shorewest.net

Listings Search

Print, E-Mail and Map

Listings

Listings 11/2010

LISTINGS This is the menu item you choose to search the entire database for listings and to either create a brochure, E-mail listing information to a customer or map the listing location.

Search for Listings

1. From your shorewest.net Home Page, click on the Listings link.

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After clicking on Listings, the following screen will be displayed. This is where you will select the type of search you want and enter the criteria you want to search by.

1. You may search for a specific property type or use the default Detailed Search or change to the Madison area MLS (SCWMLS) or Green Bay MLS (RANW) (see #1).

When the default “Detailed Search” is used, you will notice that the property type of Single Family Residential (see #2) is highlighted. If you want to search for Residential properties, leave it selected. However, if you want to search for other types of properties, change it to the type you need. If you want to search by an MLS Number or PIN, just enter the number (see #3). Otherwise, change the criteria as desired. To input more criteria click the drop down for General or Features (see #4). If you need a more detailed search for a specific property type, select the desired search from the list of links on the left menu bar (see #1).

5. When done entering the criteria to search for, click Find Listings on the top or bottom to see your results. If you make a mistake or want to start over, click Reset this Form.

HINT: Do not get too specific with your searches. The agent reporting the information may not have been detailed enough to give you accurate results. For example, the agent may not have reported the square feet or maybe called a home a ‘colonial’ when it really is a ‘victorian’. Be general in your searches.

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In order to select multiple criteria, hold the CTRL or Shift key. Click on the desired items. Multiple selection can only be used on scroll boxes.

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Listing Status Explanation

HotList: For 1-2 days before MLS receives Shorewest listing information, our listings are considered HotList. This just means that we have access to our listings before agents from other real estate companies. It is usually best to include this status when doing searches for your buyers. Active: This means that the listing is in MLS and is for sale with no offers. Sell it! Active with Offer: This status means the listing has an offer, but there are still contingencies to be completed. However, you may still be able to write an offer. Don’t automatically exclude this status, unless, for example, your buyer is in a hurry or doesn’t want the added complications.

Pending: This is used when a listing has an accepted offer, the contingencies have been met, and the parties are only waiting for closing. This status is best used for CMA purposes. Sold: This means the listing is off the market because it has been sold and has closed. You would use this to find homes that have sold recently for comparison purposes or for use in a CMA.

Expired: Listing contracts have an expiration date. When this date passes, the listing has expired. It may or may not be on the market again, maybe with the same agent, maybe not. You might use this for a source of potential new listings or for use in a CMA. Withdrawn: For a variety of reasons, a listing may be withdrawn, or taken off the market, by the home owner. This status won’t be used too often.

When you are doing listing searches, you will need to select a “Status”. These include:

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View Listing Details - Photo Format

1. Click on the Price link to view the listing details for the desired property If there is a small green P under the price the list price has changed in the last 7 days.

2. Click on the Photo or the Photos label (if displayed) to display the shorewest.com public website property information.

3. Click on the Address link if it has a small green M for a map of the listing location.

4. Click on the Status link to view the listing history. If there is a small green N, it had a status change in the last 7 days.

5. Click on the Agent’s name link to see their MLS# and contact info.

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(View Listings Detail screen continued on next page)

After clicking on the Price link, the View Listing Details screen will be displayed. This page is for informational purposes. It should not go to your customers since it shows the listing agent and may contain other private information. Click the buttons to see information about that listing

Documents will allow you to see and print the documents loaded on.

Tax Info will show the tax data

Listing History will show the listing history by address

More Info will show the commission and showing information

Print will print this screen for your use only.

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(View Listings Detail screen continued from previous page)

Click on this link to display the 2nd page of View Listing Details, as shown below.

Click on this link to return to the prior page of View Listing Details.

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Print Brochures

A “brochure” is a professionally created flyer that you can use to give to customers, fellow agents, or hand out at open houses. To create and print a brochure, do the following steps:

Note: The illustration shown below is for a “Single Family - Internal” brochure. An internal brochure includes private broker information and is ONLY to be used by yourself or Shorewest agents. DO NOT give this type of brochure to anyone else.

A “No Agent” brochure is customer appropriate and is used when the listing is not yours (the listing agent’s information will not be displayed). A “With Agent” brochure is used when the listing is yours (the listing agent’s information will be shown). Make sure if you are using Metro MLS to use a Metro flyer, using SCWMLS, use a SCWMLS flyer and so on. There are many different types of brochures, you may use whichever works best for you.

1. Click the Select box(es) of the listing(s) you want to create the brochure for.

2. Click the Brochure Format drop-down list. Select the desired brochure.

3. Click the Create Brochure button to generate the brochure.

Note: This is only a portion of the screen displayed

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After the brochure has been created, a link to view the brochure will appear.

4. Click on the link, “Click here to view your brochure”, to view the brochure(s) in Adobe Acrobat Reader.

Brochures Viewed With Acrobat Reader

When the completed brochure appears, you can view all the pages by clicking on the page selection arrows on the Acrobat toolbar or use the scroll bar.

You can print the brochure by clicking on the Print button on the Acrobat toolbar. Do not use the print button on the internet explorer toolbar, it will look funny!

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Print

Acrobat Toolbar

Use Back Button To Return To

Search Summary

Use Print on Acrobat Toolbar

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E-Mail Listings

To e-mail listing information, do the following steps:

1. Click the Selection box(es) of the listing(s) you want to E-Mail or choose Check All to Select all the listings on the page.

2. Click the E-Mail button to continue.

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After clicking the E-Mail Listings button, the E-Mail Listings screen will be displayed.

1. Click on the E-Mail Type drop-down list and select one of the following formats:

Horizontal Summary - See page 13. OR

E-mail Listings Link (text only, use for AOL customers) - See page 13.

2. Enter the e-mail address or Click the Address Book button to select from your Contacts.

3. Enter the subject of the e-mail.

4. Click into the body of the e-mail and enter your personal message, if desired.

5. Click on the Send Message button to send your e-mail.

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SELECT THE TYPE OF E-MAIL HERE

ENTER YOUR RECIPIENT’S FULL EMAIL ADDRESS

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Sent E-mail - “Horizontal Summary” - What your customer receives

1. Your customer can click the Click for Property Details button. This will display a screen containing information about the property, much like what would be created as a brochure OR Your customer can click the Photo. This will display the shorewest.com public website property information. If it is a Shorewest property, additional photos will also be displayed, if available.

After clicking on the Send Message button, the following screen will be displayed:

Sent E-mail - “E-mail Listings Link” - What your customer receives

NOTE: Use this type for recipients with an AOL email address or in other cases where the Horizontal Summary may not have worked for your customer.

1. Your customer can click on the appropriate Link. This will display a screen containing information about the property, much like what would be created as a brochure.

AOL users will have to click the AOL User Link.

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** Note: AOL users will click the link AOL Users: Click here to view the flyer.

Mapping Listings To map listing location(s), do the following steps. 1. Click the Selection box(es) of the listing(s) you want to map or choose Check All to

select all the listings on the page. 2. Click the Map button to continue

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Mapping Window This will open the mapping window. It shows the location of the listings. 1. To see Satellite View check the box. 2. To Zoom in or out use the Zoom buttons. 3. Click on the House to see which listing it is. 4. To get Driving Directions, type in your starting street address and zip code, choose the

order of your stops and then click on Get Directions. 5. To print this window click the Print button next to the map.

Type Beginning Street Address here

Type Beginning zip code here

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Driving Directions This will open the driving directions with a map. It gives you step by step directions in the order you chose of how to get from one listing to another. This is particularly useful for showing multiple properties.

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