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Mayflex UK Limited Corporate Information Pack
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Mayflex UK Limited Corporate Information Pack
IntroductionYou recently submitted a request for information relating to our organisation.
As a valued supplier we receive numerous requests throughout the year from our customers relating to a number of areas from information about our ISO 9001:2008 accreditation through to our stance on Health and Safety. As such we have now produced the attached documentation that encompasses the majority of the information we get asked for. Detailed within this is the information that you requested.
I trust you will find this meets your needs; however should you require any additional information please do not hesitate to contact me.
Martin EcclestonCommercial Manager
T 0121 326 2217
Index:
Mayflex Overview
+ Vision Statement
+ High Level Goal
+ Mission Statement
+ Organisation Chart
+ Quality Management System
+ Scope
+ Environmental Policy
+ WEEE Directive
+ RoHS
+ Reach
+ Employers Liability and other insurances
+ Health and Safety
+ Company Accounts
+ Bank Details
+ VAT Registration Details
+ Product Conformity
+ Procedure Amendments
+ Non Conformances and QA Assurance
Mayflex OverviewSince its formation in 1917, Mayflex has become a
leading distributor of cabling infrastructure, networking
and electronic security products not only in the UK but
also Internationally. Through dedication to customer
service, providing a comprehensive and complementary
product range and by remaining at the forefront of
technical innovation, Mayflex is committed to becoming
the installer’s partner of choice.
Attached are details of the current Mayflex Group
Structure of companies.
Vision StatementMayflex Group strive to be recognised as the supply
partner of choice for Converged IP Solutions, embracing
continuous improvement and setting new standards for
best in class customer focused supply chain services.
We will achieve this by:
+ Continuously developing our competencies
+ Nurturing our staff to deliver year on year growth
in market share
+ Developing customer and vendor partners in our
chosen markets
+ Developing new and expanding existing markets
+ Offering true value added supply chain services
Mission StatementMayflex Group support and service markets for
Converged IP Solutions, setting new standards for best in
class customer focused supply chain services, enabling
our customer and vendor partners to succeed with us.
+ Quality Management Systems
Mayflex is accredited to ISO9001:2008
A copy of our certificate and scope are attached fully
endorsed by our Managing Director.
As part of our management system we conduct quarterly
audits of our processes, as well as daily, weekly and
monthly monitoring of performance at department level.
Our system also covers any third parties contracted to
Mayflex and is used to manage their performance levels,
at regular service reviews.
Furthermore we ensure training records are maintained
for all personnel, though these are private and
confidential and not available for disclosure. Formal
induction plans are created for all new starters part of
which covers non conformance and the fact that all non
conformances are recorded, investigated and resolved.
Responsibility:
Martin Eccleston Commercial Manager
T +44 (0) 121 326 2217
+ Environmental PolicyMayflex are accredited to ISO14001
A copy of our statement is attached.
A copy of our certificate is attached.
Responsibility:
Martin Eccleston Commercial Manager
T +44 (0) 121 326 2217
+ WEEEDetails relating to our WEEE compliance are available on
the attached certificate.
All products that are subject to the WEEE Directive
supplied by Mayflex from 13th August 2005 are compliant
with the WEEE marking requirements. Such products are
marked with the “crossed out wheelie bin” WEEE symbol
in accordance with European Standard EN 50419
Responsibility:
Martin Eccleston Commercial Manager
T +44 (0) 121 326 2217
+ RoHSPlease see attached our statement relating to RoHS.
Responsibility:
Martin Eccleston Commercial Manager
T +44 (0) 121 326 2217
+ ReachPlease see attached our statement relating to Reach.
Responsibility:
Martin Eccleston Commercial Manager
T +44 (0) 121 326 2217
+ Employers Liability and other insurances
Please see attached insurance statement and copy of our
Employers Liability Statement
Responsibility:
Margaret Butterfield
Finance Director
T +44 (0) 121 326 1413
+ Health and Safety
Please see attached our statement of intent. A full
copy of our policy is viewable on www.mayflex.com/
healthandsafety.
Responsibility:
Jason Rudge Supply Chain Director
T +44 (0) 121 326 1409
+ Company AccountsAttached are copies of our last two years accounts.
Responsibility:
Margaret Butterfield
Finance Director
T +44 (0) 121 326 1413
+ Bank Details for Customers
HSBC Bank
Mayflex UK
+ GBP (from UK by BACS) Sort Code: 40-61-35
Account number: 02417433
+ GBP (from UK by Cheque) Sort Code: 40-47-25
Account number: 51015095 Reference: Mayflex 1166
+ GBP (from abroad): iBan number:
GB67 MIDL 4047 2551015095
+ Euro iBan: GB30 MIDL 4005 1569122903
+ USD iBan: GB74 MIDL 1567369903
Mayflex Europe
+ GBP iBan: GB60 MIDL 4011 1814349806,
SWIFT MIDLGB22
+ Euro iBan: GB44 MIDL 4005 1569121196,
SWIFT MIDLGB22
+ USD iBan: GB22 MIDL 4005 1569121204,
SWIFT MIDLGB22
+ VAT Registration Details
Group VAT Reg No: 834 8777 79
All members of the VAT Group are detailed in the attached
certificate.
Responsibility:
Margaret Butterfield
Finance Director
T +44 (0) 121 326 1413
+ Product Conformity
All goods that Mayflex supply have been procured from
an approved supplier to Mayflex and manufactured in
accordance with the manufacturers/suppliers descriptions
and specifications.
The goods are stored under suitable conditions, not used,
modified or repaired and have been subjected to our own
Quality Control system requirements.
+ Procedure Amendments
All procedures are logged and referenced with their own
unique process number.
The attached index gives a list of the processes. If the
process has been amended this is also highlighted with
date shown of the new date.
+ Non-Conformances and QA Assurance
As an ISO 9001:2008 certified company we ensure that
all non-conformances are logged, reviewed and actioned
accordingly. All internal departments and third parties,
such as couriers and suppliers, acting on behalf of
Mayflex are measured against performance (and non
conformance).
Daily, weekly and monthly reports are generated at
departmental, strategic management and director level to
ensure that the company is performing to the standards set
out.
These areas as well as being monitored internally are also
audited by BSI twice a year. These audits also take in to
account, training records, and calibration records
Responsibility
Martin EcclestonCommercial Manager
T +44 (0) 121 326 2217
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Mayflex aims to:
+ Comply fully with all relevant environmental legislation, regulations and other relevant requirements.
+ Continually review and identify the significant environmental impacts of it’s business.
+ Continues to work with it’s supply chain to ensure minimum waste where possible.
+ Regularly review and reset environmental objectives and targets, including the reuse, recycle and reduction of all waste.
+ Document, communicate and improve awareness of environmental matters to it’s employees and supply partners.
+ Mayflex is certified to the Environmental Management System: ISO 14001:2004
Mayflex is a leading distributor of Converged IP Solutions including Cabling Infrastructure, IP Networking Products, Security Products and Services. It is committed to continuously improve the environmental impact of it’s business activities.
Environmental Policy Statement
Jason RudgeSupply Chain Director
July 2015
ENVIRONMENTAL MANAGEMENT SYSTEM - ISO 14001:2004
This is to certify that:
Mayflex UK LtdExcel HouseJunction Six Industrial ParkElectric AvenueBirminghamB6 7JJUnited Kingdom
Holds Certificate No: EMS 542863and operates an Environmental Management System which complies with the requirements of ISO 14001:2004 for thefollowing scope:
Stockholding and supply of cabling infrastructure, networking products and internetprotocol security products. The assembly of data cabinets.Stockholding and supply of cabling infrastructure, networking products and internetprotocol security products. The assembly of data cabinets.
For and on behalf of BSI:
Gary Fenton, Global Assurance Director
Originally registered: 19/11/2009 Latest Issue: 23/04/2012 Expiry Date: 23/04/2015
Page: 1 of 1
This certificate was issued electronically and remains the property of BSI and is bound by the conditions of contract.An electronic certificate can be authenticated online.Printed copies can be validated at www.bsigroup.com/ClientDirectory
Information and Contact: BSI, Kitemark Court, Davy Avenue, Knowlhill, Milton Keynes MK5 8PP. Tel: + 44 845 080 9000BSI Assurance UK Limited, registered in England under number 7805321 at 389 Chiswick High Road, London W4 4AL, UK.A Member of the BSI Group of Companies.
A Solid and Dependable Environmental Responsibility Program
Mayflex aim to continually review and reduce any
negative environmental impact that our business
activities create, including waste production and
waste disposal.
Introduction of literature produced on recycled or FSC paper
All of our literature is produced on paper made from recycled
fibres or printed on FSC certified paper sourced from
sustainable forests.
Implementation of the WEEE Compliance Statement
As a supplier of electrical and electronic equipment, Mayflex
has a clear and compliant approach to its responsibility with
regard to the European Union’s Waste Electrical and Electronic
(WEEE) Directive. All products that are subject to the WEEE
Directive, supplied by Mayflex from 13th August 2005, are
compliant with the WEEE marking requirements. Such products
are marked with the ‘crossed out wheelie bin’ WEEE symbol in
accordance with European Standard EN 50419.
Commitment to reducing our packaging and waste by 40% or more
Through our waste management program, we aim to reduce
our packaging usage and waste disposal by more than 40%.
Our aim is to use only recyclable packaging cartons and
materials for the transportation of our products to customers.
From 1st September 2008, all Mayflex cartons that leave our
distribution warehouse, have two symbols displayed on them:
the green triangle, confirming that the carton is made from
recycled materials and proving that we are compliant with
EU directives and; the green dot, indicating that Mayflex is
contributing to a ‘packaging waste compliance scheme’.
We are also aware of our landfill responsibilities and we have
an efficient recycling system in place at our head office location
in order to recycle all our waste cardboard, paper, plastic and
wood.
Corporate Social Responsibility
Businesses operating in today’s challenging
environments have a number of important issues to
consider, such as the economic, environmental and
social impact they are having on the world around them.
At Mayflex, we have a reputation for being one of the
most trusted, reliable and forward-thinking distributors
in the market today. These strong foundations have
enabled us to build into our business model, best
practices to help with the environmental and community
responsibilities we have. We have put in place the
following practices in line with our corporate social
responsibility.
EU Directive 2011/65/EU on the Restriction of the Use of Hazardous Substances in Electrical and Electronic Equipment
In July 2011 the Recast RoHS Directive was published by
the European Commission in their Official Journal which,
from the 2nd January 2013, makes it a legal document
with which we need to comply with.
Mayflex are fully compliant with this directive and confirm
that all of the products that we supply either directly or
through our supply chain are fully compliant with this
directive.
We have worked closely with all our suppliers in the
period leading up to and following the law coming in to
force to ensure a smooth transition.
Should you wish to discuss this matter further or have
any questions that may not have been answered above
please contact myself via email at [email protected]
Yours faithfully,
Martin Eccleston
Commercial Manager
Mayflex UK Limited Excel House
Junction Six Industrial ParkElectric Avenue
Birmingham B6 7JJ
Tel +44 (0)121 326 7557Email [email protected]
Website www.mayflex.comRegistered in England No. 6745491. Mayflex is a registered trade name of Mayflex Holdings Ltd.
Reach Statement
Mayflex UK Ltd hereby confirms that in case of products sourced we always observe the
prescriptions of REACH (1907/2006/EC) regulation and the product(s) are fully compliant
with the relevant regulation. We ensure that our supply partners apply and adhere to the
regulations.
REACH compliance means that all substances contained within our product portfolio:
+ has/have been pre-registered and/or has/have been registered by our company and/or our
suppliers, and/or
+ is/are excluded from the Regulation, and/or
+ exempted from registration
Observance of the prescriptions are also demanded by us from our suppliers, and it is
continuously checked.
The pertinence of the above mentioned information is continuously checked by us, if any
change happens or new information comes up, our customers will be informed immediately.
Martin Eccleston Commercial Manager
19th February 2015
H&S at work act 1974, and the Management of Health & Safety Regulations 1999 ( Risk Assessments), Workplace (Health & Safety Welfare regulations) 1992 are complied with in accordance with the law
Statement of IntentMayflex Health & Safety Policy
Mayflex recognise that it has a duty to ensure, so far
as is reasonably practical, the Health and Safety of all
company employees and others who may be affected by
its operations.
It is the company’s policy to comply with legal Health &
Safety requirements and relevant codes of practice as a
minimum standard.
The company requires employees at all levels to exercise
a duty of care, and also co-operate in establishing and
maintaining safe working conditions and to avoid any
actions, which may be detrimental to the Health & Safety
of themselves and others.
Each individual member of the Management team
Supervisor and Team-Leader is expected to take care
of Health & Safety of employees and will be held
accountable for accidents or dangerous events within
there area of responsibility.
When operating on customers premises Mayflex
personnel will at all times work in a safe and professional
manner in accordance with industry codes of practice
and comply with all local health & safety requirements.
Training identified by Managers and Supervisors will be
arranged to ensure that employees at all levels are:-
+ Aware of the Health & Safety responsibilities.
+ Competent to carryout their duties.
+ Competent to operate tools, plant and equipment.
Risk assessments will be carried out periodically and
reviewed annually. In the event that the
risks are affected b y changes in operating practices or
by re-location of the activity, they will
be re-assessed and recorded.
Policy statements will be brought to the notice of all
employees. All policy statements will
be regularly reviewed and revised as necessary and the
revisions brought to the notice
of employees.
Andrew Percival
Managing Director
Certificate of Conformity Statement
September 2012
All product supplied by Mayflex has been procured from an
approved supplier to this company and manufactured in
accordance with the manufacturers/suppliers descriptions
and specifications.
The goods have been stored under suitable conditions, not
used, modified or repaired and have been subjected to our
own Quality control system requirements.
Yours faithfully,
Martin Eccleston
Commercial Manager
Scope
Mayflex is involved in the stockholding, supply and
assembly of cabling infrastructure, networking products, IP
Security products, from quality assured sources without lot
traceability. (Assembly is for data cabinets).
The Company Mission Statement: Mayflex aims to be the supply partner of choice in cabling
infrastructure, IP networking products, security products
and support services.
Application of Quality Management System The Mayflex Quality Management System is designed
to operate within the requirements of ISO 9001:2008. In
applying the requirements of this standard, some clauses
have been deemed inappropriate due to the nature of the
organisations business.
Such exclusions are described below:
+ Clause 7.3 Design and Development
There is at this stage , no responsibility for the design and
development of products procured from third party sources
+ Clause 7.5.2 Validation of Processes
There are not considered to be any special processes
undertaken on site that cannot be validated.
+ Clause 7.5.4 Customer Property
There is no use of customer supplied property/product by
Mayflex in it’s product realisation process.
The Mayflex Quality Management System is integrated
with all other operating processes to achieve customer
satisfaction.
Mayflex UKExcel HouseJunction Six Industrial ParkElectric AvenueBirmingham B6 7JJUnited Kingdom
Tel +44 (0)121 326 7557Email [email protected] www.mayflex.com
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