04/14/2304/14/23 11Managing TransitionManaging Transition

Project Managing Project Managing TransitionTransition

04/14/2304/14/23 22Managing TransitionManaging Transition

TransitionTransition

RestructuringRestructuring System Upgrades / System Upgrades /

ReplacementReplacement New Applications DevelopmentNew Applications Development RelocationsRelocations Policies & ProceduresPolicies & Procedures Regulations & LegislationRegulations & Legislation Contracts of EmploymentContracts of Employment Working PracticesWorking Practices Budget & Funding Changes Budget & Funding Changes DisastersDisasters

People

Processes

Technology

04/14/2304/14/23 33Managing TransitionManaging Transition

M a n a g i n g T r a n s i t i o n

Communication&

Education

Team Working

& Time Mgt

Budget Mgt

F r a m e w o r k f o r S u c c e s s

PrioritiesPriorities

Controls & Measuremen

tPlanning

04/14/2304/14/23 44Managing TransitionManaging Transition

Train station

Shopping centre

Stadium

Train station

Swimming Pool

Airport 100

Fire station

Town hall

START

ROUTE MAPROUTE MAP FINISH

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One Way

Risks & IssuesRisks & IssuesRead Read the the

SignsSigns

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HumanHumanFinancialFinancialTechnicalTechnicalOperationalOperationalEnvironmentalEnvironmentalProceduralProceduralLegislationLegislationPoliticalPoliticalLegalLegal

Potential BarriersPotential Barriers

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Route Map AnalogyRoute Map AnalogyPeople Processes

Technology

Governance

Risks & Issues

Contracts

TimelinesCommunications

Barriers

Disaster Recovery

Education

FACTORS

E n d G o a l

3rd Party’s

Business Continuity

Budgets

Critical Path Health & Safety

ContingencySecurity

Controls

Planning

Measurements

Managed Services

MonitoringExceptions

Teamwork

Documentation

Alternatives

Availability

Requirements

Boundaries

Checkpoints

Priorities

SPOF

Logistics

FINISH

START

24/7Dependency

Inter Relationship

s Consolidation

Change Mgt

04/14/2304/14/23 88Managing TransitionManaging Transition

Establish & Manage BudgetEstablish & Manage Budget Establish Strategy / Approach / Workstreams Establish Strategy / Approach / Workstreams Establish Team and R & R’s Establish Team and R & R’s Create the PlanCreate the Plan Communicate / Raise Awareness Communicate / Raise Awareness Devise & Implement Controls & MeasuresDevise & Implement Controls & Measures Deliver against the PlanDeliver against the Plan Manage ExceptionsManage Exceptions Monitor ResultsMonitor Results

Project Approach to Project Approach to TransitionTransition

Establish Scope & DeliverablesEstablish Scope & Deliverables Consultation with ExpertsConsultation with Experts Establish Proposed TimelinesEstablish Proposed Timelines Requirements / DependenciesRequirements / Dependencies Relationships / 3Relationships / 3rdrd Parties (Ext / Parties (Ext /

Int)Int) Establish Initial Impact / Risks / Establish Initial Impact / Risks /

BarriersBarriers Negotiate / Agree / DocumentNegotiate / Agree / Document

04/14/2304/14/23 99Managing TransitionManaging Transition

FailoverFailover

ProcurementProcurement

Initiate DRInitiate DR

Utilise Spare KitUtilise Spare Kit

Sharing ServicesSharing Services

OutsourceOutsource

Relocation of ICT ServicesRelocation of ICT Services

Strategy Approach Service

Location

Department

System

Infrastructure

Priority

Cross Section

Phased / Big Bang

Workstreams Servers Desktops LAN / WAN Infrastructure Special Requirements Email & Internet Clinical / Non Clinical Voice & Data Intranet & Web Services Facilities Finance Admin External Services 3rd Contracts

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The ChallengeThe Challenge

04/14/2304/14/23 1111Managing TransitionManaging Transition

Final ConclusionFinal Conclusion

(CM)2