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M ARINA A DVISORY C OMMITTEE May 1, 2017 Marina Advisory Committee Meeting 05/01/2017 Master Page 1 of 19
MARINA ADVISORY COMMITTEE
May 1, 2017
Marina Advisory Committee Meeting 05/01/2017 Master Page 1 of 19
Marina Advisory Committee May 1, 2017 at 7:00 P.M.
City Council Conference Room 865 SE Barrington Drive, Oak Harbor, WA 98277
Committee Members Ken Hulett, Chairman
J.J. Jones, Vice-Chairman Jeff Malmgren Steve Hucke
Dave Steckman
1. Public Comment
2. Review of the April 3, 2017 meeting notes
3. Marina Improvement Plan – Discussion & Recommendation
4. General Update
5. Marina Advisory Committee Comments
6. Next Meeting – TBD
7. Adjourn
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REVIEW OF MEETING NOTES
April 3, 2017
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City of Oak Harbor April 3, 2017 Marina Advisory Committee 7:00 p.m. Regular Meeting Agenda Oak Harbor City Hall Roll Call: Mr. K. Hulett __X__ Mr. J. Jones __ __ Mr. J. Malmgren __X__ Mr. S. Hucke __X__ Mr. D. Steckman__X___ Staff: Chris Sublet Public: Bill & Cathy Proses 1. Public Comment:
None
2. Review of the March 6, 2016 Meeting Minutes: Approved as written.
1. Hydros for Heroes Hydroplane Event – Discussion & Recommendation
Mr. Hulett introduced the topic and gave some background information on the past hydroplane races and how the previous promoter would rent all of the F dock patios. Mr. Sublet then explained that the promoter has requested to rent only the north F dock patios to be used for VIPS and sponsors. The south F dock patios will be open for the public to use. He continued to explain that the cost would be $1.00 per foot or $20.00 per day for each patio. Discussion
The Committee discussed how renting the patios may affect the sight lines for the boats behind the patios. They also discussed if the rental rate of $1.00 per foot or $20.00 per day for each patio was too low.
Action A motion was made allow the promoter to support renting the patios for the event at a charge of $1.00 per foot or $20.00 day.
o The motion was seconded and passed unanimously.
2. Marina Improvement Plan – Discussion & Recommendation Mr. Hulett introduced the agenda item and Mr. Sublet explained and reviewed the three tables in the memo. He explained that the first table is a list of projects that will be in the MIP and CIP since they have a funding source. He also explained that the projects in table 2 would only be in the CIP since they did not have a funding source. Mr. Sublet then explained that the projects in table 3 were projects under the $50,000 threshold and were for information purposes only and that they would not be listed in either the MIP or CIP. Mr. Sublet concluded by explaining that the next step will be to prepare the actual MIP and present it to the MAC at the next meeting. Discussion
The MAC discussed the proposed projects and tables and questioned if there was a way to fund dredging. They also discussed the projects in table 3 and determined that the projects listed are the types of projects that should be funded from the operating budget and reserves.
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Action No action was taken.
3. General Update: Mr. Sublet updated the MAC on the following:
· Les Cummins has been hired for the summer. · The purchase of new marina management software. · The creation of a new marina website
4. MAC Comments:
· None
5. Next regular meeting— May 1, 2017
6. Adjourn
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MARINA IMPROVEMENT PLAN
Discussion & Recommendation
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1
City of Oak Harbor Oak Harbor Marina
Memo To: Marina Advisory Committee
From: Chris Sublet, Harbormaster
CC: Steve Powers, Director Development Services
Date: May 1, 2017
Re: Marina Improvement Plan
Summary Statement At the October, April, May 2015, March and April 2017 Marina Advisory Committee (MAC) meetings, staff introduced and reviewed the Marina Improvement Plan (MIP) projects and explained the requirement for the MIP under the Oak Harbor Municipal Codes. At the April 2017 meeting, the MAC reviewed the list of projects and concluded that they were appropriate for the MIP. Marina Improvement Plan Under Oak Harbor Municipal Code Section 2.38.050, the City Council shall adopt a five-year Marina Improvement Plan which shall list the anticipated projects necessary for the safe and efficient operation of the Marina over the subsequent five-year period. The MIP shall include a plan for financing the listed projects over the five-year period. The MIP shall be reviewed every year and amended as necessary annually by the City Council. The MIP shall be consistent with the Capital Facilities Element of the Comprehensive Plan and the Capital Improvement Plan. City staff has been relying on the 2006 Oak Harbor Marina Redevelopment Plan as the Marina Improvement Plan and now feels that a formal MIP as outlined in OHMC Section 2.38.050 is necessary. For the purposes of the MIP, the proposed project cost is $50,000 or more, requiring the expenditure of public funds over and above annual maintenance and operational expenses, and having a proposed life expectancy of 20 years or more. For the purposes of the MIP, capital maintenance shall mean any maintenance or upkeep expense to an existing capital facility requiring the expense of public funds in excess of $50,000 and extending the useful life of the facility for 10 years or more. The proposed project cost threshold of $50,000 was selected to ensure that only large significant projects that take time to plan and fund are included in the Marina Improvement Plan. This amount was also chosen as it is in line with other Capital Improvement Plans. Based upon feedback from the Marina Advisory Committee and the OHMC requirements, staff has drafted a Marina Improvement Plan (attachment A), for Marina Advisory Committee review. City staff is seeking a recommendation from the Marina Advisory Committee on the Marina Improvement Plan. Please contact Chris Sublet at 360.279.4576 if you have any questions.
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MARINA IMPROVEMENT PLAN
Attachment A: DRAFT MIP
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2017‐2021
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Marina Improvement Plan → 1
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Marina Improvement Plan → 2
Acknowledgements
2017 Marina Advisory Committee Ken Hulett Steve Hucke
J. J. Jones Dave Steckman
Jeff Malmgren
2017 Marina Staff Steve Powers, Development Services Director Chris Sublet, Harbormaster
Neil Ketchum Randy Payne
Stephanie Lee
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Marina Improvement Plan → 3
Oak Harbor Marina Background The Oak Harbor Marina was constructed in 1974 and was intended to provide the best and most affordable boat moorage in the northern Puget Sound. It was also intended to promote and encourage recreational boating while at the same time aiding with economic development in the City of Oak Harbor.
The Marina was expanded in 1987 and again in 1998-99 to incorporate a unique breakwater design which provides superb protection to the Marina while at the same time affording outstanding accommodations for visiting yacht clubs and individual boaters transiting the Sound. The breakwater dock provides 52, 40-foot slips with patios and picnic tables plus water and power. The facility is within walking distance of most retail services including motels and restaurants in the City of Oak Harbor.
Today's Oak Harbor Marina accommodates permanent moorage tenants in 217 open and 135 covered slips, ranging in size from 24 to 50 feet. Up to 100 additional vessels (depending on size) can be accommodated in guest moorage. The Marina also operates 96 dry storage garage-type sheds which are 25 feet in depth and can accommodate smaller boats on trailers.
The Marina Improvement Plan The Marina Improvement Plan (MIP) is a document covering a five-year period that identifies capital projects being proposed by the Marina during the planning term. The MIP provides a planning schedule and identifies a funding source for financing the plan. The MIP provides a link between the various marina projects and the annual budget.
For the purposes of the MIP, the proposed project cost is $50,000 or more, requiring the expenditure of public funds over and above annual maintenance and operational expenses, and having a proposed life expectancy of 20 years or more.
For the purposes of the MIP, capital maintenance shall mean any maintenance or upkeep expense to an existing capital facility requiring the expense of public funds in excess of $50,000 and extending the useful life of the facility for 10 years or more.
The proposed project cost threshold of $50,000 was selected to ensure that only large significant projects that take time to plan and fund are included in the Marina Improvement Plan. This amount was also chosen as it is in line with other Capital Improvement Plans.
The City of Oak Harbor has identified the period 2018-2022 as the planning term for this MIP.
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Marina Improvement Plan → 4
The Requirement to Plan Under Oak Harbor Municipal Code Section 2.38.050, the City Council shall adopt a five-year Marina Improvement Plan which shall list the anticipated projects necessary for the safe and efficient operation of the Marina over the subsequent five-year period. The MIP shall include a plan for financing the listed projects over the five-year period. The MIP shall be reviewed every year and amended as necessary annually by the city council. The MIP shall be consistent with the capital facilities element of the comprehensive plan and the Capital Improvement Plan.
City Staff has been relying on the 2006 Oak Harbor Marina Redevelopment Plan as the Marina Improvement Plan and now feels that a formal MIP as outlined in OHMC Section 2.38.050 is necessary.
The Funding Sources Since the Oak Harbor Marina is an “Enterprise” Fund, which relies solely on revenue generated at the Marina to fund the marina operations, projects and reserves, funding capital maintenance projects is currently a challenge for the Marina. Up until two years ago the Marina was affected by the down turn in boating and was unable to build reserves. In recent years the Marina has started to rebuild the reserves but currently still lacks the necessary funds to finance large capital maintenance projects (projects with a cost in excess of $50,000).
In order to fund the projects listed in the MIP, City Staff has applied for grants through the Island Local Integrating Organization (ILIO). The ILIO receives state and federal funding to fund approved projects.
The Marina Improvement Plan Projects The projects that are listed in the MIP are a combination of projects that will redesign parts of the Marina to generate more revenue, improve the launch ramp angle to make the ramp usable at all tides, and shoreline enhancements to aid in fish restoration and control of storm water runoff.
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Marina Improvement Plan → 5
The table below lists the projects, year of completion, estimated cost associated with the project and the funding source.
Projects Total Project Costs
Schedule
2018 2019 2020 2021 2022
Remove the entire D dock roof and reconfigure the east side of D dock to create a side tie area for large boats. Remove ½ of the E dock roof. $1,000,000 $1,000,000
Remove approximately 700’ of storm drain and replace with a natural filtration system. $1,200,000 $1,200,000
Increase the angle of the boat ramp. $1,000,000 $1,000,000
Total Expenditures $3,200,000 $0 $0 $3,200,000 $0 $0
Revenue Sources 5-Year Totals 2018 2019 2020 2021 2022
Contributions from Beginning Fund Balance
Marina (Fund )
Cumulative Reserve (Fund )
Rates
Loans
Grants $3,200,000
Total Available Revenue $0 $0 $0 $0 $0 $0
Total Revenues less Total Expenditures $0 $0 $0 $0 $0 $0
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Marina Improvement Plan → 6
The map below illustrates where the projects listed in the MIP are located within the Marina.
Staff also chose to include two other lists of projects identified by the Marina Advisory Committee and City Staff, which may also need to be completed. Table 1 consists of projects in excess of $50,000 that a funding source has not yet been identified and that fall outside of the five year planning timeline. Table 2 consists of projects under $50,000 that may be completed within the five year planning timeline and may be funded from the operating budget or reserves.
Remove covered moorage and east side dock fingers on D dock. It also includes removing ½ the covered moorage on E dock.
Improve the boat launch ramp angle.
Remove 700’ of storm drain and replace with a natural filtration system.
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Marina Improvement Plan → 7
Table 1 – Projects that are not scheduled.
Projects Total Project Costs
Rebuild the Harbormasters office to offer ground level access. $300,000
Construct a new restroom/shower facility. $200,000
Install 4, 50’angled fingers on the north end of E dock to accommodate 50’ boats. $250,000
Purchase a boat hauling system and create additional dry boat storage areas for larger boats. $200,000
Dredge the marina $4,000,000
Total Expenditures $4,950,000
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Marina Improvement Plan → 8
Table 2 – Projects under $50,000 that may be funded from reserves or the operating budget.
Projects Total Project Costs
Schedule
2018 2019 2020 2021 2022
Purchase credit card readers for the fuel dock $15,000
$15,000
Replace whalers $30,000
$10,000 $10,000 $10,000
Rebuild/Replace power pedestals $10,000 $10,000
Install new electrical meters $25,000 $5,000 $5,000 $5,000 $5,000 $5,000
Replace PVC water pipes with HDPE. $20,000 $10,000 $10,000
Replace the last Tolkheim fuel dispenser with a Wane dispenser. $10,000 $10,000
Total Expenditures $110,000 $15,000 $25,000 $30,000 $25,000 $15,000
Revenue Sources 5-Year Totals 2018 2019 2020 2021 2022
General Operating Budget $65,000 $15,000 $15,000 $15,000 $15,000 $5,000
Marina Reserves $45,000
$10,000 $15,000 $10,000 $10,000
Summary The Marina Improvement Plan identifies which projects need to take place to ensure that the safe and efficient operation of the Marina while at the same time protecting the environment. All of the listed projects are of the “high profile” type and will be used an enjoyed by not only Marina tenants but also by the general public as well. In all cases the success of the projects listed in this MIP is contingent on receiving grant funding since it is unlikely the Marina will have the financial reserves to fund these projects. The MIP represents the first step in the long term planning for the continued success of the Marina.
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GENERAL UPDATE
March 2017 Occupancy Report
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March 2017 Occupancy Based upon Marina Program Reports
Permanent Moorage
Dock Total Slips Total Occupied Total Vacant Percent Occupied
A 54 44 10 81%
B 82 74 8 90%
C 55 52 3 95%
D 85 40 45 47%
E 71 52 19 73%
Totals 347 262 85
There were 6 more slips occupied in March as in February.
The permanent moorage docks were 76% occupied.
o +2% compared to February.
o +2% compared to March 2016.
Conditional Moorage
Dock Total Slips Total Occupied Total Vacant Percent Occupied
G 16 9 7 56%
F 52 31 21 60%
S 8 8 0 100%
Totals 76 48 28
There were 4 fewer slips occupied in March than in February.
The conditional moorage docks were 63% occupied.
o ‐5% compared to February.
o ‐23% compared to March 2016.
Overall Summary
The combined permanent and conditional moorage marina docks were 73% occupied in March.
o ‐3% compared to February.
o ‐3% compared to March 2016.
The average percentage of occupancy on each dock was 75% in March.
o ‐1% compared to February.
o ‐4% compared to March 2016.
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