Managing Rights at

Te Papa

Introduction Rights Management @ Te

Papa today

How we got here

What the Rights Module looks like

Future Advances

Current Situation – Rights Module

100,000+ History, Pacific, Maori collection items

155,000+ Photograph collection items

3044 Copyright owner records

767 Copyright licences

Situation in 2006 Exhibitions –licensing specific

to each project

Collections Online project – recently launched

Collection Acquisitions – Right management process only sporadically applied.

Situation in 2006 Te Papa Press – case-by-

case

Te Papa Picture Library – providing information to clients

Te Papa Store – case-by-case

Resulting Issues Copyright status of the same works

assessed repeatedly

Lack of centralised updated contacts and addresses

Lack of information on what had previously been negotiated and when licences expire

Lack of relationship management with rights owners

Change in Approach Centralise contact

information for rights owners

Centralise Rights ownership information

Use the copyright licence process to manage relationship

MUSEUM OF NEW ZEALAND TE PAPA TONGAREWA COPYRIGHT OWNER PERMISSION FORM

As the owner of copyright in the works listed below, I grant to the Museum of New Zealand Te Papa Tongarewa (please tick the box):

A non-exclusive licence to use the works for museum-related purposes, including, but not limited to:

Exhibiting copies of the work Making documentation copies of the work in any medium, including

electronic media (for museum records and administration purposes) Reproducing the work in museum publications (such as brochures and

pamphlets), promotional material, educational and public programmes, in any medium, including electronic media – excluding commercial merchandise

Reproducing or adapting the work (or a part of the work) for use via any medium (including but not limited to electronic media, such as reproduction on a Museum website or in an electronic guide)

Works by first name last name:

Accession no: title medium date

Signed as copyright owner (or authorised legal representative):

Name: Date:

Address:

Phone

Email

Signed on behalf of the Museum of New Zealand Te Papa Tongarewa:

Name: Date:

Comments:

Rights Process1. Record Rights Ownership and duration

2. Link to catalogue records

3. If works in copyright then apply for licence

4. Enter licence application into Module

5. Link to catalogue records

6. Update licence record on reply from Rights Owner

Situation Going Forward Exhibitions Process

Te Papa Picture Library, Te Papa Store, Te Papa Press

Rights Management of collections