Manorvale  Primary  School  

 Staff  Protocols  and  Expectations  

Manual  2017        

The  school’s  purpose  is  to  develop  aspirational  and  optimistic  students  who  have  

the  academic  and  social  foundations  to  become  responsible  citizens.  

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Manorvale  Primary  School:  Staff  Protocols  and  Procedures  Manual    

2016 Manorvale Primary School Staff Leadership Team Role Helen Watson Principal Lily Ibrahim Assistant Principal Glenn Hunter Leading Teacher – Primary Welfare Officer / SW-PBSEL / PD

Coordinator Margaret Forrester Leading Teacher – PSD Coordinator / Curriculum /

Assessment & Reporting (Monday – pay week & Tuesday,Wednesday)

Lee Rieksts Leading Teacher – Literacy Coach Neil Russell Numeracy Coach Specialist Team Geoff Giblin Library/Technologies Sarah Metzner Visual Arts (Tuesday – Thursday) Bonnie Maioriana Languages – Italian (Tuesday – Thursday) Stephanie DeGirolamo Health and Physical Education (Tuesday – Friday) Miranda Bell Music (Monday, Wednesday, Thursday) Brenda Alexander Levelled Literacy Intervention (Monday, Wednesday,

Thursday, Friday – all half days) 56 Team Michael Neal Tayla Marmo Chris McWaters 34 Team Tracey Pulford Renee Kociski Leah Anderson Warren Davies 12 Team Doris Camilleri Karen Short Kylie Craig Natasha James Prep Team Mareeka Siomos Renee Mavridis Julie Bates (Tuesday, Wednesday, Thursday) Education Support Staff Sandy Fagan Administration Staff – undertaking Business Manager duties Leanne Cooney Administration Staff Glenda Mackle PSD Aide Lia Madafferi PSD Aide Sonya Taylor Levelled Literacy Intervention Additional Personnel Scott Partenio Technician Rosie Wallis Canteen Manager Tania Attard Speech Therapist (Monday and Wednesday) Ian Cartledge Gardener/Handyman      

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     ABSENCES  (inc  Work  Programs)  STAFF   ABSENCES   are   to   be   reported   in   person   or   via   phone   to   the   Assistant   Principal.   These   include  absences   for   sick   leave   and   for   professional   development.   (In   the   absence   of   the   Assistant   Principal,  notifications  can  be  made  to  the  Principal  or  the  designated  Leading  Teacher  on  the  day).  Otherwise,  the  AP  can  be  notified  by  telephone  in  the  evening  up  to  10:00pm.  Phone  calls  made  in  the  morning  to  report  an  absence  need  to  be  made  between  6:00-­‐7:00am  to  ensure  a  replacement  can  be  organised.  Cards  with  the  necessary  contact  information  i.e.  Phone  numbers  and  times  will  be  issued  at  the  start  of  the  year.   Staff   members   are   required   to   make   verbal   contact   via   telephone   or   in   person   to   confirm   their  absence.  SMS  text  messages  and  emails  are  not  to  be  used  to  report  staff  absences.  Alterations  to  work  programs  from  the  Dropbox  copy  can  be  emailed  to  the  Assistant  Principal,  the  Team  Leader  and  CC’d  to  the  Business   Manager   on   the   school   email   address:   www.manorvale.ps@edumail.vic.gov.au   no   later   than  8:00am  on  the  day  of  absence.  Please  inform  the  AP  that  you  will  be  forwarding  your  work  program  when  you  report  your  absence.  A  hard  copy  of  your  program  should  be  available  in  your  room  at  all  times.  All  staff  absences   (including   external   professional   development   days)   are   recorded   in   a   diary   located   in   the   office  area.   If   an   external   professional   development   day   has   been   cancelled,   please   inform   the   AP   as   soon   as  possible  to  ensure  the  casual  relief  replacement  booking  can  be  cancelled.  All  leave  and  sick  leave  absence  details  need  to  be  completed  promptly  on  the  DET  eduPay  website  either  from  home  or  at  work.    To  access  eduPay  at  work  use  this  address:  www.edupay.eduweb.vic.gov.au/hrweb/resources/eduPay.htm    This  site  can  only  be  accessed  from  school.  To  access  the  eduPay  website  at  home  use  the  following  address:  https://ess.sras.eduweb.vic.gov.au/vpn/index.html  Medical  certificates  (if  applicable)  need  to  be  given  to  the  Business  Manager,  Jannette  Robinson  upon  your  return  to  work.    The  eduPay  website  also  allows  you  to  access  accurate  and  up  to  date  leave  balances  (including  Long  Service  Leave)  and  apply  for  leave  on  line.    Student  Absences  &  eCASES                                                                                                                                                                                                                        Every  student  who  has  an  explained  absence  must  have   the  notification   recorded  on   the  eCASES  attendance   roll.   A   parent/guardian   can   notify   the   teacher   or   office   staff   via   a   written   note,  telephone  call,  verbally  in  person  or  via  email  to  the  school’s  email  account.    

• If   office   staff   are   advised   of   an   absence,   Sandy   will   complete   a   gold   coloured   absence  notification  slip  and  promptly  enter  the  absence  on  eCASES  and  file  the  gold  slip.    

• When   teachers   are   given   written   notes   from   parents/guardians   explaining   a   student  absence  the  teacher  enters  the  details  on  eCASES  and  sends  the  notes  to  the  office  for  filing.    

DO  NOT  store  absence  notes  in  the  classroom,  enter  daily  and  send  to  the  office.  These  need  to  be  stored  appropriately  for  legal  reasons.    Please  use  the  below  procedures  when  following  up  student  absences  A  student  is  marked  as  an  unexplained  absence  (500)  unless  a  written  or  verbal  explanation/reason  has   been   provided   by   the   parent/carer.   Ensure   the   correct   code   is   selected   on   eCases   from   the  drop  down  tab  for  the  explained  absence.  

1. If   a   parent/carer   records   an   explanation   in   the   student’s   diary   or   verbally   informs   a  classroom  teacher  with  an  explanation  after  an  absence,  the  teacher  will  complete  the  GOLD  COLOURED   ABSENCE   NOTIFICATION   SLIP   (include   the   reason   and   attach   a   copy   of   the   diary  entry).  The  teacher  then  enters  the  explained  absence  on  eCASES  and  sends  the  gold  slip  to  the  office.    Please  initial  and  date  any  notes/slips  to  indicate  it  has  been  entered.  

 2. If   a   student   returns   to   school   after   an   absence   without   an   explanation   from   the  

parent/carer,   the   classroom   teacher   will   complete   and   send   home   a   BLUE   COLOURED  ABSENCE  NOTIFICATION  SLIP   seeking  explanation   from   the  parent/carer.  When   returned,  enter  on  eCASES  and  send  the  blue  slip  to  the  office.  If  this  is  not  returned  the  following  day,  the  teacher  will  phone  the  parent  seeking  an  explanation.    If  the  teacher  receives  a  response  

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then  the  GOLD  COLOURED  ABSENCE  NOTIFICATION  SLIP  (including  the  reason)  is  completed  and  entered  on  eCASES  and  then  sent  to  the  office.  

 3. If  no  advice  at  all  has  been  obtained,  the  teacher  will  phone  the  parent/carer  seeking  an    

explanation   for   the   student’s   absence.     If   contact   is   successful,   then   a   GOLD   COLOURED  ABSENCE   NOTIFICATION   SLIP   (including   the   reason)   is   completed   by   the   teacher   and  entered  on  eCASES  and  then  sent  to  the  office.  

 4. At  the  end  of  every  month,  Sandy  will  draw  out  Absentee  Letters  with  3  or  more  absences  

that  have  not  been  explained  and   sent  home   for   clarification.   If   and  when   the   letters  are  returned  to  school,  send  them  to  the  office  and  they  will  be  entered  on  eCASES  and  filed  by  office  staff.  

 5. If   you   are   concerned   about   a   student’s   high   absenteeism   rate,   first   check  with   the   office  

staff   to   ensure   there   has   been   no   advice,   otherwise   you  will   need   to   discuss   the  matter  further  with  the  Primary  Welfare  Officer    

 6.  Please  note:  All  late/early  passes  are  entered  on  eCASES  by  the  office  staff.  

 Extended  unexplained  absences,   inadequate  attendance  and   regular   lateness   should  be  brought  to  the  attention  of  the  Primary  Welfare  Officer,  Assistant  Principal  or  Principal  after  the  classroom  teacher  has  made  attempts  to  contact  the  family  seeking  an  explanation.  

   (See   information   re:   Attendance   Rolls:   Recording   Key   and   Procedures   to   follow   for   unexplained   and  extended  absences).      Entering  or  Leaving  School  at  non-­‐regular  times  Students   at   times   arrive   late   to   school   or   are   collected   early   for   a   variety   of   reasons   such   as   attending  medical  appointments,  going  home  for  lunch,  illness  and  family  reasons.  Sometimes  students  who  come  to  school  on   their  own  are   late  and   these  situations  need   to  be  monitored.  Families  of  any  students  arriving  late   after   9:00am  or   are   being   collected   early   are   required   to   complete   an   Early  Dismissal   or   Late  Arrival  form  in  the  Sign  In  book  at  the  General  Office.  The  date,  grade,  reason,  adult's  signature  and  time  are  also  required  on  the  carbon  copy  forms.  Parents  are  required  to  complete  this   form  and  present  a  copy  to  the  teacher  when  dropping  off  their  child  or  before  taking  their  child  for  any  reason  during  the  day.  These  forms  need   to   be   retained   with   the   student   absence   notes   in   the   attendance   roll.   Please   refer   parents   to   the  General  Office  if  they  come  to  collect  their  child  early  for  any  reason  without  the  appropriate  early  dismissal  form.  This  needs  to  be  presented  to  you  before  you  release  the  student  in  their  care.      ACCIDENT  REGISTERS  STUDENTS:  All  minor  and  major  student  accidents  are  to  be  reported  in  the  appropriate  books,  located  in  the  Sick  Bay  by  the   relevant   teacher   or   First   Aid   staff   on   duty.   Students   are   given   a   pink   first   aid   slip   if   they   have   been  treated   in   sickbay.   These   slips   go   home   with   the   student.   The   Principal   or   Assistant   Principal   should   be  notified  of  all  major  accidents  or  injuries.      At  the  beginning  of  the  school  year,  please  explain  to  your  students  that  if  they  are  hurt  outside  in  the  yard  they  need  to  inform  the  yard  duty  teacher.  The  yard  duty  teacher  will  make  an  assessment  as  to  whether  the  student   requires   first  aid  attention   from  First  Aid  personnel   in   the  office.   If   this   is   the  case,   the  yard  duty  teacher  will  present  the  student  with  a  laminated  first  aid  card  (located  inside  the  yard  duty  folder)  and  the  child  then  proceeds  to  the  office.            

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STAFF  All   staff   accidents/injuries   should   be   reported   immediately   to   the   Principal.   The   details   of   the   injury   or  accident   then   needs   to   be   recorded   on   the   Department   of   Education   eduSafe   website   -­‐  www.eduweb.vic.gov.au/edusafe   by   the   injured   person.   eduSafe   is   an   online   system   for   reporting   and  managing  non-­‐student  incidents/injuries  and  hazards  across  the  whole  of  the  DET.      This  is  of  vital  importance  in  cases  where  Work  Cover  may  be  involved,  either  now  or  in  the  future.    ADMISSION  OF  NEW  STUDENTS  The  Principal  or  Assistant  Principal  are  responsible  for  student  enrolments.  Parents/Guardians  are  required  to  complete  all   the  necessary  enrolment   forms  prior   to  a  student  commencing  the  school.  The  office  staff  also   oversee   these   forms.   The   Principal   or   Assistant   Principal   will   determine   the   grade   placement   of   the  student.    Wherever  possible,   teachers  will  be   informed  about  any   relevant   information  about   the   student  prior   to   their   commencement   in   the   grade.   The   grade   teacher   is   responsible   for   notifying   all   Specialist  teachers  of  new  students  in  their  class.    ANIMALS  IN  THE  SCHOOL  GROUNDS    As   some   students   may   be   scared   of   some   animals   or   have   allergies,   families   are   asked   to   respect   these  concerns  and  not  to  bring  animals  into  the  yard.  Dogs  and  other  animals  even  on  a  leash  can  be  frightening  for   some   students   and   so   should   not   be   brought   into   the   schoolyard.   Staff   need   to   consider   this   when  parents  request  to  bring  pets  for  show  and  tell.    ASSEMBLIES  A  School  Assembly   is   held   at   9:00am   in   the   central   courtyard  on  Monday  mornings   (weather  permitting).  Classroom  teachers  are  required  to  walk  their  class  quietly  and  promptly  to  the  assembly  area.  Student  led  assemblies  are  conducted   in   the  school  gym  on  a   regular  basis  usually  during   the  second  half  of   the  year.  Staff  are  notified  in  advance  of  the  schedule  and  when  their  class  is  required  to  perform  or  present  an  item.  These  assemblies  usually  commence  at  9:15am.  Other  special  assemblies  are  held  when  required.  All  staff  members   are   required   to   punctually   attend   School   Assemblies.   Students   are   required   to   stand   quietly  without   talking,   playing,   eating   or   drinking.   Classroom   teachers   are   responsible   for   ensuring   that   their  students  are  paying  attention.  The  weekly  designated  bell  monitors  need  to  be  at  the  front  of  the  assembly  with   the   AP   as   they   read   the   school   declaration   to   the   school   community.   In   inclement   weather,   the  Assembly  may  be  broadcast  through  the  Public  Address  system  to  rooms  at  9.10am.  Teachers  and  students  should   be   seated   and   listening   to   the   broadcast.   Students   should   not   be   undertaking   job/monitor   roles  during  this  time.  Student  of  the  Week  and  other  certificates  are  presented  at  the  end  of  the  broadcast.      SCHOOL  DECLARATION  We,  the  students  of  Manorvale  Primary  School  will  honour,  respect  and  obey  the  rules  of  the  school  and  the  rights  of  the  people  attending  it.  We  will  do  our  best  to  look  after  our  school  and  the  people  in  it  and  to  help  each  other  throughout  the  years  we  are  together.  Australia  is  our  home  and  we  must  always  strive  to  make  it  a  fair  and  peaceful  place  for  everyone.  ADVANCE  AUSTRALIA  FAIR.  Australians  all  let  us  rejoice,  For  we  are  young  and  free:  We've  golden  soil  and  wealth  for  toil;  Our  home  is  girt  by  sea;  Our  land  abounds  in  nature's  gifts  Of  beauty  rich  and  rare;  In  history's  page  let  every  stage;  Advance  Australia  Fair.  In  joyful  strains  then  let  us  sing;  Advance  Australia  Fair.    ATTENDANCE  ROLLS  -­‐  eCASES  eCASES  electronic  attendance  rolls  are  completed  by  staff  promptly  after  9:00am  and  after  lunch  at  2:10pm.  Specialist  staff  are  required  to  complete  attendance  rolls  for  classes  they  are  supervising  at  9:00am  and  at  

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2:10pm.  Classroom   teachers  are   required   to   follow  up  any   student  absences  and  adjust   any  entries  when  further   information   is   received.   If   you   experience   any   difficulties   or   require   assistance  with   using   eCASES  please  speak  to  Sandy  Fagan  in  the  office.  It  is  imperative  that  attendance  rolls  are  completed  accurately  as  they  are  a  legal  requirement  and  impact  on  a  number  of  systems  in  place.    Staff  are   required   to  check  each   student’s   confidential   folder  on   their  eCASES  class   roll.  Red  alerts  will  be  displayed  for  any  medical  conditions,  allergies  or  family   issues  such  as  court  or   intervention  orders.  Please  speak  to  Sandy  to  obtain  further  information  about  these  alerts.    Casual  Relief  Teachers  will  complete  a  hard  copy  version  of  the  attendance  roll  and  the  process  explained  to  them  when  they  arrive  at  the  school.  A  monthly  attendance  sheet  will  be  placed  in  the  CRT  folder.  CRT’s  are  required  to  send  their  attendance  roll  sheets  to  the  office  in  the  morning  and  afternoon.      Procedures  to  use  when  following  up  UNEXPLAINED  student  absences  Gold  and  blue  absence  notification  slips  are  located  inside  each  Absence  Report  folder.  These  are  to  be  used  for   students   who   have   been   absent   and   you   have   not   been   notified   of   an   explanation   by   the  parent/guardian.    

1. If  a  parent/guardian  verbally   informs  the  classroom  teacher  with  an  explanation  after  an  absence,  the  teacher  needs  to  complete  the  GOLD  COLOURED  ABSENCE  NOTIFICATION  SLIP  and  forwards  it  to   the   office.   The   teacher   needs   to   enter   the   appropriate   explanation   code   for   the   absence   on  eCASES.  This  ensures  that  the  school  has  a  record  of  the  reason  why  the  student  was  absent.    

2. If   a   student   returns   to   school   after   a   single   day’s   absence   without   an   explanation   from   the  parent/carer,   the   classroom   teacher   will   complete   and   send   home   a   BLUE   COLOURED   ABSENCE  NOTIFICATION   SLIP   seeking   an   explanation   from   the   parent/guardian.   If   this   is   not   returned   the  following  day,   the   teacher  will   phone   the  parent   seeking  an  explanation.   If   the   teacher   receives  a  response   then  the  GOLD  COLOURED  ABSENCE  NOTIFICATION  SLIP   is  completed  and   forwarded  to  the  office.  The  teacher  then  enters  the  appropriate  explanation  code  for  the  absence  on  eCASES.  

 3. If   a   student   is  absent   for   two   consecutive   days  without   an   explanation,   the   classroom   teacher   is  

responsible   for   phoning   the   parent/guardian   on   the   second   day   seeking   an   explanation   for   the  student’s  absence.  If  contact  is  successful  then  the  GOLD  COLOURED  ABSENCE  NOTIFICATION  SLIP  is  completed  and  forwarded  to  the  office.  The  teacher  then  enters  the  appropriate  explanation  code  for  the  absence  on  eCASES.  

 4. If  a   reason  or  explanation  has  not  been  supplied  within  3-­‐5  working  days  of   the  absence  a   ‘please  

explain’   letter  will  be   sent   to   the   family/guardian  via   the  office.  Please  notify   the  Primary  Welfare  Officer  and  office  staff  of  this  situation.  

 BELL  TIMES  8:55  am   Warning  bell  followed  by  music    9:00  am   Monday  Assembly  or  Room  Line  up  11:00  am   Morning  Recess  11:25  am   Warning  bell  followed  by  music  11:30  am   End  of  Recess  12:30  pm   Medicine  Bell  1:30  pm   Lunch  bell  (Eating  inside)  1:40  pm   Beginning  of  Lunch  Recess  2:05  pm   Warning  bell  followed  by  music  2:10  pm   End  of  Lunchtime  3:07  pm   OSHC  Bell  –  students  who  attend  OSHC  walk  to  the  MPR  

Prep  students  are  collected  from  the  classroom  by  OSHC  staff  3:10  pm   End  of  afternoon  session-­‐dismissal    

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• Warning  bell  –  the  warning  bell   indicates  that  the  students  need  to  stop  playing  and  to  get  a  drink  and  go  to  the  toilet  before  heading  to  class.  Teachers  on  yard  duty  should  be  guiding  the  students  away   from   the   playground   and   towards   their   classrooms.  Other   staff   should   be  walking   to   their  classroom  when  the  music  is  playing  to  meet  their  class  on  time  and  to  supervise  the  students  as  they  are  lining  up.    

• Students  are  not  to  be  dismissed  before  the  3:10pm  end  of  day  bell.      BICYCLES  AND  SCOOTERS  Only  those  students  who  are  in  Years  4,5  &  6  who  have  turned  9  years  of  age  and  who  are  in  the  bicycle  zone  are   permitted   to   ride   their   bicycles/scooters   to   school.   A   letter   seeking   consent   to   bring   a   bike   to   school  must  be  forwarded  by  the  parents/guardians  living  outside  the  bicycle  zone  to  the  Principal.  All  riders  must  wear   bike   helmets.   Bikes/scooters   must   then   be   stored   in   the   bike   cage   and   padlocked   to   the   stand.  Students  are   required   to  walk   their  bikes  and  scooters  within   the  school  grounds.  Skateboards  and  Penny  boards  are  not  permitted  at  school.    BOOK  CLUB    Book  Club  allows  students  to  buy  books  during  the  year  at   reasonable  prices.  Book  Club  operates  through  the   Library  with   the   assistance   of   parent   volunteers.   The   Librarian  will   inform   teachers   about   this   at   the  beginning  of  the  year.  Payment  is  made  directly  to  the  Librarian.    BREAKFAST  CLUB  A  Breakfast  Club  program  operates  two  mornings  a  week  (Tuesday  and  Thursdays)  from  8:30  –  9:00am  in  the  gym  foyer.  All  students  are  welcome  to  attend  and  there  is  no  cost  involved  for  students  participating  in  the  program.  The  menu  consists  of  a  range  of  hot  and  cold  healthy  menu  options  and  the  program  is  sponsored  by  a  number  of  community  organisations  and  DET.  The  program  operates  through  the  volunteer  support  of  staff.  All  staff  are  encouraged  to  attend  and  assist  with  the  program  at  least  once  per  term.      BUDDY  PROGRAMS  Prep  and  year  6   students  participate   in   the  Better  Buddies  Program   (Alannah  and  Madeleine   Foundation)  that   aims   to   create   friendly   and   caring   schools.   This   is   an   opportunity   for   all   grades   to   establish   a   buddy  grade  to  meet  regularly  throughout  the  year.      BULLYING  Staff  are  expected  to   follow  the  Behaviour  Response  Guide  when   following  up  student   incidents.  Refer   to  the   following   programs   and   policies:   Student   Wellbeing   Policy,   Student   Engagement   Policy   and   School  Matrix.   Staff   are   required   to   investigate   and  manage   Level   1   “Bullying   Behaviour”   and   Level   2   “Repeated  Bullying   Behaviour.”   Constant   Bullying   Behaviour   as   described   at   Levels   3   and   4   are  matters   that   can   be  referred   to   the   Primary   Welfare   Officer   and   Leadership   Team.   Incidents   of   bullying   should   be   promptly  investigated  by  staff  and  parents  notified  on  how  the  matter  has  been  investigated  and  resolved.  Feedback  can  be  provided  to  the  Primary  Welfare  Officer,  Principal,  or  Assistant  Principal.  Any  matters/incidents  that  need   to   be   referred   to   the   Leadership   team  need   be   investigated   first   by   the   staff  member   handling   the  matter.  This  includes  incidences  that  have  occurred  during  recess  or  lunch  time  by  the  designated  teacher  on  yard  duty.  

Written  details  should  be  made  of  all   incidents.  Students  who  are  being  bullied,  or  those  who  are  bullying  may  require  further  counselling  and  this  may  involve  case  meetings  of  parents  and  school  staff.  Procedures  are  outlined  in  our  Student  Wellbeing  policy.      CAMPING  PROGRAMS  –  PREP  –  YEAR  6  Prep  students  usually  have  a  breakfast  at   school.  A  pizza  dinner  and  games  session  at  school   is  offered  to  year  1  students  and  year  2  students  have  an  overnight  sleepover  at  school.  The  1/2  Team  is  responsible  for  setting  the  dates  for  their  camping  experiences.  Grade  3/4  students  have  a  2  night  camp  and  the  year  5/6  students  attend  a  2  –  4  night  camp.        

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CANTEEN  All  classes  are  given  a  basket  for  lunch  orders.  All  lunch  order  baskets  are  to  be  sent  to  the  office  by  9:30am  and   collected   from   the   canteen   at   1:25pm   each   day.   Grades   are   responsible   for   arranging   their   own  monitors.  Please  notify  Rosie  Wallis   (Canteen  Manager)   if   your   class  does  not  have  any   lunch  orders  on  a  particular  day.  T    CAR  PARKING  Car  parks  are  available  at  the  front  of  the  school  grounds  and  near  the  dumpers  beside  the  cricket  nets.  No  parking  is  allowed  in  front  of  the  dumpers.  The  rubbish  is  collected  on  Wednesday  mornings.    CARE  OF  BUILDINGS  The  buildings  need  to  be  cared  for  in  order  to  maintain  their  good  condition.  This  will  be  of  benefit  to  us  all  -­‐money   going   to   improvements   and   not   in   repairs.   Therefore,   encourage   students   to   respect   all   school  property  including  buildings.  The  toilets  tend  to  be  a  major  area  for  vandalism.  If  you  wish  to  hang  items  in  your  room,  use  hooks  and  strong  string.  Use  blu  tac  on  windows  and  walls.    Do  not  use  nails,  glue  and  sticky  tape  on  painted  surfaces,  or  any  other  method  of  fixing  items,  which  will   leave  an  unsightly  mess  and  problems  for  others.  Do  not  use  paint,  glue  and  masking  tape  on  carpets  or  polished  floors.  Classrooms  are  to  be  left  clean  and  tidy  at  the  end  of  each  day.  Ensure  your  students  pick  up  all  items  such  as  paper,  pencils,  food  scraps,  pieces  of  equipment  etc.  off  the  floor.  It  is  not  the  cleaner’s  role  to  pick  up  these  items  off  the  floor.  Tables  are  cleaned  on  a  weekly  basis.  Staff  will  be  informed  of  their  designated  day.  Students  should  clean  out  their  lockers  etc  regularly.    CASUAL  RELIEF  TEACHERS    Casual  Relief  Teachers  are  employed  to  replace  staff  absences.  Team  Leaders  are  responsible  for  informing  the   CRT   of   any   information   applicable   to   the   team   e.g.   excursion  money   being   collected;  where   to   store  payment  envelopes;  curriculum  and  program  details.  Classroom  teachers  are  required  to  leave  an  up  to  date  hard   copy  of   their  work   program  at   school.   Staff   concerns   about   the   professional   behaviour   of   any  CRT’s  should  be  reported  immediately  to  the  Principal,  Assistant  Principal  or  Primary  Welfare  Officer.    

CASUAL  RELIEF  TEACHERS  –  STAFF  ABSENCE  FOLDERS    Casual  Relief  Teacher  folders  are  kept  in  trays  in  the  office.  These  should  be  kept  up  to  date  with  all  relevant  details  about  your  class,  students,  class  organisation,  grade  split  list  and  timetabling  arrangements.      CENTRAL  COURTYARD  The   central   courtyard   is   a  passive  play  area.  All   students   access   it   and   they  are  expected   to  WALK   in   this  area.  No  running  games  or  ball  games  such  as  down  ball,  footy,  soccer,  cricket,  ball  tiggy  etc.  are  allowed  in  this  area.    Students   will   often   bring   dolls   or   other   passive   toys   to   play   with   in   the   courtyard,   which   is   acceptable.  Classroom  teachers  can  also  use  the  central  courtyard  as  an  outdoor  learning  area  with  their  students.    The  teacher  on  the  first  half  of  yard  duty  in  this  location  needs  to  supervise  the  canteen  area.  Only  students  with  spending  money  should  be  in  the  purchasing  lining  up  area.    

CLASS  SUPERVISION  Teachers  are  expected  to  be  in  their  classroom  at  8:50am  each  morning.  Students  and  parents  are  to  be  welcomed  in  the  classroom  during  this  time.  Students  are  not  allowed  to  be  loitering  in  the  studio  areas  during  this  time.  Teachers  are  reminded  that  you  have  a  duty  of  care  and  constant  supervision  of  students  in  your  care  must  be  of  prime  consideration.  Students  must  not  be  in  the  Pods,  Studio  areas  or  classrooms  before  school  or  at  any  other  time  without  teacher  supervision.    If  you  must  leave  your  classroom,  please  arrange  with  the  teacher  in  the  adjoining  room  to  ensure  adequate  supervision  is  maintained.  Under  NO  circumstances  are  students  to  be  left  unsupervised  in  OR  outside  the  classroom.    

Teachers   are   responsible   for   student  movement   to   and   from   the   classroom.   Students   SHOULD  NOT   BE  SENT   to   specialist   sessions   unsupervised.   Teachers   are   required   to  walk   their   students   to  ALL   specialist  classes  or  other  areas  of  the  school  in  a  quiet  and  orderly  manner.  The  PE  teacher  will  collect  the  students  from  the  classroom  but  the  classroom  teacher  needs  to  be  present  during  the  collection  time.    

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Please  ensure  that  any  “helper/monitor   tasks”  are  suitable   for   the  child’s  age  and  physical  capacity  and  within   health   and   safety   guidelines.   Students   should   not   be   asked   to   carry,   collect   or   return   knives,  glasses,  cups  or  other  dangerous  or  hazardous  materials.      Avoid  sending  the  same  students  on  monitor  jobs  all  the  time.  Students  undertaking  monitor  or  helper  tasks  need  to  be  wearing  the  appropriate  lanyard.    COLLABORATION  &  COLLABORATIVE  TEAMS  Collaboration  represents  a  systematic  process  in  which  educators  work  together  interdependently  in  order  to  impact  their  classroom  practice  in  ways  that  will  lead  to  better  results  for  their  students,  for  their  team,  and  for  their  school.  At  Manorvale  Primary  School,  educators  work  collaboratively,  interdependently  and  systematically  to  improve  professional  practice  and  student  achievement,  engagement  and  wellbeing  (FISO).    Du  Fours  4  Critical  Questions  drive  the  work  of  collaborative  teams.      Effective  collaborative  teams  focus  their  efforts  on  responding  to  the  four  critical  questions  of  a  PLC  1.  What  do  we  want  our  students  to  learn?    What  knowledge,  skills  and  dispositions  do  we  expect  them  to  acquire?    (Essential,  guaranteed,  and  viable  curriculum)  2.  How  will  we  know  they  are  learning?  What  evidence  will  we  gather  to  ensure  students  understand  the  skills  and  concepts  we  are  teaching?    (Frequent,  team-­‐developed,  common  formative  assessments)    3.  How  will  we  respond  when  they  don’t  learn?    (Timely,  directive,  systematic  intervention)  4.  How  will  we  respond  when  they  do  learn?  (Timely  enrichment  and  extension)    

Teams  need  to  ensure  these  questions  are  considered  during  planning  1. Have  we  identified  the  essential  knowledge,  skills  and  dispositions  each  student  is  to  acquire  as  a  

result  of  each  unit  of  instruction?  2. Are  we  using  formative  assessment  in  our  classrooms  on  an  ongoing  basis?  Are  we  gathering  

evidence  of  student  learning  through  one  or  more  team-­‐developed  common  formative  assessments  for  each  unit  of  instruction?  

3. Can  we  identify  students  who  need  additional  time  and  support  by  the  student,  by  the  standard,  and  for  every  unit  of  instruction?  Do  we  use  evidence  of  student  learning  from  common  formative  assessments  to  analyse  and  improve  our  individual  and  collective  instructional  practice?  

4. Can  we  identify  students  who  have  reached  identified  learning  targets  to  extend  their  learning?    

Please  note:    • You  are  not  a  team  unless  you  have  a  goal  that  compels  you  to  come  together.  • You  are  not  a  team  unless  you  have  got  goals  that  require  you  to  need  each  other,  depend  on  one  

another  and  can’t  accomplish  the  goal  without  everyone’s  effort.    Staff   follow   the   school’s   instructional   framework   models   to   guide   their   planning   and   curriculum  implementation.  These  are  currently  in  draft  form.      

• Each  team  has  a  designated  ‘Curriculum  Planning  and  Assessment’  Leader  and  an‘Administration  and  Environment  for  Learning’  Leader.  

 COLLECTION  OF  MONEY  All  money   is   to   be   processed   through   the  CASH  BOOK   SHEETS   in   the   plastic   display   enclosed   in   the   large  allocated  money  bags  (pencil  case).  1.  Teachers  will  enter  payments  received  by  ticking  the  child’s  name.  There  is  no  need  to  record  amounts  of  money,   just  tick  to   indicate  that  you  have  received  an  envelope  of  cash  from  the  child  on  the  day.  Do  not  open  the  envelope.  

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2.  Note  above,  the  date  in  each  column,  the  actual  item  being  collected,  e.g.  Concert,  excursion  etc.  DO  NOT  USE  THE  COLUMN  AGAIN  AFTER  IT  HAS  BEEN  RECEIPTED.  3.  Where  a  cheque  has  been  received  or  money  by  itself  please  record  amount  received.  4.  ALL  money  must  be  forwarded  to  the  office  using  the  moneybag  supplied.  DO  NOT  send  money  to  the  office  loose  or  in  a  paper  bag.  Money  envelopes  are  not  to  be  opened  in  class.  5.  Money  is  due  at  the  General  Office  by  9.30am  each  day.  6.  No  money  should  be  left  in  the  classroom  overnight.  The  school  cannot  replace  stolen  money.  Office  staff  can  arrange  for  the  safe  storage  of  money  overnight  if  required.  7.  Two  students  must  always  take  the  Cash  Bag  to  the  office.    COMMUNICATION  To  assist  in  effective  communication  throughout  the  school,  teachers  are  reminded  to  check  the  following:    STAFFROOM    

§ Daily  Diary  whiteboard  –  Absences,  meetings  and  other  daily  information  is  listed.  § Calendar  whiteboard  -­‐  All  activities,  as  soon  as  they  are  known,  are  to  be  written  up  on  this  board.  § Staffroom   Noticeboards   -­‐   Relevant   information   regarding   DET   Professional   Development,  

Curriculum,  Regional  Memorandums,  AEU  and  Occupational  Health  and  Safety.  OFFICE  

§ Diary  -­‐  lists  all  "comings  and  goings"  for  each  day  of  the  week,  including  absences,  meetings,  visitors,  and  staff  attending  professional  development.  

§ Sign   In   Book   -­‐   students  who   arrive   late   or   leave   the   school   early  with   a   parent/guardian  must   be  signed  in/out.  

§ Visitors  book  –  please  ensure  that  all  parent  helpers  and  other  visitors  to  the  school  have  signed  the  visitors  book  at  the  beginning  and  end  of  their  time  at  school.  

§ Contractors  book  –  contractors  working  at  the  school  have  a  specific  sign  in/sign  out  book.  § Office   staff   are   to   be   notified   and   provided   with   details   of   all   excursions,   incursions,   parent  

information  evenings,  sporting  events  and  other  events  etc  that  are  occurring  within  the  school.      Please  notify  the  office  when  you  are  working  with  your  class  in  an  alternative  learning  space  other  than  your  classroom  such  as  the  gym,  music  room,  outdoors  etc.  This  assists  with  locating  students  if  parents  arrive  early  to  collect  their  child  or  for  students  who  have  arrived  late  to  school.      COMMUNITY  LINKS  SUB  COMMITTEE  The   School   Council   Community   Links   Sub-­‐Committee   is   responsible   for   organising   an   annual   community  event  and  other  smaller  events  during  the  year.  Staff  volunteers  are  required  to  support  the  committee  with  their  planning  activities  or  assisting  on  the  day  or  evening  of  the  event.  Previous  events  have  included  Mini  Fete,  Outdoor  Movie  Night  and  Market  stalls.  All  staff  are  required  to  support,  assist  and  contribute  to  the  community  event  which  helps  build  community  connectedness.        COMPUTERS  AND  SCHOOL  EQUIPMENT  Teachers  may  borrow  some  school  equipment  during  the  week  or  over  a  weekend.  The  borrowing  book   is  kept   in   the  General  Office   and   should  be   signed  by   the  Principal   /  Assistant   Principal  when   the   items   are  borrowed  and  returned.        CONCERT  The  school  concert  will  be  held  on  a  biennial  basis  (every  two  years).  This  is  usually  held  in  September  at  the  Encore   Events   Centre   in   Hoppers   Crossing.   Classroom   teachers   are   responsible   for   organising   their   own  concert  item  including  costumes  and  props.  The  next  school  concert  is  likely  to  be  in  2018.      CRICKET  NETS  

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The  cricket  nets  are  located  near  the  rear  car  park  and  school  entrance  gate.  Students  in  years  3-­‐  6  use  the  cricket   nets.   One   side   is   for   the   year   3/4   students   and   the   other   for   the   5/6   students.   Students   are   not  permitted  to  stand  inside  the  nets  behind  the  batter  and  NO  hard  ball  is  to  be  used.  Playing  in  this  area  is  not  permitted  before  and  after  school  due  to  the  nearby  walking  path  that  may  result  in  injury  to  students  and  adults  as  they  arrive  or  leave  the  school  grounds.      CAMPS,  SPORTS  &  EXCURSIONS  FUND  (CSEF)  The   Camps,   Sports   and   Excursions   Fund   (CSEF)   provides   payments   for   eligible   students   to   attend   camps,  sports   and  excursions.   Families  holding  a   valid  means-­‐tested   concession   card  or   temporary   foster  parents  are   eligible   to   apply.   $125   per   year   is   paid   for   eligible   primary   school   students.   A   special   consideration  eligibility  category  also  exists.  Payments  are  made  directly  to  the  school  and  are  tied  to  the  student.    Families  can  record  ‘CSEF’  on  the  excursion  payment  envelope  when  paying  for  camps,  sports  or  excursions  and  can  check  their  balance  at  any  time  with  the  office  staff.    DAILY  CLEAN  UP  The  classrooms  are  cleaned  on  a  daily  basis.  All  chairs  are  to  be  put  up  on  tables(except  on  the  designated  table   cleaning   day)   and   all   rubbish   and   items   picked   up   from   the   floor.   Teachers   need   to   ensure   that  students  pick  up  all  objects  off  the  floor  such  as  food  scraps,  pens,  paper,  pencils  etc  before  going  home.  The  studio  areas  in  the  pods  and  the  bag  areas  are  to  be  kept  clean  and  tidy  at  all  times.  Each  team  is  responsible  for  the  cleanliness  of  this  shared  learning  space.  All  rubbish  and  food  scraps  should  be  placed  in  bins  at  the  end  of   each  day.   Clothing   left   in   the  bag   areas   should  be   checked  at   the  end  of   each  day   and  not   left   to  accumulate.    At  the  end  of  the  day,  please  ensure  windows  are  closed,  the  door  is  locked  and  the  heater  or  air  conditioner  is  turned  off  when  you  leave.  The  cleaners  will  notify  each  teacher  when  their  tables  will  be  cleaned.  Chairs  do  not  need  to  be  placed  on  tables  on  table  cleaning  days.    All  classrooms  must  be  locked  at  all  times  when  not  in  use  and  iPads  stored  securely  and  safely.    DISPLAN  A  DISPLAN  folder   is  given  to  all  staff  at  the  beginning  of  the  year.   It  covers  procedures  for  all  emergencies  that  may  occur  at  the  school.  Please  familiarise  yourself  with  these  procedures.  Evacuation  and  other  drills,  planned  /  unplanned,  will  be  held  at  varying  times  throughout  the  year.  This  folder  will  be  updated  this  year  in  light  of  the  physical  changes  to  our  school  environment.    DRESS  CODE  Staff  members  are  required  to  dress  appropriately  for  work.  It  should  complement  the  Student  Dress  Code  and  our  Sun  Smart  Policy.  Due  to  Occupational  Health  and  Safety  reasons,  open-­‐toe  or  thong-­‐type  footwear  are   not   to   be   worn   to   school.   Staff   need   to   wear   an   appropriate   wide-­‐brimmed   sun   smart   hat   when  undertaking  yard  duty  or  outdoor  activities  with  their  students.    END  OF  TERM  CLEAN  UP  1.  Information  will  be  distributed  to  staff  at  the  last  staff  meeting  prior  to  the  vacation.  2.  Please  remove  ALL  items  off  the  carpet  area,  including  those  under  the  shelves  and  windows.  3.  Lost  property  (clothing  in  particular)  to  be  brought  to  the  office  area.  4.   Teachers   should   have   students   pick   up   pens,   paper,   pencils   etc   off   the   carpet   the   night   before   going  home.    ENERGY:  LIGHTS,  FANS,  HEATERS  AND  AIR  CONDITIONERS  In  the  interest  of  energy  efficiency  and  keeping  fuel  costs  down,  all   lights  are  to  be  turned  off  when  not  in  use.  Gas  heaters,  air  conditioners  and  fans  should  be  turned  down  or  off  when  no  longer  required.    EXCURSIONS  &  COST  FOR  PARENTS  Professional   Learning   Teams   are   responsible   for   planning   excursions,   incursions   and   camping   programs.  Please  be  aware  of  other  school  programs  and  events  that  are  taking  place  to  minimise  the  financial  burden  on  families.  All  booked  events  must  be  recorded  on  the  whiteboard  staffroom  calendar.    

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EXCURSIONS  –  ORGANISATION  AND  PLANNERS  Organisation   of   any   incursion,   excursion,   sporting   activity   or   event   must   have   the   approval   of   the  Professional  Learning  Team,  Team  Leader  and  Assistant  Principal/Principal,  prior   to  publication.  Excursions  and  organised  events  need  to  be  based  on  studies  being  undertaken  in  the  classroom  or  at  school.  Each  year  level  may  undertake  one  excursion/incursion,  visiting  performance  or  camp  per  term.  Parents  can  be  invited  to  attend  when  required.  Approval  from  school  council  must  be  gained  prior  to  using  parent  volunteers  on  excursions   and   camps.   Preference   should   be   given   to   parents  with   an   appropriate  Working  with   Children  Check,  particularly  if  they  are  supervising  students  on  their  own.  If  they  are  assisting  under  the  supervision  of   a   staff   member   then   it   may   not   be   necessary.   Parents   attending   camping   programs   or   assisting   with  swimming  programs  must  have  an  appropriate  Working  with  Children  Check.  A  list  of  approved  parents  will  be  kept  at  the  office  for  staff  to  check  when  organising  excursions.    An   'Excursion  Planner'  and  a   ‘Sporting  Planner’  proforma  are  available  on   the  school   intranet   for  planning  purposes.  This  needs  to  be  completed  and  approved  by  the  Principal  or  Assistant  Principal.  The  proformas  need  to  be  completed  approximately  a  month  in  advance  (prior  to  the  event)  as  they  contain  a  checklist  of  things  that  need  to  be  attended  to  during  the  planning  phase  of  your  excursion  or  sporting  event.  Excursion  notes  need  to  be  sent  home  to  parents  at  LEAST  3-­‐4  weeks  prior  to  the  date  of  the  excursion  to  ensure  they  have  sufficient  time  to  make  their  payment.  Please  note:  A  school  order  form  must  be  completed  when  booking  busses  for  any  school  event.  Office  staff  must  be  notified  of  all  incursions/excursions/sporting  events  and  activities  etc  and  all  permission  notices  must  be  provided  to  them  via  email  once  the  Principal  or  Assistant  Principal  has  approved  them  prior  to   the   event.   The   office   staff   will   distribute   all   excursion/incursion   etc   notices.  Office   staff   can   provide  teachers  with   a   grade   list   check   box   sheet   to   assist   teachers  with  managing   the   return   of   their   signed  envelopes  and  payments.    Students   attending   any   excursion/incursion   or   organised   event   must   have   a   signed   permission  form/envelope   from   their   parents/guardian.   Teachers   are   required   to   take   these   forms/envelopes   with  them  on   their  outing.  Teachers  are   responsible   for   contacting  parents  of   students  who  have  not   returned  their  permission  form,  not  office  staff.    Teachers  need  to  contact  parents  at  least  a  week  prior  to  the  day  of  the  excursion  if  a  student  hasn’t  paid  or  returned  a  signed  permission  envelope.  It  is  good  practice  to  check  each  envelope  as   it   is  returned  to  ensure  that  the  parent  has  signed  it  and  completed  both  sides.   It   is  also  good  practice  to  ensure  that  all  forms  etc  are  ready  the  day  before  the  planned  event.    Office   staff   can   provide   teachers  with   updated   payment   lists   of   students   in   their   class  who  have   paid   for  incursions/excursions/camp   etc.   It   is   the   responsibility   of   the   classroom   teacher   to   ensure   all   permission  forms  and  money  are  sent  to  the  office  on  a  daily  basis.      On  the  day  of  the  excursion,  each  teacher  must  mark  their  eCASES  attendance  roll  using  the  correct  code  for   excursions.   Students   present   at   school   but   not   attending   the   excursion   should   be  marked  with   the  correct  code.  A  hard  copy  checklist  should  be  provided  to  the  office  indicating  the  relocation  of  students  who  are  not  attending   the  excursion.   If   several  buses  have  been  booked,   the  excursion  planner  needs   to  indicate  which  grades  or  students  and  staff  are  travelling  on  each  bus.  It  is  important  that  every  student  and  adult  can  be  located  in  the  event  of  an  emergency,  whether  they  are  on  the  school  premises  or  in  another  location.    Students   are   expected   to  wear   their   school   uniform   including   suitable   footwear   and   a   name  badge  when  attending  external  school  excursions  and  events.  Teachers  are  to  notify  office  staff  prior  to  the  event  if  they  require  additional  name  tags  and  the  number  of  First  Aid  kits/bags  that  will  be  required.      Notification  of  School  Activity  Form    An   online   form   should   be   sent   to   advise   the   Emergency   and   Security   Management   Branch   about   some  School  Council  approved  excursions  or  camps.  A  ‘Notification  of  School  Activity’  form  needs  to  be  completed  and  submitted  to  DEECD  three  weeks  prior  to  commencing  the  following:  •    Overnight,  weekend,  interstate,  overseas  activities  •    Adventure  activities  

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•    Non-­‐adventure  activities,  which,  by  their  nature,  location  or  timing,  may  be  hazardous  •    School  closures,  pupil  free  days,  school  council  holidays,  combined  sports  or  cluster  days    This  document  is  located  at  the  following  website:  www.eduweb.vic.gov.au/forms/school/sal/default.aspx  Notification  of  School  Activity  -­‐  Student  Activity  Locator  online  form      Risk  Management  assessment  plans  are  also  required  for  some  events  such  as  camp  and  other  high  risk    excursions.      **   Please   note:   All   permission   envelopes   need   to   be   sent   to   the   office   the   following   day   after   an  excursion/sporting  event/camp,  as  they  need  to  be  archived  for  legal  reasons.  DO  NOT  throw  them  away  or  hold  on  to  them  until  the  end  of  the  year.  Place  an  elastic  band  around  the  envelopes  and  send  them  to  the  office  promptly  the  following  day.    GENERAL  OFFICE    Please  respect  this  place  as  an  area  of  quiet  work  and  professional  behaviour  and  avoid  using  it  to  engage  in  conversations  with  other  staff  as  it  can  become  very  congested  and  noisy  at  times.  It  makes  it  very  difficult  for  Sand,  Jannette  and  Leanne  to  undertake  their  work  and  to  hear  callers  during  phone  conversations.  The  mornings  and  afternoons  are  usually  busy  times  as  CRT’s  are  being  attended  to,  as  well  as,  parents.    As  sensitive  information  and  money  is  also  contained  in  this  area,  it  is  recommended  that  staff  approach  the  counter  to  speak  to  Sandy  or  Jannette.    If  you  need  to  access  the  telephone  to  contact  parents  or  other  organisations  please  use  the  phones:  

1. In  the  office  near  the  front  entrance  door  (Primary  Welfare  Officer’s  room)  or    2. The  office  area  at  the  entrance  to  the  library  (PSD  Coordinator’s  work  space)  or    3. The  staffroom.  

 GRADE  ORIENTATION  FOR  THE  FOLLOWING  YEAR  The  children  will  need  to  take  the  following  with  them:  *  A  pen  /  pencil  *  Updated  cumulative  file.  *  Name  badge  *  Other  items  by  negotiation  between  grade  leaders.    At  the  designated  time,  all  students  go  to  their  current  rooms  to  collect  the  items  required.  The  current  year's  teacher  will  take  his  /  her  class  to  the  designated  assembly  area  at  the  designated  time.  All  teachers  will  require  a  plastic  bag  or  container  ready  for  collection  of  the  name  badges.    Teachers  will   receive   the   following   year's   booklist   from   the   Year   Level   Leader   /   Assistant   Principal   before  they  move   to   their   room   for   the   following   year.   The   following   year's   class   lists   will   be   read   out   and   the  designated  teacher  will  take  his  /  her  class  to  their  new  room.    While  in  the  rooms,  teachers  are  asked  to  check  these  things:  *Class  lists.   *Student's  files.     *Name  badges.     *Other  items.  Except  for  the  students  files  all  items  are  to  be  placed  in  a  locker  and  stored  in  a  cupboard  in  the  room.  All  student  files  need  to  be  stored  securely  in  the  filing  cabinet  in  the  classroom.  The  children  will  then  fill  in  the  new  years  Grade  information  slip,  which  is  at  the  top  the  booklist.  It  indicates  the  Grade  and  teacher  for  the  following  year.    Provision   will   also   be   made   for   those   classes   having   new   teachers   in   the   following   year.   These   will   be  supervised  by  exiting  staff  or  specialists.  Students  not  returning  to  the  school  are  supervised  on  the  oval  by  designated  staff.    GYMNASIUM  &  MUSIC  ROOM  

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The  gym  is  available  for  staff  use  with  their  class.  It  is  under  a  separate  security  system  and  a  security  fob  is  required  to  arm  and  disarm  the  system.  Please  check  that  the  gym  security  system  is  disarmed  prior  to  use.  It  is  important  that  all  external  doors  are  checked  after  use  particularly  the  side  canteen  and  toilet  doors.  The  music  room  and  foyer   is  used  every  Tuesday  by  the  ELF  playgroup  and  every  Thursday  evening  by  a  singing  group.      HANDYMAN  Ian  Cartledge   is  our   school   gardener  and  handyman.  He  attends   to  our   gardens  and  general  maintenance  work   around   the   school   on   a  weekly   basis.  Many   families   pay   a   voluntary   contribution/donation   to   assist  with   the   cost   of   employing   a   gardener   instead   of   conducting  working   bees.   If   you   have   a   request   for   Ian  please  notify  the  Principal  or  Assistant  Principal  and  record  the  details  in  the  Handyman  book  located  in  the  office.  Staff  are  not  to  approach  Ian  directly  to  ask  him  to  undertake  specific  tasks  on  their  behalf.  All  tasks  noted  in  the  book  will  be  allocated  to  him  to  ensure  they  fulfil  Occupational  Health  and  Safety  guidelines.  At  times,  Mambourin  Gardening  Services  are  also  employed  to  undertake  gardening  work  around  the  school.    HIGH  WIND  DAYS  On  days  of  high  wind,  the  door  at  the  far  end  of  the  corridor  near  the  Art  room  is  locked  and  a  table  placed  in  front  of   it  for  safety  reasons.  Staff  and  students  are  asked  to  use  other  access  doors.  An  inclement  yard  duty  timetable  may  apply.    HOMEWORK  Homework  is  only  set  on  weeknights  unless  mutual  arrangements  have  been  made.  The  homework  must  be  relevant,   meaningful,   monitored   and   be   a   partnership   between   the   child,   teacher   and   parent.   A   special  homework  diary  may  be  used  in  years  3-­‐6  as  a  means  of  communication  between  the  school  and  home.  This  is   read   and   signed   by   the   parent   on   a   regular   basis.   Please   refer   to   our   homework   policy   pamphlet   for  further  details.      INCLEMENT  WEATHER  PROCEDURE  Recess   and   lunchtime  may   be   altered   under   various  weather   conditions   such   as   heat,   wind   and   rain.   An  announcement  will  be  made  over  the  PA  system  if   inclement  weather  procedures  are  to  be   implemented.  Room  supervision   is  organised  by  staff   in  each  double   room.   iPads  are  not  allowed   to  be  used  during   this  time.  Normal   school   hours   operate.   If   an   inclement  weather   procedure  has   not   been   announced   and   the  weather   is   uncertain,   staff   are   asked   to   remain   at   school   in   case   they   are   needed   to   supervise   students  inside.  Specialist  teachers  are  asked  to  assist  with  corridor  duty  and  any  other  areas  including  the  canteen.    INFECTIOUS  DISEASES  The  Department   of  Human   Services   provides   a   list   of   infectious   diseases   for  which   students   and   contacts  may  be  excluded.  Please  consult  the  Principal/Assistant  Principal  if  you  believe  that  a  child  may  have  one  of  these  diseases.  Please  use  rubber  gloves  when  administering  first  aid  to  students  who  are  bleeding.    IT’S  COOL  TO  BE  AT  SCHOOL  INITIATIVE  This  initiative  promotes  the  importance  of  attending  school  on  a  daily  basis.  Each  month  or  term,  the  class  that  has   the  best  attendance   rate   is   awarded  a  prize  and  a   trophy.  The  AP  collates   the   results,  which  are  placed   in   the   newsletter.   It   is   important   for   teams   to   regularly   highlight   in   the   school   newsletter   the  activities   and   events   that   are   happening   at   school   each   week.   It   is   imperative   that   staff   implement   the  student   absence   protocols   to   ensure   that   students   attend   school   regularly.   This   also   helps   to   build  connectedness  between  the  family  and  the  classroom  teacher/school.    KEYS  All  teachers  are  issued  with  a  key  and  it  is  suggested  that  it  be  kept  on  a  key  ring  with  your  house  or  car  key.  If  you  forget  your  keys  and  need  to  borrow  a  key  to  access  your  classroom  please  see  the  office  staff.  You  will  need  to  sign  the  key  register  when  borrowing  and  returning  the  key.  Relieving  teachers  are  issued  with  a  key   from  the  office   in   the  event  of  a   teacher  absence.  CRT’s  also  need  to  sign   the  key  borrowing  register.  Lost  keys  should  be  reported  to  the  Principal/Assistant  Principal   immediately.  Students  will  not  be  given  any  keys  on  the  behalf  of  a  teacher  request.  Staff  are  required  to  collect  and  return  any  keys  required.  

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   LAST  DAY  All  valuables  and  "Vandal  Fodder"  are  to  be  removed  from  rooms.  (Particularly  Paint):  

*Leave  tables  where  they  are.           *Paint  to  be  removed  from  windows.         *Teacher's  own  items  to  be  stacked  on  ledges  in  cloakroom.         *Lockers  are  to  be  stacked  on  trolleys.         *No  rubbish  left  on  floor  or  window  ledges.  All  paint  or  glue  may  be  brought  into  the  main  building  and  stored  in  named  tubs  in  the  Art  room.    Teachers  are  to  ensure  that  the  room  and  storage  areas  are  left  in  a  clean  and  tidy  state  for  the  new  teacher  allocated  to  the  room.  This  includes  removing  and  cleaning  adhesive  signs/labels  and  tape  off  tables,  chairs  and  other  furniture.    

LEAVE  The  Principal  approves  all  types  of  leave  –  Long  Service  Leave,  Family  Leave,  Leave  without  Pay,  sick  leave,  personal   leave  and  other  leave.  Applications  for  most  Long  Service  Leave  should  be  requested  at   least  two  terms  in  advance.  Other  leave  can  be  requested  at  appropriate  times  however  it’s  best  to  request  any  type  of  extended   leave  as  soon  as  you  are  aware  that  you  require   it.  After  notifying  the  principal  of  your   leave  intentions   you   must   formally   complete   the   request   on   the   DEECD   edupay   website:  www.edupay.eduweb.vic.gov.au/hrweb/resources/eduPay.htm    LITERACY  AND  NUMERACY  PROGRAMS  Structured  daily  English  and  Mathematics  blocks  are  expected   in  all  prep  to  year  6  classrooms.  The  school  based   Literacy   and  Numeracy   Coaches   (as  well   as   external   coaches)  will   provide   staff  with   clear   program  expectations   in   regards   to   planning,   assessment   and   teaching   practices   at   the   start   of   the   year.   Staff   are  required  to  keep  clear  and  detailed  records  of  their  planning  and  evaluation  records.  Students  also  need  to  set   literacy  and  numeracy  goals  and  teachers  need  to  have  these  recorded  and  readily  available.  Teachers  are   required   to  present   their   classroom  planning  and  evaluation  documentation   regularly   to   the  principal.  Weekly  classroom  programs  must  be  placed  in  Drop  Box  no  later  than  the  Monday  of  each  week.    

LOST  PROPERTY  Two  Lost  Property  baskets  are  housed  near   the  staff   toilets  opposite   the  staffroom.  Students  may   inspect  these  baskets  after   first  obtaining  permission  from  the  office  staff.  At   the  end  of   term,  all  Lost  Property   is  displayed  and  parents  are   informed   through   the  School  Newsletter   to   inspect   the   items.  Unclaimed   items  are  disposed  of  through  the  Parents  Club.    LUNCHES  Lunches  are  to  be  eaten  in  the  classroom  between  1:30  –  1:40pm.  If  students  are  taken  outside  to  eat  their  lunch  or  snack,  classroom  teachers  are  expected  to  ensure  the  students  are  seated  and  eating  their  food  in    a   quiet   and   orderly   manner.   Students   are   not   to   share   or   swap   their   lunches   or   food   with   each   other.  Students  who  do  not  finish  eating  their  lunch  or  who  buy  food  from  the  canteen  are  able  to  eat  inside  the  perimeter  fencing.  The  central  courtyard  is  a  pleasant  area  for  students  to  sit  and  finish  eating  their   lunch.  Students  are  not  allowed  to  take  any  food  or  drink  items  beyond  the  gates  leading  to  the  oval  or  Adventure  playground  area.  Encourage  students  to  eat  their   lunch,  but  impose  no  penalty  or  coercion.  Simply  tell  the  family   about   your   concern   if   needed.   Binned   items   are   to   remain   in   the  bin.   Students   are  not   allowed   to  bring  energy  drinks  to  school.      LUNCH  ORDERS  The  canteen  is  available  for  all  students  and  staff.  Students  ordering  lunches  are  asked  to  write  their  name,  grade  and  lunch  order  on  a  brown  paper  bag  and  enclose  the  correct  money.  All  lunch  orders  are  to  be  placed  in  the  Grade’s  named  basket  and  delivered  to  the  office  by  9:30am  and  collected  from  the  canteen  at  by  1:25pm.  Grades  are  responsible  for  arranging  their  own  monitors.  Monitors  need  to  wear  the  appropriate  monitor  lanyard.  Late  lunch  baskets  often  result  in  the  students  not  being  able  to  have  their  chosen  lunch  order.  It  will  be  the  responsibility  of  the  class  teacher  to  explain  this  to  the  family.  Staff  members  are  to  inform  the  Canteen  Manager  of  excursions  students  will  be  attending.  

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   MEDICATION  AT  SCHOOL  When   students   are   required   to   take   medication   at   school,   parents   will   provide   detailed   information   in  writing.  Medicine   should   be   clearly  marked  with   the   child’s   name,   the   dosage   required,   the   name   of   the  medical   practitioner   and   the   time   to   be   administered.  ALL  MEDICINE   SHOULD   BE   SENT   TO   THE   OFFICE.  TEACHERS  ARE  NOT  TO  KEEP  OR  ADMINISTER  ANY  MEDICATION  INCLUDING  NON-­‐PRESCRIPTION  DRUGS.  When   students   have   to   take   medicine   daily   over   a   long   period   of   time,   parents   are   asked   to   provide   a  named,  daily  tablet  dispenser  that  is  handed  into  the  office  with  written  instructions.  Students  who  require  asthma  treatments  should  also  provide  written   instructions  and  complete  an  Asthma  Plan.  No  medication,  including   non-­‐prescription   drugs,   should   be   left   in   the   care   of   students   or   in   the   classroom.   All   student  asthma  medication  and  puffers  are  kept  in  sickbay.  Medication  is  given  at  12:30pm  each  day.  A  medicine  bell  rings  at   that   time   for   students   to   come   to   the  office   to   receive   their  medication.  The  appropriate   lanyard  must  be  worn  by  the  student  and  their  buddy.    MEETINGS  

§ A  Meeting  schedule,  which   is  approved  by   the  Consultation  Committee,   is  provided  to  staff  at   the  commencement  of  each  term.  It  outlines  the  weekly  meetings  all  staff  are  required  to  attend.    

§ Tuesday   and  Wednesdays   are   our  meeting   afternoons.  Meetings   commence   at   3.30pm  and   finish  between  4.30  and  5.00pm.  ALL  staff  members  are  expected  to  attend.  Apologies  in  person  are  made  to  the  Principal  or  Assistant  Principal.    The  meeting  schedule  incorporates:  

1. Collaborative   Team   meetings.   These   are   either   year   level   and   specialist   team   meetings.   Each  collaborative  team  receives  2  hours  of  in  school  time  to  support  their  planning  based  on  the  school’s  instructional  framework  models.    

2. These  will  be  held  on  Tuesdays.  The  specialist  team  will  meet  on  an  alternative  day.  2.  Professional  Development  &  Staff  Briefings.  These  are  presented  by  our  staff  and  coaches  or  external  presenters   and   include   Occupational   Health   and   Safety   requirements.   These   will   be   held   on  Wednesdays.  § Consultation   Committee.   Members   meet   at   an   agreed   time   and   day.   This   has   tended   to   be  

afterschool  on  Thursdays.  § SWPBSEL  –  Staff  representatives  from  each  collaborative  team  meet  approximately  twice  a  term.  

   MOBILE  PHONES  –  STUDENTS  &  STAFF  Generally  it  is  unnecessary  for  students  to  have  mobile  phones  at  school  as  they  are  a  distraction  in  class  and  can  be  used  for  quite  a  lot  of  inappropriate  behaviour.  Students  who  have  mobile  phones  at  school  should  be  handing   them   to   the   teacher   for   the  day  or  office   staff   and   should  not  be   receiving  or  making   calls.  Important  messages  can  be  delivered  to  children  via  the  office.      Staff  should  have  their  mobile  phones  switched  off  or  on  silent  during  class  times.  Recess  and  lunch  breaks  are  the  only  appropriate  times  for  staff  to  use  their  mobile  phones.  Please  no  not  distribute  your  personal  mobile  phone  number  to  families  of  students  in  your  class.  Families  can  contact  you  at  work  on  the  school  phone  or  email  the  school  on  the  school  email.    NO  HAT,  NO  PLAY  To  comply  with  Sun  Smart  guidelines  a  “No  Hat,  No  Play”  policy  operates  between  September  and  the  end  of  April   or   whenever   UV   levels   reach   three   or   more.   All   students   are   required   to   wear   a   navy   blue   wide  brimmed   or   legionnaire-­‐style   school   hat   when   engaging   in   outdoor   activities.   Students   representing   the  school  at  sport  and  excursions  must  wear  hats.  Hats  can  be  purchased  at  the  office.  Staff  are  also  required  to  wear  an  appropriate  wide  brimmed  sun  hat  when  undertaking  outdoor  activities  with  students  or  on  yard  duty.  Students  without  hats  are  required  to  remain  in  the  shaded  areas  in  the  central  courtyard  during  recess  and  lunch  times.    NOTICES  

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The  Principal  or  Assistant  Principal  must  proofread  all  letters,  excursion  notes  or  notices  prior  to  them  being  copied   and   sent   home   to   families.   Team   Leaders   should   proofread   all   team   notices/notes   prior   to   them  being  presented  to  the  Principal  or  Assistant  Principal.  Office  staff  must  also  be  notified  when  team  notices  or  sporting  notices  are  sent  home  as  they  usually  receive  enquiries  about  the  activity  or  event.          OCCUPATIONAL  HEALTH  AND  SAFETY  Helen  Watson  (principal)  leads  the  OH&S  committee  with  several  staff.  The  committee  examines  and  deals  with   a   range   of   issues   such   as   the   Dangerous   Goods/Hazardous   Substances   Register,   Risk   Assessments,  Emergency  Evacuations  and  Lock  Down  procedures.  The   Dangerous   Goods/Hazardous   Substances   Register   is   updated   annually   and   Risk   Assessments   are  conducted  throughout  the  year  to  ensure  the  school  environment  is  safe.    Key  policies  will  be  introduced  including  OH&S,  Manual  Handling  and  Return  to  Work.    An  OH&S  Induction  briefing  is  conducted  at  the  start  of  each  year.    Occupational  Health  and  Safety  Board  In   the  staffroom  there   is  an  OH&S  board  with  relevant   information   for  staff.  Please  view  this   regularly   for  health  and  safety  information  and  contact  details  for  relevant  services.    Minimising  Risks  Trip  and  Fall  hazards   are  major   causes  of   accidents  and   injuries.   Staff   are   to  ensure   that   their   classroom,  surrounding  areas  and   studio  areas  are  organised   in  ways   that   students  and   staff   can  move  around  easily  without  any  trip  hazards.    

• Ensure   all   resources   and   equipment   are   accessible   but   not   causing   congestion   or   hazards   on   the  floor.  

• All  resources  and  equipment  should  have  a  suitable  storage  area.  • Furniture  and  resources  in  the  studio  areas  should  be  left  upright,  safe  and  in  an  orderly  fashion.    • Sporting   equipment   and   interschool   sports   clothing   should   be   housed   in   designated   tubs.   They  

should  not  be  left  in  a  corner  all  over  the  floor.      • Use  of  any  school  equipment  such  as  gardening  tools  or  cooking  equipment  should  be  returned  to  

their  rightful  places  after  use.    • Extension   cords   should   be   placed   along   the   floor/wall   edges.   They   should   not   be   looped   up   high  

along  walls  or  ceilings  interconnected  with  other  cords.  • School  bags  and  clothing  need  to  be  placed  in  the  carrels   in  the  PODS  and  on  hooks  or  benches   in  

the  relocatable  classrooms.  These  items  should  not  be  left  on  the  floor.    • Students  only  need  to  remove  their  shoes  if  they  are  muddy.  Teachers  need  to  organise  a  designated  

area  as  they  are  not  to  be  placed  in  front  of  the  POD  door  or  classroom  doorways.    Lifting  and  Climbing  Hazards    

• Staff  and  students  should  not  be  lifting  or  carrying  heavy  objects  or  boxes.  Trolleys  are  available  for  use  from  the  general  office  to  help  you  move  these  items.    

• Stepladders  are  also  available   in  each  POD  and  school  building   to  assist  you  with  accessing  higher  areas   if   you   wish   to   put   up   or   remove   displays.   Students   and   staff   are   not   allowed   to   stand   on  furniture  such  as  chairs  and  tables  to  access  higher  areas.    

• Staff  with  a  ladder  license  can  climb  up  on  the  school  roof  to  retrieve  sporting  equipment  and  other  items.  Other  staff  and  students  are  not  allowed  up  on  the  school  roof.  

***   Staff   are   required   to   report   any   hazards   or   potential   hazards   immediately   to   the   Principal,   Assistant  Principal  or  the  Staff  Health  and  Safety  representative.    First  Aid  Qualifications  The  names  of  staff  with  Level  2  or  3  first  aid  qualifications  are  located  on  the  wall  in  sickbay.  They  are  Helen  Watson,  Sandy  Fagan  and  Jannette  Robinson.  These  staff  should  be  notified  immediately  to  attend  to  any  serious  workplace  injury  or  accident.  Other  staff  also  have  appropriate  First  Aid  qualifications.    

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Use  of  Swiss  Balls/Fit  Balls    Swiss  Balls  or  Fitness  balls  cannot  be  used  at  school  as  suitable  work  chair  furniture  as  they  are  considered  a  hazard.    The  following  information  has  been  obtained  from  the  Work  Safe  Victoria  website  and  a  full  copy  of  the  article  can  be  found  on  the  OH&S  board  in  the  staffroom.  “Employers  will  not  satisfy  their  legal  duties  to  make   work   safe   by   providing   fitness   balls   as   furniture.   This   doesn't   apply   to   a  situation   where   a   health  professional  has  recommended  limited  use  of  a  fitness  ball  as  a  work  chair  as  part  of    rehabilitation  program.  In  that  case  it  would  clearly  be  consistent  with  the  employer's  duties.”   If  you  require  limited  use  of  a  Swiss  Ball/Fitness  Ball  as  part  of  a  rehabilitation  program,  a  letter  from  your  medical  practitioner  will  need  to  be  presented  to  the  principal.    Student  and  Staff  Medical  Conditions  Staff   are   informed   at   the   start   of   the   year   of   any   students   who   are   diagnosed   with   a   specific   medical  condition   such   as   diabetes,   anaphylaxis,   eczema   etc.   Appropriate   training   and   information   is   provided   to  staff  to  assist  them  if  confronted  with  a  medical  situation.    Staff  with   any  medical   conditions   that  may   require   some   intervention   at   school   however   so   slight   should  inform  the  Principal  or  Assistant  Principal  to  ensure  that  appropriate  measures  are  taken  if  required.      Employee  Assistance  Program  (EAP)  The  EAP   is  a  24  hours/7days   free  confidential  and   independent  counselling   service.   It  provides   short-­‐term  individual  self-­‐referral,  professional  and  confidential  counselling  support  for  a  range  of  issues  including:  Managing  workloads       Stress  and  Anxiety  Conflict  Resolution       Relationship  breakdown  Depression         Grief  and  Loss  Substance  Abuse       Bullying  and  Harassment  Work  Related  Concerns    Staff  can  make  direct  contact  with  this  service  by  using  the  freecall  number:  1300  361  008  All  information  is  confidential  and  the  principal  is  not  informed  of  any  staff  that  use  the  service.      Hazardous  Materials  Glenn  Hunter   coordinates   the   hazardous  materials   register.   Hazardous  materials   are   not   to   be   housed   in  classrooms.  Glenn  will  notify  staff  of  the  appropriate  and  safe  items  staff  can  use  in  their  classroom.      Electrical  Equipment  Electrical  equipment  used  at  school  is  professionally  tested  and  tagged  annually.  Staff  should  not  be  bringing  and   using   personal   items   that   have   not   been   tested   and   checked   for   safety.   Any   faults   with   electrical  equipment   such   as   computers,   power   points,   air   conditioners   etc.   should   be   reported   immediately.   Staff  should  not  attempt  to  resolve  or  fix  the  problem  using  their  own  devices.  This  creates  a  very  unsafe  situation  for  all  staff  and  students.      On-­‐line  OH&S  Training  Modules  Staff   are   required   to   complete   all   on-­‐line  OH&S  modules   provided   by   the  DEECD.   Certificates   need   to   be  presented  to  Glenn  Hunter  who  maintains  a  training  record  for  all  staff.    1-­‐1 iPAD  PROGRAM  The  school  operates  a  1-­‐1  iPad  program  across  all  year  levels.  Students  are  required  to  bring  their  own  Apple  iPad  device   to   school   however,   due   to   a   variety  of   reasons  not   all   students  will   have   their   own   iPad.   The  school   provides   a   limited   number   of   iPads   for   student   use   –   please   see  Geoff   Giblin   if   you  would   like   to  access  them.      Students   and   families   are   required   to   sign   an   Acceptable   Use   Agreement   that   outlines   the   appropriate  protocols   for  using  the   iPad  and  school  computers.  Any  concerns  with  the   inappropriate  use  of  the  school  computers  or  iPads  should  be  reported  to  Geoff  Giblin,  the  Principal  or  Assistant  Principal.  Concerns  should  also  be  directly  communicated  with  parents.  

 

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             Use  of  iPads  at  School  

 • Teachers  are  responsible  for  the  active  supervision  of  students  when  the  iPad  is  being  used.    

 • iPads  should  only  be  used  by  the  owner  of  the  device  -­‐  they  should  not  be  shared  or  used  by  other  

students.    

• Student  passwords  should  remain  confidential  and  not  to  be  used  by  or  shared  with  other  students.      

• The   iPad   is   to  be  used  as   an   additional   learning   tool   related   to   focussed   and  purposeful   teaching  sessions  associated  with  the  school  curriculum  and  programs.  

 • Students  should  only  be  accessing  and  using  apps  the  school  has  requested  to  be  uploaded.  Other  

personal   apps  and  games   should  not  be  used  at   school   including  during   “free   time”  and  when  an  inclement  timetable  has  been  called.    

• Messaging   and   communication   tools   should   not   be   used   by   students   to   communicate  with   other  students  or  adults  (e.g.  parents)  during  class  time.  

 • Teachers   are   required   to   continually   reinforce   the   appropriate   use   of   social   media   with   their  

students  and  to  report  any  inappropriate  use  or  concerns  to  Geoff  Giblin,  the  Principal  and  Assistant  Principal  as  well  as  parents.  

 • Students  are  not  allowed  to  use  the  iPads  during  recess/lunch  breaks  or  before  and  after  school.  In  

these  circumstances,  the  iPad  is  confiscated  and  stored  at  the  office.    

• Each   classroom   and   specialist   teacher   is   responsible   for   the   safe   storage   of   the   iPads   in   the  classroom  or  specialist   location.  An  appropriate  storage   tub  or  system   is   to  be  organsised  by  each  teacher  as  the  iPads  must  not  be  kept  in  school  bags  during  the  school  day.  

 • It  is  imperative  that  classrooms  are  kept  locked  at  all  times  when  unoccupied.    

 Refer   to   the  1-­‐1   iPad  documentation  and  professional   reading   links  produced  by  Geoff  Giblin.  They   can  be  viewed  at  the  following  sites  –    http://mps5091ipad1to1.weebly.com  &  http://5091-­‐1to1-­‐2014.postach.io/home      OUTSIDE  SCHOOL  HOURS  CARE  PROGRAM  –  CAMP  AUSTRALIA  Camp  Australia  operates  an  Out  of  School  Hours  Care  program  before  and  after  school  in  the  Multi-­‐Purpose  Room.  The  Before  School  Care  program  operates  from  7:00am  –  8:50am  and  the  After  School  Care  program  operates  from  3:07pm  –  6:30pm.  Many  of  the  students  who  attend  this  program  and  will   leave  their  class  early   at   the   end   of   the   day   after   the   first   bell   at   3:07pm.   Please   ensure   that   only   students   attending   the  program  leave  at  this  time.  The  Multi  Purpose  room  is  required  each  day  by  OSHC  from  2:50pm  onwards  and  therefore  is  not  available  for  staff  or  students  from  this  time.        PAPER  RECYCLING  Each  room  has  a  paper-­‐recycling  box.  Ian,  the  gardener/handyman  and  some  designated  year  5/6  monitors  empty  these  boxes  on  a  weekly  basis.  

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   PARENT  TEACHER  INTERVIEWS  Informal   "Get-­‐to-­‐know-­‐you"   Interviews   are   held   during   Term   1.   Following   the   distribution   of   reports,  Parent/Teacher   interviews   are   held   at   the   end   of   Term   2   or   the   beginning   of   Term   3   and   in   December  (optional).        PARENTS’  NIGHT  Parents’   nights   are   held   as   necessary.   The   aim   of   these   evenings   is   to   inform   parents   of   the   curriculum  content   and   teaching  methods  being  used   in   classrooms.  Workshop  afternoons  will   be  presented   to  prep  families  in  term  1.      PAY  SLIPS  Pay   slips   are  produced  electronically.   To   view  and  access   your   fortnightly  pay   slips   you  need   to   go   to   the  following  DEEECD  eduPay  website:  www.edupay.eduweb.vic.gov.au/hrweb/resources/eduPay.htm  This  site  also  allows  you  to  view  and  update  your  payroll  banking  details  online.  You  can  only  access  this  site  at   work.   To   gain   remote   access   to   your   edupay   account   use   the   following   link:  http://ess.sras.eduweb.vic.gov.au    PERMISSION  FORMS  Permission   forms   for   Local   Excursions,   Images,   Headlice   Inspections   and   ICT   are   included   in   the   student  enrolment  package.  These  forms  are  kept  centrally  and  a  class  list  will  be  distributed  to  each  grade  teacher.    Parental  permission  is  required  for  students  to  watch  a  PG  rated  DVD,  movie  or  program.    PERSONAL  PROPERTY  Students,   staff   and   visitors   often   bring   personal   property   to   school.     This   can   include   mobile   phones,  calculators,   toys,   sporting   equipment   and   cars   parked   on   school   premises.   Private   property   brought   to  school  by  students  is  not  insured  and  the  Department  of  Education  and  Early  Childhood  Development  does  not  accept  any  responsibility  for  any  loss  or  damage.    The  DET  does  not  hold  insurance  for  personal  property  brought  to  schools  and  it  will  generally  not  pay  for  any  loss  or  damage  to  such  property.  Staff  and  students  are  discouraged  from  bringing  any  unnecessary  or  particularly  valuable  items  to  school.      PHOTOCOPIERS  AND  STAFFROOM  PRINTER  The  photocopy  machines  are   located  in  the  Resource  room  off  the  General  Office.  The  photocopy  paper   is  maintained  in  the  machines  by  the  office  staff.  Please  be  efficient  in  the  use  of  paper.  Do  not  use  recycled  paper  as  this  causes  breakdowns  of  the  machines.  Your  photocopy  usage  is  taken  from  your  team  budget.      The   Lanier   photocopier   is   unavailable   on   Tuesday   afternoons   because   of   the   publication   of   the   School  Newsletter.   Any   person   requiring   assistance   in   the   usage   of   either  machine   is   asked   to   consult   the   office  staff.  Staff  will  be  provided  with  a  4-­‐digit  PIN  number.    A  colour  printer/photocopier   is   located   in  the  staffroom.  This   is   to  be  used  for  printing  purposes  only,  not  general   photocopying.   Please   restrict   students   collecting   printed   copies   from   the   printer   as   at   times  sensitive   and   confidential   material   is   printed   by   other   staff   and   is   accidently   collected   or   viewed   by  students.   Students   should  not  be   in   the   staffroom  without   the  presence  of   staff.   Students  also  need   to  receive  consent  by  their  supervising  teacher  prior  to  printing  any  material.      PIGEON  HOLES  Pigeonholes   are   located   in   the   staffroom.   Teachers   are   requested   to   check   them   daily   for   any  correspondence,   phone   messages,   attendance   rolls,   cashbooks   etc.   Please   ensure   all   newsletters,   notes,  Parent  Club  fundraiser  flyers  etc  are  distributed  to  students  promptly.  Students  are  required  to  place  them  

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directly  in  their  schoolbags  and  not  lockers.  Students  should  be  given  ALL  notices  –  teachers  should  not  be  giving  students  an  option  with  selecting  which  notices  they  want  to  take  home.    When  sending  students  to  empty  pigeon  holes  please  be  aware  of  the  confidential  and  private  information  that   is   placed   in   there   such   as   reports   from   psychologists   and   other   welfare   personnel.   Please   limit   the  opportunities  for  students  to  empty  pigeon  holes  as  the  staffroom  does  not  always  contain  staff.  Office  staff  usually  supervise  the  pigeon  holes  when  students  collect  the  newsletter.      PROFESSIONAL  LEARNING  COMMUNITY  The  MANORVALE  PROFESSIONAL  LEARNING  COMMUNITY   is  an  ongoing  process   in  which  educators  work  collaboratively   in   recurring   cycles  of   collective   inquiry  and  action   research   to  achieve  better   results   for  all  students.    Our  Professional  Learning  Community  operates  under  the  assumption  that  the  key  to  improved  learning  for  students   is   continuous   job-­‐embedded   learning   for   educators.   Collaborative   teams   are   the   fundamental  building   blocks   of   a   Professional   Learning   Community   and   members   are   held   mutually   accountable   for  focussing  on  the  right  work.  Staff   follow   the   school’s   instructional   framework   models   to   guide   their   planning   and   curriculum  implementation.  These  are  currently  in  draft  form.          PUBLICATION  OF  STUDENT  IMAGES  Families   need   to   give   consent   for   a   student’s   image   to   be   placed   on   the   school   website,   in   the   school  newsletter,   in  the  local  newspaper  or  in  the  media  e.g.  television.  Please  check  with  the  office  staff  before  displaying  student’s  images  in  any  of  these  mediums  as  they  have  records  of  parental  consent.        RECORDS  OF  PROCEDURE/WORK  PROGRAMS  Team  planning  between  teachers  is  expected  on  a  weekly  basis.  Records  of  Procedure  or  Work  Programs  are  to  be  kept  up   to  date  and  will  be  viewed   regularly  by   the  principal   and  members  of   the   leadership   team.    Information  of  what  is  expected  from  your  work  program  will  be  distributed  to  staff  at  the  beginning  of  the  year.  An  appropriate,   consistent  and  common  work  program  template   is   to  be  used  by  all   staff  –   this  will  vary  slightly  between  teams  and  specialists.  Your  work  program  is  a  legal  document  and  must  be  kept  up  to  date  and  available   in  Dropbox  at  all   times.  Work  programs  should  be  placed   in  Dropbox  no   later   than   the  Monday  morning  of  each  week.  Assessment  strategies  and  assessment  records  also  need  to  be  documented  and  kept  up  to  date.      REPORTS  Student   reports   are   prepared   twice   a   year.   The   report   format   is   implemented   in   line   with   DEECD  requirements.  The  school  uses  Accelerus  Light  as  its  reporting  tool.    

ROOMS  No  student   is  allowed   in  a  room  without  direct  teacher  supervision.  All   rooms  are  to  be  kept   locked  when  not  in  use.  At  the  end  of  the  day,  chairs  are  to  be  placed  on  tables,  the  room  tidied  and  all  windows  secure.  The  cleaners  will  inform  you  of  your  allocated  table-­‐cleaning  day.  Chairs  do  not  need  to  be  placed  on  tables  on  this  day.  Ensure  all  food  scraps  are  placed  in  rubbish  bins  to  avoid  any  vermin  coming  into  your  room.    

RUBBISH.  All  rubbish  is  to  be  placed  in  the  wheelie  bins  provided  and  not  on  the  ground  beside  it.  At  times,  grades  are  requested   to   clean   up   the   yard.   Students   are   to   be   supervised  when   it   is   their   turn   to   clean   the   yard   of  rubbish  and  NO  student  is  allowed  in  or  on  the  dumper.  Cardboard  and  paper  materials  should  be  placed  in  the  appropriate  recycling  box  for  weekly  collection.      

SCHOOL  COUNCIL  The  School  Council  meets  on  the  second  Monday  of  each  month  at  7:30pm  in  the  Staffroom.  School  Council  is  the  governing  body  with  the  Principal  as  the  executive  officer.  The  school  community  elects  members,  and  

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parents   and   staff   have   the   opportunity   to   work   on   sub-­‐committees.   Staff   can   nominate   to   join   a   sub-­‐committee  without  being  an  active  member  of  school  council.    

SCHOOL  NEWSLETTER  The  Newsletter  is  sent  home  each  Tuesday.  It  contains  the  Principal's  Report  and  any  items  of  interest  from  staff,  Parents  Club  etc.  Please  make  sure  the  eldest  child  in  the  family  takes  home  the  newsletter  along  with  any  other  handouts  that  may  be  given.  The  eldest  student  for  each  grade  is   in  the  attendance  roll.  Correct  numbers  are  kept  at  the  Office.  It  is  helpful  to  summarise  the  newsletter  with  the  students  before  it  is  sent  home.  This  keeps  you  informed  and  ensures  that  students  are  aware  of  its  contents.    

All  newsletter   items  need  to  be  emailed  to  Leanne  Cooney  (cooney.leanne.l@edumail.vic.gov.au)  or  Sandy  Fagan   (fagan.sandra.w@edumail.vic.gov.au)   by   Monday   afternoon   at   the   latest   to   be   included   in   the  newsletter.   Teams   are   required   to   place   regular   items   in   the   newsletter   to   kept   parents   informed   about  what’s  happening  in  their  teams  in  terms  of  learning,  activities  and  events.  When  submitting  your  newsletter  item,  it  should  be  in  its  completed  correct  form.  It  is  not  Leanne  or  Sandy’s  responsibility  to  write  the  item  on  your  behalf.    SCHOOL  RULES  AND  SCHOOL  WIDE  EXPECTATIONS  Students   are   expected   to   abide   by   the   school   wide   expectations   and   school   rules.   (Detailed   information  about  our  school  wide  expectations  is  outlined  at  the  next  point).  

School  Rules  1. Always  listen  when  others  are  speaking.  2. Follow  instructions  and  directions  the  first  time  they  are  given.  3. Respect  all  school  property  and  others’  property  including  your  own.  4. Use  your  manners  at  all  times  e.g.  saying  ‘thank  you’,  ‘please’,  waiting  your  turn  and  putting  up  

your  hand.  5. Allow  others  to  learn  and  work.  6. Be  safe  at  all  times.  Violent  behaviour  in  not  acceptable  (physical,  verbal  and  emotional)  7. Always  walk  inside  and  around  the  buildings.    

Outdoors  School  rules  1. Play  in  your  area.  2. Always  play  at  least  5  metres  away  from  the  school  fence.  3. Always  put  your  rubbish  in  the  bin.  4. No  food  or  drink  on  the  adventure  playground,  senior  basketball  court  and  oval.  5. Always  use  the  school  gates  at  the  walking  paths  to  enter  and  leave  the  school  grounds.    

 Each  classroom  will  display  the  school  rules  poster  in  their  classroom  and  use  it  for  discussion  when  students  are   behaving   appropriately   and   inappropriately.   Staff   are   required   to   use   and   reinforce   the   school   wide  expectations  language  when  communicating  with  students,  parents  and  staff  (see  below).      There  should  not  be   any   need   for   staff   to   develop   any   additional   classroom   rules   as   the   school   rules   and   school   wide  expectations  encompass  most  situations.      

§ Once  students  have  arrived  at  school  they  are  not  to  leave  the  school  grounds  AT  ANY  TIME.  § Objects  such  as  cans,  glass  bottles  and  glass  containers  and  other  items  that  could  cause  injury  are              banned.  § Students  must  walk  on  pathways  around  school.  

 **Students  are  not  to  be  seated  outside  the  staffroom  or  in  the  office  area  during  recess  or  lunchtimes  to  complete  class  work  or  homework  or  for  misbehaviour.  Teachers  are  to  supervise  these  students  in  their  own  classroom  or  make  supervision  arrangements  within  their  own  team.      

SCHOOL  WIDE  –  POSITIVE  BEHAVIOUR  SUPPORT  FOR  ENGAGEMENT  &  LEARNING  (SW-­‐PBSEL)  This   initiative   is  based  on  research  findings  that  encourage  schools  to  develop  environments  that  promote  prevention  strategies  for  all  students.  These  strategies  include:  •  Actively  decreasing  new  problem  behaviours  •  Reducing  the  intensity  of  existing  problem  behaviours    •  Eliminating  triggers  of  problem  behaviours    

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•  Teaching  pro-­‐social  behaviours.      SW-­‐PBSEL  believes  “Successful   individual   student  behaviour   support   is   linked   to…  school   climates   that  are  effective,   efficient,   relevant,   durable,   scalable   and   logical   for   all   students.”   The   focus   is   about   teaching  behaviour  like  academic  skills,  explicitly  and  deliberately.  Raising  the  focus  on  teaching  behaviour  skills  to  all  students  has  a  positive  benefit  on  the  incidence  of  poor  behaviour  and  also  contributes  to  improvements  in  academic  achievement.  SWPBS  is  a  framework,  not  a  new  curriculum  program  that  we  have  to  implement.  It  is  more  of  a  ‘how  to’  than  a  ‘what’.  It  is  a  change  to  adult  behaviour  in  the  way  we  teach.  It  is  the  adoption  and   integration  of  evidence-­‐based   systems,  data  and  practices   into  how  we   teach   that  will   shape   student  outcomes   both   academically   and   behaviourally.   These   three   main   supporting   elements   are   specifically  targeted:  

• Systems  –  inform  and  support  teacher/staff  behaviour  • Data  –  supports  effective  decision-­‐making  • Practices  –  shape  and  support  student  behavior.  • Invest  in  multi-­‐tiered  systems  logic  

A  school  commitment  was  made  in  2012  to  implement  this  initiative,  which  is  overseen  by  an  active  working  committee   comprising   of   staff   representatives.   Professional   learning   about   this   initiative   is   conducted  throughout  the  year  with  staff.      After   extensive   consultation   by   the  whole   school   community   the   following   four   school  wide   expectations  were  agreed  upon  to  be  central  to  the  life  of  our  school  and  how  members  of  the  whole  school  community  will  conduct  themselves:  

1. We  are  respectful  2. We  are  responsible  3. We  are  caring  4. We  are  aspiring  

 Students  are  expected  to  abide  by  the  school  wide  expectations  and  school  rules.    Reward  Tokens  All  staff  are  provided  with  reward  tokens  to  distribute  to  students  who  demonstrate  positive  behaviours  in  the   classroom   or   playground   based   on   our   school   expectations.   Tokens   can   be   redeemed   for   class   or  specialist  staff  prizes  or  at  the  token  shop.  Each  teacher  will  need  develop  their  own  prize  reward  list  as  well  as  an  appropriate  storage  system  for  the  students  to  store  their  tokens.        Information   about   our   Student   Wellbeing   Program   and   SWPBSEL   initiative   are   located   in   the   Student  Wellbeing  Folder.      SECURITY  The  following  points  should  be  observed:  1.  Students  should  be  supervised  by  teachers  at  all   times  and  should  not  enter  classrooms  or  other  rooms  without  teacher  supervision  prior  to  8.50am  or  at  recess/lunch  breaks.  2.  Bell  monitors  are  permitted  to  come  into  the  office  area  to  collect  the  flag,  lock  and  unlock  the  bike  cage  and  ring  the  bell.  Students  wait  in  the  seated  area  near  the  office.  3.   Teachers   are   advised   not   to   leave  money   (personal   or   school)   in   rooms   during   recess   periods.   Please  ensure  all  your  personal  belongings  are  locked  away.  4.  Money  is  not  to  remain  in  rooms  overnight  -­‐  arrangements  can  be  made  with  the  office  staff  for  money  to  be  locked  away.  5.  Doors  to  buildings  are  to  be  locked  during  recess  periods.  6.  No  child  is  allowed  in  rooms  without  a  teacher.  7.  Library,  Art  room  and  Gym  are  to  be  locked  if  unattended.    8.  Teachers  are  asked  to  check  that  windows  are  closed  and  locked  prior  to  leaving  for  the  day.  9.  Students  are  to  travel   in  pairs  for  all  movements  around  the  school.  Students  must  wear  an  appropriate  lanyard  when  out  of  the  classroom  e.g.  toilet  lanyard,  monitor  lanyard  or  medicine  lanyard.  10.  Ensure  that  valuable  equipment  particularly  Laptop  computers  and  iPads  are  out  of  sight  and  in  a  secure  location.  

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 SECURITY  SYSTEMS  Four  security  systems  operate  within  the  school.  The   main   building   (including   the   garden   storage   shed)   and   the   MPR   operate   on   separate   systems   and  classrooms   are   on   another   system.   The   Gymnasium   also   has   its   own   security   system.   Please   ensure   it   is  disarmed  before  accessing   the  building.   Staff  wishing   to  enter   rooms  during   the  weekend  or  holidays  will  need  to  make  prior  arrangements  with  the  Principal  to  obtain  a  security  key.    The  MPR  room  can  be  operated  independently  and  mostly  effects  OSHC  program  and  public  hirers.    SEXUAL  HARASSMENT  AND  WORKPLACE  DISCRIMINATION  POLICIES  The  DET  has  policies  relating  to  Sexual  Harassment  and  Workplace  Discrimination.  All  staff  are  expected  to  comply  with  these  policies  and  regulations.  Staff  are  required  to  successfully  complete  DET  on-­‐line  courses  and  submit  their  certificates  to  the  principal.          SEXUAL  HARASSMENT  OFFICER  This  is  a  role  that  may  be  undertaken  by  staff  members  to  assist  with  concerns  in  this  area.  Concerns  may  be  reported  directly  to  the  Principal.    SICK  BAY  The  Sick  Bay  is  located  in  the  General  Office  Area.  Office  personnel  will  supervise  students  who  are  ill  and  /  or  injured.  Please  ensure  that  students  in  your  class  are  genuinely  ill  or  hurt  before  sending  them  to  sickbay.  Contact  the  office  prior  to  sending  your  students  to  sickbay  if  they  are  complaining  of  feeling  unwell.  Office  staff  will  notify  you  whether  a  student  needs  to  be  sent  home.      Students   regularly   report   to   sickbay  during   recess   and   lunch   times   to   complain   about   an  outside   incident  often  involving  friendships.  Please  explain  to  your  students  at  the  start  of  the  year  that  they  need  to  see  the  teacher  on  yard  duty  to  help  them  resolve  any  problems.      SMOKING  No   smoking   is   permitted   on   school   premises   including   the   school   grounds.   This   regulation   applies   after  hours.  SOCIAL  MEDIA  and  ICT    Staff  are  required  to  follow  DET’s  acceptable  use  policy  when  using  their  school  laptop  and  iPad  and  should  only   be   accessing   appropriate   sites.   It   is   strongly   recommended   that   staff   do   not   befriend   students   or  parents  on  social  networking  sites  such  as  Facebook  to  ensure  your  professional  integrity  is  maintained  at  all  times.    SPECIALIST  STAFF  Specialist   staff   will   notify   teachers   at   the   start   of   the   year   of   any   program   requirements   and   routines  including  the  collection  and  return  of  students  to  classrooms.  Health  &  PE   –   Stephanie  DeGirolamo  will   collect   and   return   your   class   from  your   classroom.   The   teacher  must  be  in  the  classroom  when  the  students  are  collected  and  returned.  Students  are  required  to  have  their  school  hat  from  the  beginning  of  September  to  the  end  of  April  and  to  wear  appropriate  shoes/runners  for  PE   and   sport.   At   times,   Stephanie   distributes   notes   to   students   for   a   range   of   upcoming   sporting   events.  Teachers  are  requested  to  forward  these  promptly  to  Stephanie  when  they  are  returned  to  school.    STAFFROOM  DUTY  Education  Support  staff  (Integration  Aides)  are  responsible  for  staff  room  duty.  Duties  include:  

§ Loading  and  unloading  the  dishwasher  during  the  day.  § Wiping  the  benches  and  sink  area.  § Taking  home  the  tea  towels  and  returning  them  washed  for  the  next  week.  

All   staff   are  expected   to  place  used   items  directly   in   the  dishwasher  and   to  assist  with  any  of   the  above  tasks  when  necessary.  

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Staff   are   responsible   for   washing   and   packing   away   all   dishes   used   for   classroom   cooking   activities  whether  in  the  staffroom  or  the  Kitchen  in  the  gym.    STUDENT  BANKING  DAY  MONDAY  is  Student  Banking  Day.  Teachers  collect  passbooks  from  their  students  and  place  them  in  the  grey  coloured  Commonwealth  Bank  zip  up  bag.  Class  monitors   take   the  bag   to   the  STAFFROOM  no   later   than  9.30am.  Parents  will  tally  up  the  books  and  return  them  via  the  pigeonholes.  Please  return  the  passbooks  to  the  students  at  the  end  of  the  day  to  take  home.    STUDENT  FILES  A  file   is  prepared  for  each  student.  The  value  of  the  file   is  dependent  upon  the  maintenance  each  teacher  gives   it.  The   files  are   to  be   seen  as  giving  valuable   information  about  a  child   -­‐  his/her  educational   record,  strengths   and   weaknesses,   profiles,   special   assistance   given,   physical   impairments   and   records   of   any  outside   assistance   e.g.   Speech   Therapy.   An   updated   profile   has   been   developed   that   outlines   the  information   that   is   required   in   the   file.   The   file   should   not   be   cluttered   but   trimmed   to   a   purposeful,  workable  document.   The   file   can  be  used  when  preparing   reports   or   for   interviews  with  parents.   The   file  should   assist   you   in   NOT   having   to   pioneer   ground   that   has   already   been   crossed.   All   reports   should   be  placed  together  in  a  plastic  pocket  within  the  file.  Privacy  Laws  determine  the  way  in  which  information  can  be  collected  and  distributed.  Please  ensure  that  your   files  are  not  accessible   to   inappropriate  people  and   if  you  have  doubts  about  passing  on   information  etc.  please  check  with  the  Principal  or  Assistant  Principal.      SUPPLIES  AND  REQUISITES  Student  and   teacher   requisites   are  obtained   through  Team  and  Program  Leaders  and  must   fall  within   the  School  Budget.  It  is  always  necessary  to  complete  a  Purchase  Order  for  supplies  and  equipment.  This  can  be  obtained  from  the  Business  Manager's  office  and  must  be  signed  by  the  Principal  or  Assistant  Principal.    

 STUDENTS:  Organisation  of  student  requirements  for  the  following  year  is  coordinated  by  Team  Leaders  in  consultation  with  their  teams.  The  booklist  required  for  each  level  is  prepared  in  October.    Student  supplies  will  be  distributed  to  parents  on  designated  days  prior  to  the  commencement  of  the  school  year.    

 TEACHERS:  Teacher  requisites  are  organised  and  ordered  by  Team  Leaders  and  are  distributed  as  organised  at  grade  levels.    STUDENT  OF  THE  WEEK  CERTIFICATES  Each   classroom  and   specialist   teacher   is   required   to  nominate   a   student  each  week   for   a   ‘Student   of   the  Week’  certificate.  The  certificates  relate  to  our  four  school  wide  expectations  and  are  highly  looked  upon  by  our  school  community.  

• We  are  respectful  • We  are  responsible  • We  are  caring  • We  are  aspiring  

   Staff  are  expected   to  complete  a  certificate  each  week   for  a   student.  Completed  weekly  certificates  are  sent   directly   to   the   office   by   Friday.   Student   of   the   Week   certificates   are   presented   to   students   each  Monday  at  assembly.  The  names  of  the  students  are  also  printed  in  the  school  newsletter  the  previous  week.      STUDENT  WELLBEING  CURRICULUM  PROGRAM  The   Friendly   Schools   Plus   program   forms   our   social   skills   and   wellbeing   program   across   the   school.   The  program  focuses  on  building  a  positive  whole  school  culture  and  addresses  the  development  of  the  five  key  areas  of  social  and  emotional  learning:    

1. Self  Awareness  2. Self  management  

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3. Social  awareness  4. Relationship  Skills  5. Social  Decision-­‐Making  

Teams  will   need   to   determine   the   best  way   to   implement   the   program   as   it   needs   to   be   presented   in   a  sequential  order  in  each  year  level,  building  on  the  skills  and  knowledge  presented  from  the  previous  year.    SWIMMING  PROGRAM  Students   have   the   opportunity   to   participate   in   a   weekly   swimming   program   during   term   3,   2016.   This  program   is  organised  by   the  Phys  Ed.   teacher   in   conjunction  with   teams.   The  program   is  held  at   the  Paul  Saddlers’  Swim  School  (indoor  pool)  located  at  Westgrove  Primary  School.  Detailed  information  is  circulated  to  parents  in  advance  prior  to  commencement  of  the  program.      TEA  MONEY  Supplies  including  coffee,  tea,  milo,  cordial,  milk  etc.  are  supplied  for  staff  at  a  cost  of  $20.00  per  term.  Non-­‐participants  are  asked  to  contribute  $5.00  per  term  to  cover   incidental  costs  such  as  the  purchasing  of  tea  towels,  detergent  etc.  Replacement  Teachers  are  asked  to  contribute  50c  per  day.  Staff  are  not  to  use  the  milk  for  breakfast  purposes  such  as  eating  cereal  at  school.  You  need  to  organise  your  own  milk  supply  for  this  purpose.  There  is  also  a  $5  gift  levy  per  term  to  cover  staff  gifts.  Sonya  Taylor  is  responsible  for  coordinating  the  collection  of  money  and  the  purchasing  of  supplies.  Staff  are  expected  to  pay  their  contribution  fees  in  a  timely  fashion  by  the  due  dates.    TEAM  AND  SPECIALIST  PROGRAM  NEWSLETTERS  FOR  PARENTS  At  the  commencement  of  each  term,  teams  are  required  to  place  a  year  level  newsletter  outlining  to  parents  the  teaching  and  learning  that  will  be  taking  place  during  the  term  and  any  other  information  that  needs  to  be  disseminated.  The  specialist  team  will  also  be  required  to  provide  similar  information  for  their  individual  programs.    TELEPHONE  Telephones  for  staff  use  are  located  in  the  staffroom,  the  PSD  Coordinator’s  office  (located  at  the  entrance  of  the  library)  and  the  Primary  Welfare  Officer’s  office  (located  near  the  front  entrance  door).    Each  classroom  has  an  intercom  system,  which  is  linked  to  all  other  rooms  and  the  office.  Teachers  are  asked  to  train  their  students  to  answer  the  phone  in  a  clear  voice  and  to  identify  the  room  number  and  give  their  own   names.   Please   be   prudent  when   calling   other   rooms,   or   the   office   to   avoid   disrupting   peak  working  times.    TOILETS  

• Each   section   of   the   school   has   their   own   set   of   toilets.   Toilet   visits   during   class   time   should   be  minimised  and  teachers  should  speak  to  parents/guardians  if  a  student  is  constantly  requesting  to  go  to  the  toilet.  

• The  Prep-­‐2  students  toilets  are  located  in  the  main  building  between  the  library  and  art  room.  These  toilets   have   two   entrance   doors   –   externally   from   the   Junior   playground   courtyard   and   internally  from  the  corridor  near  the  art  room  and  library.    

• The  year  3/4  toilets  are  located  indoors  in  the  main  building  near  the  Multi-­‐purpose  room.  • The  year  5/6  toilets  are  located  outdoors  near  the  frog  pond.  • Students   are   required   to   go   to   the   toilet  with   a   partner   and   need   to   be  wearing   their   toilet   pass  

lanyard.  They  are  only  allowed  to  access  their  allocated  toilet  block  unless  otherwise  notified  by  the  Principal  or  Assistant  Principal.  This  usually  occurs  if  there  is  a  problem  with  the  toilets  or  if  they  are  getting  repaired.    

• Students   are   only   allowed   to   go   to   the   toilet   as   a   ‘partner’   ONCE   during   the   day.   Teachers   are  required  to  keep  records  of  students  going  to  the  toilet  and  the  time  they  went.    

• The   toilets   tend   to   attract   vandalism   –   damage   and   graffiti.   Students   should   not   be   taking   any  writing  implements  or  food  with  them  to  the  toilet.  

• Staff  on  yard  duty  need  to  check  the  toilet  blocks  in  their  section  regularly.  Older  students  will  often  use  the  P-­‐2  or  3/4  toilets.  

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• When  on  yard  duty  in  the  relevant  section,  teachers  are  asked  to  check  the  toilet  areas.  Only  enter  if  you  believe  that  students  or  property  are  at  risk.  

• Staff  Toilets  are  located  in  the  main  building  near  the  staffroom.  There  are  also  toilets  in  the  Gym.            VACATIONS  TIMES  OF  DISMISSAL:    TERM  1  -­‐  2.30PM       There  is  a  General  Assembly  in    TERM  2  -­‐  2.30PM       central  courtyard  prior  to  dismissal.  TERM  3  -­‐  2.30PM  TERM  4  -­‐  1.30PM.       Special  arrangements  are  made  for  the  last  day  of  the  school  year.        WELFARE  PERSONNEL  –  SCHOOL  /DET  BASED  Concerns  regarding  the  learning,  social  or  welfare  needs  of  a  student,  needs  to  be  referred  to  the  Principal,  Assistant   Principal   or   Primary   Welfare   Officer.   The   school   has   access   to   Speech   Therapists,   School  Psychologist,  Social  Worker  and  the    School  Nurse.  Written  parental  consent  is  required  for  any  student  to  be  assessed  and  to  receive  support  or  counselling  for  of  the  listed  services.  

• Tania  Attard  –  Speech  Therapist:  Works  Wednesdays  • Student   Support   Services   Key   Contact   Person   (Debbie   Packer)   for   referrals   to   Student   Support  

Services.  Meets  regularly  with  members  of  the  leadership  team.  • Melissa  Nesbitt  –  School  Nurse.  Conducts  health,  vision  and  hearing  assessments  of  prep  students,  

as  well  as,  students  in  other  year  levels  based  on  parent  or  teacher  concerns.    

 Student   Support   Services   will   not   accept   referrals   without   detailed   documentation   about   a   student’s  learning,  social,  emotional  or  behavioural  needs.  Classroom  teachers  will  be  required  to  complete  a  detailed  questionnaire  about  the  student  as  part  of  the  referral  process.  A  behaviour  management  plan  also  needs  to  be   implemented   with   detailed   information   recorded.   It   is   important   that   dated   records,   behavioural  observations  and  strategies  implemented  are  kept  about  students  you  are  concerned  about  so  referrals  can  be  made  more  efficiently.      WELFARE  PERSONNEL  –  PRIVATE  PROVIDERS  Some  families  will  access  private  psychologists  and  paediatricians   for  their  children.  At  times,  parents  may  present   staff  with   various  questionnaires   from  private  welfare  personnel   to   complete.   Staff  are   to  ensure  that  the  parent  provides  them  with  a  signed  consent  form  outlining  the  welfare/medical  personnel’s  name  and  contact  details  before  completing  any  questionnaires.  The  school’s  policy  is  that  we  post  all  completed  questionnaires   and   letters   directly   to   the   welfare/medical   personnel.   Please   check   with   the   Assistant  Principal   or   PSD   Coordinator   prior   to   completing   any   forms.   It   is   also   a   good   idea   to   keep   a   copy   of   the  completed  questionnaire  in  the  student’s  file  for  future  reference.    WORK  PROGRAMS  Refer   to   the   Records   of   Procedure   section   for   relevant   information.   All   staff   are   required   to   have   their  weekly  work  program  placed  in  Drop  Box  no  later  than  Monday  morning  of  each  week.  A  hard  copy  of  your  program  should  be  available   in  your  classroom  at  all   times   for  CRT’s   to   follow  during  staff  absences.  Literacy  and  Numeracy  team  planners  are  also  required  to  be  placed  in  Drop  Box.    WRITING  LETTERS  OF  SUPPORT  FOR  PARENTS  Often  when  parents  are   involved   in  domestic  disputes  with  their  partner,   they  will  often  ask  staff   to  write  supporting  letters  in  regards  to  what  their  child  has  said  or  behaviours  they  are  displaying  at  school.  These  

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are  usually  used  in  custody  cases  or  other  legal  matters.  STAFF  ARE  NOT  TO  WRITE  ANY  LETTERS  OF  SUCH  NATURE  OR  MAKE  A  COMMITMENT  TO  THE  PARENT  THAT  THEY  WILL  DO  SO.  If  unsure  please  check  with  the  Principal  or  Assistant  Principal.      WORKING  WITH  CHILDREN  CHECK  Parent  volunteers  working  with  children  in  some  capacities  will  require  a  Working  with  Children  Check.    The  school  requires  volunteers  to  have  a  WWCC  for:  

§ Participation  in  overnight  excursions,  incursions  and  camps.  § Participation  in  swimming  programs.  § Involvement   with   the   supervision   of   students   who   are   not   closely   related   to   them   as   defined   by  

Crimes  (Family  Violence)  Act  1987,  including  mentoring/welfare  programs.  § Involvement   in   other   events   where   it   is   deemed   by   the   Principal   and/or   School   Council   as  

appropriate.  Preference  for  participation  in  all  school  events  will  be  given  to  volunteers  with  a  valid  WWCC.  Volunteers  who  do  not  have  a  WWCC  card  will  need   to  seek  approval   from  the  principal  prior   to  working  with  any  students.  Volunteers  are  not  required  to  have  a  WWCC  card  if  their  child  is  part  of  a  group  that  they  supervising  or  a  teacher  is  present  at  all  times.    YARD  DUTY:  The  weekly  Yard  Duty  Timetable  is  kept  on  the  whiteboard  in  the  Staffroom.  Any  changes  to  the  timetable  are  to  be  made  through  the  Assistant  Principal  and  recorded  on  the  weekly  timetable.  Teachers  must  ensure  that   their   yard  duty   is   being  done   if   they   are  out   of   the   school   and   are  not  being   replaced,   such   as   on  excursions,  professional  development  etc.  therefore  swaps  should  be  made.      Staff  members  are  required  to  wear  a  fluorescent  vest  whilst  on  yard  duty  and  an  appropriate  sun  hat  that  meets  our  sun  smart  policy  (wide  brim  hat  or  Legionnaires  hat).  Appropriate  sun  hats  must  be  worn  from  the  start  of  September  to  the  end  of  April.  Staff  members  will  be  given  their  own  personal  vest  to  wear  and  look  after  it  (including  washing  it).  Students  ARE  NOT  to  be  given  the  vests  to  wear.  Vests  for  CRT’s  will  be  located  in  the  staffroom.      The  yard  is  divided  into  'Junior',  ‘Central’  and  'Oval  /Adventure  Playground'.  Staff  are  expected  to  report  to  their  yard  duty  session  on  time.  Staff  are  not  to  leave  the  yard  until  the  replacement  teacher  has  arrived  or  if  scheduled  for  the  second  half,  when  the  end  of  recess  or  lunch  bell  has  been  rung.    Refer  to  the  attached  sheet  in  the  manual  for  detailed  information  about  each  supervision  area.  Staff  need  to  circulate  within  their  specified  supervision  area  and  not  stand  still   in  one  spot.  Students  are  not  to  be  within  5mt  of  any  fence  line  or  in  the  car  parks.  The  front  of  the  school  is  also  out  of  bounds  during  recess  and   lunch  times.  The  bike  cage   is  only  to  be  accessed  by  students  who  are  dropping  off  or  collecting  their  bike   or   scooter.   They   are   required   to   vacate   the   area   promptly.   Students   should   not   be   inside   the  administration   block   during   recess   or   lunchtimes   except   if   they   are   reporting   to   the   office   or   sickbay   or  accessing  the  toilets.    The   Junior   section   includes   the   Junior   Multi-­‐Purpose   court,   surrounding   grassed   area   and   playground,  gymnasium,  bike  cage,  the  P-­‐2  toilets  and  the  areas  between  the  frog  pond  and  the  relocatable  classrooms  12   to   19.   Students   are   not   allowed   to   play   football   and   cricket   on   the   Junior   basketball   court   between  8:45am   and   9:00am   as   students   and   adults   walking   in   and   out   of   the   school   may   be   injured.   The   Prep  students  have  their  own  sandpit  located  in  the  Junior  area  near  the  drinking  taps.  Students  in  years  3-­‐6  are  not  allowed  to  play  or  access   this  area  during   recess  or   lunch   times.  This  area  also  has  a   ‘red  seat’   that   is  used  as  a  time  out  seat  for  students  who  have  been  reprimanded  for  inappropriate  behaviour.      The  Central  Courtyard   includes  the  grassed  areas  near  the  canteen,  the  canteen,  and  all  of  the  courtyards  and  cover  ways  around  rooms  1  to  11  including  the  5/6  and  3/4  toilets.    All  students  have  access  to  this  play  area  with  the  exception  of  the  log  area  which  is  restricted  to  students  in  years  3-­‐6.  This  area  is  a  passive  play  area  and  no  ball  or  running  games  are  allowed.  Both  toilet  blocks  need  to  be  checked  regularly  as  they  tend  to   attract   vandalism   and   are   often   used   for   hiding   spots   for   tiggy   games.   The   canteen   lines   need   to   be  supervised  at  the  commencement  of  recess  and  lunch  times.  Students  who  don’t  have  money  to  spend  need  

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to  wait   for   their   friends   beyond   the   canteen   gates.   Students   are   expected   to   line   up   in   their   correct   line  quietly  without  tapping  their  money  on  the  metal  railings.  Be  aware  of  older  students  approaching  younger  students  for  money.  Students  in  years  3-­‐6  have  access  to  the  log  play  area.        The  Oval  and  Adventure  Playground  sections  are  divided   into   two  sections.  Students  are  not   to  have  any  food  or   drink   in   the   area.   All   food   and  drink  must   be   consumed  prior   to   entering   through   the   two   gated  areas  located  near  rooms  7  and  11.  Adventure  Playground  section:  This  includes  all  the  play  equipment,  communal  sandpit,  asphalt  area  which  incorporates  the  basketball/netball/bat  tennis/four  square  courts,  the  hill  area  near  the  play  equipment  and  along  the  fence  line.  (Students  are  NOT  allowed  to  play  beyond  the  top  of  the  hill  area  as  it  is  secluded  and  not  in  direct  visual  sight  of  the  yard  duty  teacher).  The  play  area  also  extends  to  the  gated  area  near  room  7  and  the  perimeter  of  room  11.  The  red  coloured  Adventure  Play  Equipment  is  for  the  P-­‐2  students  and  the  blue   coloured  equipment   is   for   the  year  3-­‐  6   students.  A   shared  communal   sandpit   is   available   for  all   the  students  to  use.  Students  are  not  allowed  behind  the  back  of  the  gym  area.  Oval   area   section:   The  oval   area   covers   the  oval,  which   incorporates   the   soccer   pitch,   and   running   track,  football  oval,  cricket  pitch  and  cricket  nets.  This  area   is  predominantly   for  students   in  years  3-­‐6.  However,  due  to  the  limited  play  space  for  junior  school  students,  ALL  students  will  have  access  to  the  oval  area  during  recess  and  lunch  times.  Students  are  not  allowed  to  play  near  the  dumpers  or  be  in  the  adjoining  car  park.  Students   often   climb   or   play   in   the   trees   and   near   the   fence   lines   so   you   need   to   ensure   this   area   is  supervised.  Students  are  not  to  kick  any  balls  against  the  timber  fence  and  again  should  not  be  within  5  mt  of  any  fence  line.      In   the   hot  weather   the   front   of   the   school  may   be   open   as   a   quiet   walk   and   talk   area.   In   this   case   the  Principal  or  Assistant  Principal  will  supervise  the  area.    Encourage  students  in  their  play  by  using  praise  or  joining  in  for  a  short  time,  and  minimise  work  spent  on  misdemeanour  follow  up  by  allocating  paper  pick  up  duties  to  offenders  in  proportion  to  the  offence.    Structured  lunchtime  activities  are  conducted  at  various  times  during  the  year.      YARD  DUTY  BOOKS  Staff   on   duty   will   take   with   them   the   relevant   yard   duty   folder   for   their   area.   These   are   kept   on   the  bookshelf  in  the  staffroom.  Inside  the  folder  you  will  find:  

• Strategy  cards  on  how  to  deal  with  playground  incidences  and  issues  • Any  student  medical  alerts  • Band  aids  for  minor  grazes  or  cuts  • Disposal  gloves  when  attending  to  any  bleeds  or  cuts  • First  aid  cards  –  students  being  sent  to  sick  bay  need  to  be  given  one  of  these  cards  • A  card  that  states  that  the  teacher  on  yard  duty  requires  immediate  assistance  in  the  yard  –  this  is  

given  to  a  student  who  quickly  takes  it  to  the  office    • As   part   of   the   SW-­‐PBSEL   initiative   an   incident   slip   has   been   included   to   record   any   playground  

incidences.   Once   completed,   staff   are   required   to   place   the   slips   in   the   labelled   drop   box   in   the  staffroom.  Do   not   leave   completed   slips   in   the   yard   duty   folders.  Staff   are   required   to   follow  up  with  playground   incidences.   Recording   the   incident   on   a   reporting   slip   does   not   relinquish   your  responsibility  from  investigating  and  following  up  with  the  matter.  

 All  matters  concerning  Student  Welfare  are  found  in  the  Wellbeing  Policy.      YARD  DUTY  -­‐  GRADES  Each  grade  is  responsible  for  keeping  the  area  in  the  vicinity  of  their  classroom  clean  and  free  of  litter.      YARD  DUTY-­‐  INCLEMENT  WEATHER  In  times  of  inclement  weather,  a  member  of  the  leadership  team  will  call  for  an  indoor  recess  or  lunch  break.  Teachers   are   required   to   make   arrangements   with   the   teacher   in   the   adjoining   room   to   supervise   the  students  during  this  time.  Specialist  teachers  will  assist  with  supervising  the  MPR  room  and  corridors.  During  

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this  time  students  are  required  to  remain  in  their  OWN  classroom  and  undertake  quiet  activities.  Students  are  not  allowed  to  meet  other  students  or  undertake  any  activities  in  the  POD  studio  areas.    YEAR  6  GRADUATION  The  Year  6  Graduation  Ceremony  is  held  in  December  in  the  school  multipurpose  facility/gym.    **  Refer  to  the  next  page  for  the  School  Wide  Expectations  for  all  Classrooms  and  Learning  Spaces  as  well  as  the  draft  School  Wide  Instructional  Model.    School  Wide  Expectations  for  all  Classrooms  and  Learning  Spaces  

 

What  the  physical  and  learning  environment  of  the  classroom  and  learning  spaces  need  to  look  like  by  the  end  of  February  

 

What  we  expect  the  physical  classroom/learning  environment  to  look  like

What  we  expect  the  learning  environment  to  look/  feel  /sound  like  

                                 DISPLAYS  • Welcome  signs  (presented  in  different  languages)  • SWPBSEL  Matrix  &  associated  posters  • Daily  schedule  of  class  program  visible  for  students  to  

see    • Learning  Goal  &  Learning  Focus  displayed  for  each  

session  • Space  for  student  selected  displays    • Students’  work  on  display  and  regularly  updated  

throughout  the  school  • Visual  display  of  exemplar  work  (student  &  examples)  • Anchor  charts,  success  criteria,  rubrics    • Class  Management  Boards  (English/  Mathematics)  • Word  Wall  • ‘Yummy  Words’  Display  • Numeracy  Wall  • Monitor  Boards  • Protocols  displayed  outlining  procedures  for  what  

students  need  to  do  whilst  waiting  for  teacher  to  discuss  work  undertaken  

   ORGANISATIONAL  • Neat,  clean,  predictable,  orderly  classrooms    • Safe  -­‐  floors  clear  of  items    • Teacher  desks  located  in  office  areas  • Bags  in  named  lockers  or  on  named  hooks  • Suitable  storage  for  iPads  • Classroom  Library  established  • Writing  Centre  established  • Clear  expectations  &  organisational  procedures  of  

classroom  routines  and  movement,  particularly  when  transitioning  between  learning  spaces  and  areas.    

• Teachers  modeling  correct  procedures  of  above  • Resources  clearly  labeled  and  in  their  allocated  place  • Resources  easily  accessible  by  students  • Resources  returned  to  their  correct  place  after  use  • Class  layout/seating  planned  for  ease  of  movement    • Floor  seating  area  allows  for  all  students  to  face  the  

same  direction  • Floor  area  clear  of  objects  that  can  cause  distractions  

during  learning  time  • Students  on  correct  size  furniture  • Studio  areas  –  open  and  available  –  to  be  utilized  

SOUNDS  LIKE  • Use  of  quiet  voices  (teachers  and  students)  • Teacher  explanations  and  instructions  delivered  concisely    • Learning  goals  and  focuses  articulated  for  each  

session/task  • Teachers  preparing  students  for  changes  in  routines  and  

use  of  voice    • Students  and  teachers  speaking  calmly    • Ratio  of  6  positives  to  one  negative  adult-­‐student  

interaction  • Students  and  teachers  talking  positively  about  others  • Prompt  response  by  the  teacher  to  address  any  student  

put  downs  • Manners  being  used  by  all    

FEELS  LIKE  • A  sense  of  calmness  and  order  • Friendly,  inviting  and  happy  atmosphere  • Students  feeling  that  they  are  being  heard  • Students  caring  for,  nurturing  and  supporting  their  peers  • Welcoming  for  all  adults  (parents,  CRTs,  coaches  etc.)  

 and  new  students    

LOOKS  LIKE  • Teachers  building  professional  teacher  –student  

relationships  • Routines  established  and  embedded  • Individual  programs  implemented  to  meet  needs  • A  range  of  student  learning  places  available  to  meet  the  

learning  styles  of  students  • Students  smiling  and  displaying  an  interest  in  learning  

and  an  eagerness  to  learn  • Students  working  on  focused  tasks  related  to  their  

learning  • Students  working  cooperatively  together  on  tasks  • Classroom  learning  buddies  being  utilized  to  support  

student  learning    • Sharing  of  resources  and  taking  turns  • Students  sitting  on  the  floor  (or  at  tables)  for  short  

periods  of  time  when  the  teacher  is  talking  

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effectively  &  kept  neat  and  tidy  • Teachers  and  students  managing  lesson  time  effectively  • Clear  routines  • Students  walking  inside  • Students  not  wandering  in  classroom  or  studio  areas    • Students  lining  up  quietly  and  on  time  in  designated  

areas  in  pairs  or  single  file    

• Undertaking  ICT  purposeful  learning  investigations  and  tasks    

• Students  presenting  their  own  work  and  leading  sharing  time  

• Teachers  going  to  the  student  to  assist  them  when  required  (students  are  not  to  line  up  waiting  to  see  the  teacher  to  check  their  work)