LOS ANGELES UNIFIED SCHOOL DISTRICT

PERSONNEL COMMISSION

AGENDA / ORDER OF BUSINESS

Council Meeting

TUESDAY, JUNE 9, 2020

10:00 A.M., VIA ZOOM

Personnel Commission Meeting

THURSDAY, JUNE 18, 2020

3:00 P.M., VIA ZOOM

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Meeting ID: 923 4807 8788

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This meeting is being held in accordance with the State Emergency Services Act, the Governor’s

Emergency Declaration related to COVID-19, and the Governor’s Executive Order N-29-20 issued on

March 17, 2020 to allow attendance by members of the Los Angeles Unified School District Personnel

Commission by teleconference, videoconference, or both.

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1. Convene regular meeting. Roll call.

2. Approval of minutes of the meeting of May 21, 2020.

3. Receipt of minutes of the meeting of June 4, 2020.

CONSENT ITEMS

4. Ratification of Reclassification by Director’s Approval: APPROVED

a. Various positions in the Division of Special Education, from Special Education Trainee

($17.83519-22.21376/hr.) to Special Education Assistant ($19.87546-24.75835/hr.),

effective May 25, 2020. (RDA 1671, Instructional Assistance Series)

b. Various positions in the Division of Special Education, from Special Education Trainee

($17.83519-22.21376/hr.) to Special Education Assistant ($19.87546-24.75835/hr.),

effective June 5, 2020. (RDA 1672, Instructional Assistance Series)

5. Approval of revised Class Descriptions recommended, effective June 18, 2020: APPROVED

Deputy Director, Employee Relations

Food Services Cost Analyst

SAP Basis Administrator

SAP Enterprise Portal Specialist

SAP Functional Analyst (Procurement)

SAP Technical Test Coordinator

Senior Contract Administration Manager

6. Authorization of Field of Competition in forthcoming examination: APPROVED

Class Title Recommendation

SAP Basis Administrator

($9,836.38-12,176.36/mo.)

SAP Enterprise Portal Specialist

($8,097.45-10,048.11/mo.)

SAP Functional Analyst (Procurement)

($8,801.51- 10,921.86/mo.)

SAP Technical Test Coordinator

($8,801.51- 10,921.86/mo.)

Senior Contract Administration Manager

($9,349.37-11,574.70/mo.)

Class Descriptions dated June 18, 2020.

Open; also promotional for all regular or retired

employees of the District who meet the entrance

qualifications specified in the Class Description

and who have served at least 130 paid days in

regular status in the Classified Service or have

permanent status in the Certificated Service.

Dual Certification.

Deputy Director, Employee Relations

($9,349.37-11,574.70/mo.)

Class Description dated June 18, 2020.

Promotional for all regular or retired employees

of the District who meet the entrance

qualifications specified in the Class Description

and who have served at least 130 paid days in

regular status in the Classified Service or have

permanent status in the Certificated Service.

7. It is recommended that the following reclassification action be ratified: APPROVED

Case 11908

8. Public Comment

a. Public employee discipline

b. Examination Appeals

NOTE: Public comment is for the purpose of hearing

issues that are not addressed in staff or Hearing Officer

reports. This time should not be used to attempt to re-hear

the case. Speakers are requested to limit their comments

to 1 -1 ½ minutes with a maximum of 3 minutes for

multiple speakers on the same side of an issue. It is

preferable that individuals wishing to address these cases

do so by submitting a written statement to staff by the

close of business on the Thursday preceding the

Commission hearing.

9. Recess to Closed Session in Accordance with Provisions of the Government Code (Section 54957)

to Consider:

a. Examination Appeals

➢ Assistant Project Manager

10. Reconvene Regular Session and report of actions taken in Closed Session.

11. Consideration of the recommendation of staff on the Examination Appeals for:

Assistant Project Manager (Cases 0073, 0074, and 0075)

Please send an email to Suzanne Morrow (suzanne.morrow@lausd.net) if you intend to address the Commissioners at this meeting including the item that you wish to discuss.

The Los Angeles Unified School District Personnel Commission, in complying with the

Americans with Disabilities Act (“ADA”), requests individuals who

require special accommodations to access and/or participate in Personnel Commission

meetings to please contact the Personnel Commission (suzanne.morrow@lausd.net) or District

office at (213) 241-7800. Please contact the District as soon as possible before the scheduled

Personnel Commission meeting to ensure that the Commission or District may assist you.

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION Class Code 4994 Management-District

DEPUTY DIRECTOR, EMPLOYEE RELATIONS

DEFINITION

Plans and implements the operations of the Employee Relations Unit Section concerning pre-employment standards, employee arrests and convictions, disciplinary actions and related assignment actions, appeals and complaints, and other employee relations matters involving both certificated and classified personnel.

TYPICAL DUTIES

Directs, plans, and coordinates the operations of the Employee Relations Unit Section. Directs the review of certificated employees who have been removed from specific District sites

due to allegations of misconduct or criminal actions until thorough investigations have been conducted by the Employee Relations Investigative Team and other administrators.

Directs and coordinates the operations of the Employee Record Control Unit which maintains all certificated

Reviews and maintains employment conviction standards to determine eligibility for certificated and classified applicants and candidates.

Serves as the Custodian of Records for District personnel records. Monitors the documentation of all information related to criminal allegations made against any

certificated, classified, or unclassified District employee including the monitoring of law enforcement investigations and court proceedings.

Oversees the processing of disciplinary actions and related assignment actions, appeals, and complaints involving certificated, classified, and unclassified personnel.

Oversees the preparation of information in response to subpoenas and employee authorized release of employee records received by the District. Oversees the operation and maintenance of fingerprinting stations at various District sites. Supervises the Substitute Teacher Review Committee to determine the discipline or dismissal of

certificated substitute teachers and temporary employees. Consults with the California Commission of Teacher Credentialing, California Department of Justice (DOJ), federal and State courts, bargaining unit representatives, law enforcement agencies, and the Office of the General Counsel regarding discipline and dismissal issues related to certificated and classified personnel and investigative inquiries during or before employment. Establishes and maintains the contract with a vendor who acts as an intermediary with the DOJ in

processing fingerprints of approximately 17,000 applicants and rehires for District employment each year.

Responds to charges made by employees or citizens against the District, reviewing personnel records for certificated personnel as necessary. Acts as a liaison with the contracted agency responsible for providing employment verification for

District employees and coordinates with the Information Technology Division as necessary. Acts for the certificated Director, Employee Relations Services as required. Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

The Deputy Director, Employee Relations plans, organizes, and directs employee relations activities such as pre-employment clearance, employment records, and employee arrests and convictions and acts for the certificated Director, Employee Relations Services as required.

The Director, Employee Relations directs specialized employee services for classified and certificated employees in the areas of employee relations, employment clearance, records, and employee health services. The Chief Human Resources Officer directs the activities related to the management and services rendered to certificated personnel in the District. The Deputy Chief Human Resources Officer assists in directing the management and services activities in certificated personnel, and acts as Chief as required.

SUPERVISION

General direction is received from the certificated Director, Employee Relations Services. Supervision is exercised over technical and clerical staff.

CLASS QUALIFICATIONS

Knowledge of:

District personnel practices and principles of employee relations for certificated and classified personnel

Merit system and related provisions of the California Education Code, Title 5 of the Administrative Code, the Government Code, and Board Rules

District policies and procedures, goals and objectives, organizational structure and functions, and negotiated contracts

Personnel procedures, laws, rules, and regulations pertaining to criminal matters Criminal, procedural, and substantive law; and familiarity with procedural due process Laws, rules, regulations, court decisions, legal interpretations, research, and studies in the field

of personnel management and administration and employee relations Effective administrative and managerial practices Use of technology, District human resources applications, and other data systems

Ability to:

Plan, organize, direct, coordinate, prioritize, and review the work of a multi-unit operation Analyze, develop, and implement changes in operating policies and procedures Formulate and express ideas clearly and concisely, in written reports and oral presentations Manage confidential matters pertaining to the character and reputation of individual employees

with discretion Communicate and work effectively with administrators, school personnel, and employee,

community, and union representatives Interpret codes, statutes, ordinances, rules, and regulations as they affect personnel Operate a personal computer workstation and associated peripheral equipment

ENTRANCE QUALIFICATIONS

Education:

Graduation from a recognized college or university with a bachelor’s degree. A master’s degree or higher is preferred.

Experience:

Five years of professional-level human resources experience preferably in employee relations and

discipline, which includes three years of supervisory experience. Management responsibility that required oversight of multiple units through subordinate supervisors is preferable. A master’s degree may substitute for up to one year of the required professional-level experience provided that a bachelor’s degree is attained.

Special:

A valid California Driver License and the availability of private transportation, or the ability to utilize an alternative method of transportation. Use of an automobile.

SPECIAL NOTE

Management class, exempt from bargaining units. This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance Rrequirements are representative of the minimum level of knowledge, skill, and/or abilities. To the extent permitted by law, Mmanagement retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. Revised Administration Notification: 6-10-20 06-18-20 SH

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION Class Code 1071

Unit S

FOOD SERVICES COST ANALYST

DEFINITION

Develops procedures for obtaining cost and operations data from cafeteria, production kitchens and other Food Services Division locations. Analyzes financial data related to food and other program costs for budget, cash flow analysis, projections of financial status, subsidy claims and related systems design.

TYPICAL DUTIES

Analyzes Cafeteria Fund revenue, expenditures and reserves; and updates the District computer system tables impacted.

Analyzes cost data and financial operations of cafeterias and food manufacturing and central kitchens.

Analyzes federal, State, and District meal program regulations and guidelines to, determine cost of implementation, and monitors compliance in collection of financial data, establishing student eligibility, and preparation of claims.

Analyzes pending legislation to determine impact on meal programs and may make related recommendations.

Analyzes meal costs for individual locations, and alerts supervisors to atypical situations and the need for program changes, prepares and reviews adjustments to inventory, food and supply accounts; and works with school and Division staff on the allocation of support services.

Reviews and analyzes summary cost reports for appropriate processing, format, content, comparison, distribution, and projection.

Develops analytical methods, procedures, and forms for obtaining operational data and recommends accounting controls.

Develops procedures for obtaining data for federal and State reimbursement of meal and other costs, assists in preparing subsidy claims, and analyzes claims for accuracy and completeness.

Supervises the collection of income, cost, and expenditure data for budget preparation and budget control; prepares estimates and cost projections; provides appropriate coding for requisitions; monitors and reports on grant fund usage; and assists in annual budget preparation and budget revisions.

Directs the collection, documentation, transmittal, and retrieval of meal program cost and operational data pertaining to meal eligibility, participation, cash and meal ticket transactions, assignment of labor, and food inventories of individual food service units.

Assists in the development and revision of manpower formulas for allocation of labor to Food Service Units.

Prepares materials to respond to audit inquiries and requests for information from other parties. Prepares, reviews, and adjusts journal entries to record transactions in the ledger and year-end

expenditure transactions and cost distribution to school sites. Coordinates procedures under program regulations to maximize subsidy income and ensure valid

student eligibility and reimbursement claims. Conducts financial and statistical studies and special projects and prepares financial reports and

Board reports.

Responds to requests for information, research, and special projects involving the analysis of revenues and/or expenditures.

Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

A Food Services Cost Analyst analyzes Food Services Division data and summary reports concerning food and labor costs, operations, participation, and program subsidies and provides methods and procedures for the collection and analysis of Food Services Division statistical data. Analyzes Cafeteria Fund and expenditures and assists in budget preparation.

Cost analysis is a responsibility of positions in several accounting and financial analysis classes. Usually such duties form a part of the responsibilities of such positions rather than being the predominant classification factor.

A Transportation Cost Analyst analyzes and interprets financial data pertaining to the cost of operating the Transportation Services Division.

SUPERVISION

General direction is received from a Principal Financial Analyst, Fiscal Services Manager, or higher level administrator. Supervision is exercised over lower-level personnel.

CLASS QUALIFICATIONS

Knowledge of:

Accounting theory, practices, and procedures, statistical analysis, budgetary practices and procedures, and techniques of cost analysis as applied in governmental financial programs, management and food services cost accounting

Cafeteria systems and food service programs Computerized data processing and its application to cost control and management reports and

analysis Federal and State laws, rules, and regulations pertaining to school food services, public school

accounting, meal programs, and subsidy claims Principles of organization, personnel management, and progressive disciplinary procedures

pertinent employee health and safety laws, regulations and District policies and procedures

Ability to:

Analyze food service revenues and costs in relation to operational and program requirements Interpret profit and loss statements, financial reports, budgets, and legislation Develop methods and procedures for obtaining information and comparing cost data Establish business reporting systems utilizing data processing and optical scanning equipment Direct financial and statistical studies Enter and retrieve information using computers Prepare reports and write clearly, concisely, and convincingly Speak clearly, concisely, and effectively Work effectively with administrators, other District personnel and the public Promote equal opportunity in employment and maintain a work environment that is free of

discrimination and harassment

Maintain confidentiality

ENTRANCE QUALIFICATIONS

Education:

Graduation from a recognized college or university with a Bachelor’s degree in accounting, finance, public or business administration, or a related degree.

Experience:

Three years of experience in financial analysis, budgeting, cost accounting or auditing, including analysis of income and expenditure statements, budgets, or cash flow. Experience in cost accounting for a multi-location food services operation is preferable.

Special:

A valid California Driver License and use of an automobile.

This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance Rrequirements are representative of the minimum level of knowledge, skill and/or abilities. To the extent permitted by law, mManagement retains the discretion to add or change typical duties of the position at any time, as long as such addition or change is reasonably related to existing duties. Revised 06-18-20 JXC

District Notification Date: 05-14-20 Union Notification Date: 05-19-20

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION Class Code 4891

Management - Unit J SAP BASIS ADMINISTRATOR DEFINITION

Responsible for the design, implementation, and technical support activities required to maintain a SAP environment; provides SAP technical leadership; and acts as a liaison between functional, ABAP, and infrastructure staff.

TYPICAL DUTIES

Applies SAP Basis skills and best practices to install, upgrade, and maintain all aspects of a SAP enterprise software system.

Maintains the integrity of the SAP environments (ABAP and Java) by managing the SAP Transport Management System and CTS+ to ensure all configuration and development objects are promoted properly.

Performs SAP system and client maintenance including client copy, export, and import; system profile maintenance, system performance tuning and administration of the SAP Online Support System (OSS) and notes implementation.

Analyzes system performance and adjusts various tuning parameters to maintain optimum utilization including application server load balancing, operation modes, background jobs, and spool management.

Performs load testing and stress test scenarios with technical staff for SAP stack (ABAP and Java). Assesses impact of new SAP releases to current system. Provides expertise and supports all development and production environments for the SAP system

including SAP ECC, Business Warehouse, SRM, SuS, PI, Portal, ESS, e-Recruit, GRC, LVM, Fiori system including Gateway and Solution Manager 7.2. and Solution Manager.

Develops, installs, tests, and maintains software tools used by the application developers and programmers.

Develops and executes implementation plans for SAP software enhancements and upgrades. Resolves problems related to SAP software and application procedures by identifying strategies for

problem resolution and by implementing processes to prevent service disruption. Interacts with SAP implementation staff, other Information Technology Division (ITD) staff, and

other stakeholders to analyze proposed changes to SAP technical configuration settings to optimize overall performance and daily system administration.

Defines and documents technical system requirements and systems management procedures. Evaluates new SAP technologies to plan for future technology requirements. Performs SAP system and client maintenance including client copy, export, and import; system profile

maintenance; and administration of the SAP Online Support System (OSS) and notes implementation, SAP System Refresh using LVM.

Obtains developer and object repair keys using OSS and authorizes usage by others. Supports SAP GUI front-end installation. Provides technical consulting to application development, functionality, enterprise rollout, integration

and changes to release staff. Support newer technologies within Solution Manager 7.2 such as BPCA and CBTA. Use Actifio and or BRTools with TSM for SAP Database backups and restore. Update and upgrade OpenText Vendor Invoice Management system and its add-ons. Use Ticket Management tools like Remedy and HP ALM for support and projects. Maintenance of BSI Tax Factory and SAP router. Support SAP user based and issues on Citrix Environment.

Performs related duties as assigned. DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

The SAP Basis Administrator provides technical expertise in the design, implementation, and technical support activities required to maintain a SAP environment; provides SAP technical leadership, and acts as a liaison between functional, ABAP, and infrastructure staff. The Senior ERP Director, Business Systems directs and oversees all activities of assigned staff and consultants during the implementation of a major new software applications system. An SAP/ERP Manager plans, defines, and develops SAP systems strategies and standards. They will also coordinate, manage, and review the work of assigned SAP production support and project teams engaged in analyzing and defining assigned SAP system functions and business processes and user needs.

SUPERVISION

General supervision is received from the SAP/ERP Manager. Technical supervision may be exercised over the work of lower-level information technology personnel.

CLASS QUALIFICATIONS

Knowledge of:

Functions and use of SAP enterprise systems and EDP hardware, software, and functional tools SAP NetWeaver 7.3 XI/PI; SAP BW, Portal, SRM 7.0, MDM 7.0, SUS, ESS, e-Recruit, LVM, SLT,

Fiori system including Gateway and Solution Manager 7.2. Complex SAP operating systems, application systems, and processes Techniques of data modeling, conceptual design, and systems analysis as they relate to SAP Principles of software quality assurance Software engineering and formal software development methodologies Relational databases such as Oracle including RAC and compression technologies. Microsoft Windows environments Forecasting and resource planning techniques including SAP Quick Sizer

Ability to:

Plan, schedule, and track activities to meet strict project deadlines Develop long and short range plans Diagnose hardware, software, and infrastructure problems in enterprise-wide software and

relational database based software systems Read, interpret, and apply technical information Formulate and express difficult technical concepts clearly and effectively in writing and orally Establish and maintain effective working relationships with administrators, representatives of

vendors, and Information Technology Division employees Monitor, analyze, and forecast system resources and plan for future growth

ENTRANCE QUALIFICATIONS

Education:

Graduation from a recognized college or university with a bachelor’s degree, preferably with a major in computer science, information systems, or a related field. Graduate level courses in computer or information science, operations research, or data base techniques is preferable.

Experience:

Five years of experience setting up and maintaining complex SAP information technology systems with Oracle databases. This experience must include installing and configuring SAP software, application support packages, and add-on software components; conducting parameter and system error analysis; and formulating operational system design and tactical plans for SAP components such as SAP NetWeaver 7.3,7.4 and 7.4. XI/PI, SAP BW, Portal, SRM 7.0, MDM 7.0, SUS, ESS, GRC, e-Recruit, LVM and Fiori system including Gateway and Solution Manager 7.2. Experience in database administration and the use or maintenance of Oracle-based systems with SAP newer products such as HANA, SAS tools, is preferable.

Special: A valid California Driver License. SPECIAL NOTES:

Employees in this class are subject to call at any hour. This class description is not a complete statement of essential functions, responsibilities, or requirements. Requirements are representative of the minimum level of knowledge, skill, and/or abilities. Management retains the discretion to add or change typical duties of a position at any time. Revised 06-18-20 MV

District Notification Date: 05-15-20 Union Notification Date: 05-21-20

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION Class Code 4846 Management- Unit J

SAP ENTERPRISE PORTAL SPECIALIST DEFINITION

Responsible for managing the enterprise content for the District’s SAP enterprise portal by developing and implementing SAP Portal solutions to capture, integrate, and distribute information.

TYPICAL DUTIES

Responsible for SAP Enterprise Portal monitoring and configuration activities, conductingperformance tuning to optimize SAP Portal application performance, analyze and resolve content and system related issues in the following main production portals: ECC, ESS, SUS, GRC, and eRecruit.

Responsible for software analysis, design, and configuration supporting LAUSD projects related to SAP Enterprise Portal.

Develop custom SAP portal content based on SAP Netweaver Java Stack and WebDynpro using the NetWeaver Developer Studio to fulfill LAUSD business needs.

Manage, track and support the deployment of portal contents packages to support SAP FI, HR, ESS, MSS, SRM, SUS, BW, GRC, and eRecruit development, provide status and recommend corrective actions when necessary.

Support the SAP interface with Oracle's OID LDAP server to provide single sign-on capability from SAP portal to the backend systems (e.g. SAP ECC, BW, eRecruit, SRM, SUS, GRC, and ESS).

Troubleshoot system performance and design issues related to SAP basis, operating systems, and District network solutions related to all District implemented SAP portals.

Create intelligent navigation structures for SAP portal content, including the use of smart merging. Responsible for implementation deliverables such as strategy document, project plan, design,

development and documentation standards, collaboration and communication standards, naming conventions specific to SAP Portal.

Configure and customize SRM business package and object-based navigation (OBN) for SRM and SUS portals.

Manage single-sign-on between SAP J2EE engines. Configure and customize Universal Worklist (UWL) from portal perspective. Setup and configure Application Integration for BW and portal. Recommend and develop long term strategy for SAP portal content development in coordination

with business owners and end-users. Determine and recommend SAP portal design and content solution to meet LAUSD business

requirements. Collaborate with BASIS team in drafting strategies related to ERP software release, standards and

guidelines specific to SAP Portal landscape. Coordinate with BI team in design and development for next generation Data warehouse content

delivering platform for LAUSD. Develop and maintain project plans to support future enhancement of SAP ESS, MSS, ECC, SUS,

GRC, eRecruit and SRM by leveraging the SAP portal and NetWeaver technology. Develop and recommend methodologies and technologies to provide LAUSD end users with a

well-designed and intuitive interface for SAP portal. Review existing hardware and applications, devise plans to better incorporate SAP Portal and SAP

Netweaver Java technologies within LAUSD software landscape in order to enhance and create new functionalities that better meet business needs.

Establish standards and governance for Portal administration, development and configuration. Coaching, mentoring and reviewing the work of mid-level SAP Portal administrators.

Provides supervision and training of lower-level technical staff on SAP Portal technology and development.

Performs related duties as assigned. DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

An SAP Enterprise Portal Specialist is responsible for managing the enterprise content for the District’s SAP enterprise portal by developing and implementing SAP Portal solutions to capture, integrate, and distribute information. SAP Functional Analysts serve as consultants regarding the functional business requirements of the District SAP modules such as Benefits, Finance, Business Warehouse, Time Management, Payroll, and Vendor Management.

SUPERVISION

General direction is typically received by higher-level administrators such as SAP/ERP Manager. Supervision may be exercised over lower level personnel.

CLASS QUALIFICATIONS

Knowledge of:

SAP enterprise software components, specifically SAP Portal and SAP Netweaver development infrastructure

Fundamental SAP Portal navigation and usability techniques Integration of Personal Object Work List (POWL) in SRM with portal SAP Portal architectures, functional components, interfaces, and processes Object oriented languages specifically SAP Netweaver Java and SAP Web DynPro, Visual

Composer, Web Services Security methodologies including Single Sign On integration SAP Portal and ECM performance issues, optimization, as well as performance troubleshooting

and tuning techniques MDM integration with portal Security Provisioning Markup Language (SPML) Information Architecture, SAP Knowledge Management, and Metadata All of the following: Database (Oracle / MS SQL Server), Operating Systems (Windows

2000/2003, AIX, Unix, Linux), SAP Netweaver Java Environment Setup, SAP Portal Install, ODBC/JDBC

Architecture/design/development of large n-tier business systems for high availability and scalability based on SAP Fiori/UI5 technologies.

Configuration of NetWeaver gateway services, OData services and mobile services for SAP Fiori.

SAP UI5 framework, SAP Web IDE and SAP Cloud Platform Cockpit. Configuring user roles, groups, catalogs, tiles and launchpad.

Ability to:

Work independently and lead small to medium sized teams on projects Design, develop and implement SAP Portlet/application Linking SAP Enterprise Portal with various Java and Web based systems Creating portlets and other custom coding artifacts using at least 2 of the following languages:

C, C++, JAVA,TCL, Perl, HTML, XML

Proficiently develop in the majority of the following tools: SAP Portal Developer Kit, SAP iViews, eventing, Single Sign On, system connections, SAP GUIs (ITS, Java, Win), and SAP WebDynpro

Communicate with technical and non-technical teams utilizing strong oral and written communication skills, including presentation skills (MS Visio, MS PowerPoint).

Solve complex technical problems by utilizing strong troubleshooting skills with the ability to exercise mature judgment

Mentor staff Supervise and train lower-level technical staff

ENTRANCE QUALIFICATIONS

Education:

Graduation from a recognized college or university with a bachelor’s degree in computer science, management, information systems, or related field.

Experience:

Five years of experience working in software implementation that included communicating with functional teams in developing complex technical solutions in a large scale enterprise (organization with a user based of over 2,000 and/or revenue over $100 million) software implementation demonstrating ability to communicate with functional teams in developing complex technical solutions is required. Three years of the required experience must be in administering End-to-End SAP Portal Infrastructure utilizing Netweaver Administration, JSPDynpro and Webdynpro including SAP NWDI/ NWDS platform and developing new customized Fiori applications. Two years of the required experience must be in relevant portal technology or industry developing one or more Portal platform e.g. SAP Cloud Platform Cockpit. Experience may be concurrent.

AND

A minimum of three of the required years of experience must be in full cycle enterprise level Java and J2EE development: prototyping, designing, implementing, testing and performance testing Java/J2EE portal solution and in developing applications.

AND

A minimum of three of the required years of experience must be in administering End-to-End SAP Portal Infrastructure, with demonstrated skills in NetWeaver Administration JSPDynpro and Webdynpro using SAP NWDI / NWDS platform.

AND

At least three years of the above experience must be in relevant portal technology or industry experience with experience developing one or more Portal platform e.g. SAP Portal/Netweaver, Oracle Portal, Plumtree, Vignette, SharePoint, BEA Portal, Websphere Portal.

SPECIAL NOTE:

Employees in this class are subject to call at any hour. This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and/or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time.,as long as such addition or change is reasonably related to existing duties. Revised District & Union Notification Date 06-18-20 05-26-20 JAP

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION CLASS CODE 4877 UNIT J SAP FUNCTIONAL ANALYST (PROCUREMENT) DEFINITION

Formulates concepts, configures, develops, and supports the implementation, upgrade, and production systems of the District’s SAP Supplier Relationship Management for Public Sector (SRM for PPS), Supplier Self-Service (SUS), Warehouse Management (WM), Material Management (MM) which includes Materials Requirement Planning (MRP), Procurement Card, and Travel modules.

TYPICAL DUTIES

Consults with technical and managerial personnel and with end-users to gather information related to functional business requirements of the District’s SRM (PPS)/SUS, Master Data

Management (MDM) catalogs, WM, Procurement Cart, Travel Management. and MM functionality and recommends best practice information technology solutions to problems affecting procurement management business operations.

Develops system requirements, process designs, detailed business activities, data mapping, and data modeling to support the implementation and production support of SAP SRM (PPS)/SUS, WM, MM, Procurement Card and Travel modules.

Analyzes and identifies SAP solutions and configuration of master data issues. Analyzes and identifies data integrity issues with existing and proposed systems and implements solutions. Manages and configures the SAP SRM (PPS)/SUS, MDM catalogs, WM, MM, Procurement Card

and Travel modules to meet District business requirements, documents configuration, and manages transport requests from the Development system to the Quality system and to the Production system.

Prepares and compiles functional specifications for reports, enhancements, interfaces, workflow, forms, and conversions into SAP SRM (PPS)/SUS, MDM catalogs, WM, MM, Procurement

Card and Travel modules. Develops business process procedures documenting redesigned business methods. Develops in-depth test cases and scenarios for end-to-end integration testing. Prepares and maintains requirements documentation, configuration documentation, and transport

documentation. Implements system upgrades and support packages. Manages and guides User Acceptance testers from various business areas and external

stakeholders such as vendors in order to complete high quality testing. Identifies errors in programs that do not meet the functional design and provides guidance and articulates the required design changes to developers for revision. Supports, maintains, and improves the current custom solutions in SRM (PPS)/SUS, WM, and MM including Shopping Cart to STO processing, multi-level approval workflows, vendor self-

service functionality, MDM catalogs, and reporting. Coordinates with other SAP teams such as Finance, Payroll, and Human Resources on various integration points like material master set-up and valuation (FI/CO) postings and the

replication of the Organizational Structure.

Collaborates with technical personnel overseeing external systems such as MAXIMO, Motor Coach Management System, Procurement Card, and Cafeteria Management System (CMS) on items such as interfaces.

Reviews and provides guidance on materials developed by Associate Computer Application Specialist (SAP) employees such as business process procedure documents, test scripts, functional unit and system integration testing.

Maintains communication among SAP functional teams during requirement gathering and implementation process for integrated complex projects. Develops training materials and provides training and coaching to super users. Utilizes hands-on skills for maintenance activities such as SRM organization structure, MDM

catalogs, and month and year-end activities. Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

The SAP Functional Analyst (Procurement) serves as a consultant regarding the functional business requirements of the District’s SAP SRM (PPS)/SUS and MM modules and formulates information system and business operations concepts. The SAP Functional Analyst (Procurement) also directs the major activities involved in planning, development, and implementation of the configuration of an SAP module(s) and may supervise and coordinate the efforts of an Associate Computer Applications Specialist (SAP).

An Associate Computer Applications Specialist (SAP) performs less difficult and less complex work in formulating concepts for developing and supporting the implementation and upgrade of the District’s SAP modules.

Other functional analysts serve as consultants regarding the functional business requirements of the District SAP modules such as Finance, Business Warehouse, and Human Capital Management (HCM).

SUPERVISION

General direction is typically received from a higher-level administrator, such as a Computer Application Administrator SAP, SAP/ERP Manager, or other higher level administrators. Supervision may be exercised over lower level personnel.

CLASS QUALIFICATIONS

Knowledge of:

Theory and practice of procurement and contract management including e-commerce, SAP configuration, design, testing, and development in SAP SRM (PPS)/SUS, Document Builder, ARIBA, MM including MRP, MDM, and/or WM modules

Integration points across all of the SAP Procurement modules and the impact of changes made within modules

SAP best practices for Procurement Management lifecycle business processes Software Testing Tools Complex interdependencies and integration with other implemented SAP modules SAP procurement configuration rules Procurement Card Travel Modules

Ability to:

Identify improvements for business processes and supporting systems Present different SAP solutions for District business requirements Analyze functional requirements, apply governing rules and procedures, make recommended

changes, and translate into best practices solutions within SAP Determine business requirements and translate requirements for SAP implementation design into functional specifications Configure the SAP procurement modules to meet District requirements Apply SAP procurement configuration rules Utilize software testing tools to perform functional unit and system integration testing Apply strong lateral and analytical thinking skills Work effectively across functional, technical, and organization readiness teams to ensure

communication and coordination of system configuration and design as well as future functionality releases

Write and orally express difficult and complex concepts clearly and concisely Develop training material and job aids for end users

ENTRANCE QUALIFICATIONS Education:

Graduation from a recognized college or university with a Bachelor’s degree preferably in computer science, information systems, business, or a related field. Additional qualifying experience in system design may be substituted for up to two years of the required education on a year-to-year basis provided that the requirement of a high school diploma or equivalent is met.

Experience:

Three years of configuration, design, implementation, and production system support experience with SAP SRM/SUS 5.0/7.0, ARIBA, WM, MM, Procurement Card, and/or Travel in ECC 5.0/6.0 or higher. Experience must include implementation or at least one full SAP lifecycle of SAP procurement modules. Public sector experience is preferable.

SPECIAL NOTES

An employee in this class may be subject to the reporting requirements of the District Conflict of Interest Code.

The class description is not a complete statement of essential functions, responsibilities, or requirements. Requirements are representative of the minimum level of knowledge, skill and/or abilities. Management retains the discretion to add or change typical duties of a position at any time. This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and /or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. Revised District & Union Notification Date 06-18-20 05-15-20 JAP

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION Class Code 4879 Management- Unit J SAP TECHNICAL TEST COORDINATOR DEFINITION

Coordinates quality assurance aspects of various SAP applications and performs complex testing and programming using HP Load Runner, HP Quality Center (HP ALM), HP Unified Functional Testing (HP UFT) Quick Test Professional (HP UFT), and LoadRunner. , and SAP CBTA, SAP BPCA, SAP SEA.

TYPICAL DUTIES

Coordinates, plans, organizes, and directs SAP testing deliverables including testing plans, stress test plans, integration testing plans, and regression testing plans.

Designs and develops SAP functional test scripts automation/ performance test scripts using software such as SAP CBTA, HP UFT and HP Load Runner for all monthly, quarterly, upgrade and enhancement pack release cycle testing.

Runs Impact Analysis Reports (SAP BPCA reports) for monthly release cycles/support pack upgrades.

Runs Scope and Effort Analyzer Reports before any support pack upgrades. Develops SAP testing standards to be utilized with all SAP modules. Designs the testing architecture for automation using SAP Solution Manager, HP ALM, and HP

UFT. Develops, maintains, and modifies custom programs in HP ALM. Provides estimates and schedules to achieve work prescribed in test plans and identifies tasks and

resources needed. Coordinates with SAP project team members to develop ongoing metrics for measuring test

execution, regression testing, performance testing, and defect rates. Designs and develops SAP test scripts using software such as HP UFT and HP LoadRunner for all

monthly, quarterly, upgrade and enhancement pack release cycle testing. Assists functional team members on release management activities such as import transports from

Development to QA to Production. Identifies security requirements for HP ALM and acts as security administrator. Provides defects summary reports to management for all projects. Maintains HP ALM and Solution Manager Tools like BPCA, CBTA and SEA. Reviews and reports on the quality of the development and maintenance of programs and systems

including programming, documentation, and process quality. Develops reports and statistics for reporting on quality assurance standards and adherence by

departments. Participates, from a testing perspective, in the development of all aspects of SAP system

standards including ABAP and Java programming, business data warehouse report, and security.

Identifies and plans training opportunities to improve team quality assurance competency. Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

An SAP Technical Test Coordinator coordinates testing of all SAP modules for the purpose of quality assurance.

An SAP/ERP Manager plans, defines, and develops SAP systems strategies and standards, and coordinates, manages, and reviews the work of assigned SAP production support and project teams engaged in analyzing and defining assigned SAP system functions and business processes and user needs. An Associate Computer Applications Specialist (SAP) performs less difficult and less complex work in formulating concepts for, developing, and supporting the implementation and upgrade of the District’s SAP modules.

SUPERVISION

General direction and technical supervision is received from a SAP/ERP Manager or other higher level administrator. Supervision may be exercised over lower level personnel.

CLASS QUALIFICATIONS

Knowledge of:

SAP Solution Manager tools like BPCA(Business Process Change Analyzer),CBTA(Component Based Test Automation) and SEA(Scope and Effort Analyzer)

Quality Assurance methodology, metrics, process, tools, documents and implementations SAP transactions and business process, integration and impact across SAP modules. Principles of HP ALM administration for SAP applications including security, programming, and

operating system Writing End-to-End, Integration tests using HP ALM and UFT Functional test scripts automation knowledge for SAP ERP, Portal, Web applications using

Visual Basic programming or using CBTA and HP UFT HP Load Runner test scripts knowledge for SAP ERP ,Portal and Web applications HP Script writing and development –for manual and automated testing of SAP applications

Visual Basic Programming, HP ALM, HP QTC, HP LoadRunner, and SAP Test Acceleration and

Optimimization (TAO) SAP Solution Manager and integration points with HP ALM to evaluate and improve testing Quality assurance performance measurement systems and metrics Principles of program documentation and methodology Principles of team building and training

Ability to:

Perform Release Management activities like planning, preparation and implementation (Importing transports from DEV to QA to Production environments)

Configure SAP Solution Manager tools like BPCA, CBTA, SEA and Test Profiles Install HP Load Runner and Quality Center newer versions on existing/new operating systems Set up and design HP Quality Center including security roles and use of appropriate security

concepts Develop testing strategies and best practices to internal/external stakeholders Develop, maintain, and modify custom applications in HP ALM using Visual Basic Design, develop, modify and maintain HP UFT test scripts using Visual Basic Develop/Execute MS SQL queries in HP ALM Develop/Maintain manual test cases in HP ALM

Perform CI/CD (Continuous Integration and Continuous Deployment) Perform VuGen Scripts (HP Load Runner) on controller using multiple Load Generators for

500/1000 users Design and develop test scripts using HP ALM automation and manual methods Integrate HP UFT scripts with HP ALM Test Plan manual test scripts Express difficult and complex concepts clearly and concisely both orally and in writing Write clear complete comprehensive reports, documentation, instructions, and training

materials. Anticipate conditions, plan ahead, establish priorities, and meet project schedules Listen and communicate effectively with team members Provide training and support to functional users to execute script Train system users effectively Establish effective working relationships with functional and technical teams Present and lead discussions on SAP testing

ENTRANCE QUALIFICATIONS

Education:

Graduation from a recognized college or university, preferably with a bachelor’s degree in computer science or a related field.

Experience:

Four years of experience in automating testing using HP UFT QTP and HP LoadRunner. Two years of the above required experience must be in testing SAP applications using HP ALM QC, in at least two of the following areas: payroll, budget, finance, personnel HR, purchasing procurement, business warehouse, or job cost. Two years of the required experience must have included conducting impact analysis reports using SAP BPCA (Business Process Change Analyzer), SEA (Scope and Effort Analyzer), or CBTA (component based test automation) tools in SAP Solution Manager. Experience may be concurrent.

This class description is not a complete statement of essential functions, responsibilities, or requirements. Requirements are representative of the minimum level of knowledge, skill, and/or abilities. Management retains the discretion to add or change typical duties of a position at any time. This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and /or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. Revised District & Union Notification Date 06-18-20 05-26-20 JAP

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION Class Code 1967

Unit J SENIOR CONTRACT ADMINISTRATION MANAGER DEFINITION

The A Senior Contract Administration Manager manages contracting administration activities associated with the administration, development, bidding, and negotiation of procurement, in areas such as architectural and engineering, construction, acquisition of goods, and general or professional services contracts.

TYPICAL DUTIES

Manages, directs, and supervises subordinate staff in the negotiation, daily administration, and review and award of contracts for procurement of goods and general or, professional services, electrical, architectural and engineering, and/or construction related activities to and ensures compliance with District procedures, contract provisions, and applicable codes and regulations.

Develops and implements acquisition strategies relating to goods and general or professional services; design and construction contracts, such as lump sum; fixed price; unit costs; design-build; job order contracting; lease-back; etc.

Prioritizes and oversees the development of Requests for Proposals (RFP), Invitations for Bids (IFB), Requests for Information (RFI), and Requests for Qualification (RFIQ), documents and negotiated contracts and procurement.

Oversees the advertising, pre-qualification, pre-award, recommendation to award, and post-award functions for IFB solicitations and contracts. Oversees the selection process, reviewing and forwarding the work of the selection panel and the

panel chairperson to the contracting procurement officer for approval. Reviews bid specifications and/or scope of work prior to advertising. Coordinates and oversees the processing of bid and contract documents. Makes decisions relating to responsibility of bidders. Reviews and analyzes contracts, advises on contract provisions, and recommends approval of

contracts for submission to the Board of Education. Analyzes and interprets provisions of federal and State regulations and California Education Code sections pertinent to contracts and agreements. Analyzes issues, prepares reports, and recommendations, and provides briefings regarding

technical project specific contractual matters to the Board of Education and various committees. Acts as a liaison between managers, contractors, and District personnel regarding bid and contract

administration processes. Coordinates with departments in the District in managing business outreach efforts to encourage

business participation in contracts with the District. Consults with District administrators and legal counsel regarding the legal interpretation of

procurement and/or contract terms and conditions and issues such as claims and law revisions. Trains staff and conducts in-service training programs related to contract administration activities. Evaluates staff performance and conducts progressive disciplinary procedures when needed. Allocates resources for projects. Interprets and applies provisions of collective bargaining agreements.

Identifies and evaluates equipment, supplies, techniques, and systems to determine appropriateness and applicability for use within the contract administration unit Procurement Services Division.

May act in place of a higher-level manager in case of absence. Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

The A Senior Contract Administration Manager manages contract administration activities associated with the prequalification, development and negotiation of procurement, construction, architectural and engineering, and professional services, and goods and general services contracts.

The Director of Facilities Contracts organizes, directs, and coordinates the activities of the Facilities Procurement, Contract, and Labor Compliance units within Facilities Support Services. The Director of Contracts Administration (Facilities) assists in the daily administration of the branch, participates in planning, organizing, and directing branch functions, carries out particularly complex or sensitive projects, and acts for the Deputy Chief Procurement Officer (Facilities) as required.

The Director of Contracts Administration and Procurement Services plans, organizes, and directs the activities of a multi-section department service branch including the administration of Professional and General Services, all aspects of competitive bid, and Contract Processing, and Facilities Support Activities. Establishes requirements for strategic master contracts to support grant applications and purchase requirements. Oversees Division support services, District Credit Card Program, Small Business Enterprise, and Vendor Services.

A Contract Administration Manager manages contract administration activities associated with the prequalification, development and negotiation of procurement, construction, goods, general services, and/or professional services contracts. An Assistant Contract Administration Manager assists the Contract Administration Manager in the performance of these duties.

SUPERVISION

General supervision is received from a higher-level administrator such as the Director of Contracts Administration (Facilities) or Director of Contracts Administration and Procurement Services Branch director or deputy branch director. General supervision is exercised over Contract Administration Managers, Assistant Contract Administration Managers, Purchasing Services Managers, and/or other lower-level personnel.

CLASS QUALIFICATIONS

Knowledge of:

Legal terminology related to procurement professional services, goods and general services, architectural and engineering, and construction contract administration

Principles and practices of procurement, contract administration, and expenditure control Provisions of federal and State regulations and applicable codes pertaining to contracts, surety

bonds, and insurance Regulations governing equal opportunity and contractor licensing requirements Computer systems capabilities and methods applicable to a wide variety of procurement and

business services Principles of organization, personnel management, and progressive disciplinary procedures Pertinent employee health and safety laws, regulations, and District policies and procedures Principles of work flow process mapping and reengineering Acquisition life cycle and planning Cost and price analysis Microsoft Office

Ability to: Plan, organize, assign, direct, and review the activities of a large group of employees Exercise good judgment in making decisions

Recognize, analyze, and deal effectively with problems and issues Synthesize facts, concepts, and influences that affect organizational procedures and evaluate

operational effectiveness Analyze acquisition data to develop strategic acquisitions Utilize database system tools to effectively manage workload Estimate cost of materials and labor Communicate effectively, both orally and in writing Work effectively with administrators, District personnel, contractors, and the public Work with a wide variety of financial, contract, and/or construction computer systems Understand, interpret, and apply laws, rules, regulations, policies, and procedures relating to

contract administration Supervise, train, and evaluate the work of direct and non-direct reporting personnel Promote equal opportunity in employment and maintain a work environment that is free of

discrimination and harassment Maintain confidentiality

ENTRANCE QUALIFICATIONS

Education:

Graduation from a recognized college or university with a bachelor’s degree, preferably in engineering, business or public administration, finance, school business administration, law, or a related field.

Experience:

Six years of professional contract administration experience comprised of one or more of the following facets of contracting:

• Formal Competitive Bidding (IFB) in construction contracting, including pre-award contract requirements such as contractor due diligence, performance and safety evaluations, and administrative prequalification reviews; contract formation including contract development, advertising, evaluating bids, and recommending award; and post-award contract administration and compliance requirements including processing change order/amendments, stop notices, escrow agreements, and contract closeout.

• Formal Competitive Bidding Invitation for Bid (IFB) in Goods and General Services contracting.

• Procurement Development which includes analyzing requirements for complex acquisitions/projects to identify various procurement strategies and recommending the most appropriate method while complying with regulation and laws.

• Professional Services and/or Architectural and Engineering and contract administration, establishing evaluation criteria, evaluating proposals, chairing a selection panel, preparing a selection panel’s recommendation to award, de-briefing unsuccessful firms, preparation of contract terms and conditions, analyzing fee and overhead proposals, and negotiating contracts and administrative amendments.

The above experience must have included three years of supervisory experience that involved the development and administration of contracts supervising contract administration staff, of which one year must have included experience managing through subordinate supervisors.

Special:

A valid California Driver License and the availability of private transportation, or the ability to

utilize an alternative method of transportation. Use of an automobile.

SPECIAL NOTES

An employee in this class may be subject to the reporting requirements of the District’s Conflict of Interest Code.

This class description is not a complete statement of essential functions, responsibilities, or requirements. Requirements are representative of the minimum level of knowledge, skill, and/or abilities. Management retains the discretion to add or change typical duties of a position at any time. The class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and/or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. Revised 06-18-2020 JPK Union Notification Date: 06-01-2020 District Notification Date: 05-19-2020

Case 11908 June 18, 2020

SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION

LOS ANGELES UNIFIED SCHOOL DISTRICT

TO: PERSONNEL COMMISSION FROM: KARLA GOULD, PERSONNEL DIRECTOR SUBJECT: RECLASSIFICATION REPORT It is recommended that the following reclassification action be approved:

From:

Parent Education Support Assistant (Spanish Language) (5480) ($15.13264-$20.87566/hr.) (E Basis)

To: Parent Education Support Assistant (5478) ($14.77250-$20.51552/hr.) (E Basis)

Location: Local District, Northwest

Incumbent: Vacant (P30463540) (Cost Center 1024101) (P30463541) (P30463542) (P30463543) (P30463544) (P30463545)

Reason for Reclassification: The subject positions meet the class concept of Parent Education Support Assistant (5478) in that the positions will be responsible for assisting various central District departments in providing education program-specific information to parents and students at designated sites and assisting certificated staff with presenting approved program materials. The duties of the Parent Education Support Assistants include, but are not limited to, providing parents and students with education program information and referring parents and students who need further assistance to certificated administrator; participating in discussions and workshops, and presenting approved central District program information to parents and/or students; participating in community outreach for program-specific events; collaborating and meeting with other school personnel to coordinate services for parents and provide additional program-specific resources; and attending professional development trainings and meetings to stay informed on central District program updates. Status of Incumbent: The positions are vacant. Effective Date: July 1, 2020 RGK/SH c: Talent Acquisition and Selection Branch Classified Employment Services Branch Files Unit