Microsoft Office Groove
Jim Moffat, elastictimeClive Davies, D2i
Ad hocFluidNarrow reachShort term
The Collaboration Spectrum
Personal productivity,
ad hoc communications
Team projects
and activities
Team and departmentapplications
Enterprise
processes
StructuredStable
Broad reachLong term
Collaboration Business Challenges• Assemble teams quickly across geographic
and organizational boundaries and network environments
• Work together dynamically and effectively with team members in a single, secure environment
• Access and work on team and organizational information and applications while offline or intermittently connected
• Increase business productivity by streamlining the process of sharing, revising and publishing content
• Retain key outcomes and records of informal team work
Collaborate With Your Real Teams
Workspaces let you collect a virtual team and all relevant information and contacts in one place for a projectMore secure data storage, on computers and in transitWork online or offline – have your information with youShare documents, discussions, chats, SharePoint files, and moreAll users are automatically updated with the very latest information when connected to the Internet
CEO
Design
Lawyer
Engineering
Advertising Agency
Board Member
Collaborate With Your Teams
InOut
Dynamic Teamwork
Collaborative WorkspacesUsing Groove 2007 + Windows SharePoint together
Broad Information Sharing and Workflow
Typical Groove ScenariosSmall, geographically-dispersed, high performance teamsProject-centric, unstructured workCross-org and mobile collaborationChallenging, heterogeneous network environmentsNeed to capture, share, and retain data from informal processes
Example Groove DeploymentsPublic Sector
Cross-organisation/agency collaborationDisaster management/recoveryHealthcare
Professional ServicesEngagement team, andclient-team workspaces Proposals
Financial ServicesInsurance claimsM&A and deal rooms
ManufacturingNew product innovationSupply chain integrationField service
Bob
Alice
Inside the Firewall
FIREWALL
FIREWALL
Lets start with the basics…Always-on encryptionAutomatic data synchronizationMember presence awarenessCross-firewall capability…
Bob
Alice
Workspace
FIREWALL
FIREWALL
Carol
Groove
ServerRelay
Alice Invites Carol…
Bob
Alice
Workspace
FIREWALL
FIREWALL
Carol Northwind Traders
Groove
ServerRelay
Carol picks up the invitation…
Bob
Alice
Workspace
FIREWALL
FIREWALL
Carol
Groove
ServerRelay
The workspace is sync’d across the firewall
Perhaps Carol then goes Off-Line…
Bob
Alice
Workspace
FIREWALL
FIREWALL
Carol
Groove
ServerRelay
OFF-LINE
Alice makes changes in the workspace…
Bob
Alice
Workspace
FIREWALL
FIREWALL
Carol Northwind
Groove
ServerRelay
OFF-LINE
Carol gets the changes automatically when she reconnects to a network…
Bob
Alice
Workspace
FIREWALL
FIREWALL
Carol
Groove
ServerRelay
ON-LINE
15
Groove Hybrid ArchitectureConceptual Model
+
Locally stored application, tools, and data for productivity
Centralized policy management; Relay services to support offline, x-firewall
Decentralization Centralization
Groove Clients
GrooveRelay
GrooveManager
Groove Server components
Groove 2007 Architecture Required and optional components
Groove Server 2007 Manager
Groove Server 2007 Relay
DMZ
PKIDirectory Server
Groove Server 2007 Data
Bridge
Groove Server 2007 Manager
(Audit)
FIREWALL
FIREWALL
bn
Required
Optional
Existing Server
Hosted InfrastructureIntended for small deployments (50-1000 seats)For organizations with limited IT resourcesCan be a precursor to onsite Office Groove Server 2007 deployment
Onsite InfrastructureRequired for large enterprise deployment (>1000 seats)For organizations with in-house IT expertiseProvides additional features:
AD Integration Auto-ConfigurationAuto-MigrationPKI IntegrationAuditing
Microsoft Office Groove Enterprise
Services…
Deploy Microsoft Office Groove Server
2007…
“This offers other opportunities to create more secure external collaboration with many partners.”
StatOil
Challenge •Statoil, a crude oil and natural gas company, wanted to improve collaboration •Internal collaboration across multiple geographies•External collaboration with partners, customers, and suppliers•Offline collaboration•Secure document exchange
Solution •Office Groove 2007•InfoPath 2007•SharePoint Server 2007•Offline and secure access to information, offline Groove offline capabilities ensure critical projects can continue while people offline, remote •Groove reduces bandwidth requirements because only deltas of documents are exchanged
Benefits •Remote employees automatically have the offline access to the most recent documents they need, regardless of network connectivity •Increased collaboration between Statoil and partners•Improved ability to collaborate with customers •Increasing partnership opportunities.
Leading Oil and Gas Producer Improves Collaboration with Offline Working
European Railway Agency Rail Agency Boosts Productivity by 100 Per Cent
Challenge •The European Railway Agency is charged with creating and promoting the highest common standards of safety and interoperability in railways across the European Union. •the agency needs to collaborate with thousands of engineers, consultants, and other professionals to reinforce the safety and interoperability of railways.
Solution •Partner: Getronics•Enterprise content management system based on:•Microsoft Office 2007•Microsoft Office Groove 2007•Microsoft Office Project Server 2007•Microsoft Office SharePoint Server 2007•Microsoft Visual Studio 2005
Results•Productivity increased by 50 per cent. •Task-force activity up by 100 per cent. •Common intranet, extranet, and Internet platform. •Collaboration with external experts. •Compliance with regulators.
“Due to the ease of use, no formal training whatsoever is needed for working within the currently running agency online collaboration space because it is so simple to find your way into the system.”
NHSPrimary Care Trust Improves Patient Care
Challenge •Multiple silos of information across agencies did not offer a single view of an outpatient patient and their needs•Too much admin and paperwork•Too much time spent communicating issues•Reporting delays•Time wasted in travel to office•Not enough time spent with patient
Solution •Partner: D2i•One Groove workspace per outpatient for teams of nurses, occupational therapists and support workers
Results•Higher quality care plans•Improved collaboration leading to more timely, well informed decisions•Higher quality patient care
“With email, you don’t know if someone got the message, and you can’t be sure everyone’s accessing the same information. Groove is secure, it’s available to everyone and early feedback is that people find
it very easy to use”