Microsoft Office 2007 - Excel

An electronic document that stores various types of data.

Microsoft Office Button

The Microsoft Office Button - •Create a new workbook•Open an existing workbook •Save, save as – know your audience before saving• Will show what is not compatible

•Print •Send•Close

The Quick Access ToolbarAdd tools by right clicking

The Mini Toolbar

Microsoft Office 2007 - Excel The Office Button – Excel Options

▪ Customizable options▪ Popular – mini toolbar, color schemes, default options for

workbooks▪ Formulas – modify calculations work with formulas, check for

errors▪ Proofing – format and correct text▪ Save – how the workbook is saved, run auto save periodically▪ Advanced – editing, copying, pasting, printing, displaying,

formulas, etc▪ Customize – add features to the

Quick Access Toolbar

Microsoft Office Excel 2007The Excel Ribbon - 7 tabs – (includes

commands and groups) Home Formulas Add-ins Insert Data Page Layouts Review

Microsoft Office 2007 - Excel

The Home Ribbon – common formatting an editing commands

The Insert Ribbon – insert common objects, charts, links, images and more

The Page Layout Ribbon – layout spreadsheets for printing

Microsoft Office 2007 - Excel

The Formulas Ribbon – access to different formulas (no memorizing)

The Data Ribbon – access external data, sorting and filtering, and managing data

The Review Ribbon – proofing and review tools

Microsoft Office 2007 - ExcelThe View Ribbon – different views, and zoom the view

The Add-In Ribbon – any add-ins which contains the functions available

*Don’t forget you can access the use the keyboard combinations to access the ribbon menu items. Press and hold the ALT key to activate the keys

*Dialog Box of Options – additional options available on some Ribbons

Microsoft Office 2007 - ExcelTo Create a New Workbook (a workbook automatically creates 3

worksheets)New Blank Workbook or choose from hundreds of templates

Choose the Office Button and select new to create a new workbook or

Choose Open to select a saved workbookA list of recently opened workbooks will show under Recent Documents

Two ways to edit data - double click on the cell and edit directly or click on the cell and change the data in the Function Bar

To enter data click the active cell or the formula/function bar

Microsoft Office 2007 - ExcelManipulating Data Within the Workbook

Copy and Paste - Cut and Paste – Undo and Redo

Auto Fill – fill a cell or series of data in a workbook into a selected range of cells. Fill in one cell to copy data Fill in the first two cells to auto fill a series

*Try to auto fill the days of the week or the months in a year

Microsoft Office 2007 - ExcelOn a new worksheetEnter the following information:

Cell DataA5 - READING/ELA A6 - All Students A7- African American A8 - Hispanic A9 - White A10 - Economically Disadvantaged A11 - *Limited English Proficient A12 - *Special Education Formatting the Spreadsheet – Manually or automatically resize cells Bold A5 cell contents Right Justify – cells A6 – A12

READING/ELAAll Students

African AmericanHispanic

WhiteEconomically Disadvantaged

*Limited English Proficient*Special Education

Microsoft Office 2007 - ExcelEnter the following information on the same worksheet

Cell DataA13 - WRITINGA14 - All Students A15- African American A16- Hispanic A17 - White A18 - Economically Disadvantaged A19 - *Limited English Proficient A20 - *Special Education Using the Format Painter format these cells like the first group

Microsoft Office 2007 - ExcelInsert Cells, Rows – Columns - Worksheets Place the cursor in the row below where you want the new

row, or in the column to the left of where you want the new column

Click the Insert button on the Cells group of the Home tab Click the appropriate choice: Cell, Row,  or Column Right click on the number 13 on Row 13 Choose Insert

Delete Cells, Rows – Columns - Worksheets Place the cursor in the cell, row, or column that you want to

delete Click the Delete button on the Cells group of the Home tab Click the appropriate choice:  Cell, Row, or Column

Microsoft Office 2007 - Excel Add the following column heading beginning with B5 –

J5 Grade 3 through Grade 11 - Use the Auto Fill option Enter the following information:

READING/ELA GR. 3 GR. 4 GR. 5 GR. 6 GR. 7 GR. 8 GR. 9 GR. 10 GR. 11All Students 93 84 89 91 84 95 87 88 96African American 88 76 85 88 79 94 83 83 93Hispanic 91 80 85 88 79 93 83 84 94White 97 92 95 96 92 98 94 93 98Economically Disadvantaged 90 78 84 87 77 93 82 82 93*Limited English Proficient 89 73 72 70 48 70 48 45 68*Special Education 80 61 67 68 45 76 52 48 68

Microsoft Office 2007 - Excel

Formatting Data – Home Ribbon Cells must be selected to adjust formatting Several ways to change formatting Home tab – Cells Group (any text to be formatted

must be highlighted) Try different Cell Styles – notice the Live Preview

Formatting Cells and Worksheet tabs

*Data must be highlighted to change

Microsoft Office 2007 - Excel Calculations and Formulas Excel Formulas

A formula is a set of mathematical instructions that can be used in Excel to perform calculations.  Formals are started in the formula box with an = sign.

There are many elements to and excel formula. References:  The cell or range of cells that you want to use in your

calculationOperators:  Symbols (+, -, *, /, etc.) that specify the calculation to be performedConstants:  Numbers or text values that do not changeFunctions:  Predefined formulas in Excel

To create a basic formula in Excel: Select the cell for the formula Type = (the equal sign) and the formula Click Enter

Microsoft Office 2007 - Excel Calculate with Functions

A function is a built in formula in Excel.  A function has a name and arguments (the mathematical function) in parentheses.  Common functions in Excel:

Sum:  Adds all cells in the argumentAverage:  Calculates the average of the cells in the argumentMin:  Finds the minimum value Max:  Finds the maximum valueCount:  Finds the number of cells that contain a numerical value within a range of the argument

To calculate a function: Click the cell where you want the function applied Click the Insert Function button Choose the function Click OK

Microsoft Office 2007 - Excel

The function library is a large group of functions on the Formula Tab of the Ribbon.  These functions include:

AutoSum:  Easily calculates the sum of a rangeRecently Used:  All recently used functionsFinancial: Accrued interest, cash flow return

rates and additional financial functionsLogical: And, If, True, False, etc.Text: Text based functionsDate & Time: Functions calculated on date and timeMath & Trig:  Mathematical Functions

Conditional Formatting – Home Ribbon Highlight Cell Rules –

Microsoft Office 2007 - ExcelTo view the charts available click the Insert Tab on the Ribbon. Charts allow you to present information contained in the

worksheet in a graphic format. Excel offers many types of charts including: Column, Line, Pie, Bar, Area, Scatter and more. 

Create a ChartTo create a chart:

Select the cells that contain the data you want to use in the chart

Click the Insert tab on the Ribbon Click the type of Chart you want to create

Microsoft Office 2007 - ExcelModify a Chart To move the chart: Click the Chart and Drag it to another

location on the same worksheet, or Click the Move Chart button on the Design tab Choose the desired location (either a new sheet or a

current sheet in the workbook) or Right click on the chart and choose Move

Microsoft Office 2007 - ExcelTo change the data included in the chart: Click the Chart Click the Select Data button on the Design tab Adjust the selected data on the worksheet

Microsoft Office 2007 - ExcelTo reverse which data is displayed in the rows and

columns: Click the Chart Click the Switch Row/Column button on the Design

tab

To modify the labels and titles: Click the Chart On the Layout tab, click the Chart Title or the Data

Labels button Change the Title and click Enter

Microsoft Office 2007 - Excel Convert Text to Columns – Data Ribbon

Split data in one cell into two or more cells. Do this by utilizing the Convert Text to Columns Wizard.

Highlight the column to split the data Click the Text to Columns button on the Data

tab Choose Space check box. Finish the Wizard.

Microsoft Office 2007 - Excel Review - View - Page Layout