RUIIntegration of Research and EducationIntegration of Research and Education

1.1. How is research and education integrated in How is research and education integrated in the programs, projects, and activities it the programs, projects, and activities it supports at academic and research supports at academic and research institutions?institutions?

2.2. What opportunities are available where What opportunities are available where individuals may concurrently assume individuals may concurrently assume responsibilities as researchers, educators, and responsibilities as researchers, educators, and students and where all can engage in joint students and where all can engage in joint efforts that infuse education with the efforts that infuse education with the excitement of discovery and enrich research excitement of discovery and enrich research through the diversity of learning perspectives? through the diversity of learning perspectives?


Review Criteria for RUIReview Criteria for RUIIntegrating Diversity into NSFIntegrating Diversity into NSF

Programs, Projects, and ActivitiesPrograms, Projects, and Activities1.1. Broadening opportunities and enabling the Broadening opportunities and enabling the

participation of all citizens - women and men, participation of all citizens - women and men, underrepresented minorities, and persons underrepresented minorities, and persons with disabilities - is essential to the health and with disabilities - is essential to the health and vitality of science and engineering. vitality of science and engineering.

2.2. NSF is committed to this principle of diversity NSF is committed to this principle of diversity and deems it central to the programs, and deems it central to the programs, projects, and activities it considers and projects, and activities it considers and supports. supports.


Review Criteria for RUIReview Criteria for RUISpecific to RUI and ROASpecific to RUI and ROA Special instructions Special instructions are supplied, calling attention to the Impact are supplied, calling attention to the Impact Statement and the special circumstances under Statement and the special circumstances under which RUI investigators work.which RUI investigators work.

Reviewers are asked to recognize the potentially Reviewers are asked to recognize the potentially slower publication rate of investigators and the slower publication rate of investigators and the pace of their research may be slower at a pace of their research may be slower at a predominantly undergraduate institution. predominantly undergraduate institution.

The description of the environment in which the The description of the environment in which the principal investigator works should be so written principal investigator works should be so written as to permit the reviewers to take such factors as to permit the reviewers to take such factors into account. into account.


Review Criteria for RUIReview Criteria for RUIReviewers will look for indications of impacts Reviewers will look for indications of impacts such as: such as:

– increased faculty involvement in the mainstream of increased faculty involvement in the mainstream of research; research;

– direct student experience in research; direct student experience in research;

– acquisition of research instrumentation that will acquisition of research instrumentation that will improve faculty and student research opportunities; improve faculty and student research opportunities; andand

– enhanced departmental ability to prepare students enhanced departmental ability to prepare students for entry into graduate study or scientific and for entry into graduate study or scientific and engineering careers, as well as to provide a engineering careers, as well as to provide a research-enriched learning environment for all research-enriched learning environment for all students.students.


Review Criteria for RUIReview Criteria for RUIEvaluation of research Evaluation of research instrumentation proposals instrumentation proposals

– criticality of the instrumentation for the criticality of the instrumentation for the research proposed, research proposed,

– the expected extent of usage of the the expected extent of usage of the instrumentation and the number of instrumentation and the number of investigators and students investigators and students benefiting,andbenefiting,and

– the institution's commitment for the institution's commitment for operation and maintenance. operation and maintenance.



A summary rating and accompanying A summary rating and accompanying narrative will be completed and narrative will be completed and signed by each reviewer. signed by each reviewer.


FASTLANEFASTLANE……1.1. PI/Co-PI Information PI/Co-PI Information

2.2. Cover Sheet Cover Sheet

3.3. Project Summary (include broader impacts and Project Summary (include broader impacts and intellectual merit)intellectual merit)

4.4. Table of Contents (An automatic function of Table of Contents (An automatic function of Fastlane)Fastlane)

5.5. Project Description Project Description

6.6. References Cited References Cited


FASTLANEFASTLANE……7.7. Biographical Sketches (Vitae – 2 page per Biographical Sketches (Vitae – 2 page per

person highlighting info specifically relating the person highlighting info specifically relating the project; list collaborators, former advisors; up to project; list collaborators, former advisors; up to 10 publications)10 publications)

8.8. Budgets (Including Justification) Budgets (Including Justification) (WORK OUT (WORK OUT Budget with Mary Ucci (x5768; Budget with Mary Ucci (x5768; [email protected]), and RGC will enter this [email protected]), and RGC will enter this budget information into FASTLANE) – you must budget information into FASTLANE) – you must write the justification though.write the justification though.

9.9. Current and Pending Support: total award Current and Pending Support: total award amount, dates of program/project, title, funding amount, dates of program/project, title, funding agency, number of person-months per year agency, number of person-months per year devoted to the project (calendar, or academic devoted to the project (calendar, or academic and summer), project location, is it current, and summer), project location, is it current, pending or planned in near future. pending or planned in near future.


FASTLANEFASTLANE……10.10. Facilities, Equipment and other Resources Facilities, Equipment and other Resources

11.11. Supplementary Docs (Appendices if allowed, RUI Supplementary Docs (Appendices if allowed, RUI certification, Impact Statement)certification, Impact Statement)

12.12. Link Collaborative Proposals Link Collaborative Proposals

13.13. List of Suggested Reviewers (optional) List of Suggested Reviewers (optional)

14.14. Deviation Authorization (if applicable) Deviation Authorization (if applicable)

15.15. Additional Single Copy DocumentsAdditional Single Copy Documents

16.16. Project Data Form (always to be completed by PI)Project Data Form (always to be completed by PI)


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