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MINUTES
TECHNICAL COUNCIL MEETING NO. 97
Memphis, Tennessee USA
Heritage III
Sunday, January 10, 2016, 11:30 AM – 6:00 PM
Administrative Topics
Meeting called to order by the Chair, Miriam Sanders at Noon CST.
Introduction of members and guests
o See attachment A for attendance roster.
Approval of agenda.
Approval of minutes: Meeting 96 – Denver, CO
o Minutes were approved unanimously as submitted, moved by Doug Houseman and
seconded by John McDaniel.
Most of the action items identified at the last meeting are including in the agenda.
Updates for Technical Committee Rosters
o Farnoosh Rahmatian request the TC members to update the officer’s list in the Excel
roster file and send it to Vijay Vittal.
Technical Committee Meetings Calendar
o PES Tech Council now has its own calendar to post the technical committee meetings.
Please forward technical committee calendars to Vijay Vittal and include, Names, Dates,
Location and Contact.
Annual Reports
o Annual reports are vital to market our output and expertise. Miriam Sanders reported that
the following committees have submitted their annual reports, PSDP, PSR, SWG, SUB,
T&D, EDPG, PSO, SB and PSPI. If the name of your committee does not appear in this
list then the annual report has not been submitted. An updated template has been added
to web page. Please use this template for any future reports. http://ieee-
pes.org/images/files/doc/tech-council/Annual_Report_Template_2016.docx or
http://ieee-pes.org/images/files/doc/tech-council/Annual_Report_Template_2016.doc.
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Topics from the PES President & Executive Director
Damir Novosel acknowledged the efforts of Jeff Nelson, Doug Houseman and Miriam
Sanders in facilitating the technical committees’ reorganization.
Damir Novosel also summarized a presentation on PES Strategies and Goals
o Important aspects of technical committee activities
o Growth of student chapters exceeds that of regular chapters
o Overall goals and priorities
o Need to fast-track standards development
o PES is in a unique position to facilitate the collaboration process.
o See Attachment B for complete presentation.
Topics from the Officers
T&D Expo 2016
o John McDaniel gave an update on the T&D Expo 2016. Forum sessions and other topics.
Registration will open around Jan 21, 2016. The opening session for the Expo will be at
the AT&T Stadium.
GM 2016
o Farnoosh Rahmatian indicated that the technical sessions planning is ongoing. The
deadline for the paper reviews is Jan 11, 2016. Space planning for committee meetings is
ongoing.
Templates for Technical Reports and Paper Compendiums
o Jeff Nelson gave an update on the two products. The template will be available soon on
the technical committee activities web site. A motion was made to approve to make it
mandatory that any new technical reports be put in the new PES format and be posted in
the resource center, technical committees creating the technical reports are allowed and
encouraged to post the technical reports to their websites as well in a password protected
format.. Moved by John McDaniel, Seconded by Doug Houseman. After some
discussion the question was called and a vote was taken. The vote was 19 votes in favor
of the motion and 1 vote against. The motion was approved.
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Presentation of PES Standards at International Meetings
o Miriam Sanders informed the TC that PES Standard updates should be presented at
international meetings. Financial support is available to present standards updates at
international IEEE PES meeting.
Cooperation Task Force
o Miriam Sanders also informed the TC that the Cooperation task force includes four
subsets; Standard and Interoperability, Technology, Conferences and Meetings and
Education. Pat Ryan will send an update on the staff allocation for this topic. See
Attachment C for details of the cooperation structure and points of contact. This contacts
listed should be consulted for any outside request for comments or feedback, such as
DOE, NERC, European Energy and other such organizations.
Standing/Coordinating Committees
Technical Council Awards Update
o Jeff Nelson the Technical Council Awards Chair announced that a notice for receiving
nominations has been sent out and are being received. The annual reports also serve as
the nomination material for outstanding technical committee awards.
Standards Coordination Committee
o No new updates.
Organization & Procedures Committee
o The O&P Committee will now be chaired by V. Vittal. After the reorganization is
approved technical committees that have been reorganized will have to submit new O&P
manuals. The O&P Committee will meet at the 2016 GM to review progress. See the
action items at the end of the minutes for deadlines.
Technical Sessions Committees
o This meeting will occur on 1/11/2016 at the JTCM and will be chaired by Farnoosh
Rahmatian.
Emerging Technologies Coordinating Committee (ETCC) and Intelligent Grid Coordinating
Committee (IGCC)
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o No report.
Marine Systems Coordinating Committee
o No report.
Wind and Solar Power Coordinating Committee
o No report.
Topics from Technical Committee Chairs
None.
Fellows Committee Update
See update from Sharma Kolluri in Attachment D.
Re-Organization of Committee Structure
J. Nelson provided a historical review of the re-organization of the technical committees’
structure and summarized the progress to date. It was noted that the initiative to re-organize
originated at the technical committee retreat. See Attachment E for the report on the re-
organizations
A motion was made to approve the proposed change to the structure of the technical
committees, Doug Houseman – Moved, John McDaniel – Seconded. The motion was voted
upon and approved by a vote of 20 - For and 0 – Against
Several action items were noted in conjunction with the re-organization dealing with
manuals. These action items are listed at the end of the minutes.
Technical Council Retreat Action Items
Strengthen PES Awareness
o One page flyer for each technical committee. See Attachment F for a sample from
PSACE before reorganization.
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Leadership/Member training
o An action item for Ron Hotchkiss and Mike Sedlac was identified. Please see action
items at the end of the minutes.
International involvement and presence
o Prof. Stefano Massucco was identified as the individual to promote this activity.
IEEE/IEC/CIGRE Interaction
o Appropriate individual who have membership in these institutions need to be identified.
Next Planning Meeting – See action items at the end of the minutes
Resource Center
This topic was covered earlier in the minutes. Templates have been placed on the IEEE-PES
technical activities web page http://ieee-pes.org/technical-activities.
Liaison Reports
IEC Liaison – J. Haasz
o See Attachment G for report.
NASPI – A. Silverstein
o No report.
CIGRE – J. McDonald
o No report.
SCC21 – No liaison has been identified.
Sensors – Harold Kirkham was identified as liaison. Has to seek approval from employer.
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Technical Council Task Forces
Geo Magnetic Disturbances – A fast track summary article in the Power and Energy
magazine was proposed. Nothing has been done since then. A guide has been produced by
the transformers committee.
Other Business/Future meetings
Old business
o Minimum approach distances – A paper on this topic needs to be produced for ESMO
and should include the new OSHA regulations.
GitHub – Will not be pursued.
New business – None.
Next Meetings
o 2016 GM – Boston, MA July 17-21, 2016
o 2017 JTCM – New Orleans, LA January 8-12, 2017
o 2017 GM – Chicago, IL July 16-20, 2017.
Meeting Adjourned at 6.15 PM
ACTION ITEMS
Action Items from IEEE PES Technical Council
Jan 10, 2016 Memphis
1. From each technical committee, please send at least 1 and as many as 3 technical
contributions of promotable interest to the technical council officers semi-annually.
2. Identify from each technical committee a marketing and PR coordinator by the end of
February 2016. The role of this coordinator would be promoting and educating the general
public about technical contributions from their technical committees. If the deadline is not
met, the Chair of the committee will be the default PR coordinator.
3. Ron Hotchkiss and Mike Sedlak will develop a formal power point presentation to promote
PES leadership. They will be supported by and coordinate their effort with Damir Novosel
and Juan Carlos Montero (VP of Membership and Image), including identifying best ways to
market the material.
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4. Planning meeting on Nov. 3 and 4, 2016, Thurs - Fri. Charlotte, DFW, Phoenix or Atlanta.
5. Stephen Antosz will query the transformers committee to determine if a PES report on GMD
can be produced. This would then be a PES report involving multiple technical committees.
6. Deadlines for O&P and P&P for reorganized committees.
a. Organization and Procedures by May 1, 2016
i. Scope of the Tech committees
ii. Scope of the Subcommittees
b. Sponsor Policy and Procedures (standards only)
i. 2015 baseline
ii. Post GM
iii. Same scopes for TCs and SCs as in O & P
c. Working group Policy and Procedures (standards only) to be determined on Jan
11, 2016
i. Template with name change.
d. Proposed new committee officers affected by the reorganization – Jan 31, 2016
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ATTACHMENT A Technical Council - Meeting Attendance
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ATTACHMENT B Presentation by Damir Novosel
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ATTACHMENT C
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ATTACHMENT D Fellows Committee Report – Sharma Kolluri
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ATTACHMENT E Report from J. Nelson
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ATTACHMENT F One page flyer sample
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ATTACHMENT G IEC Liaison Report – Jodi Haasz
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