Microsoft Access 2010- Illustrated

Unit C:Using Forms

Objectives

• Use the Form Wizard• Create a split form• Use Form Layout View• Add fields to a form

(continued)

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Objectives (continued)

• Modify form controls• Create calculations• Modify tab order• Insert an image

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Using the Form Wizard

• A form is an Access database object that allows you to arrange the fields of a record in any layout so you can enter, edit, and delete records

• One way to create a form is by using the Form Wizard

• The Wizard asks you questions to determine the information you want

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Form Views Page 51 Table C-1

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Creating a Split Form

• The benefit of a split form is that the upper pane allows you to display the fields of one record in any arrangement, and the lower pane maintains a datasheet view of the first few records, which you can navigate very quickly

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Form Creation Tools Page 52 Table C-2

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Example of a table in a split form Page 53 Figure C-4

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Using Form Layout View

• Allows some design changes to the form

• You can add and delete fields• You can change formatting such as

fonts and colors

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Using Form Layout View Page 55 Figure C-5

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Mouse Pointer Shapes in Form Layout View Page 54 Table C-3

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Adding Fields to a Form

• Can be done in Layout View or Design View using Field List window

• To add a field: drag it from the Field List to the location you want

• When you add a new field, 2 controls are created: label and text box

• To delete a field: click to select the field, then press [Delete]

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Field List in Form Layout View Page 57 Figure C-7

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Bound vs. Unbound Controls

• Every item on a form is a control, such as text boxes and labels

• Bound controls display data• Unbound controls do not display data

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Modifying Form Controls

• Many common properties can be modified in Form View or Layout View

• Some properties (such as Control Source) can only be viewed and changed on the Property Sheet

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Using the Property Sheet Page 59 Figure C-9

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Common Form Controls Page 59 Table C-4

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Creating Calculations

• Calculations are used to add items such as subtotals and counts to a form

• Expressions are needed to create a calculation

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Creating Calculations

• Expression: an equal sign and a combination of symbols

• Square brackets must surround a field name in an expression

• Field name must be typed exactly as it was in Table Design View (except for capitalization)

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Adding a Text Box to Calculate a Value Page 61 Figure C-11

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Sample Expressions Page 61 Table C-5

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Modifying Tab Order

• Tab Stop: determines whether the field accepts the focus and therefore determines where the focus moves as you press [Tab]

• Tab Order: the order the focus moves as you press [Tab]

• All text boxes and combo boxes have a tab stop and are included in the tab order

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Tab Order Dialog Box Page 63 Figure C-14

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Inserting an Image

• Examples are pictures, logos, clip art• The form section you place it in

determines where it will appear on the form

• For example, determine whether you want the image at the top of the form or next to each record

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Form Sections Page 64 Table C-6

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Adding an Image to the Form Header Section Page 65 Figure C-15

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Summary

• Using the Form Wizard• Creating a split form• Using Form Layout View• Adding fields to a form• Modifying form controls• Creating calculations• Modifying tab order• Inserting an image

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