Microsoft Access

Project 2Project 2

Objectives

• State the purpose of queriesState the purpose of queries• Create a new queryCreate a new query• Use a query to display all records Use a query to display all records

and all fieldsand all fields• Run a queryRun a query• Print the answer to a queryPrint the answer to a query• Close a queryClose a query• Clear a queryClear a query

Objectives cont…

• Use a query to display selected Use a query to display selected fieldsfields

• Use text data and wildcards in Use text data and wildcards in criteriacriteria

• Use numeric data and Use numeric data and comparison operators in criteriacomparison operators in criteria

• Use compound criteriaUse compound criteria• Sort the answer to a criteriaSort the answer to a criteria

Objectives cont…

• Join tables in a query and Join tables in a query and restrict the records in a joinrestrict the records in a join

• Use calculated fields in a Use calculated fields in a queryquery

• Calculate statistics in a query Calculate statistics in a query • Save a query and use a Save a query and use a

saved querysaved query

Introduction

• QueryQuery• A question represented in a A question represented in a

way that Access can way that Access can understand and answerunderstand and answer

Project Two – Querying the Alisa Vending Services Database

• The ModelThe Model

Opening the Database

• File OpenFile Open• Select the database you Select the database you

which to openwhich to open

Creating a New Query

• Using the Select Query WindowUsing the Select Query Window• First create a new Select Query First create a new Select Query

WindowWindow

Creating a New Query

• Displaying Selected Fields in Displaying Selected Fields in a Querya Query

Creating a New Query

• Running a QueryRunning a Query

Creating a New Query

• Printing the Results of a QueryPrinting the Results of a Query

Creating a New Query

• Returning to the Select Returning to the Select Query WindowQuery Window

Creating a New Query

• Closing a QueryClosing a Query

Including All Fields in a Query

Clearing the Design Grid

Entering Criteria

• Using Text Data in CriteriaUsing Text Data in Criteria

Entering Criteria

• Using WildcardsUsing Wildcards

Entering Criteria

• Criteria for a Field Not in the Criteria for a Field Not in the ResultResult

Click to see Figure 2-25Click to see Figure 2-25

Click to see Figure 2-26Click to see Figure 2-26

Click to see Figure 2-27Click to see Figure 2-27

Entering Criteria

• Using Numeric Data in Using Numeric Data in CriteriaCriteria

Entering Criteria

• Using Comparison OperatorsUsing Comparison Operators

Using Compound Criteria

• Using AND CriteriaUsing AND Criteria

Using Compound Criteria

• Using OR CriteriaUsing OR Criteria

Sorting Data in a Query

• To Sort Data in a QueryTo Sort Data in a Query

Sorting Data in a Query

• Omitting DuplicatesOmitting Duplicates

Sorting Data in a Query

• Sorting on Multiple KeysSorting on Multiple Keys

Joining Tables

• Restricting Records in a JoinRestricting Records in a Join

Using Calculated Fields in a Query

Calculating Statistics

• Calculating StatisticsCalculating Statistics

Calculating Statistics

• Using Criteria in Calculating Using Criteria in Calculating StatisticsStatistics

Calculating Statistics

• GroupingGrouping

Saving a Query

Closing a Database

• Click the Close Window Click the Close Window button for the Alisa Vending button for the Alisa Vending Services : Database windowServices : Database window