Microsoft SharePointfor Collaboration, Documentation and Project Management

About Me Assistant Director of Technology

Services for Pajaro Valley Unified School District

Staff Development Coordinator/Coach

Network Technician Computer Teacher Bilingual Classroom Teacher

Technology Services Documentation History Staff members maintained own

files on their computers-very little collaboration

Important documents saved in various server shares

Documentation Wiki Pros

Central Location for information Web based Password protected versioning

Cons no granulated access Not secure More like an online argument not real

collaboration Wysiwyg frustration Convert documents to web

MOSS 2007 Pros Easy to setup and learn Configurable templates and tools Integrates with AD Security- Access Control/Permissions Email integration Web Based- Intranet Indexed Searches MS Office integration Lots of collaboration tools Great Document Management

Our Documentation Site Tour

Home Page Agendas and Minutes Contacts Vacation Calendar Agenda builder

Documentation Home Distribution List Archive Discussion Tech Shots Contact Lists What’s New Advanced Search Pages

Erate Documentation Secure Documentation Granulated Access RFP collaboration Email and Email Archive Telephone Log Indexed Searches Erate Audit

Project Management Outlook Integration

Shared Calendars Shared Task Lists with Workflows Shared Contacts

Project Documents Link to Documentation sites Email

Technology Liaison Site (Instructional Collaboration) Collaboration Web Parts Permissions Power Point Slide Library Document Library Pictures Instructional Links Videos Distribution List Archive Surveys

SharePoint Features and SettingsDocument Libraries Upload multiple Open with Windows Explorer Connect to Outlook Email attach and Alert Permissions and Groups Windows Explorer Zip List Views

SharePoint Features and SettingsMy Site My Documents Personal Document Library People Search Social Network My Links Blogs

SharePoint Features and SettingsSite Actions Create

Web Page Web Part Libraries

Edit Add or Remove Web Parts Arrange or Move Web Parts Modify individual Web Parts

Site Settings Users and Permissions Look and Feel Galleries Site Administration

SharePoint Advice Less is more Search for Templates and Tools someone

somewhere probably already invented the wheel

SharePoint Backup issues Get help on scaling for number of users Plan on large amount of growth Keep growth in mind when creating site

architecture Be careful with global settings Create another site to try out things before

implementing in your working site