Minutes of 12th Governing Body Meeting of GSWMA held on the Wednesday, 18th December, 2013 at

15.00 hrs. at New Conference Hall of BISAG, Gandhinagar under the Chairmanship of

Dr. V. Thiruppugazh, Hon. Secretary, Rural Development Department, Government of Gujarat.

The list of members present is given as an annexure-I.

Member Secretary welcomed all the present members and after formal introduction deliberations of the

meetings started with the permission of Chairman

12/1: Granting of leave of absence

Leave of absence was granted to the members and their representatives were authorized to

attend the meeting by the Chairman.

12/2 : To confirm the minutes and approve the action taken on the decisions taken in the Governing

Body Meeting held on Wednesday, 22nd May, 2013.

Minutes of the 11th Governing Body Meeting held on 22.05.2013 were noted. Members were

requested to confirm the minutes (Annexure-12/2/A).

Members were also requested to take note of the action taken on the decisions taken at the last

Governing Body Meeting as follows:

1. Preliminary Projects Reports proposed by GSWMA covering an area of 3.17 Lakh Ha. were

approved on 23rd October, 2013 in the steering Committee of Department of Land

Resources, Government of India.

2. The decision regarding the establishment of a Demonstration centre at project level under

Capacity Building/IEC has been communicated to all the DWDUs and they have been

instructed to set up and submit the specifications of the approved centre.

3. Modifications in Operational Guidelines regarding the incorporation of additional norms for

construction, repair and renovation works under IWMP has been conveyed to all DWDUs and

now the approved norms are being followed.

4. Necessary modifications in Para no. 3.37 regarding employees transfer authorities and 4.5.4

regarding the performance appraisal have been done in the Human Resource manual and

have been operationalized.

5. Deviations in Detailed Project Reports (DPRs) of Batch – I projects in Porbandar, Banaskantha

and Valsad districts have been conveyed to respective districts and accordingly, projectes are

being implemented.

"Resolved that minutes of last Governing Body meeting are confirmed and actions taken

thereon are hereby approved".

12/3. Status of IWMP works; 2009-10, 2010-11, 2011-12 & 2012-13 and Pre-IWMP schemes i.e.

Desert Development Programme (DDP), Drought Prone Area Programme (DPAP) & Integrated

Wasteland Development Programme (IWDP)

Hard copy of the work status of the projects under IWMP 2009-10, 2010-11, 2011-12 & 2012-13

and Pre-IWMP projects was circulated to the members and a presentation (Annexure-12/3/A) of

the same was also made to the members.

“Members took note of the status of works for the year 2009-10, 2010-11, 2011-12, & 2012-13

and Pre-IWMP schemes and expressed satisfaction.”

12/4. To take note of the Preliminary Project Reports (PPRs) for year 2013-14.

Hard copy of the summary of Preliminary Project Reports (PPR) for the year 2013-14 (Annexure-

11/4/A) was circulated to the members and a presentation of the same was made to the

members. CEO, GSWMA informed the members that Preliminary Projects Reports proposed by

GSWMA covering an area of 3.17 Lakh Ha. were approved on 23rd October, 2013 in the steering

Committee of Department of Land Resources, Government of India.

"Member took note of the Preliminary Projects Reports proposed by GSWMA covering an area

of 3.17 Lakh Ha. and approved in the steering Committee of Department of Land Resources,

Government of India.”

12/5 To take note of the Detailed Project Reports (DPRs) 2011-12 approved by Technical Committee

and Detailed Project Reports (DPRs) 2012-13 verified by Sub-committee for DPR approval.

Members were intimated about the provision of Technical committee to approve Detailed

Project Reports was formed in 7th Governing body meeting and further modified during 8th

Governing Body Meeting with the inclusion of one more member. The committee is chaired by Dr

C. N. Pandey PCCF (Wildlife) with following members:

1. Shri T.P Singh, Director, BISAG

2. Shri Ram Kumar, CEO, GSWMA

3. Dr B.S Deora, Professor and Head, Center for Watershed management and Rural

Marketing, SDAU, Krishinagar, Banaskantha

The members were informed that the above Technical committee had approved all the 138 DPRs

of Batch-3 (IWMP-11-12) on following dates:

Sr. No. Name of Districts No of projects approved

Date of DPR approval

1 Valsad, Patan & Surat 13 18th May 2013

2 Amreli, Bharuch, Mehsana &Jamnagar 22 21st May 2013

3 Panchmahal, Bhavnagar, Ahmedabad & Dangs 18 23rd May 2013

4 Rajkot, Sabarkantha, Dahod & Tapi 23 5th June 2013

5 Navsari,Vadodara & Junagadh 17 19th June 2013

6 Kheda, Kutch, Surendranagar &Narmada 25 20th June 2013

7 Anand, Porbandar, Gandhinagar &

Banaskantha 20

21st June 2013

Total 138 -

District wise number of projects approved by Technical Committee is given in Annexure- 12/5/A.

Members also took note of the DPR verification and rectification by the Sub-committee of

GSWMA on following dates for districts:

Sr. No. Name of Districts No of projects verified

Date of DPR presentation

1 Junagadh, Surendranagar, Panchmahal,

Mehsana & Tapi 12 21st Oct 2013

2 Gandhinagar, Surat, Kutch & Porbandar 9 22nd Oct 2013

3 Rajkot, Jamnagar, Amreli, Patan & Dahod 14 28th Oct 2013

4 Valsad, Navsari, Dangs, Bhavnagar, Bharuch,

Kheda & Anand 13 29th Oct 2013

5 Vadodara, Sabarkantha, Banaskantha,

Ahmedabad & Narmada 11 30th Oct 2013

Total 59 -

Members considered the agenda and passed the following agenda:

"Resolved that the Detailed Project Report for the year 2011-12 of Batch – III project as per

Annexure 12/5/A is hereby approved and also approved that the above mentioned Technical

Committee will continue for approval of Detailed Project Reports. ”

12/6. To take a note regarding hydrological equipments procured from ICRISAT, Hyderabad and

installation in four districts in Gujarat in Watershed Programme.

Members were informed about the communication of Department of Land Resources,

Government of India vide letter no. K- 11011/7/2009/IWMP(IS) dated 19th September, 2009

which indicates a list of scientific equipments to be procured by each state for better

implementation of the IWMP programme as hydrological equipments are necessary for

quantification of catchment/watershed physical characteristics and catchment variables.

Accordingly, an order of four sets of instruments has been placed for Amreli, Kutch, Sabarkantha

and Valsad districts from ICRISAT, Hyderabad. The four sets of hydrological equipments have

been received at Sabarkantha, Amreli, Valsad & Kutch district. Installation of instruments is

completed in Kutch district and is in progress in the rest three locations.

Members deliberated on the issue and passed the following resolution.

"Resolved that the procurement of the hydrological equipments from ICRISAT, Hyderabad and

installation in four districts in Gujarat in Watershed Programme is hereby approved with the

details as follows:

The list of equipments procured and total cost is listed below:

Sr. No.

Particulars Particulars Rate per unit (Rs)

Total Amount (4 units) in Rs.

1.

A. Runofff and Sediment sampling unit

1. Instruments/Equipments 1 1,20,000 4,80,000

2. Other accessories required for the

instruments 1 59,500 2,38,000

3. Laboratory equipments for sediment

concentration analysis for soil loss

estimation

1 34,200 1,36,800

4. Hydraulic structure (Rectangular weir) 1 5,000 20,000

5. Packaging and transport 1 18,000 72,000

B. Installation of one unit 1 15,000 60,000

C. Maintenance or servicing of equipments

at one location per unit 1 15,000 60,000

2. Ground water monitoring unit-100 mt

length 1 12,000 48,000

3. Manual cum digital Raingauge 1 30,000 1,20,000

4. Training 1 70,000 2,80,000

Total 3,78,700 15,14,800

12/7. To approve the establishment of a Capacity Building Cell (CB Cell) in the state at GSWMA and in

the district at DWDU level under Capacity Building/IEC head.

The agenda was dropped as per the suggestion of the Chairman, GSWMA and members concurred the same.

12/8. To approve the modification regarding the rates of training cost of CB programmes being

conducted by CB Institutions.

Members were intimated about the reasons for revising the existing training cost mentioned in

Capacity Building Manual. The Chairman, GSWMA suggested to explore government facilities to

the extent possible for conducting internal workshops/seminars/training programmes. Members

deliberated on the issue and passed the following resolution.

"Resolved that the revised training cost at GSWMA, DWDU and PIA level for various

stakeholders subject to utilizing government training facilities to the extent possible is hereby

approved as follows:

Cost norms for Training Programmes, Seminars and Workshops conducted by GSWMA for Class-I

officers & Grade-A Employees are as per the table given below:

S. No. Budget head Unit GSWMA (Rs.)

Present Revised

1 Food Per person/day 400 600

2 Accommodation Per person/day 1000 1500

3 Venue Per person/day 250 375

4 Training Material Per person/day 150 225

5 Resource Person Per person/day 200 300

6 Sub-total Per person/day 2000 3000

7 Transport

Small Car: per km 6 8

Big car: per km 10 12

Mini bus: per km 18 21

Big bus: per km 28 32

Cost norms for workshops conducted by GSWMA/DWDU/PIA are as follows:

Sl No.

Budget head Unit GSWMA (Rs.) DWDU (Rs.) PIA (Rs.)

Present Revised Present Revised Present Revised

1 Food Per person/day 200 290 150 200 150 200

2 Accommodation Per person/day 350 450 250 325 200 250

3 Venue Per person/day 200 260 150 200 150 200

4 Training Material Per person/day 150 200 100 125 50 80

5 Resource Person Per person/day 100 150 75 100 50 80

6 Sub-total Per person/day 1000 1350 725 950 600 810

7 Transport for exposure visit

Car: per km 10 12 10 12 10 12

Mini bus: per km 15 18 15 18 15 18

Big bus: per km 20 32 20 32 20 32

For WDTs/MDTs:

Sr. No

Particular

Present Rate Revised Rate

Class room Exposure Class room Exposure

Per Parti/ Day Per Parti/ Day Per Parti/ Day Per Parti/ Day

1 Training Venue 100

110 0

2 Food 200 250 250 300

3 Accommodation 200 250 250 275

4 Resource Person (for

per day) 67 67 160 150

5 Training Material 75 20 95 30

6 Transport

200 0 300

7 Sub- Total 642 787 865 1055

8 Overheads 10% 58 78 87 106

9 Grand Total 700 865 952 1161

For village level training:

S. No

Particular

Present Rate Revised Rate

Class room Exposure Class room Exposure

Per Parti/ Day Per Parti/ Day Per Parti/ Day Per Parti/ Day

1 Training Venue 100 100 0

2 Food 150 200 200 250

3 Accommodation 100 200 200 200

4 Resource Person (for per day)

54 54 110 100

5 Training Material 50 25 85 30

6 Transport 200 0 300

7 Sub- Total 454 679 745 930

8 Overheads 10% 46 71 70 100

9 Grand Total 500 750 765 980

12/9. To approve the changes in Human Resource Manual.

12/9/(I) Modification-I: regarding inclusion of Diploma Agriculture as a qualification of MDT &

WDT-Agriculture

Members were requested that the qualification of “Diploma in Agriculture” for the post of

MDT/WDT Agriculture may be considered as minimum qualification for hiring because the course

is well versed with relevant agricultural aspects specifically subject includes Animal Science, Farm

Implements & Mechanical Instruments, Soil Science, Crop Productions, Horticulture, Farm

Management, Agri Extentions & co-operations and Field trips.

Members considered the agenda and passed the following resolution.

"Resolved that the the qualification of “Diploma in Agriculture” for the post of MDT/WDT

Agriculture as minimum qualification is hereby approved”

12/9/(II) Modification-II: Para no. 4.5.5 regarding the annual increment of the contractual

employees of GSWMA:

Members were intimated that as per Human Resource Manual (para no 4.5.5), the contractual

employees of GSWMA can draw salary rise up to 25 % but it is difficult to maintain the same level

of increments at the district and state level administration after 3 or 4 years and, hence, salary

structure in GSWMA may be rationalized. Members deliberated on the issue and passed the

following resolution.

"Resolved that the Chairman, GSWMA is hereby authorized for the modification in upper salary

limits and the provision of annual increment of GSWMA contractual employees.”

12/9/III: Modification-III: Regarding the creation of the post of Deputy CEO, at SLNA

Members were informed that there is need of one post of Deputy CEO at GSWMA to assist CEO to streamline and coordinate the administrative and financial work of the projects as the quantum of work has been increasing day by day due to increasing number of projects per year.

Members considered the agenda and passed the following resolution:

"Resolved that the creation of the post of Deputy CEO at SLNA to assist CEO is hereby approved

as follows:

Sr. No

Name of the Post

Rank of Officer Existing number of Post

Additional number of

Post proposed for approval

Total no of Post

Pay Scale Place of Posting

1 Deputy Chief

Executive Officer

Conservator of Forest (CF) or

equivalent - 1 1

37400-67000, 8900 (PB-4)

GSWMA, Head Office

Presently, Deputy Chief Executive Officer may be given salary from the Institutional fund under

IWMP provided by DoLR, Govt. of India. However, in future, if Government of India denies to

fund the salary component of the Deputy CEO, GSWMA, State Government may bear their salary

expenses for smooth and quality implementation of Watershed Programme in the State.”

12/10. To approve the provision of withdrawing fund from poor-performing projects in IWMP

Members were informed that there were some poor – performing projects under IWMP which

were hampering the overall financial progress of GSWMA and creating shortage of funds for

performing projects and hence fund of such projects may be withdrawn. GM, NABABRD

suggested that concerned banks may be consulted while deciding the modalities of the

withdrawal of fund. The Chairman, GSWMA authorised CEO, GSWMA to decide the modalities of

the withdrawal of fund.

Members deliberated on the issue and passed the following resolution:

"Resolved that the provision of withdrawing fund from poor-performing projects in IWMP is

hereby approved”

12/11. To approve the establishment of additional 7 DWDUs in the seven newly created districts to

implement IWMP programme in the State.

Members were informed that 7 DWDUs might have to be established to implement IWMP in

seven newly created districts in Gujarat viz. Aravalli, Botad, Chhota Udaipur, Devbhoomi Dwarka

Mahisagar, Morbi and Gir Somnath provided they fulfil the criteria laid out in Common

Guidelines and accordingly, to administer these new DWDUs, the post of Project Directors may

be increased from 26 to 33.

Members considered the agenda and passed the following resolution:

"Resolved that the establishment of DWDUs in seven newly created districts in Gujarat viz.

Aravalli, Botad, Chhota Udaipur, Devbhoomi Dwarka Mahisagar, Morbi and Gir Somnath and

to administer these new DWDUs, the post of seven Project Directors is hereby approved as

follows:

Sr. No

Name of the Post

Rank of Officer Existing number of Post

Additional number of

Post proposed for approval

Total no of Post

Pay Scale

Place of Posting

1 Project Director

Deputy Conservator

Forests (GFS)- Class-I or

equivalent

26

7 (In Newly formed district)

33

15600-39100, 5400 (PB-3)

DWDUs

Presently, Project Directors are given salary from the Institutional fund under IWMP provided by

DoLR, Govt. of India. Therefore, there is no financial burden on State Government for the salary

of these officials of DWDUs. However, in future, if Government of India denies to funds the salary

component of the Project Directors and Deputy CEO, GSWMA (New post), State Government

may bear their salary expenses for smooth and quality implementation of Watershed Programme

in the State.”

12/12. To approve the model for establishing the Demonstration centre at Project Level under

Capacity Building/IEC

Members were informed that the establishment of a Demonstration centre at project level under

Capacity Building/IEC was approved in the 11th Governing Body meeting and to facilitate DWDUs,

a model of the centre may be provided.

Members deliberated on the issue and passed the following resolution:

"Resolved that the model of a Demonstration centre at project level under Capacity

Building/IEC is hereby approved with the details as follows:

The Demonstration centre has to be established with a maximum budgetary allocation of Rs. 15

Lakhs. Following structures may be kept in the Demonstration centre:

Sr. No.

Name of Structure Unit Estimated Cost

(Rs. In Lakh)

1 Wire fencing ,live fencing with border plants and Iron gate 1 No. 4

2 Steel Section shed with asbestos cement sheets roof covering for training purpose

1 No. 4.5

3 Store room And Guard cabin 1 No. 0.65

4 Roof Rain Water Harvesting Structure 1 No. 0.5

Sub Total- A 9.65

Following Livelihood activities can be displayed in the Centre:

Sr. No.

Name of Structure Unit Estimated Cost

(Rs. In Lakh)

1 Vermicompost (2 Plastic bed) 1 No. 0.2

2 Vermicompost (Cement bed) 1 No. 0.25

2 Low cost Net House With Drip Irrigation system 2 No. 0.48

3 Kitchen Garden with Low Cost Drip 1 No. 0.07

4 Crop Demonstration Plot With Drip Irrigation 0.10 Ha 0.5

5 Horticulture Plantation With Low Cost Drip 0.03 Ha 0.35

Sub Total- B 1.85

Following Agriculture Equipments can be put up in the Centre:

Sr. No.

Name of Equipment Unit Estimated Cost

(Rs. In Lakh)

1 Rotavator 1 No. 1

2 Battery Operated Spray Pump 1 No. 0.05

3 Cotton Plugging Machine 1 No. 0.5

4 Power fan 1 No. 0.1

5 Cultivator 1 No. 0.25

6 Bund Maker 1 No. 0.1

Sub Total- C 2

Following layout may be followed for establishing the Demonstration centre:

12/13. To take note of the deviation in activities of Detailed Project Reports (DPRs) 2009-10 approved

by Technical Committee.

Members were apprised of the deviations in Detailed Project Reports (DPRs) of Batch – I and

Batch – II projects. Summary of the deviation in DPRs are placed for the reference (Annexure

12/13/A).

“Members took a note and approved the proposed deviations in DPRs for the year 2009-10 of

Batch – I and Batch II for the year 2010-11 projects as per Annexure 12/13/A.”

12/14. To take note of and approve the agencies selected and rates sanctioned for third party

evaluation for Batch-II and Batch-III of IWMP.

Members were notified about the third party agencies to monitor & evaluate IWMP

projects and the negotiated remuneration of Rs. 39,000 (Thirty nine thousand) per

Project for Preliminary Evaluation. Members deliberated on the issue and passed the

following resolution.

“Resolved that the following agencies with the remuneration of Rs. 39,000 (Thirty nine

thousand) per Project for preliminary evaluation of Batch-II and Batch-III is hereby

approved as follows:

Sr. No

Name of Agency for Batch –II projects No. of

Projects Districts Assigned

1 Bhopal Yuva Paryavaran Shikshan & Samajik Sansthan (BYPASS), Bhopal, Madhya Pradesh

32 Banaskantha, Sabarkantha, Dahod, Kheda, Panchmahal,

Vadodara

2 Consortium (CFID & SEP) 31 Kutch, Amreli, Anand,

Bhavnagar, Gandhinagar

3 State Institute of Rural Development (SIRD), Ahmedabad

32 Surendranagar, Bharuch,

Ahmedabad, Mehsana, Tapi, Dang, Valsad

4 Gujarat Institute of Desert Ecology (GUIDE) 30 Rajkot, Jamnagar, Junagadh,

Porbandar, Patan

5 Krishi Vignan Kendra-Bharuch 5 Narmada

6 Krishi Vignan Kendra-Navsari 6 Surat

7 Krishi Vignan Kendra-Surat 5 Navsari

Total 141

Details of the Agencies and number of projects assigned for the preliminary evaluation of

Batch – III Projects:

Sr. No.

Name of Agency for Batch – III projects No of

Projects District Assigned

1 Bhopal Yuva Paryavaran Shikshan & Samajik Sansthan (BYPASS), Bhopal, Madhya Pradesh

28 Sabarkantha, Dahod, Kheda,

Panchmahal, Rajkot

2 Consortium (CFID & SEP) 29 Kutch, Amreli, Anand,

Bhavnagar, Gandhinagar

3 State Institute of Rural Development (SIRD),

Ahmedabad 30

Surendranagar, Bharuch, Ahmedabad, Mehsana,

Junagadh, Dang

4 Gujarat Institute of Desert Ecology (GUIDE) 26 Banaskantha, Jamnagar,

Porbandar, Patan

5 Krishi Vignan Kendra-Bharuch 5 Narmada

6 Krishi Vignan Kendra-Navsari 10 Surat, Valsad, Tapi

7 Krishi Vignan Kendra-Surat 10 Navsari, Vadodara

Total 138

12/15. To take note of and approve Statutory Audit Report of FY 2012-13

Hard copy of Statutory Audit Report of FY 2011-12 was circulated to the Members. They were

informed that observations of Auditors in Notes on Account are being complied. They were

informed that Auditor of DWDU, Kheda had raised some audit issues. The Chairman, GSWMA

suggested to seek the explanation and compliance from DWDU, Kheda regarding the issues.

Members considered agenda item and passed the following resolution:

"Resolved that the Annual Audit Report as per Annexure 12/15/A for the financial year 2011-12

is hereby approved".

12/16. To approve the extension of the ToR of panel of auditors for three years with a hike of

annually 5 %.

Members were informed about the following statutory auditor panel for District watershed

development unit (DWDU) and State Level Nodal Agency (SLNA) approved for three years

beginning from financial year 2010-11 with an annual increment in fees of 5 % and the same was

required to extend for next three years. After deliberation, it was decided that the Panel of

Auditors may be extended for one year more. Members considered the agenda and passed the

following resolution:

“Resolved that the extension of the ToR of panel of auditors for one year with a hike of 5 % and

further renewal will be on the basis of the performance of the Panel of Auditors is hereby

approved.”

12/17: Any issue on with the permission of Hon. Chairman.

No issue was raised on behalf of Hon. Chairman. The meeting ended with vote of thanks to the

Chair and the participants.

The meeting ended with a vote of thanks to the Chair and the participants.

Sd/-

Date: 27 . 12. 2013 Chairman, GSWMA

Place: Gandhinagar

Annexure- 12/5/A

List of no. of approved revised DPRs in Batch-1 (IWMP-09-10)

Sr No District No of Projects No of DPRs in which deviation approved

1 Ahmedabad 6 6

2 Amreli 6 6

3 Anand 5 5

4 Banaskantha 6 6

5 Bharuch 5 5

6 Bhavnagar 6 6

7 Dahod 5 5

8 Gandhinagar 3 1

9 Jamnagar 6 6

10 Junagadh 6 6

11 Kheda 4 3

12 Kutch 18 17

13 Mehsana 3 3

14 Narmada 5 5

15 Navsari 5 5

16 Panchmahal 6 6

17 Patan 7 7

18 Porbandar 3 3

19 Rajkot 9 9

20 Sabarkantha 6 6

21 Surat 3 3

22 Surendranagar 8 8

23 Tapi 4 4

24 The Dangs 5 5

25 Vadodara 7 7

26 Valsad 4 4

Total 151 147