MD.050 Application Extensions Functional Design

MD.050 Application Functional OverviewNew Features in Oracle Financials 11i.10 SummaryAuthor:Marian CrkonCreation Date:July 12, 2005Last Updated:April 24, 2015Version:1.0Note: Title, Subject, Last Updated Date, Reference Number, and Version are marked by a Word Bookmark so that they can be easily reproduced in the header and footer of documents. When you change any of these values, be careful not to accidentally delete the bookmark. You can make bookmarks visible by selecting Tools->OptionsView and checking the Bookmarks option in the Show region.Note: To add additional approval lines, press [Tab] from the last cell in the table above.

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Contents

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Background1General Ledger in Financials Family Pack F2User Interface Enhancements in Major Transaction Windows2General Ledger Standard Reports Integration with XML Publisher2Assets in Financials Family Pack F4New Assets Features4Cash Management in Financials Family Pack F5New Cash Management Features5Payables in Financials Family Pack F6New Payables Features6Receivables in Financials Family Pack F9New Receivables Features9User Interface Enhancements10Internet Expenses Mini-pack 11i.OIE.H11New iExpenses Features11Internet Expenses Changed Features12Changed iExpenses User Interfaces13Project Costing in Oracle Projects Family Pack M15New Project Costing Features15Changed Project Costing Forms and Windows15Changed Project Costing Workflows16Changed Project Costing Programs17Project Billing in Oracle Projects Family Pack M19New Project Billing Features19New and Changed Project Billing Forms and Windows20Changed Project Billing Reports21Changed Projects Public APIs22Changed Project Billing Programs22

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BackgroundThe purpose of this document is to provide a consolidated list of new features, functional pre-requisites, and configuration steps delivered with the Oracle Applications 11.5.10 (Financials Family Pack F and Oracle Projects Family Pack M) as they relate to the existing or Oracle Applications.The goal was to highlight new features and functionality, which either impacts your existing Oracle Applications, or will be delivered under the future Oracle implementation projects. It was the intent of this document to include all features available in the above Family Packs, but focus on the main functionality changes. Likewise, it was not the intent of this document to outline the patch application instructions and list of required patches, but rather focus on the functional impact of the upgrade.

Following are the applications impacted by the Financials Family Pack F, and Projects Family Pack M: General Ledger Payables

Internet Expenses

Assets

Receivables

Time and Labor Project Costing

Project Billing

General Ledger in Financials Family Pack FUser Interface Enhancements in Major Transaction Windows

Oracle General Ledger improved the Enter Journals workbench and its related windows to streamline transaction entry and management. These windows are now larger, display more information, have enhanced functionality, and are more intuitive. Some windows were consolidated so users can review and manage transactions using fewer windows.

WindowDescription

Enter Journals The size of the window has increased.

The More Actions button and the More Actions window that it invoked have been removed. The Post, Reverse Batch, Tax Journal, Approve Batch, and Change Period buttons that were in the More Actions window have been moved to the Enter Journals window.

Some of the access keys for the buttons have changed.

Journal Entry Inquiry window The size of the window has increased.

Some of the access keys for the buttons have changed.

Journals window The size of the window has increased. You can now view more journal lines and more columns of information at one time.

The More Details window has been removed. The information that was in the More Details window now appears in the Journals window.

The More Actions button and the More Actions window that it invoked have been removed. The Post, Reverse Journal, Tax Journal, Approve Batch, and Change Period buttons that were in the More Actions window have been moved to the Journals window.

The Check Funds, Reserve Funds, and View Results buttons have been added to the Journals window.

The Drilldown (renamed Line Drilldown) and T-Accounts options that were accessed via the Tools menu can now also be accessed using the new Line Drilldown and T-Accounts buttons in the Journals window.

Some of the access keys for the buttons have changed.

The valid values for the Balance Type field were A, B, or E. The valid values are now Actual, Budget, and Encumbrance.

Batch window The size of the window has increased.

The More Actions button and the More Actions window that it invoked have been removed. The Post, Reverse Batch, Tax Batch, Approve Batch, and Change Period buttons that were in the More Actions window have been moved to the Batch window.

Some of the access keys for the buttons have changed.

General Ledger Standard Reports Integration with XML Publisher

Oracle General Ledgers Account Analysis - (132 Char), Journals - General (132 Char), and Trial Balance - Detail standard reports are now integrated with XML Publisher. Using XML Publisher allows you to leverage the formatting features of a word processing application to design the layout of your report. You can personalize your report by changing fonts, adding images, inserting headers and footers, creating borders, changing column widths, and re-ordering, adding, and deleting columns. This enables you to create professional-quality reports directly from the general ledger, which ensures the integrity and auditability of the information.

Assets in Financials Family Pack F

New Assets Features

Asset Workbench Form

The Asset Workbench form has been modified to allow a group asset to be disabled or enabled. The Disable check box has been added to the Books window in the Asset Workbench. A disabled group will not depreciate and you cannot perform transactions affecting the group asset.

Book Controls Form

The Book Controls form has been modified to define a new option called Allow CIP Members in Group Assets. When this option is not checked, the application does not allow you to add CIP assets to group assets for the entire book.

Asset Inquiry

The Asset Inquiry feature has been enhanced with Advanced Search capability and additional search parameters. You can also view attachments to assets, such as documents, images, and video and audio clips.

Mass Copy Enhancements

The mass copy feature is now able to copy transactions even if the corporate and tax books have different fiscal year calendars.

Cash Management in Financials Family Pack F

New Cash Management Features

Batches Available for Reconciliation Report

A new report, Batches Available for Reconciliation Report, has been created. This report must be run to view batches available for reconciliation. Batches available for reconciliation are no longer included in the Transactions Available for Reconciliation Report.

Cash Forecasting Temporary Labor and Fixed Price Services

This feature enhances cash forecasting by adding new functionality to the Purchase Orders and Purchase Requisitions source types. Cash Forecasting's new functionality will support the forecasting of three additional purchase line types: Fixed Price Services, Rate Based Temporary Labor, and Fixed Price Temporary Labor.

Cash Forecasting by Transaction Currency

Discoverer Workbook has been changed to display forecast amounts in actual transaction currency as well as the forecast currency.

Cash Positioning Performance Enhancement / Cash Position Prior Day Cash Flow and Overdue Transactions Program

The concurrent program, Cash Position Prior Day Cash Flow and Overdue Transactions Program, can be run to calculate the prior-day and overdue cash flows for worksheets to expedite the cash position.

Payables in Financials Family Pack F

New Payables Features

Payables Open Interface Import Program

The Payables Open Interface Import Program now supports amount-based matching. It has new validations specific to matching to a service-based purchase order receipt.

Invoice Validation

Invoice Validation has been modified to ensure that you have equivalent controls for matches to service-based purchase order distributions as you do for matches to quantity-based purchase order distributions.

Bank Account Function Security Enhancements

Three new functions allow you to control each user's access to the three bank account types: Internal, Customer, and Supplier. For example, you can grant a clerk who manages suppliers full access to supplier bank accounts but deny that user access to all customer and internal bank accounts. These new functions control bank account access in Oracle Payables windows and reports.

Payables Accounting Entries Program and Report Enhancements

Payables has improved the Payables Accounting Process so it no longer creates accounting entries with an error status. Previously the accounting process created an accounting entry with an error status when the system built an invalid account during accounting, or when the Validate Accounts program parameter was enabled and a transaction had an invalid account. Users then needed to provide a valid account for the accounting entry in the Update Accounting Entries window in Payables. Now, when the accounting process identifies an invalid account, the accounting process does not create accounting entries for the transaction. The details of the transaction are still listed in the exceptions report, enabling users to always resolve any invalid account issues before creating accounting entries.

Payables also enhanced exception reporting in the Payables Accounting Entries Report. The report has a new exception section that lists all transactions within the program parameters that could not be accounted.

Supplier Open Interface

Payables has added new open interface tables and concurrent programs to support the automated import of supplier records from external sources. This feature offers the same validations as the Suppliers and Suppliers Sites window.

Supplier Open Interface Request Set

The Supplier Open Interface Request Set submits:

Supplier Site Open Interface Import

Supplier Site Contacts Open Interface Import

Supplier Site Attachments

Payables now supports the attachment of supplemental files at the supplier site level. This feature's functionality is identical to that currently available at the supplier level.

User Interface Enhancements in Major Transaction Windows

Oracle Payables improved the invoice and payment windows to streamline transaction entry and management. These windows are now larger, display more information, have enhanced functionality, and are more intuitive. Some windows were consolidated so users can review and manage transactions using fewer windows. The major changes are as follows:

Changed Window Description

Invoices The Invoices window is now larger, which allows Payables to show more invoice information all from the same window.

New tab: General. Displays all of the summary display-only information from the previous version of the Invoices window. The information is displayed in four regions within the tab. The Status fields are rearranged and the region is renamed to Invoice Status. The Summary regions have also been rearranged. A new region called Approval Status has been introduced. This region has information about the Invoice Approval Workflow status and the Pending Approver (the person who received the notification requesting his/her approval, but has not yet responded).

New tab: Holds. The Holds window was converted to a tab in the Invoices window. New display fields were added to provide more PO details for PO and receipt matched invoices to help users resolve quantity and amount holds.

New tab: Payments. All existing payments for an invoice are now displayed in the Payments tab. Previously, this was a separate window.

New tab: Scheduled Payments. All information from the previous Scheduled Payments window is now displayed in the Scheduled Payments tab. The layout has some changes from the Scheduled Payments window. For example, you now scroll to see all information rather than using tabs.

New tab: Prepayment Applications. Displays the prepayment applications. Previously, this information was available only in the Apply/Unapply Prepayments window. When viewed from the invoice to which prepayments are applied, the Prepayment Applications tab displays the applied Prepayments. When viewed from the Prepayment invoice, the invoices to which the Prepayment is applied are displayed.

The Payments and Holds buttons were removed because those windows are now easily accessible as tabs.

Users cannot update Invoice Number if the Gapless Invoice Numbering feature is used for the supplier site.

Distributions The Distributions window displays more distribution records at once and is wider to show more attribute columns at once.

Invoice Actions The Invoice Actions window is now larger. The fields or their order were not changed. The larger window displays realigned fields to make the UI clearer.

Apply/Unapply Prepayments The Apply/Unapply Prepayments window is larger. The fields or their order were not changed. The larger window displays realigned fields to make the UI clearer.

Invoice Gateway Window name is renamed to Quick Invoices.

Associated UI components are renamed from Invoice Gateway to Quick Invoices.

Window display is larger.

New button: Save and Next. When a user completes entry of an invoice, the user clicks Save and Next to save the existing invoice to the interface table and clear the window to start entry of the next invoice within the batch. Previously the user used hotkeys or the toolbar to save the record and proceed to the next record.

New region: Quick Invoices. Provides context information about the Quick Invoices batch. The Create Invoices button was moved to this region to clearly indicate that it will create invoices for the entire batch.

Payments Instead of navigating to a second window to review invoices n the payment, those invoices are automatically displayed in the new Invoices region of the window.

New button: View Processes. Navigates to the Requests window where the user can review the status of the payment program. In previous releases, when a user selects an action in the Payment Workbench that submits a concurrent request, the system displayed a pop-up message that provided the request ID. This behavior is modified as follows: The request ID is stored. When the user clicks the View Processes button, the Requests form opens. The most recent concurrent processes for the payment are automatically displayed.

Payments Actions The Payment Actions window is larger and fields are reformatted to be clearer.

Payment Batches New button: View Processes. Used to quickly navigate to the Requests window to monitor the most recent concurrent processes for the payment batch.

Payment Batch Action The Payment Batch Actions window is now larger and the fields are reformatted to be clearer.

Supplier Sites Payables now supports the attachment of non-structured data files to supplier sites.

New checkbox: Gapless Invoice Numbering

New field: Selling Company Identifier

Match to Purchase Orders, Match to Receipts New field: Match Basis. The value of the field will be either Quantity or Amount. The value of this field is based on the value basis of the purchase order line's type. If the Match Basis is Amount, all display information about the shipment shows amounts rather than quantities.

Match to Purchase Order Distributions If the Match Basis is Amount in the Match Basis field of the Match to Purchase Orders window, then all display information about the distribution shows amounts in the Match to Purchase Order Distributions window.

Receivables in Financials Family Pack FNew Receivables Features

GL Transfer Program Controls for Business Users

GL Transfer Program Controls offer business users the convenience of scheduling GL Transfer Program run times, as well as the ability to easily correct invalid GL accounts that are uncovered during the GL Post process. The Correct Invalid GL Accounts window lets users perform mass and/or individual updates to invalid GL accounts. Enhancements to the Unposted Items report help to identify the transactions that require modification.

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Attention: You can run the Unposted Items report as a standalone request to identify items that use invalid GL accounts. However, to correct these invalid accounts, you must run the General Ledger Interface program and use the Correct Invalid GL Accounts window.

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Deposit Applications

Applying customers' deposits to their purchases is now more flexible. At the time of a customer order, deposit information might not be recorded on the order. You can now add the deposit information after the invoice is generated. You can add a deposit to any open invoice, including invoices that have been partially paid or credited.

Bank Account Function Security Enhancements

Oracle Receivables has strengthened internal controls by extending function security to the Bank Account Setup window. You can now control user access based on internal, customer, and supplier bank account types.

Customer Credit Classifications

If customer credit standing directly impacts your business relationship with your customers, you can use the Customer Credit Classification feature to assign and maintain credit classifications at the customer account level. You can manage credit classifications using customer profile classes. Each customer within a customer profile class inherits the credit classification of the group.

User Interface Enhancements

Oracle Receivables has improved three major windows to streamline transaction entry and management. These windows are now larger, display more information, and are more intuitive. Windows have been conveniently consolidated, so that users can review and manage transactions using fewer windows. The following windows were enhanced:

Transactions

Transactions Header

Transactions Lines

Distributions

Tax

Tax Summary

Freight

Sales Credits

Receipts

Receipt Applications

Receipt Summary

Quick Cash

Credit Memo Applications

Revenue Accounting

Revenue Accounting and Sales Credits Window

Redesigned Find Windows

Transactions Overview

Transactions

Receipts

Redesigned Folder Windows

Receipt Applications

Receipt Summary

Quickcash

Credit Memo Applications

Internet Expenses Mini-pack 11i.OIE.H

New iExpenses Features

Home Page

The Oracle Internet Expenses Home Page allows users immediate access to a variety of expense reporting information, workflow notifications, and their corporate credit card account information. Employees are alerted to changes and transactions that require their attention and these items are highlighted and linked, so that they can be addressed in a timely and efficient manner. You can easily configure the application to include your own links in the Shortcuts section.

Contingent Workers

Non-employees, such as contractors and temporary workers, can now enter expense reports into Oracle Internet Expenses. The service providers who employ them are then paid directly through Accounts Payable. Contingent workers can also be set up to approve reports, enter reports for others, and audit reports.

DBI Integration

Included in the daily business intelligence (DBI) suite of reports and portlets is a new Travel and Entertainment (T&E) Top Spenders report. Cost center owners and other managers can quickly determine who the top spenders in their organization are. This will help decision makers to assess both potential problem areas and policy violators. Note: DBI Release 6.0, which contains this feature, is currently only available in a controlled release.

Audit Notes and Approval Communications

Internet Expenses Notes functionality enables expense report-related communications between the expense report preparer, approver, and auditor, as well as auditor-only communications. Auditors can enter notes in the Audit Expense Report page directed to the preparer or to another auditor. In addition, approval and rejection responses entered through workflow notifications are captured as notes. The notes and communications provide a history of management and payables approvals for the report.

The Notes functionality works with enhanced audit processing. Line level audit issues used in shortpay, adjust, and reject flows are summarized in the expense report notes. The auditor can mark an expense line level issue with an audit issue code. This information is available for the preparer in the workflow notification and is visible in the application in the notes. In addition, a new configurable client extension supports retrieving information from other sources and inserting them into the notes.

Audit Process Enhancements

The following enhancements were made to the Audit module:

Ability to reject the entire expense report.

Ability to request from the preparer more information regarding the entire expense report, without rejecting it. The preparer can respond via workflow or withdraw the report to make corrections.

Ability to set up audit issue codes to communicate line level issues to the preparer in the shortpay, adjust, and reject flows. This minimizes the auditor data entry, streamlines the audit process, and helps standardize the expense business process. Audit issues with 'canned' instruction text are shown to the preparer in the workflow notification and in expenses entry notes. View Payables icon to see invoice and payment information for expense reports. View amount totals for all displayed expense reports. A new Receive Receipt Packages page allows the audit clerk to capture just the receipt package received date and report a filing number without the need to query the expense report lines.

Future-Dated Expenses

Expenses process owners can use the setup utility to define whether future-dated expenses should be treated as warnings or errors during expenses entry. This ensures that expenses are not entered into inappropriate accounting periods, which causes reimbursements to be delayed and accounting to be incorrect.

Usability Enhancements

Several usability enhancements were made, including browser Back button support and bubble text. In addition to the Internet Expenses Back and Next buttons, you can now use the browser Back button to go back and make changes while entering an expense report, unless the report has been submitted or items were deleted. Bubble text was added for buttons and icons.

Quick Home Page Access

When you click on the Internet Expenses responsibility link, you are taken directly to the Expenses Home page. Because you can access all functions from the Expenses Home page, there is no longer the need to show a list of menu items.

Configurable Expense Report Numbers

The expense report number can be configured using the new Expense Report Number API to generate custom expense report numbers. For example, the format of the expense report number can be configured to include such things as employee ids and the date an expense report was submitted.

Internet Expenses Changed Features

Enhanced Approval Rules using Oracle Approvals Management

A tighter integration with Oracle Approvals Management (AME) offers a robust solution to expense report management approval. The OIE Expense Reports transaction type and numerous AME attributes are now pre-seeded in the product, making it easier to enable rules-based management approval in your implementation. In addition, Internet Expenses includes three new configurable client extensions to support approval for enhancements, such as line level accounting or Oracle Projects integration: AME Header-Level Approver API, AME Line-Level Approver API, and AME Custom Cost Center Approver API.

Enhanced Approver Entry

Employee supervisors can now be defaulted during expenses entry. As the user sees who the default approver is, they can redirect the expense report, if necessary.

Enhanced Adjustment and Short Pay Processes

Numerous enhancements were made to adjustment and short pay (policy non-compliance) processes. Adjusting a cash or credit card line creates an itemization and a personal line. Shortpayment of a cash or credit card itemized line creates a shortpay for all the related lines that belong to the same receipt.

Enhanced Expenses Itemization

Numerous enhancements were made to the itemize expenses functionality. In particular, employees can remove and duplicate lines, edit original expense data, itemize promotions and discounts as negative amounts, and easily review completed itemization using sub-numbering.

Paperless Audit Rules

The paperless audit rule was changed to include other expense lines that do not require receipts.

Audit List Rules

The Receipt package received after the maximum number of days rule was changed. In the past, the application only evaluated expense reports that were submitted within the last 30 days. With this change, this 30-day restriction was removed. For important related information, see Instructions for Applying this Patch.

Enhanced Approval Rules using Oracle Approvals Management

Expense reports can be sent to cost center owners for approval when no one in the cost center hierarchy approved the expense report. Expense reports can also be sent to cost center business managers. The AME Cost Center Approver API and AME Cost Center Business Manager API were added to support these features.

Usability Enhancements

Various usability improvements were made. See Changed User Interfaces under New and Changed Components for more information.

Manager Reporting

Managers and other reporting users can now save search results to a spreadsheet file. This allows users to use the data for better spend and trends analysis.

Changed iExpenses User Interfaces

Workflow Notifications

All notifications related to the Expenses and Credit Cards workflows were enhanced as follows:

The notifications now use OA framework regions, thus allowing customers to configure the user interface using the Oracle Applications Personalization Framework.

All information header information, notes, and instructions that were in y table were moved. Header attributes were moved to be next to the From, To, etc information. Instruction messages are now in a new Instructions region. FYI-type information is displayed in Information or Warning boxes at the top of the notifications.

Expenses And Violations Reporting

An Export button was added so that users can save search results to a spreadsheet file.

Credit Card Transaction History

An Export button was added so that users can save search results to a spreadsheet file.

Changed HTML Pages

Pages with the Go button

The Go button was removed from the General Information, Select Corporate Credit Card Transactions, and Expense Lines Details pages.

Pages with the Done button

For all pages that had a Done button, the button label was changed to Apply.

Button Hot Keys

Hot keys support is provided for most standard buttons. For buttons with an underlined letter, users can hold the Alt key and press the underlined key to invoke the button. Users can also navigate back and forth between subtabs by holding the Alt key and pressing the < or > keys.

Expenses Home page. The following changes were made to this page:

Shortcuts section was removed and links were converted to buttons.

Alerts section was removed.

Track Submitted Expense Reports page was moved to be the first table on the page.

Manage Expense Reports page

The Last Audited By query criteria and list of values on the Manage Expense Reports page are based on the FND username and not the person (employee) name. When defined, the column shows the person name. However, if users of the Audit module define personalized views that contain Last Audited By as a query criteria, then when upgrading from 11i.OIE.H to 11i.OIE.I (or later) you must redefine the query criteria, since the old view query criteria would not find any records.

Expense Reports history search page

New functionality was added to the Expense Reports (history search) page. This includes defaulting the preparer's Name search criteria, enabling the Status field as a poplist, and improving the user interface layout. To enable this new functionality and to provide for future enhancements, the page was re-implemented using Oracle Applications Personalization Framework. As a result, users who created any personalized views on this page will need to redefine these views after the upgrade.

Approval Communications subtab

The Approval Communications subtab name has changed to Approval Notes. This change appears in the Audit Expense Reports page, Review and Confirmation pages, and in the Approval Communication Languages setup.

Project Costing in Oracle Projects Family Pack MNew Project Costing Features

Labor Cost Processing for Contingent Workers

You can optionally process contingent worker labor as supplier costs or labor costs. When processing cost as labor, contingent worker timecards must be entered. The following entry methods are supported:

Oracle Time and Labor (OTL)

Transaction Import/Microsoft Excel Upload

Pre-approved Expenditure Batch Entry

When one of the first two entry methods are used, contingent worker timecards can be linked and validated against purchase orders to ensure that cost does not exceed the agreement amount. When timecards are entered in OTL, receipts can be automatically generated against the purchase order to record consumed amounts. Payment on Receipt functionality provided by Oracle Purchasing enables you to automatically generate invoices to pay the contingent worker suppliers.

The timecard attributes determine how cost is calculated in Oracle Projects. When a timecard entry is linked to a purchase order, cost amounts are calculated using rate information stored on the purchase order. When the timecard is not related to a purchase order, cost rates are derived from the costing rules and cost rate schedules defined in Oracle Projects.

Expense Report Processing for Contingent Workers

The transaction flow for expense reports is the same for contingent workers and employees. All expense report entry methods available for capturing employee expenses are also supported for contingent workers. The only difference is in payment processing. The payee for contingent worker expense reports is the contingent worker supplier rather than the worker incurring the expenses.

Future-Dated People

You can enter actual project transactions for future-dated people only after they become active. In a future-dated expenditure batch, you can enter people who will be active as of the transaction dates.

Changed Project Costing Forms and Windows

The following table lists changed forms/windows in Oracle Project Costing in this release:

Form/Window NameDescription

Allocation Rule / Source Resources Enables you to select the allocation source resources from a resource list or a resource breakdown structure

Allocation Rule / Source Resources Enables you to select the allocation basis resources from a resource list or a resource breakdown structure

Expenditure Inquiry: Find Window The employee list of values will now include contingent workers

Expenditure Inquiry: Project Expenditure Items Purchase order displays the following three new attributes for a transaction related to a contingent worker:

PO Number

PO Line Number

PO Price Type

A new attribute called Person Type is added that shows whether the person is an employee or a contingent worker

If the transaction is for a contingent labor the contingent worker number will be displayed under the existing Employee Number field.

Implementation Options: Currency Tab Enables you to enter the default values for the exchange rate date type and exchange rate type for the operating unit

Implementation Options: Expend/Costing Tab A new option called Interface Contingent Worker Labor Costs enables you to decide if contingent worker costs should be interfaced to GL.

The existing option Interface Labor Costs has been changed to Interface Employee Labor Costs

A new option called Import Contingent Worker Timecards with Purchase Order Integration enables you to decide if contingent worker costs should be interfaced as labor costs or as supplier costs.

Labor Cost OverridesThe employee list of values will now include contingent workers

Pre-Approved Expenditure Entry: Expenditures The employee list of values will now include contingent workers

The employee list of values will have a new attribute called Person Type that distinguishes between employees and contingent workers.

Projects: Transaction Controls window Added the following two new transaction control options:

Person Type: Enables you to control costs for employee or contingent worker

Workplan Resources Only : Restricts charges to only those resources scheduled to work on a task

Review Transactions The following four attributes have been added to enable you to enter contingent workers:

Purchase Order Number

Purchase Order Line Number

PO Price Type

Person Type

Changed Project Costing Workflows

The following table lists changed workflows in Oracle Project Costing in this release:

Budget Account Generator. Added new parameter called Person Type to derive budget account Expense Report Account Generator. Added new parameter called Person Type to derive debit account

Changed Project Costing Programs

The following table lists changed programs in Oracle Project Costing in this release:

Program NameDescription

PRC: Create and Distribute Burdened TransactionsThis process was modified as follows:

Autoaccounting will now have a new function Person Type parameter to derive separate debit accounts for employee and contingent worker related burdened transactions

Funds checking of burdened transactions will now include contingent worker timecards

PRC: Distribute Expense Report CostsAutoAccounting will now have a new Person Type parameter to derive separate accounts for employee and contingent worker related expense reports.

PRC: Distribute Labor Costs The process was modified as follows:

Calculates the labor cost based on PO rate for a contingent worker if PO information is provided on the transaction

When budgetary control is enabled, PO commitment is relieved for a PO integrated timecard during the labor costs distribution

AutoAccounting will now have a new Person Type parameter to derive separate accounts for employee and contingent worker related timecards

PRC: Distribute Total Burdened Costs The process was modified as follows:

AutoAccounting will now have a new Person Type parameter to derive separate accounts for employee and contingent worker related burdened costs

For encumbrance liquidation, the process checks the funds for a contingent worker related cost distribution line

PRC: Interface Expense Reports to Payables The process was modified as follows:

AutoAccounting will now have new Person Type parameter to derive separate credit accounts for employee and contingent worker related expense costs

The process will now validate if there is a valid supplier and supplier site for the contingent worker

PRC: Interface Labor Costs to GL AutoAccounting will now have new Person Type parameter to derive separate credit accounts for employee and contingent worker related labor costs

PRC: Interface Supplier Costs This process was modified as follows:

If the Implementation option does not allow contingent worker labor costs to be imported, then all supplier costs will be imported as payable invoices or receipts

If the Implementation option allows contingent worker labor costs to be imported, then only the non-recoverable tax and the variances portion will be imported

PRC: Interface Total Burdened Costs to GL The process was modified as follows:

AutoAccounting will now have new Person Type parameter to derive separate debit accounts for employee and contingent worker related total burdened costs

Will also relieve encumbrances for contingent worker related labor costs

PRC: Interface Usage and Miscellaneous Costs to GL When burdened transactions associated with a contingent worker timecard is interfaced to GL, encumbrance is moved from purchase order encumbrance to actual.

PRC: Transaction Import The process was modified as follows:

Import of uncosted and unaccounted contingent worker related timecards is allowed only if the Implementation option allows contingent worker labor costs

Contingent worker labor transaction is validated with the purchase order, if PO information is recorded on the timecard

Amount check is done to ensure that costs on the transaction does not exceed the available PO amount

A new attribute called Person Type classifies the person as an employee or contingent worker

Project Billing in Oracle Projects Family Pack M

New Project Billing Features

Customer at Top Task

Customers can now be defined at the top task level. This allows you to invoice customers for specific project work by top task. Additionally, if all the customers of a project are not known up front or change over time, you can add additional customers on the project by associating them with new top tasks.

Invoice Method at Top Task

Invoice methods can now be defined at the top task level. This allows you to invoice customers with different methods (e.g., fixed price and time & materials) within the same project. You can specify multiple invoice methods for a project by overriding the project level invoice method by top task.

Invoice Line- Level Write- Off

You can create invoice write-offs at the invoice line level. The line-level write-off can be applied by prorating an amount across selected lines or by entering an amount by line. This allows you to write off invoice amounts for specific line items on an invoice as opposed to prorating the amount across all lines on the invoice.

Invoice Concessions

You can now manually apply a credit amount against a customer invoice. Invoice amounts can be easily credited to the customer without adjusting any supporting transactions. Concession invoices are processed like existing credit memos. Also, concessions can be applied at the invoice header or invoice line level. Line level concessions can be applied by prorating the amount across selected lines or by entering an amount by line.

Accounts Receivable Exchange Rate Conversion Attributes

You can now use the project functional currency conversion attributes to convert to Accounts Receivable (AR) functional currency. AR uses these conversion attributes to derive the exchange rate based on the invoice date. The exchange rate is used to convert the invoice transaction amount to AR functional amounts for invoice lines.

Future-Dated Person

You can assign a future-dated person as an agreement administrator.

Billing Review in HTML Interface

The Billing Review page now provides you access to the project billing summary information, as well as the ability to review and approve draft invoices, in a HTML interface. The Billing Review page consolidates project billing information to provide a comprehensive billing summary, including funding backlog, accrued revenue, invoiced amounts and unbilled items. All invoice summary amounts and draft invoices for the project can be grouped by customer. You can also review and approve individual invoices online, including drilling down to the details of each invoice.

You can perform the following functions via the web page:

View Billing Summary Revenue, Funding Backlog, Invoice Collections, Invoicing Status

View Invoice Summary by Customer

Review and Approve InvoicesNew and Changed Project Billing Forms and Windows

The following table lists the new form added to Oracle Project Billing in this release:

Form/Window NameDescription

Task Billing Setup Enables you to enter billing setup for top tasks

Agreements-Fund Projects The following new fields have been added to the Show Field list in the Fund Projects form:

Control Item Number

Control Item Summary

Control Item Type

Billing ExtensionsA new check box called Concession Invoice Processing has been added

Invoice Lines 1) The following new fields have been added:

Credit Amount: Enables you to enter the credit amount for each invoice line.

Total Credit: Displays the total of Credit Amount field.

2) A new button called Credit is added. The button enables you to apply Write-Off or Concession at invoice line level.

Invoice Summary 1) The Project Distribution Rule field has been removed from Show Field list

2) The following new fields have been added to the Show Field list:

Revenue Accrual Method

Project Invoice Method

Invoice Method at Top Task

Invoice Summary - Credit Invoice A new option called Apply Concession is added to the Credit Invoice window. The option enables you to apply concession at invoice header.

Invoice Summary Run Process The following new checkboxes have been added for Regenerate Invoices option in Run Process window:

Adjusting Revenue Run

Release Draft Revenue

Projects Currency: Billing Tab A new field called Use Project Functional Currency Conversion Attributes for Receivables Functional Currency has been added

Project Customers A new check box called Default Top Task Customer has been added. The check box enables you to set the customer to be the default customer for all the top tasks.

Project Expenditure Items Run Project Streamline Requests 1) A new checkbox Adjusting Revenue Run has been added for the Generate Draft Revenue option

2) The following new fields have been added for the Generate Draft Invoice option:

Invoice Date

Invoice Generation Option

Exclude New Transactions

Delete Only Unapproved Invoices

Project Funding Inquiry Funding History The following new fields have been added to the Show Field list in Funding History form:

Control Item Number

Control Item Summary

Control Item Type

Projects - Revenue and Billing Information The Distribution Rule field has been removed and the following new fields added:

Revenue Accrual Method

Invoice Method

Customer at Top Task

Invoice Method at Top Task

Revenue Summary Run Process The following new checkboxes have been added for Regenerate Revenue option in Run Process window:

Adjusting Revenue Run

Release Draft Revenue

New Project Billing HTML Pages

The following table lists new HTML pages added to Oracle Project Billing in this release:

Page NameDescription

Billing Displays project level summary of billing related information grouped by the following categories:

Revenue

Invoice Collections

Invoicing Status

The page displays the invoices for the project and enables you to drill down to the details of the invoice. The page also summarizes the invoices by customer where multiple customers are funding the project and enables you to search for the invoices.

Invoice Details Displays invoice header level details and invoice lines. Enables you to approve the invoices and drill down to the invoice line details, withholding basis amount details, and retention invoice details.

Invoice Line Details Displays invoice line details for each invoice line

Retention Invoice Details Displays retention terms of the project for each retention line of a retention invoice

Review Related Invoices Displays all related invoices that need approval at the same time and enables you to approve all the related invoices displayed in this page and drill down to the details of the invoice.

Withholding Basis Amount Details Displays withholding basis amount details for each retention line of a project invoice

Changed Project Billing Reports

Report NameDescription

AUD: Project Configuration The Distribution Rule field has been removed and the following new fields are displayed in the report:

Revenue Accrual Method

Invoice Method

Customer at Top Task

Invoice Method at Top Task

Default Top Task Customer

AUD: Task Details The following new fields are displayed in the report:

Customer Name

Customer Number

Revenue Accrual Method

Invoice Method

MGT: Project Billing Status The field name Billing Method has been changed to Project Invoice Method and a new field Invoice Method at Top Task has been added in the report.

Changed Projects Public APIs

The following table lists the changed public API in Oracle Project Billing in this release:

API Name/Description FilenamesDescription

Name: Project Maintenance API

Description: This API maintains projects and tasks

pa_project_pub

PAPMPRPS.pls

PAPMPRPB.pls add_task: The procedure is modified to include the following two parameters:

p_invoice_method

p_customer_id

create_project: The procedure is modified to process parameters passed from Load_Project

load_project: The procedure is modified to include the following two parameters:

p_enable_top_task_cust_flag

p_enable_top_task_inv_mth_flag

update_project: The procedure is modified to process parameters passed from Load_Project

update_task: The procedure is modified to include the following two parameters:

p_invoice_method

p_customer_id

Changed Project Billing Programs

The following table lists changed programs in Oracle Project Billing in this release: Program NameDescription

PRC: Generate Draft Revenue for a Range of Projects The Distribution field has been removed and the following new fields added in the Draft Revenue Generation Eligibility report:

Revenue Accrual Method

Project Invoice Method

Invoice Method at Top Task

PRC: Generate Draft Revenue for a Single Project The Distribution field has been removed and the following new fields added in the Draft Revenue Generation Eligibility report:

Revenue Accrual Method

Project Invoice Method

Invoice Method at Top Task

PRC: Generate Draft Invoices for a Range of Projects The Distribution field has been removed and the following new fields added in the Draft Invoice Generation Eligibility report:

Revenue Accrual Method

Project Invoice Method

Invo/li>

PRC: Generate Draft Invoices for a Single Project The Distribution field has been removed and the following new fields added in the Draft Invoice Generation Eligibility report:

Revenue Accrual Method

Project Invoice Method

Invoice Method at Top Task

PRC: Submit Project Streamline ProcessThe following new parameters have been added:

Adjusting Revenue Run

Release Draft Revenue

Exclude New Transactions for Invoice

Delete Only Unapproved Invoice

Invoice Date

Invoice Generation Option

Please refer to Oracle Metalink for more information about the Oracle Applications 11.5.10 (Financials Family Pack F and Oracle Projects Family Pack M).

MD050 Financials and Projects 11.5.10.doc

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