Organised by EYP-Belarus in cooperation with in EYP-Ukraine and SF

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CONTENTS

About Lviv

How to travel to Lviv

The elements of the

LVIVis2014

What to bring

The preliminary programme

Preparation

Accommodation

Legal issues, visas and

insurance

Special needs

EYP-Belarus legal notes

(alcohol and behaviour

policy)

Dear Participants,

It is our greatest pleasure to invite you to the LVIVis2014 – Lviv International Summit of the

European Youth Parliament Belarus, which will be held in Lviv between the 9th and 12th of October,

2014 and will gather around 100 participants from Belarus and all over Europe. During 4 days of the Summit the participants will be provided with the

unique chance to discuss and debate highly topical issues united under the theme

‘Sustainable Development in Europe- On a Way to Unifying Standard.’

An LVIVis2014 is an incredible opportunity to make new friends, to learn to respect different

points of view, to find new ways of working together in a group and to compromise. Our greatest hope is for you to enjoy this experience

to the fullest. The Organising Committee is working with enthusiasm to put together a summit

to remember. This information booklet provides you with all the

necessary information prior to your arrival in Lviv. Please read this information carefully. If you have

any questions, please contact the organisers at eypbelarus@gmail.com

We are happy to answer all of your questions. We are looking forward to meeting you all in October!

Yours, The Organising Team

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I. About Lviv

Lviv is the biggest city of Western Ukraine and

one of the major tourist destinations in the country. It is considered to be the 'Capital of

Western Ukraine' because of its historical and cultural value. Lviv’s historic down town has been on the UNESCO World Heritage List since 1998.

The city is regarded as one of the main cultural centres of Ukraine preserving its traditions and the

unique atmosphere of the Ukrainian hospitality. Lviv's historic churches, synagogues, buildings and relics date from the 13th century. Its

architecture reflects various European styles and periods, which makes the city comparable with the

most famous capitals in Europe.

In the city’s architecture one can see the blend of all the cultures present in the city. In Lviv one can

find huge Polish, Russian, Jewish, and Armenian minorities, who altogether comprise the diversified

population of the city ensuring its cultural development.

The history of Lviv is more than seven centuries

long, and it has never been a calm and stable one. For its lifetime Lviv has been a part of Poland, Austria, Russia, and Germany, and each of the periods has left a vital footprint on

city’s architecture, population and lifestyle. For more information about Lviv visit:

http://lviv.travel/en/index – official travel portal of the city; http://www.lviv-life.com/

http://www.inlviv.info/ http://en.wikipedia.org/wiki/Lviv 5 things Lviv is famous for:

Lions, as lion is the symbol of Lviv; Coffee, with numerous coffee places; Patriotism, which is seen everywhere,

even in coffee places; Beer, with various beer brands brewed

around the city; LVIVis2014, which will bring you to Lviv

and hopefully you'll let a part of the city's

spirit stay with you for years!

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II. Travel Information

Lviv is one of the four major Ukrainian cities that have been hosting the European football championships “Euro-2012”. Hence, Lviv is a convenient destination to travel to from all

around the Europe.

Trains

Lviv is a large Central European city, thus it is

well connected to the other countries of the region. There are direct overnight trains to

Lviv from Berlin, Warsaw, Prague, Budapest, Bratislava, Bucharest, Minsk, Krakow, Sofia, Rzeszow, Thessalonica, Varna, Venice,

Zagreb etc. A return train ticket price for these destinations is around 100 – 150 EUR.

Airlines

Lviv has an international airport just 7km from the

beautiful downtown. Lviv is served via direct international routes including flights from Vienna

(Austrian Airlines), Frankfurt (Ukraine International Airlines), Warsaw (LOT Polish Airlines), Munich (Lufthansa), Istanbul Atatürk

(Turkish Airlines) and Istanbul Sabiha Gökçen (Pegasus Airlines). Low cost airline Wizz Air flies

to Lviv from Dortmund, Venice-Treviso and Milan-Bergamo.

It is relatively inexpensive to fly from Kyiv to Lviv, with multiple daily flights operated by Ukrainian International Airlines and UtAir. These carriers also operate flights to and from

other major Ukrainian cities, although it is still more common to travel by train

domestically as the overnight trains save you the cost of a hotel while providing you transpiration.

Buses

There is hardly any European capital not

connected to Lviv by bus route (60 – 180 EUR for a return ticket depending on the distance). Ecoline busses are the most comfortable for those coming from Latvia and Estonia http://www.ecolines.net

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Connection cities:

• Kyiv – a universal travel option since there are always plenty of ways to get to Kyiv

by any means of transport. WizzAir entered Ukraine in July 2008, and at the moment offers daily flights to Lviv (=40 min aboard) with average price of 15-25 EUR for one way

ticket. An overnight comfortable train ride to Lviv from Kyiv costs about 15 EUR. Kyiv is connected with Lviv by 5-6 daily bus routes and 7-8 trains a day.

WizzAir flights are available from Turkey (Antalya), Germany (Meddmmingwen,

Cologne, Hamburg, Dortmund), UK (London), Norway (Oslo), Poland (Katowize). http://wizzair.com

airBaltic is a way for EYPers from Northern Europe and the Baltic states

http://www.airbaltic.com

• Rzeszow, Poland – one of the main reasons why Rzeszow is a RyanAir destination

is its geographical proximity to the Ukrainian border. There are direct flights to Rzeszow from UK and Ireland and connecting flights from London to almost any other RyanAir

destination. http://rzeszowairport.pl

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III. The Elements of the LVIVis2014

Teambuilding On the first day of the Summit, around one

hundred students from all over Europe get

together in the committees. These people,

coming from very different “backgrounds” and

having never met before, need to function as

a close-knit team pulling together rand

respecting each other by the end of the week.

Teambuilding activities are meant to prepare

the team for this challenge. With assistance of

the committee chairperson, the delegates in

committees engage in a variety of indoor and

outdoor team activities. Some of these are

physical, others - creative or problem solving,

but all of them are designed to get the group of

people to work as a team, create basis for open, productive and fair

discussions and shape the atmosphere of trust and support among the

participants.

Committee Work

Committee work is the core part of the

LVIVis2014.The delegates of a committee come

together, now working well as a team after the

teambuilding to discuss their specific up-today

topic. Their goal is to draft a resolution on this

topic, which they can all agree upon. The

principle of consensus is central to the EYP

method and it can be a huge challenge for the

group to reach a compromise in the end. Every

committee has got an EYP alumnus for its

support, who facilitates as a chair of the group’s

discussions and ensures that everyone’s ideas

are heard. The whole point of the resolution is

to reflect the ideas of the group as a whole, and

to make every member of the committee proud of the fruit of the committee’s

cooperation.

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Open Space Brainstorming

Participents of the LVIVis2014 will be

provided with the unique opportunity to

experience innovative approach to

such an essential part of the

Committee Work as the brainstorming.

With the help of the experienced

committee chairpersons LVIVis2014

participants will be lead through Open

Space Brainstorming, which will allow every participant to contribute to the

resolutions on all topics that are of interest to them (addressing the needs of

the people that did not get into their first committee preference).

General Assembly

The General Assembly reunites all

the participants of the Summit to

consider the results of the committee

work. Each committee presents and

defends their motion for a resolution,

which is debated upon for

approximately one hour by the

Assembly. A voting procedure takes

place at the end of each event. The vote is based solely on the personal

conscience of each delegate. While it is true that the European Parliament

has gone on to discuss issues brought up by EYP resolutions, the main aim

of EYP is not to exert political influence but to enable the participants to

experience democratic decision making.

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Evening Activities

Like all young people, the participants of

LVIVis2014 value the chance to relax

from the very demanding pace of the

Summit schedule and the evening

program is designed with this in mind.

That is not to say that it does not continue

the emphasis of the other elements of the

Summit, providing delegates with a

unique opportunity to learn about each other and the diversity of our

continent in general. Beyond the time given to general socializing, a number

of more formal events take place, which is presented in the following.

Eurovillage

The idea of the Eurovillage event is for all the

delegations from different countries to put

together their own stall to present local

products and culture. The presentation tables

usually include

a variety of

local food and

drinks, brochures, small gifts and other

national symbols. Quite often the delegation

even wears their respective national costumes

to make the event a colorful celebration of the

different nations of Europe.

EuroConcert

The talents of EYPers are varied, and in recognition of the many musically gifted among the participants, this event is a chance for these young participants to to show their talents in dancing, singing, performing and anything else that may bring joy, pleasure and astonishment to the audience! EuroConcert is yet again a possibility to explore and share the

diversity of the European culture.

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Country Presentation Evening

The Country Presentation Evening

will provide each delegation with a

chance to showcase their national

culture and customs through song,

dance or other performances. Each

country will have no more than five

minutes for this performance, which

all together comprise a magnificent

showcase of differences and

similarities the nations of Europe.

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IV. What to Bring to Lviv 2010

Lviv autumn is unpredictable. It can be really warm and sunny with +15C and over, but at the same time it can rain heavily, thus waterproof shoes and clothes are a

must for teambuilding.

TEAM-BUILDING

Team-building will be held both indoors and outdoors, so the following items will be practical:

Comfortable clothes Comfortable waterproof shoes Rain jacket

EURO-VILLAGE

Food and drinks representing your country. Brochures, posters etc... OBS: You cannot expect that any equipment will be available. Therefore, do not bring food that needs to be heated. Bring knives, paper plates, plastic cups, etc...

OPENING CEREMONY

Dress code: formal clothing (suits for gentlemen, skirt/dress/suit for ladies)

COMMITTEE WORK

Dress code: smart casual Preparation and material for your committee topic. Printers are not available so please print your own material before you arrive.

EURO-CONCERT

Dress code: elegant (suits for gentlemen, dress for ladies)

Instruments Music (on CD or USB stick)

GENERAL ASSEMBLY

Dress code: formal suit (no jeans)

ESSENTIALS.

Passport (Ukraine is not the EU Member State, thus to have only ID card is not enough to cross the country’s boarder)

Travel tickets and Visa if required Valid insurance Money (major currencies can be exchanged cash in Lviv, alternatively cash

machines take maestro or credit cards for cash withdrawals; 1 EUR=18 UAH, approx)

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V. The Programme

Below you find the preliminary summit programme (excl. breakfast, lunch, coffee break and dinner).

DAY-0 – Wednesday, 8th of October, 2014

By 11:00 Arrival of the CJO’s team

11:00 – 20:00 CJO’s training and summit preparation

20:00 – ... Evening socialising

DAY-1 – Thursday, 9th of October, 2014

By 12:00 Arrival of the delegates, hotel check in and

registration/ CJO’s training

12:00 – 19:00 Team-building

20:00 – 21:30 EuroVillage and Country Presentation

21:30 – EYP Café

DAY-2, Friday ,10th of October,2014

09:00 – 10:00 Opening Ceremony

10:30 – 19:00 Committee Work

20:30 – 23:30 Themed party

DAY-3, Saturday , 11th of October, 2014

09:00 – 18:00 Committee Work

19:00 – 22:00 Committee Dinners

20:00 – 22:00 Euro-concert

22:00 - Socializing

DAY-4, Saturday, 12th of October,2014

09:00 – 19:00 General Assembly

19:00 – Departures

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VI. Preparation

It is essential that each delegate PREPARE FOR HIS/HER COMMITTEE TOPIC. This includes carrying out extensive research by using the links that will be provided to you,

and by following current news and the international political scene.

The research and preparation for the session will be of benefit, both to the delegates' personal experience and to the overall quality of the session. Remember the concept of EYP and benefit from this unique learning experience that you have before you.

Committee Work and General Assembly are the basis and highlight of every session so please be aware of the seriousness and importance of being active and well prepared for

both events.

Each member of your delegation will be asked to sign up for a different committee. About one week before the session we will email research guidelines to you. Those are

suggested readings to prepare for your topic but also to acquire a general understanding of the other issues that will be up for debate. Once published, the materials will also be available at our official faccebook page https://www.facebook.com/LVIVis2014

VII. Accommodation

For the whole summit duration participants will be accommodated in Hotel Liviv

(http://www.hotel-lviv.com.ua/en), situated in the very centre of the city. The hotel will be 10-20 minutes’ walk from all the session venues. Participants will be accommodated in rooms of 2-4 people. The hotel will be closed to all but session participants.

In case of any arrival prior to Thursday, 9th of October, 2014 or departure later than Saturday, 12th of October, 2014 extra accommodation can be provided. Please make

sure you indicate early arrival on the travel form and whether you want us to make a booking for you.

We cannot guarantee enough hotel capacity for all arriving early. So make sure you contact us on time and we will assist you.

VIII. Special Needs

If you have any needs concerning allergies, vegetarian menu, medical treatment or

handicap facilities, please send an email as soon as possible with all the relevant information to eypbelarus@gmail.com. We will do our best to make this session a great experience for you!

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IX. Legal Issues, Visas, Insurance

VISAS

There is a free-visa regime in Ukraine for the EU countries, Switzerland, Norway, and Iceland, CIS countries (Russia, Georgia, Belarus, and Moldova), Turcky,

Serbia and Croatia. Citizens of these countries can stay in Ukraine for up to 90

days within any 180 day period without a visa.

EYP country that still require visa to enter Ukraine is Albania.

If you require any assistance in obtaining a visa please contact the organisers as soon as possible at eypbelarus@gmail.com. A formal invitation letter can be

provided if necessary. INSURANCE

It is vital that all participants (teachers, delegates, etc.) have their own personal travel insurance or that their school arranges such insurance for its delegates. Travel insurance

shall be covering loss of luggage, accidents, disease etc. Participants shall make sure they bring their insurance card with them if their respective insurance company requires such a proceeding.

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X. Legal Note of the 'European Youth Parliament – Belarus' sessions

This legal note is to make sure that you understand the rules and regulations of the sessions organised by the 'European Youth Parliament – Belarus.

The European Youth Parliament does its best to provide sessions at high standards.

Interesting guest speakers are invited to the session, the resolutions are being sent to the European institutions and governmental bodies, and the session topics are selected with great care.

It therefore goes without saying that the participants of a European Youth Parliament

session are expected to behave adequately to the high standard programme of the session, not to overindulge in alcohol, not to consume any drugs during the session, to smoke only in appropriate places (smoking areas), to strictly follow the orders of the

session organisers, to take part in all the activities of the session programme and not to leave the session venues without explicit approval of the session organisers.

• Please be aware that the participant will be CHARGED for ANY DAMAGE he/she causes. This first of all concerns the hotel rooms where delegates are accommodated.

• There will be no alcohol provided by the EYP-Belarus at any events during the session

programme. As young ambassadors of their countries, participants of the session are expected to understand that we would not wish their stay in hosting country to be upset by their own misbehaviour or that of others ruining their experience. Participants are

expected to take active participation in all events of the programme. Therefore EYP-Belarus highly discourages the participants of its session from consuming alcohol during the session. Should the session participants decide to consume alcohol in their free time

they should remember their national legal requirements. EYP frowns upon overindulgence. Generally, any OVERINDULGENCE in alcohol will result in participants

being excluded from the session and SENT HOME at their own expense. •EYP operates a total ZERO TOLERANCE POLICY TOWARDS DRUGS.

•The participant has to fully comply with the law of a hosting country.

Any violation of these rules leads to the immediate exclusion of the participant from the session without any reimbursement of the participation fee and at the own costs of the

participant.

I (name, surname) ________________________________________ have read and understood the Legal Notes of the 'European Youth Parliament – Belarus' sessions. I

understand that the responsibility for not complying with the abovementioned requirements lies on me.

Place, date: Signature: