MINUTES OF THE ORDINARY 25 MARCH 2019 AT 6:00PM IN … · Pastor Steve Bevis from the Uniting...

MINUTES OF THE ORDINARY MEETING OF THE THIRTEENTH COUNCIL HELD ON MONDAY

25 MARCH 2019 AT 6:00PM IN COUNCIL CHAMBER, CIVIC CENTRE, ALICE SPRINGS

1. ATTENDANCE

1.1 Opening of the Meeting by the Mayor (Chair)

The Mayor Damien Ryan declared the meeting open at 6.00pm and welcomed all present

to the meeting.

Mayor Damien Ryan acknowledged the Central Arrernte people who are the traditional

owners and custodians of Alice Springs.

PRESENT

Mayor D. Ryan (Chair)

Councillor G. Auricht

Councillor M. Banks

Councillor J. de Brenni

Councillor E. Melky

Councillor M. Paterson

Councillor C. Satour

OFFICERS IN ATTENDANCE

Mr R. Mooney – Chief Executive Officer

Mr S. Allen – Director Technical Services

Ms S. Price – Director Corporate and Community Services

Mr M. Dudipalli – Acting Director Finance

Mrs A. Signor – Executive Assistant (Minutes)

2. PRAYER

Pastor Steve Bevis from the Uniting Church Alice Springs

3. APOLOGIES

Moved Councillor Auricht

Seconded Councillor de Brenni

Councillor J. Cocking – Leave of Absence

Councillor J. Price – Personal Leave

CARRIED (20211)

4. WELCOME TO THE GALLERY AND PUBLIC QUESTION TIME

The Mayor welcomed those present in the gallery.

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4.1 Mr David Mortimer – Resident of Alice Springs

Mr Mortimer is a member of the Cemeteries Advisory Committee.

Mr Mortimer referenced the Conservation Management Plan for the Alice Springs General

Cemetery that was discussed at the Technical Services Committee Meeting on 11 March

2019.

Recommendation:

“That Council endorses the Alice Springs General Cemetery Conservation Management

Plan to go out to community engagement.”

It should be noted that the Cemeteries Advisory Committee recommends the Conservation

Management Plan (CMP) goes out for community engagement with a cover letter

(Attachment A) (now headed Disclaimer) from Council attached to the CMP.

Mr Mortimer asked: “Is my interpretation correct?”

Mr Mortimer noted that the correct title for the plan is “Alice Springs General Cemetery

Conservation and Management Plan”.

Mr Mortimer asked if Disclaimer is the appropriate word in relation to Appendix A headed

Disclaimer and offer some interpretations of the word disclaimer.

Mr Mortimer advised the following “Appendix A in part reads: The views and opinions

expressed in this publication are those of the authors and do not reflect those of the Alice

Springs Town Council.”

“The Minutes of the Cemeteries Advisory Committee between November 2012 and

February 2018, often record the refusal of the authors to remove parts from the

Conservation and Management Plan, that Council Officers, and members of the

Cemeteries Advisory Committee’ did not agree with.”

Mr Mortimer asked the following questions:

“Have the authors been contacted by a Council Officer and advised of the wording of the

Disclaimer. If so what was their response?”

“Has copyright and ownership of the Conservation and Management Plan been

investigated and established?”

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“Will Council consider re-writing the Disclaimer, clearly defining what will be supported, and

what will not be supported, in an honest and transparent manner, before the Conservation

and Management Plan is considered to go out for community engagement?”

“Have you received enough information and briefing to confidently endorse the

recommendation as suggested to you?”

Mayor Ryan requested that Mr Mortimer’s questions be emailed through to the Elected

Members.

5. DISCLOSURE OF INTEREST

Mayor Ryan – Agenda Item 13.2, recommendations 15 and 20.

15. Sponsorship Application – Finke Desert Race Inc

20. Chief Executive Officer – Australian Logistics Council

6. MINUTES OF PREVIOUS MEETING

6.1 Minutes of the Ordinary Open Meeting of the Council held on Monday 25 February

2019

Moved Councillor Melky


That the minutes of the Ordinary Meeting of the Council held Monday 25 February

2019 be confirmed as a true and correct record of the proceedings of those

meetings.

CARRIED (20212)

6.2 Business Arising from the Minutes

Nil

7. MAYORAL REPORTS AND MINUTES

7.1 Mayor’s Report

Report No. 49/19cncl


Seconded Councillor Banks

That the Mayor’s Report be received.

CARRIED (20213)

4 -- CNCL 25/03/19

7.2 Business arising from the Report

1.14 Cliff Weeks, Executive Director Central Australia, Department of the Chief

Minister – Mayor Ryan advised that he meets monthly with Cliff Weeks.

1.22 Media Announcement with Minister Wakefield – CBD Revitalisation Projects

Release of the CBD Revitalisation projects to the public and to advise they are out for

tender

8. COUNCILLOR REPORTS

Councillor Paterson

Sports Facilities Advisory Committee Meeting

Youth Action Group Committee Meeting

CEO Rex Mooney and Mayor Ryan

Centreroc Meeting in Tennant Creek

Clean Up Australia Day

Public Art Advisory Committee Meeting

Youth Justice Facilitation Meeting

Development Committee Meeting

Budget Forum

Area Planning Meeting with Elected Members

Harmony Day Citizenship Ceremony

ABC Interview with Stuart Brash

Standing Committee Meetings

Community Grants Meeting

Ilparpa Road Widening – Public meeting

Councillor Melky

Fulfilled obligations as a Councillor for the month of March

Councillor Banks

Fulfilled responsibilities as an Elected Member for the month of March

Councillor Auricht

March Ordinary Council Meeting

Council Forum

Standing Committee Meetings

Outback Way Meeting by phone


Seniors Coordinating Committee Meeting

Parks Advisory Committee Meeting

Access Advisory Committee Meeting

Sports Facilities Advisory Committee Meeting

Development Committee Meeting

5 -- CNCL 25/03/19

Councillor Satour

Attended all Council commitments in March

Councillor de Brenni

March Ordinary Council Meeting

Council Forum


Mayor Ryan

The Carbon Core Cold Seal Presentation

Mayor and Deputy Mayor Barkly Regional Council

Ilparpa Road Widening – Public meeting

Regional Economic Development Committee

Todd Mall Markets

Seniors Coordinating Committee Meeting

Park Advisory Committee Meeting

Shaun Drabsch, CEO Department Trade, Business and Innovation

ALEC Submission Draft with the Burial Plan

9. ORDERS OF THE DAY

9.1 That Elected Members and Officers provide notification of matters to be raised in

General Business.

9.2 Cr Paterson - Jim McConville Fencing

9.3 Cr Melky – CEO Confidential Report

10. DEPUTATIONS AND PETITIONS

Nil

11. MEMORIALS

Nil

12. NOTICE OF MOTIONS

Nil

13. REPORTS OF STANDING COMMITTEES – RECOMMENDATIONS

13.1 Finance Committee

13.1.1 Minutes of the Open Section of the Finance Committee Meeting held 11 February 2019

(Item 4.1)

Moved Mayor Ryan

Seconded Councillor Melky

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That the minutes of the Open Section of the Finance Committee meeting held on 11

February 2019 be taken as read and confirmed as a true and correct record of the

proceedings of that meeting.

(5393f)

CARRIED (20214)

13.1.2 Financial Reports

Report No. 44/19f (A/DF)

This report includes the following financial information:

Income & Expenditure Statement

Balance Sheet

Cash Reserves and Cash Analysis Reconciliation

Key Financial Performance Ratios

Monthly Payments Listing (EFT & Cheque) including utilities spreadsheet

Debtors Analysis

Investments report

Grants Schedule

Income & Expenditure by Goal

Regional Waste Management Facility Income & Expenditure

Aquatic & Leisure Centre Income & Expenditure

IT report

This report shows that Council is in a sound budgetary position as at 28 February 2019.

Moved Mayor Ryan


That this report be noted.

(5394f)

CARRIED (20215)

13.1.3 Alice Springs Youth and Community Centre Inc – Application for Public Benefit Rate

Concession

Report No. 45/19f (A/DF)

Moved Mayor Ryan


That the 2019/20 municipal plan be reviewed to remove the present requirement that

an applicant for a public benefit rates concession have PBI status.

That after Council adopts its 2019/20 municipal plan, it receives and considers the

application by the Alice Springs Youth & Community Centre Inc for a public benefit

rate concession and if supported waive its rates for the 2018/19 financial year

including accrued interest.

(5395f)

CARRIED (20216)

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Any other applications will need to be adjudicated on their own merit.

13.1.4 CEO Rex Mooney – Rimfire Agreement

(Item moved from Agenda Item 14.2.1)

Moved Mayor Ryan


That Council sign the Rimfire Agreement as presented to the January 2019 Ordinary Meeting.

(5398f)

CARRIED (20217)

13.1.5 Councillor Cocking – Request for Leave of Absence

Moved Mayor Ryan


That Councillor Cocking be granted a leave of absence from 20 March 2019 until 23

April 2019.

(5396f)

CARRIED (20218)

13.1.6 Proposal – Extension of Insurance Broker Services

Report No. 46/19f (A/DF) (Item moved from Agenda Item 24.1.2)

Moved Councillor de Brenni

Seconded Councillor Auricht

That AON’s service be extended for a further two (2) years - commencing 1 July 2019 to 30 June 2021 (inclusive).

(5399f) CARRIED (20267)

13.2 Corporate and Community Services Committee

13.2.1 Minutes from the Corporate and Community Services Committee meeting held 11 February

2019 (Item 4.1)

Moved Mayor Ryan


That the minutes of the Open Section of the Corporate and Community Services

Committee meeting held 11 February 2019 be taken as read and confirmed as a true

and correct record of the proceedings of that meeting.

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(6458 ccs)

CARRIED (20219)

13.2.2 Directorate Update (Agenda Item 9.1)

Report No. 41/19ccs (DCCS)

This report provides an update of current Corporate and Community Services projects,

programs and events.

Moved Mayor Ryan


That the report be received and noted.

(6459ccs)

CARRIED (20220)

Cr Banks has stated previously that we need a new Library and requested that a report for a new Library comes to the next Committee Meeting.

13.2.3 Minutes and Recommendations from the Public Art Advisory Committee meeting held 6 February 2019 (Agenda Item 10.1)

Moved Mayor Ryan


That the minutes of the Public Art Advisory Committee meeting held 6 February 2019

be received and recommendations adopted.

(6460ccs)

CARRIED (20221)

13.2.4 Traeger Park Oval Wall (Agenda Item 10.1.1)

Moved Mayor Ryan


That more information to redo the Traeger Park Oval wall be obtained and presented

to the Committee, before seeking Expressions of Interest.

(6461ccs)

CARRIED (20222)

13.2.5 Gathering Garden Repair (Agenda Item 10.1.2)

Moved Mayor Ryan


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That Brushcraft Signs proceed with the repair of the lettering on the stones in the

Gathering Garden, at a cost of $1,600.

(6462 ccs)

CARRIED (20223)

13.2.6 Public Art Master Plan (Agenda Item 10.1.3)

Moved Mayor Ryan


That Council engage the services of Tracker Development for the development of a

Public Art Master Plan, at a cost of $23,238 (inc GST).

(6463 ccs)

CARRIED (20224)

13.2.7 Minutes and Recommendations from the Seniors Coordinating Committee meeting held

20 February 2019 (Agenda Item 10.2)

Moved Mayor Ryan


That the Minutes from the Seniors Coordinating Committee meeting held 20

February 2019 be received and the recommendations adopted.

(6464 ccs)

CARRIED (20225)

13.2.8 Minutes and Recommendations from the Risk Management and Audit Committee meeting

held 25 February 2019 (Agenda Item 10.3)

Moved Mayor Ryan


That the minutes of the Risk Management and Audit Committee meeting held 25

February 2019 be received and recommendations adopted.

(6465 ccs)

CARRIED (20226)

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13.2.9 Internal Audit Plan 2018/19 to 2020/21 (Agenda Item 10.3.1)

Moved Mayor Ryan


That the three-year Internal Audit Plan be received and endorsed by the Risk

Management and Audit Committee. (6466 ccs)

CARRIED (20227)

13.2.10 External Audit - Final Closing Report for 30 June 2018 with Management Responses

(Agenda Item 10.3.2)

Moved Mayor Ryan


That the Final Closing Report for 30 June 2018 be received and noted and that the

following reports be presented at the May 2019 Risk Management and Audit

Committee meeting:

management response to the Accumulation of Leave Balances

data analytics report

(6467 ccs)

CARRIED (20228)

13.2.11 Appointment of Independent Chair - Risk Management and Audit Committee (Agenda

Item 10.3.3)

Moved Mayor Ryan


That Mr lain Summers be appointed for an eighteen-month term as independent

chair of the Risk Management and Audit Committee, until 31 December 2020.

(6468 ccs)

CARRIED (20229)

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13.2.12 Risk Management and Audit Committee Meeting 12 August 2019

Moved Mayor Ryan


That the 12 August 2019 Risk Management and Audit Committee meeting be

cancelled and rescheduled for Monday, 29 July 2019, to accommodate the Chair’s

availability.

(6469 ccs)

CARRIED (20230)

13.2.13 Minutes from the Australia Day Coordinating Committee Meeting held 27 February 2019

(Agenda Item 10.4)

Moved Mayor Ryan


That the minutes of the Australia Day Coordinating Committee meeting held 27

February 2019 be received and recommendations adopted. (6470 ccs)

CARRIED (20231)

13.2.14 Minutes and Recommendations from the Tourism, Events and Promotions Committee

meeting held 28 February 2019 (Agenda Item 10.5)

Moved Mayor Ryan


That the minutes of the Tourism, Events and Promotions Committee meeting held 28

February 2019 be received and recommendations adopted. (6471 ccs)

CARRIED (20232)

13.2.15 Sponsorship Application – Finke Desert Race Inc (Agenda Item 10.5.1)

Moved Mayor Ryan


That Council support the sponsorship application from the Finke Desert Race Inc to

the value of $5,000, on the proviso that a comprehensive expenditure report be

presented to Council prior to the event.

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(6472 ccs)

CARRIED (20233)

13.2.16 Sponsorship Application – Bush Bands Bash 2019 (Agenda Item 10.5.2)

Moved Mayor Ryan


That Council approve the sponsorship application from Music NT Inc. for the 2019

Bush Bands Bash event, to the value of $5,000 plus in-kind support. (6473 ccs)

CARRIED (20234)

13.2.17 Sponsorship Application – Amazing Alice map/flyer/brochure (Agenda Item 10.5.3)

Moved Mayor Ryan


That Council accept and approve the sponsorship application from Amazing Alice

to the value of $1,259.50 towards the cost of printing 5,000 brochures to market and

promote Alice Springs at the 2020 Melbourne Caravan and Camping Show.

(6474 ccs)

CARRIED (20235)

13.2.18 Sponsorship Application – TV Series proposal (Agenda Item 10.5.4)

Moved Mayor Ryan


That Council does not support the application from Bridget May for the Outback

Heroes television series project. (6475 ccs)

CARRIED (20236)

13.2.19 Minutes and Recommendations from the Youth Action Group Committee meeting held 28

February 2019 (Agenda Item 10.6)

Moved Mayor Ryan


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That the minutes of the Youth Action Group meeting held 28 February 2019 be

received and recommendations adopted. (6476 ccs)

CARRIED (20237)

13.2.20 Chief Executive Officer - Australian Logistics Council (Agenda Item 11.1)

Moved Mayor Ryan


That Council support the nomination of Mayor Damien Ryan to LGANT to be a

representative on the Australian Logistics Council.

(6477 ccs)

CARRIED (20238)

13.2.21 ASALC 2019 Winter Season Initiatives (Agenda Item 20.1)

Report No. 42/19ccs (MASALC)


This report provides an overview of proposed initiatives to implement at ASALC, during the

2019 winter season (1 May – 31 August). Key initiatives relate to a reduction in pool

opening hours, implications for staffing, tailoring kiosk stock; and plant room energy use.

The purpose of proposed initiatives is to improve ASALC cost-recovery during the winter

season, when patronage is considerably lower. All initiatives reduce costs, except the

recommendation to heat the 50 metre pool which is aimed at increasing patronage and

goodwill amongst dedicated lap swimmers. Internally at ASALC and with relevant

stakeholders, these initiatives have been discussed and agreed as reasonable, as well as

prudent, for the upcoming winter season.

Moved Mayor Ryan

Seconded Councillor Satour

A. That opening hours change during winter season, 1 May until 31 August

inclusive.

i. Monday – Friday: 6:00am - 9.00am

Midday - 2:00pm

4:00pm - 6:30pm ii. Saturday: 1:00pm - 5:00pm iii. Sunday: 1:00pm - 5:00pm

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iv. Public holidays: 1:00pm - 5:00pm

B. Closures during Queen’s Birthday weekend and Alice Springs Show Day

Public Holiday. C. Reduction of kiosk stock and operation during winter season, 1 May until 31

August inclusive. (6479 ccs)

CARRIED (20269)

13.2.21 DIRECTOR CORPORATE AND COMMUNITY SERVICES (Item moved from Agenda Item 25.3)

Moved Councillor Paterson


CARRIED (20279)

A. That grants pursuant to Council’s policy relating to the Community Development Grants be approved in respect of the following 2019 applications:

Applicant Amount Purpose Strategic plan Ref (draft)

The Humour Foundation

$4,000 To support the Clown Doctors Program in Alice Springs Hospital and improve the quality of life and the health and wellbeing of sick kids and their families in hospital. The Clown Doctors work in partnership with medical professionals at Alice Springs Hospital to deliver tailored humour therapy engagements to enhance health and wellbeing, lift morale and coping, while remedying stressful environments.

1.1.1 1.1.2

Alice Springs Beanie Festival

$4,000 The Alice Springs Beanie Festival is a community arts event that provides opportunities for artists from remote Indigenous communities and the wider community to make, exhibit and sell beanies. Through workshops, a competitive exhibition, a touring exhibition and participation in national events, the Beanie Festival celebrates the humble beanie, the creativity and storytelling of Indigenous artists and Beanie Makers from across the country and the globe.

1.1.2

1.1.3

Central Australian Singing Incorporated

$4,000 The annual Desert Song Festival (DSF) is quickly establishing its status as a national festival attracting 56% of its 7500+ audience in 2018 from interstate. Celebrating the singer, the song, the instrument, the land and its people, the DSF presents a culturally diverse artistic program that makes a unique

1.1.2

1.1.3

15 -- CNCL 25/03/19

contribution to music practice in the Northern Territory. For its seventh annual appearance, DSF will present over 40 events in Alice Springs and ‘on country’ - in Tjoritja/the West MacDonnell National Park, including : ‘Main stage’ concerts; a festival club; a ‘Fringe’ showcasing emerging talent; ‘Pop-up’ performances; workshops in the community and in Alice Springs Schools; new musical works and artists’ talks.

Sustainable Couture

$4,000 Sustainable Couture contributes, inspires and encourages sustainable ways of living and is a voice in the national and global movement of recycling. In 2019 Sustainable Couture aims to provide a range of activities which show the town’s creativity, provide opportunities for the community to participate and develop skills in recycling, and promote the town as a centre of excellence in sustainability.

1.1.2

1.1.3

St John Ambulance (NT) Inc*

$5,000 The Alice Springs AED Project will install 2 public access automated external defibrillator units (AEDs) in the Alice Springs town, increasing community resilience and ability to respond to sudden cardiac arrest. Community members will receive training by St John NT in how to use the AED units in the case of sudden cardiac arrest.

1.1.2

Totem Theatre

$5,000 Totem Theatre would like to play a central role in invigorating the performance sector of Central Australia through the production of a short play festival translating original stories of this region into theatrical presentations. This grant would be used for Phase 3 of the project which involves the staging of between 6-8 original scripts by local writers which would be presented as a short play festival in July 2019 over two weekends (4 nights and 1 Matinee), engaging paid technicians and coordinators and volunteers, actors and tech staff.

1.1.2 1.1.3

Incite Arts $5,000 Unbroken Land (UL) will see Incite collaborate with Alice Springs’ diverse communities to create a community event celebrating cultural voices; connecting & uniting people in the sharing of stories about our unique place in this ancient, unbroken land. Since inception in 2015, UL has built community trust, confidence & increasingly diverse participation. In 19-20 and we will continue to build on long term community collaborations and invest in new partnerships to develop creative content for the 4th iteration of UL to be presented at the Alice Springs Desert Park, our key host partner.

1.1.2 1.1.3

TOTAL $31,000.00

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* Funding for St John Ambulance (NT) Inc. of $5000 is dependent on the defibrillators being placed in accessible community locations approved by Alice Springs Town Council.



CARRIED (20280) B. That a grant pursuant to Council’s policy relating to the Community Assistance

Grants be approved in respect of the following 2019 applications:

Applicant Amount Purpose Strategic plan Ref

Prison Fellowship Australia

$1,500 Prison Fellowship Australia provides a bus service, driven by volunteers, on Saturday and Sundays for the families and friends of inmates who are located at the Alice Springs Correctional Centre. More than 1,000 people use this service each year, with the majority of passengers being Aboriginal whose only other alternative would be to use a taxi. The grant will be used to assist in fuel costs in the running of the bus.

1.1.1 1.1.2

Alice Springs Malayalee Association

$1,500 Naatyam is a short term project to train the children in Alice Springs under the age of 15 with two South Indian dance forms 'Margamkali' and 'Thiruvathira'. The main aim and objective of this initiative is to preserve our culture and heritage through generations and demonstrate these values to the local community through community participation and presentations. The project will be announced through social media inviting participation from the wider Alice Springs community who are interested.

1.1.2 1.1.3

Central Australian Aviation Museum

$1,300 To enable the 9th Children’s Aviation Art/Literary program to be held during April through to November 2019. Members of the local community as well as local and remote area schools and pre-schools will be able to bring their children to the museum where they can learn about the history of aviation in the NT.

1.1.2

8CCC $1,490 The purpose of the grant is to purchase 10 pairs of studio headphone to assist in delivering the volunteer broadcasters and community media training programs. The headphones will be accessible for use in the Media Lab by 110 members and to the broader community through partnerships with community organisations and public events.

1.1.1 1.1.2 1.1.3

Gap Community Childcare Centre

$1,500 The children have had the same mattresses and bedding for over ten years and beds are bowing in the middle and sagging. The children are using second hand mattresses which are

1.1.1 1.1.2

17 -- CNCL 25/03/19

less than 2cms thick. The grant would assist in purchasing new beds and bedding for the children aged 2-3 years.

Alice Springs Toy Library

$1,360 Grant funding for this project will be used to purchase baby care safety capsules to make available for hire to members and non-members for a minimal cost. The project promotes, encourages and enables the sharing of an essential piece of baby equipment which is only utilised for a short period of time for families and their new born infants, and the option of hiring minimises unnecessary spending for our local families minimising monetary expense for new parents.

1.1.1 1.1.2

Alice Springs Running and Walking Club

$1,500 The West Macs Monster Trail Running event is the biggest event of the Alice Springs Running and Walking Club calendar for 2019. The aim of the event is to provide a safe and professionally run trail running event that caters for most runners, with high levels of local participation, and interstate competitor interest which will lift the profile of Central Australia as a trail running destination and increase the number of Central Australians engaged in running or walking for their health and other benefits.

2.1.1 2.1.2 1.2.3

Women’s Safety Service Central Australia

$1,500 April is Sexual Assault awareness month (SAAM). The purpose of the event is to screen the documentary/film ‘Consent’ followed by a Q&A session. This is aimed at supporting parents, teachers, youth workers and the local community around having discussions with youth around consent. This community event planned for Youth Week in April, will assist parents and others involved in teenagers lives with additional resources connected to community support, and develop capacity to have conversations with young people around consent and most importantly youth to have more broadened awareness and understanding of consent and be encouraged to have conversations around consent.

1.1.2

Georga Ryan (Ghost Gums Blues)

$1,500 Ghost Gum Blues is an evening of music celebrating local and national musicians together linking enjoyable music, a beautiful environment and a genuinely shared community experience. Attracting a wide and varied audience through inviting residents and tourist to share an experience of the natural environment in which we live, as a key part of what makes us who we are as a community. The amount requested through the Community Assistance Grant will contribute to finance the production of the evening.

1.1.3

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Rotary Club of Alice Springs*

$1,500 Bangtail Muster has been an annual event run by Rotary in Alice Springs for the last 60 years. The event provides the opportunity for schools in the community to participate in the themed parade to showcase the talents of our children and their abilities to create floats for the theme.

1.1.2

Alice Springs Community Garden

$1,500 To improve the amenity of the Alice Springs Community Garden (ASCG) by providing a new secure access gateway for the community on the western fence line (parallel with Burke Street). Common feedback from visitors to the ASCG site is that they have found it difficult to locate the site. To improve community awareness of the ASCG and lessen visitor confusion new signage on Burke Street is essential.

1.1.2

Alice Springs Tennis Association

$1,500 Getting the tennis coaches of Alice Springs educated and qualified as Junior Development coaches. The grant money will go directly to lowering the costs of the course fees to the coaches participating and help Tennis Australia bring the course back to Alice Springs after 18 years.

2.1.1 2.1.2

TOTAL $17,650

* Councillor Eli Melky raised a potential conflict of interest regarding the Rotary Club of Alice Springs. Councillor Melky was not present for the discussion regarding the grant application from the Rotary Club of Alice Springs.



CARRIED (20281)

C. That a grant pursuant to Council’s policy relating to the Youth Development Grants

be approved in respect of the following 2019 applications:


The Gap Youth and Community Centre Aboriginal Corporation

$5,000 To run a school holiday program with a focus on introducing arts for all skill levels in the Yeperenye Shopping Centre titled Off the Wall Art for All. The program aims to provide a safe space for reflection for children and youth participants.

1.1.2 2.1.1

TOTAL $5,000



CARRIED (20282)

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D. That a grant pursuant to Council’s policy relating to the Araluen Community Access

Grants be approved in respect of the following 2018 applications:


Central Australian Art Society Inc

$2,000 Advocate Art Award. The exhibition will be from July to August 2019.

1.1.3

Studio B School of Dance

$2,000 The Studio B End of Year Performances. The grant monies will specifically be used towards the hire and shipment of professional backdrops from Australian company 'Backdrops Fantastic' to compliment the show.

1.1.3

Sadadeen Primary School with GUTS Dance Central Australia

$2,000 This year’s dance program will be with the new Alice Springs based dance organisation GUTS Dance, established by 2 of Alice Can Dance's founding artists Frankie Snowdon and Madeleine Krenek.

1.1.3

Central Australian Aboriginal Family Legal Unit Aboriginal Corporation (CAAFLUAC)

$2,000 CAAFLUAC created a music video and small documentary in late 2018 in conjunction with students at Yirara College called ‘what makes us strong’. With the grant, CAAFLUAC seeks usage of Araluen Arts Centre to officially launch the video and use Witchetty’s to allow young local artists to perform music and celebrate their safer community initiative.

1.1.2 1.1.3

TOTAL $8,000

13.3 Technical Services Committee

13.3.1 Minutes of Open Technical Services meeting held 11 February 2019 (Agenda Item 4.1)



That the minutes of the Open Section of the Technical Services meeting held on 11

February 2019 be taken as read and confirmed as a true and correct record of the

proceedings of that meeting.

(4495 ts)

CARRIED (20239)

13.3.2 Petition for shade at Hablett / Roberts Crescent Park (Agenda Item 7.1)



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That the petition for shade at Hablett / Roberts Crescent Park be referred to next

meeting of the Parks Advisory Committee held 30 April 2019.

(4496 ts)

CARRIED (20240)

13.3.3 Directorate Update (Agenda Item 9.1)

Report No: 35/19ts (DTS)

This report provides an update of current Technical Services projects, programs and

events.



That this report be received and noted.

(4497 ts)

CARRIED (20241)

13.3.4 Alice Springs Childcare - Request for Support (Agenda Item 9.2)


This report provides a briefing on the request for financial assistance for playground infrastructure at the Alice Springs Child Care Centre (ASCCC). Moved Councillor Auricht


1. That Council provides financial assistance of $27,863.00 within the 2018/19

budget.

2. That Council Officers assist with project management for the Babies and Toddlers play areas.

(4498 ts)

CARRIED (20242)

13.3.5 Alice Springs General Cemetery - Conservation and Management Plans


This report provides a briefing for Council on the Conservation Management Plan for the Alice Springs General Cemetery.

Moved Councillor Banks

Seconded Councillor Paterson

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That Council endorses the Alice Springs General Cemetery Conservation and Management Plan to go out to community engagement.

(4499 ts)

CARRIED (20243)

Mr Mortimer will email Council his questions which will be the first submission for the

community engagement.

The document needs to be titled “draft”.

Paperwork needs to be consistent to include the word “and”.

Cr Paterson left the Chamber 6.46pm

Cr Paterson returned to the Chamber 6.48pm

13.3.6 Council Bitumen Crew Feasibility Report


This report provides a briefing on the request for a Bitumen Crew Feasibility Crew for the

Alice Springs Town Council.



That Council approves Campbell Project Managers PTY LTD to complete the

feasibility study for a Bitumen Crew.

(4500 ts)

CARRIED (20244)

Cr Melky asked what was the scope of works for the feasibility study put forward to the

Company; including the financials, costs moving forward, establishment costs, maintenance

costs and risks to the Organisation.

Details of the quote listed under questions on notice for Technical Services.

Cr Satour left the Chamber at 6.59pm

Cr Satour returned to the Chamber at 7.01pm

13.3.7 Proposed Tree Planting in the Bath Street Median Strip


This report is in regards to planting new street trees in the centre medium strip of Bath

22 -- CNCL 25/03/19

Street between Parson Street and Wills Terrace.



That Council does not plant trees in the centre medium strip of Bath Street between

Parsons Street and Wills Terrace.

(4501 ts)

DEFERRED

13.3.8 RESOLVED



That the Alice Springs Town Council request the full UNSW Alice Springs Heat

Mitigation study, to inform the development of a CBD heat mitigation strategy

through Council Officers.

(4502 ts)

CARRIED (20245)

13.3.9 Minutes of the Parks Advisory Committee Meeting held on 26 February 2019 (Agenda Item

10.1)



That the minutes of the Parks Advisory Committee Meeting held on 26 February 2019

be received and recommendations adopted.

(4503 ts)

CARRIED (20246)

13.2.10 Shanahan, McCoy and Spicer Parks - Cost of Proposed Upgrades (Agenda Item 10.1.1)

Amended upgrades and costings table:

Shanahan Park

Shade over the playground equipment $35,000

Rubber soft fall in fall zone of the playground equipment $4,500

Cracker dust path On Hold $4,000

Plant more trees could be planted around the perimeter Tree planting

23 -- CNCL 25/03/19

budget $2,000

Irrigation $25,000

Public art – for large electrical services at entrance to park

TOTAL $64,500

McCoy Park

Install slab under basketball hoop ½ Basketball Court $25,000

Two bench seats $3,000

Smart Bin $5,000

Plant more shade trees TP Budget $1,000

Sign repair- costed to sign maintenance program

TOTAL $33,000

Spicer Park

Extend sand play area under the existing shade structure –

maintenance Budget

Install new playground equipment, need equipment for the higher age

group $30,000

Relocate Doggy Doo dispenser pole on the opposite side of the park –

maintenance

Two bench seats in shaded area of park $3,000

Picnic table in shaded area of park $3,000

Add safety signage information regarding emergency contacts – to be

discussed as a system wide approach when installing and upgrading

new signs at parks

TOTAL $36,000



That Council proceeds with the installation of equipment listed for the upgrades of

Shanahan, McCoy and Spicer Parks.

(4504 ts)

CARRIED (20247)

Cr Paterson requested that his congratulations to be passed onto the Parks Advisory

Committee.

13.3.11John King Memorial Chair (Agenda Item 10.1.2)

Installation of the John King Memorial Chair in Gosse Street Park. Mr King was involved with the early development of the Gosse Street Park.



24 -- CNCL 25/03/19

The Parks Advisory Committee supports the installation of the John King Memorial

Chair in Gosse Park.

(4505 ts)

CARRIED (20248)

13.3.12 Tucker Park Neighbour Day March 2019 (Agenda Item 10.1.3) Moved Councillor Banks


That the consultation draft be released for local consultation at a Neighbour Day event.

(4506 ts)

CARRIED (20249)

Cr Auricht asked if the draft will be prepared for Neighbour Day on Sunday 31 March 2019

at Tucker Park. Mayor Ryan to work with Director Technical Services Scott Allen to ensure

the draft is prepared.

13.3.13Minutes of the Access Advisory Committee Meeting held on 26 February 2019 (Agenda Item 10.2) Moved Councillor Auricht


That the minutes of the Access Advisory Committee Meeting held on 26 February

2019 be received and recommendations adopted.

(4507 ts)

CARRIED (20250)

13.3.14Minutes of the Sport Facility Advisory Committee Meeting held on 28 February 2019

(Agenda Item 10.3)



That the minutes of the Sport Facility Advisory Committee Meeting held on 28 February 2019 be received and recommendations adopted.

(4508 ts)

CARRIED (20251)

25 -- CNCL 25/03/19

13.3.15 Finance Report for the Period Ending 20 February 2019 (Agenda Item 10.3.1)



That the Cricket Association Participation Levies on Attachment 1 of the Sport Facilities Advisory Committee Financial Report be merged.

(4509 ts)

CARRIED (20252)

13.3.16 RESOLVED:



That Facility Advisory Team (FAT) meetings are initiated for all facilities for the

middle of March. (4510 ts)

CARRIED (20253)

13.3.17 Dilapidation reports and repairs - progress (Agenda Item 10.3.2)



That the details of the FAT list in regard to Anzac Oval missing on Dilapidation Reports, be reinstated.

(4511 ts)

CARRIED (20254)

13.3.18 New screen at Traeger Park (Agenda Item 10.3.3)



That a permanent sign to the effect of the Ted Hayes Scoreboard is in position on the

new screen at Traeger Park.

(4512 ts)

CARRIED (20255)

13.3.19 Security on all venues (Agenda Item 10.3.4)



That Council consider engaging a security review on all venues to establish trends

and determine how to better secure facilities.

26 -- CNCL 25/03/19

(4513 ts)

CARRIED (20256) 13.3.20 Councillor Cocking - Bicycle Repair Stations (Agenda Item 11.1)



That a report be brought to Council about a potential location and construction of a

bicycle repair station in the CBD.

(4514 ts)

CARRIED (20257)

13.3.21 Confidential Minutes – Development Committee Meeting Monday 1 April 2019

(Item moved from Agenda item 27.2)

Discussion took place regarding the meeting with the Chief Minister, Minister Moss and

Minister Wakefield in the Department of Chief Minister’s Office on Friday 29 March 2019 at

3.00pm.

Proposed National Aboriginal Art Gallery



That the confidential CEO report (Agenda Item 25.1.1) from the Ordinary Meeting held

on Monday 25 March 2019 be moved into open Council, effective 12noon Monday 1

April 2019.

Moved Councillor Satour


That Council supports in principle entering into discussions with the Northern

Territory Government in relation to the proposed National Aboriginal Art Gallery in

accordance with the Chief Minister’s letter received on Monday 18 March 2019.



That the confidential section of this meeting in relation to the proposed National

Aboriginal Art Gallery be moved into Open Council.

27 -- CNCL 25/03/19

14. REPORTS OF OFFICERS

14.1 CHIEF EXECUTIVE OFFICER

14.1.1 CEO Report


Moved Councillor Satour


That this report be received and the recommendations be adopted.

CARRIED (20258)

Moved Mayor Ryan


The National General Assembly (NGA) call on the Australian Government to develop

a national approach to recycling textiles and clothing waste to minimise waste being

sent to landfills.

CARRIED (20259)

Cr Banks referred to item two - Alice Springs Master Plan Briefing Document and requested

that Council discuss how to support the Master Plan going forward.

Cr de Brenni commented that the focus needs to be on the Alice Springs Hospital car

parking.

Cr Melky suggested that Council needs to consider funding it’s our own Master Plan.

Mayor Ryan advised that this needs to be discussed in a budget discussion.

CEO Rex Mooney referenced the Council resolution from the Ordinary Meeting held on

Monday 30 July 2018 on page three of the Master Plan Briefing document and the

consideration of also approaching the Commonwealth Government to financially invest in

the preparation of a Master Plan for Alice Springs.

“That Council approach the Northern Territory and Commonwealth Government to

financially invest in the preparation of a Master Plan for Alice Springs.”

Cr Banks made a suggestion for Council to fund up to $500k towards the Alice Springs

Master Plan over the next two financial years.

CEO Rex Mooney advised that it would be less than $500k for a Master Plan and that the

Commonwealth Government has not yet been approached to fulfil all components of the

original resolution as recorded in Council’s Alice Springs Master Plan Briefing document

2050.

28 -- CNCL 25/03/19

Cr de Brenni raised concerns about the impact this would have on rates and the cost to

bring a contractor to Alice Springs.

CEO Rex Mooney to re-circulate the resolution from 30 July 2018 for Elected Members and

send a letter to the Commonwealth Government requesting funding for an Alice Springs

Master Plan.

14.1.2 CEO Report





That this report be received and the recommendations be adopted.

CARRIED (20276)



That Alice Springs Town Council submit an application to ICAC in relation to

confidential information from the Chief Minster’s letter dated 18 March 2019; and the

letter of response from Mayor Ryan, to the Chief Minister dated 19 March 2019.

CARRIED (20277)



That the CEO confidential report to be released from confidential to open on Monday 1

April 2019 at 12noon. This only applies to the motion on ICAC.

CARRIED (20278)

29 -- CNCL 25/03/19

30 -- CNCL 25/03/19

31 -- CNCL 25/03/19

32 -- CNCL 25/03/19

33 -- CNCL 25/03/19

14.2 DIRECTOR FINANCE

Nil

14.3 DIRECTOR CORPORATE AND COMMUNITY SERVICES

Nil

14.4 DIRECTOR TECHNICAL SERVICES

14.4.1 Minutes from the Development Committee Meeting

Meeting held on 11 March 2019



That the minutes of the Development Committee Meeting held on 11 March 2019 be

received.

CARRIED (20260)

15. QUESTIONS WITHOUT NOTICE

15.1 Mayor Ryan – Project Presentation from Rob Clarke

(Item moved from Agenda Item 26.1)



That Council call on the Federal Government to support “The Redtails Pinktails Right

Tracks Program” in Alice Springs.

CARRIED (20285)

The CEO Rex Mooney write a letter to Rob Clarke advising the action taken by Council.

15.2 Mayor Ryan – Comments to the media tomorrow

(Item moved from Agenda Item 26.2)

Mayor Ryan will speak to the media tomorrow and advise that Council have always been

supportive of building a National Aboriginal Art Gallery in Alice Springs and look towards a

favourable outcome.

34 -- CNCL 25/03/19

16. GENERAL BUSINESS

16.1 Cr Paterson – Jim McConville Fencing



That the Director Technical Services Scott Allen provide costings and concept

plans for possible picket fencing for Jim McConville Oval, similar to what is at

Albrecht Oval.

CARRIED (20261)

16.2 CEO Rex Mooney – Obligations under Local Government Act Sections 75 and 76

The CEO Rex Mooney reminded all Elected Members about their obligations under the Local

Government Act, particularly Sections 75 and 76. There are certain requirements and duties

that have to be obeyed by Elected Members and by staff. Penalties are up to two years in

jail and financial.

16.3 Cr Melky – Confidential CEO Report No. 50/19cncl, Agenda Item 25.1.1

Cr Melky stated that he does not support this item to have been listed in confidential.

17. MATTERS FOR MEDIA ATTENTION

Media matters will be covered via the media attendance at this meeting.

18. NEXT MEETING: Monday 29 April 2019 at 6.00pm

19. ADJOURNMENT OF OPEN MEETING



That the Council stands adjourned and resumes in the Confidential Section.

CARRIED (20262)

The meeting adjourned at 7.55pm.

Confirmed on _____________________________________

CHAIRPERSON_______________________________________

Date ____________________________________________

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