Department of Homeland Security

Office of SecurityAdministrative Security Division

For Official Use Only (FOUO)MD 11042.1

Meegan Kriley, Security Specialist

June 1, 2005

Administrative Security Division

Our Responsibilities

MissionTo safeguard information and assets vital to the security and integrity of the homeland.

VisionTo establish and maintain a vital, robust, credible, and proactive program for the administration and management of programs associated with the protection of classified and sensitive but unclassified information.

Administrative Security Division

Classified Confidential (C)

Secret (S)

Top Secret (TS)

Sensitive But Unclassified (SBU)For Official Use Only (FOUO)

Sensitive Security Information (SSI)

Protected Critical Infrastructure Information (PCII)

Sensitive But Unclassified Information (SBU)

Examples: For Official Use Only (FOUO) - DHS MD 11042.1

Sensitive Security Information (SSI) – 49 USC 40119

Protected Critical Infrastructure Information (PCII/CII) – 6 USC 131(3)

Law Enforcement Sensitive (LES)

Other Similar Terms Used For Information That Is Considered Sensitive, But Does Not Meet E.O. 12958, As Amended, Standards For Classification

Privacy Act Information

For Official Use Only (FOUO)

Definition (from MD 11042.1):

Used within DHS to identify unclassified information of a sensitive nature, not otherwise categorized by statute or regulation, the unauthorized disclosure of which could adversely impact a person’s privacy or welfare, the conduct of Federal program, or other programs or operations essential to the national interest.

Information impacting the National Security of the United States and classified Confidential, Secret, or Top Secret under Executive Order 12958, “Classified National Security Information,’ as amended, or its predecessor or successor orders, is not to be considered FOUO.

For Official Use Only (FOUO) Designation Categories (11)Designation Categories (11)

Exempt under FOIA

Exempt under Privacy Act

Protected by treaty, statute or other agreement

Could be sold for profit

Would result in physical risk to personnel

It is internal systems data

Data revealing the security posture of a system

Reveals security vulnerabilities

Indicates intentions or capabilities of operations

Overly revealing of developing or current technology

Marked in a similar manner from another department or agency

For Official Use Only (FOUO) Designation AuthorityDesignation Authority

Categories:

Any DHS employee, detailee, or contractor, can mark information falling within one or more of the categories’ as FOUO.

Without Categories:

Officials occupying supervisory or managerial positions are authorized to designate other information, not listed and originating under their jurisdiction, as FOUO.

For Official Use Only (FOUO) DurationDuration

Information marked FOUO will retain its designation until determined otherwise by the originator.

Duration markings are not required.

FOUO marking does not automatically exempt information from release under FOIA.

For Official Use Only (FOUO) MarkingMarking

Mark bottom of ALL document pages:

“FOR OFFICIAL USE ONLY” FOUO Cover Sheet

Front Page, Back Page, individual pages

Portion markings are not required if there is no classified information in the document

Optional:WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO Information.

Department of Homeland Security

FOR OFFICIAL USE ONLY

The attached materials contain Department of Homeland Security

Information that is “For Official Use Only.”

The attached materials will be handled and safeguarded in accordance with DHS

management directives governing protection and dissemination of such

information.

MD11042.1

For Official Use Only (FOUO) Handling / StorageHandling / Storage

When unattended, FOUO information will be stored in a locked filing cabinet, locked desk drawer, a locked overhead storage compartment such as systems furniture credenza, or a similar locked compartment.

Information can also be stored in a room or area that has sufficient physical access control measures to afford adequate protection and prevent unauthorized access by members of the public, visitors, or other persons without a need-to-know, such as a locked room or an area where access is controlled by a guard, cipher lock, or card reader.

For Official Use Only (FOUO) Handling / TransmittalHandling / Transmittal

No clearance is needed for access; however, there has to be a ‘need to know’.

Stored in a locked drawer or file, unless otherwise protected from unauthorized access.

Not stored with classified unless there is a correlation.

Mailed First Class Mail with the U.S. Postal Service, or a commercial delivery service such as DHL.

For Official Use Only (FOUO) Handling / TransmittalHandling / Transmittal

Use of secure phone and faxes for transmittal although not required, is encouraged.

FOUO transmitted over email should be protected by encryption.  When encryption is impractical or unavailable transmit over regular email channels.

FOUO should not be posted to public websites.

For Official Use Only (FOUO) DestructionDestruction

Hard copy FOUO materials will be destroyed by shredding, burning, pulping, or pulverizing, sufficient to assure destruction beyond recognition & reconstruction. After destruction, materials may be disposed of with normal waste.

Electronic storage media shall be sanitized appropriately by overwriting or degaussing. After destruction, materials may be disposed of with normal waste.

For Official Use Only (FOUO) Incident ReportingIncident Reporting Incidents on DHS IT systems will be reported to the organizational

element’s Computer Security Incident Response Center.

Suspicious or inappropriate requests for information shall be reported to the DHS Office of Security.

At the originator’s request, an inquiry will be conducted by the local security official or other designee to determine the cause and affect of the incident and, if any, the appropriate administrative or disciplinary actions.

For Official Use Only (FOUO) ExampleExample

For Official Use For Official Use OnlyOnly

SECRETSECRET

SECRET

FOR OFFICIAL USE ONLY

CONFIDENTIAL

Classification ofInformation

Information designated as FOUO will be sufficiently

marked so that persons having access to it are aware of its sensitivity and protection

requirements.

FOR OFFICIAL USE ONLY

11

TITLE PAGE

For Official Use Only (FOUO)Classification of

Information

FIRST PAGE and INTERNAL PAGES – FIRST PAGE and INTERNAL PAGES – Mark “FOR OFFICIAL USE ONLY”

FIRST PAGE and INTERNAL PAGES – FIRST PAGE and INTERNAL PAGES – Mark “FOR OFFICIAL USE ONLY”

SAMPLE

DEPARTMENT Of

HOMELAND SECURITY

June 1, 2005

Training Class

FOR OFFICIAL USE ONLY

FRONT COVER, TITLE PAGE, and OUTSIDE FRONT COVER, TITLE PAGE, and OUTSIDE BACK COVERBACK COVER – Mark the bottom “FOR OFFICIAL USE ONLY”

FRONT COVER, TITLE PAGE, and OUTSIDE FRONT COVER, TITLE PAGE, and OUTSIDE BACK COVERBACK COVER – Mark the bottom “FOR OFFICIAL USE ONLY”

3

FOR OFFICIAL USE ONLY

OFFICIAL USE ONLY

2

FOR OFFICIAL USE ONLY

QUIZQUIZ What is the term used within DHS to identify unclassified

information of a sensitive nature, not otherwise categorized by statute or regulation?

For Official Use Only (FOUO)

Who can mark information FOUO?ANY DHS employee, detailee, or contractor can mark

information falling within one or more of the categories cited

How can FOUO materials be transmitted?U.S. Postal Service First Class, DHL, or inter-office mail

Where can you find answers regarding questions on DHS FOUO?MD 11042.1

DHS Office of Security – Administrative Security Division

DHS Office of Security Customer Service CenterDHS Office of Security Customer Service Center(202) 692-4432(202) 692-4432

AdministrativeSecurity@dhs.gov

(202) 358-1426(202) 358-1426meegan.kriley@dhs.govmeegan.kriley@dhs.gov