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Professional Practice

Program

Module 5

Professional Practice Program

Statutory Registrations

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DISCLAIMER AND COPYRIGHT NOTICE

© Institute of Public Accountants February 2018 – all rights reserved.

This written material accompanies a spoken presentation and must be considered in conjunction

with that presentation. It is prepared at February 2018 and describes the general tenor of legislation

and other rules known at the time and is not intended to be relied upon as a substitute for

professional advice in relation to actual facts and circumstances. The material may become out of

date due to subsequent industry and/or legislative changes. No responsibility can be accepted by

the Institute of Public Accountants or the presenters for loss occasioned to any person doing

anything or refraining from doing anything as a result of anything contained in this presentation

material.

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Program completion

The IPA Professional Practice Program has been designed for IPA members in professional

practice and for non-practitioners as a refresher Program.

With recognition comes responsibility. The IPA is recognised in legislation as one of the three

professional accounting bodies within Australia. This means compliance with the ASIC Act and

with regulations and standards set by ATO, TPB, ASIC, APESB, FRC, AASB AUASB and IFAC.

The regulators, standard setters, government and the public all rely on the professional

expertise, competence and ethics of IPA members. Therefore, the IPA has mandated that

members moving into professional practice must demonstrate competence in these key areas.

It is compulsory to complete the IPA Professional Practice Program within 6 months of receiving

an IPA PPC unless you have completed a Professional Practice Program with Chartered

Accountants Australia + New Zealand or CPA Australia within the last 5 years.

The Program consists of self-paced study and a 2 day face-to-face workshop. You should

complete the self-paced study before attending the workshop. This will take up to 80 hours,

depending on your experience. To successfully complete the Program, you must:

Attend all sessions of the course,

Successfully complete the assessment held at the end of the course.

The assessment comprises of 30 multiple‐choice questions and you are permitted 1 hour to

complete the assessment. You may refer to your course materials, but you are not to consult any

other person in or outside of the room. There is 1 mark per question and you need to obtain at

least 50% to successfully complete the assessment.

If you do not successfully complete the assessment, you will be offered an opportunity to re-sit the

assessment. If you are still unsuccessful, you will be required to repeat the 2 day face-to-face workshop

and successfully pass the assessment. The IPA reserves the right to cancel a member’s PPC in the

event a member does not pass the assessment.

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Module 5

Statutory Registrations

Topic list: Page

5.1 Introduction – Statutory Registrations 5

5.1.1 ABN Registration 5

5.1.2 TFN Application 5

5.1.3 Business Name Registration 5

5.1.4 PAYG, GST and AUSkey Registrations 6

5.1.5 Domain Name Registration 6

5.2 Intellectual Property Protection 6

5.2.1 Trade Mark Registration 6

5.3 ASIC Registration Requirements 6

5.3.1 Registered Company Auditor Registration 7

5.3.2 Self Managed Superannuation Fund Auditor Registration 7

5.3.3 Limited Australian Financial Services (AFS) Licence Reg. 7

5.3.4 Australian Financial Services (AFS) Licence Registration 8

5.4 Tax Practitioner Board Registration – Introduction 9

5.5 Registration Requirements 9

5.5.1 Tax Agent Service 9

5.5.2 BAS Service 12

5.5.3 Australian Financial Services (AFS) Licensees 15

5.6 Registration Exemptions 17

5.6.1 Tax Agent Services 17

5.6.2 BAS Services 17

5.6.3 Tax (financial) Advisor Services 18

5.7 Maintaining your Registration 18

5.7.1 Annual Declaration for Registered Tax Practitioners 18

5.7.2 Notify the TPB of any change of Details or Circumstances 19

5.7.2.1 Contact Details 19 5.7.2.2 Practice Structure 19 5.7.2.3 Change to Legal or Trading Name 20

5.7.2.4 Change to Circumstances 20

5.7.2.5 Change to Professional Association Membership 21

5.7.3 Comply with the TASA Code 22

5.7.4 Renew Registration 23

5.8 Policy / Guidance Documents Issued by the TPB 24

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5.1: Introduction – Statutory Registrations

5.1.1: ABN Registration

ABN registrations are administered by the Federal Government through the Australian Business

Register (ABR). The ABR website provides an applicant with information as to how to register an

ABN.

You will not be permitted to register a business name if you do not hold an ABN.

To apply for an ABN, this can be done online via the ABR website. There is no charge. You must be

carrying on a business or other enterprise to be entitled to hold an ABN. It must be clearly indicated

on your application that you are carrying on an enterprise.

An ABN application will be processed faster if staff at the ABR can identify the applicant from the

information provided, such as a tax file number. Applications can commence and application and

save it if all the information is not available at the time of the application.

ABN applications can be done at: https://abr.gov.au/For-Business,-Super-funds---Charities/Applying-

for-an-ABN

5.1.2: TFN Application

Companies, trusts, partnerships and many other organisations can apply for a tax file number (TFN)

online. Individuals or sole traders cannot apply for a TFN for business as they are the business, there

is no separate legal entity.

If you do not hold a TFN, you may not be eligible to hold an ABN. You can apply for a TFN with

the Australian Taxation Office or apply for a TFN at the same time as you apply for your ABN.

5.1.3: Business Name Registration

To register a business name in Australia, an applicant must hold an Australian Business Number

(ABN).

A business name is a major element of your business identity and image so it should be original and

not similar to existing business names, company names or trademarks. It should be memorable,

easy to pronounce and spell, non-offensive and functional.

You can choose to use your personal name for your business. If you're using your personal name as

a business name, there's no need to register it. However, if you want to call your business your

personal name and add on something such as ‘and Co.’, then this will need to be registered.

It is wise to see if the name you would like to register is available for you to use. If the preferred name

of your business is generic, it may be taken by some other person.

You will need to check if the business name is available and also check the company and other

registers if a company name is available. Both are done via through ASIC.

To check if your preferred business name is available, then this can be done at this URL:

https://connectonline.asic.gov.au/RegistrySearch/faces/landing/bn/SearchBnRegisters.jspx?_

adf.ctrl-state=fkn2i3kzw_20

To check if a company name is available, then this can be done at this URL:

https://connectonline.asic.gov.au/RegistrySearch/faces/landing/SearchRegisters.jspx?_adf.ctr

l-state=fkn2i3kzw_28

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5.1.4: PAYG, GST and AUSkey Registrations

Applying for other registrations like PAYG, GST, AUSkey can be done at the same time as an ABN

application. This may save time.

PAYG, GST, AUSkey registrations can be done at this URL: https://abr.gov.au/For-Business,-Super-

funds---Charities/Applying-for-other-registrations/Apply-for-GST,-PAYG,-business-name-and-AUSkey/

5.1.5: Domain Name Registration

A domain name is a business online address for the internet. Each computer that is connected to the

internet has a unique identifying number - an Internet Protocol address or IP address. This sequence

of numbers is too difficult to remember, therefore we use a unique domain name for each IP address.

The domain name is marketed so customers can easily locate your services. Each website has its

own distinct domain name, allowing it to be distinguishable from other sites. Most domain names are

easy to remember because they are usually made up of a business name.

Domain names within Australia are administered by au Domain Administration Ltd (auDA) who are

the policy authority and industry self-regulatory body for.au domain names. Their website is:

www.auda.org.au.

5.2: Intellectual Property Protection

Protection of intellectual property should be considered as part of your overall business strategy. This

can add value to your business and provide you with a wider range marketing options. It also means

customers can identify your business by your logo or trade mark.

5.2.1: Trade Mark Registration

Registering a business, company or domain name does not give you proprietary rights. Only a trade

mark can provide that protection.

A trade mark is your brand and is a way of identifying your unique product or service you offer can be

used as a valuable marketing tool. Your trade mark is your unique identity which your clients know

who you are. A trade mark is registered through IP Australia, their website is www.ipaustralia.gov.au.

Registering a business, company or domain name does not automatically give you the right to use

that name as a trade mark. IP Australia offer a search facility on their website allowing you to check

what is currently registered which will shape your trade mark design so it will not conflict with an

existing registration.

5.3: ASIC Registration Requirements

ASIC oversees the registration process for:

Registered Company Auditor (RCA’s);

Self managed superannuation fund (SMSF) auditor;

Limited Australian financial services (AFS) licence;

Australian financial services (AFS) licence.

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5.3.1: Registered Company Auditor Registration

Applications to become a Registered Company Auditor (RCA) are managed by ASIC and the

application process is performed online. There are compliance obligations under the Corporations

Act 2001 which ASIC has oversight.

Regulatory Guide 180 (RG 180) Auditor Registration explains how to apply for registration and the

requirements for maintaining registration.

There are various pathways available to becoming a RCA and an applicant must demonstrate they

have the appropriate qualifications and skills and also that they are fit and proper person as per

ASIC’s definition.

More information on the registration process can be found at: http://asic.gov.au/for-finance-

professionals/company-auditors/

5.3.2: Self Managed Superannuation Fund Auditor Registration

Applications to become a Self managed superannuation fund auditor (SMSF auditor) are managed by

ASIC and are done online. Applicants must:

be an Australian resident;

successfully complete an examination;

have practical experience; and

hold appropriate qualifications.

Regulatory Guide 243 (RG 243) Registration of self-managed superannuation fund auditors explains

how to apply for registration and the requirements for maintaining registration. RG 243 provides

guidance on the continuing legal obligations of approved SMSF auditors.

More information on the registration process can be found at: http://asic.gov.au/for-finance-

professionals/self-managed-superannuation-fund-smsf-auditors/applying-for-smsf-auditor-registration/

5.3.3: Limited Australian Financial Services (AFS) Licence Registration

Applications to hold a limited Australian financial services (AFS) licence are managed by ASIC and

the application process is performed online. There are compliance obligations under the Corporations

Act 2001 which ASIC has oversight.

Limited AFS license holders are generally accountants, but there are exceptions to this as other

professionals determine the need to hold a limited AFS license.

A limited AFS licensee authorises individuals, companies and any other to provide only one or more

of the following limited financial services and is not open to negotiation:

financial product advice about:

o self-managed superannuation funds (SMSFs)

o a client’s existing superannuation holdings, to the extent required for making a

recommendation to establish an SMSF or providing advice to a client on contributions

or pensions under a superannuation product

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‘class of product advice’ about:

o superannuation products

o securities

o simple managed investment schemes

o general insurance products

o life risk insurance products

o basic deposit products

arranging to deal in an interest in an SMSF.

An AFS licensee who is authorised to provide financial services other than these limited financial

services as listed above is not considered to be a limited AFS license holder. For example, an AFS

licensee who can provide financial product advice about securities (rather than ‘class of product

advice’ about securities) is not a limited AFS licensee because financial product advice about

securities is not covered in the list above.

More information on the registration process can be found at: http://asic.gov.au/for-finance-

professionals/afs-licensees/limited-afs-licensees/

5.3.4: Australian Financial Services (AFS) Licence Registration

Applications to hold an Australian financial services (AFS) licence are managed by ASIC and the

application process is performed online. There are compliance obligations under the Corporations

Act 2001 which ASIC has oversight.

An AFS licence authorises the licence holder to provide financial services to clients. Financial

services are:

financial product advice to clients for example, giving a recommendation to clients or the

general public about which financial product they should purchase.

dealing in a financial product for example, buying or selling shares on behalf of a client or

issuing interests in a managed investment scheme.

making a market for a financial product for example, where you regularly quote prices at

which people can buy or sell financial products.

operating a registered managed investment scheme. ASIC is also required to register

managed investment schemes that are offered to retail clients.

providing a custodial or depository service for example, holding a financial product, or a

beneficial interest in a financial product on trust for a client or

providing traditional trustee company services for example, preparing estate management

functions.

Financial products include things such as shares, bonds, superannuation, interests in managed

investment schemes, life insurance, general insurance, derivatives and margin lending facilities.

The authority permitted under an AFS licence by far exceeds the authority provided under a limited

AFS license. Members need to ascertain the level of authority they need and apply to ASIC

accordingly.

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5.4: Tax Practitioner Board Registration - Introduction

The Tax Practitioners Board (TPB) is a national body responsible for the registration and regulation of tax agents, BAS agents and tax (financial) advisers (collectively referred to as 'tax practitioners'). The TPB is also responsible for ensuring compliance with the Tax Agent Services Act 2009, including the Code of Professional Conduct (Code). The TPB achieves this by:

administering a system to register tax practitioners, ensuring they have the necessary competence and personal attributes;

providing guidelines and information on relevant matters;

investigating conduct that may breach the TASA, including non-compliance with the Code, and breaches of the civil penalty provisions;

imposing administrative sanctions for non-compliance with the Code; and

applying to the Federal Court in relation to contraventions of the civil penalty provisions in the TASA.

The TASA can be accessed from https://www.legislation.gov.au/Series/C2009A00013. 5.5: Registration Requirements

Anyone who provides tax agent services for a fee or other reward must be registered with the Tax Practitioners Board. Registration ensures that tax agents:

have the qualifications and experience required to provide tax agent services;

meet the fit and proper requirements of the TASA; and

have appropriate professional indemnity insurance cover to protect consumers. In short, there are 3 main types of services that require a practitioner to be registered under the TASA:

tax agent service;

BAS service; and

tax (financial) advice service. 5.5.1: Tax Agent Service

A tax agent service is any service relating to:

ascertaining (that is, working out) or advising about liabilities, obligations or entitlements of entities (that is your clients) under a taxation law; or

representing entities in their dealings with the Commissioner of Taxation (Commissioner) in relation to a taxation law;

where it is reasonable to expect the entity will rely on the service to satisfy liabilities or obligations, or to claim entitlements under a taxation law. There is a legal requirement that you must not charge or receive a fee or other reward if you provide a service which you know or should reasonably know is a tax agent service and you are not a registered tax agent. For the definition of a tax agent service, refer to section 90-5 of the TASA. TPB guidance – examples of tax agent services

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The following table contains a non-exhaustive list of the types of services that may or may not constitute a tax agent service under the TASA, if provided for a fee or reward.

Service Tax agent

service Not a tax agent

service

Preparing returns, notices, statements, applications or other documents about your client’s liabilities, obligations or entitlements under a taxation law.

X

Lodging returns, notices, statements, applications or other documents about your client’s liabilities, obligations or entitlements under a taxation law.

X

Assisting clients with tax concessions for expenditure incurred on research and development activities where the service involves the application of taxation laws.

X

Preparing depreciation schedules on the deductibility of capital expenditure.

X

Preparing or lodging objections on behalf of a taxpayer under Part IVC of the Taxation Administration Act 1953 (TAA) against an assessment, determination, notice or decision under a taxation law.

X

Giving clients advice about a taxation law that they can reasonably be expected to rely on to satisfy their taxation obligations.

X

Dealing with the Commissioner on behalf of clients. X

Applying to the Commissioner or the Administrative

Appeals Tribunal (AAT) for a review of, or instituting an appeal

against, a decision on an objection under Part IVC of the TAA.

X

Reconciling BAS provision data entry to ascertain the figures to be included on a client’s activity statement.

X

Filling in an activity statement on behalf of a client or instructing them which figures to include.

X

Ascertaining the withholding obligations for employees of your clients, including preparing payment summaries.

X

Installing computer accounting software and determining default goods and services tax (GST) and other codes tailored to clients.

X

Installing computer accounting software without determining default GST and other codes tailored to clients.

X

Coding transactions, particularly in circumstances where it requires the interpretation or application of a taxation law.

X

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Service Tax agent

service Not a tax agent

service

Coding tax invoices and transferring data onto a computer program for clients under the instruction and supervision of a registered tax or BAS agent.

X

Contracting the services of a specialist to provide advice about an area of taxation law that you have no expertise and cannot review for accuracy.

X

Services provided by an auditor of a self-managed superannuation fund under the Superannuation Industry (Supervision) Act 1993.

X

Providing general taxation advice to clients that does not involve the application or interpretation of a taxation law to the client’s personal circumstances.

X

General training (such as a classroom) in relation to the use of computerised accounting software not related to particular fact situations.

X

Preparing bank reconciliations. X

Entering data. X

Partnerships and companies must have a sufficient number of registered individual tax agents to provide tax agent services to a competent standard and to carry out supervisory arrangements. This means that if you register as a partnership or company tax agent you may also need to register separately as an individual tax agent. Source: https://www.tpb.gov.au/tax-agent-services

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5.5.2: BAS Service

A BAS service is a tax agent service that relates to:

ascertaining or advising about the liabilities, obligations or entitlements of a client under a BAS provision; or

representing a client in their dealings with the Commissioner of Taxation in relation to a BAS provision; and

where it is reasonable to expect a client will rely on the service to satisfy liabilities or obligations or to claim entitlements under a BAS provision.

The term ‘BAS provision’ is defined in Income Tax Assessment Act 1997 as:

Part VII (collection and recovery only) of the Fringe Benefits Tax Assessment Act 1986

the indirect tax laws, including

o the goods and services tax (GST) law

o the wine tax law

o the luxury car tax law

o the fuel tax law, and

Parts 2-5 and 2-10 in schedule 1 of the Tax Administration Act 1953, which are about the pay as you go (PAYG) system.

The TASA also provides that the Tax Practitioners Board may, by legislative instrument, specify that another service is a BAS service. There are significant civil penalties for anyone providing BAS services for a fee or reward, or advertising BAS services, while unregistered. For the definition of a BAS service, refer to section 90-10 of the TASA. Declaring certain services as BAS services On 1 June 2016, Tax Agent Services (Specified BAS Services) Instrument 2016 was registered. The legislative instrument allows BAS agents to provide certain services that extend beyond the legislative definition of BAS provision without the requirement to be a registered tax agent. These additional services are as follows:

services under the Superannuation Guarantee (Administration) Act 1992 to the extent that they relate to a payroll function or payments to contractors;

determining and reporting the superannuation guarantee shortfall amount and any associated administrative fees;

dealing with superannuation payments made through a clearing house;

completing and lodging the Taxable payments annual report to the ATO, on behalf of a client;

sending a tax file number declaration to the Commissioner, on behalf of a client; and

applying to the Register for an Australian Business Number, on behalf of a client. An explanatory statement accompanies this legislative instrument.

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TPB guidance – examples of a BAS service The following table contains a non-exhaustive list of the types of services that may or may not constitute a BAS service under the TASA:

Service BAS service Not a tax agent service or BAS service

Applying to the Registrar for an ABN on behalf of a client. X

Installing computer accounting software without determining default GST and other codes tailored to the client.

X

Coding transactions, tax invoices and transferring data onto a computer program for clients through processes that require the interpretation or application of a BAS provision.

X

Coding transactions, tax invoices and transferring data onto a computer program for clients through processes that do not require the interpretation or application of a BAS provision.

X

Confirming figures to be included on a client’s activity statement. X

Completing activity statements on behalf of an entity or instructing the entity which figures to include.

X

General training in relation to the use of computerised accounting software not related to client's particular circumstances.

X

Preparing bank reconciliations. X

Entering data without involvement in or calculation of figures to be included on a client's activity statement.

X

Confirming the withholding tax obligations for the employees of a client.

X

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Service BAS service Not a tax agent service or BAS service

Services declared to be a BAS service by way of a legislative instrument issued by the TPB.

X

Preparation and provision of a payment summary that may include reportable fringe benefits amounts and the reportable employer superannuation contributions,

X

Registering or providing advice on registration for GST or PAYG withholding.

X

Services under the Superannuation Guarantee (Administration) Act 1992 to the extent that they relate to a payroll function or payments to contractors.

X

Determining and reporting the superannuation guarantee shortfall and associated administrative fees.

X

Dealing with superannuation payments made through a clearing house.

X

Completing and lodging the Taxable payments annual report to the ATO on behalf of a client.

X

Sending a TFN declaration to the Commissioner on behalf of a client.

X

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5.5.3: Australian Financial Services (AFS) Licensees

All Australian financial services (AFS) licensees and their representatives that provide tax (financial) advice services for a fee or other reward must be registered with the Tax Practitioners Board (TPB). If you advise your clients about the tax consequences of the financial advice you provide, you are providing a tax (financial) advice service. ‘Representative’ includes:

an authorised representative of the licensee, which may be:

o an individual

o a body corporate (also known as corporate authorised representative (CAR))

o a partnership

o a group of individuals and/or bodies corporate that are the trustees of a trust

an employee or director of the licensee

an employee or director of a related body corporate of the licensee

any other person acting on behalf of the licensee. If your corporate authorised representative (CAR) provides a tax (financial) advice service for fee or reward, part or all of which is payable via a third party, your CAR will also need to be registered. Whether a CAR provides a tax (financial) advice service will depend on the nature of the ASIC authorisations that the CAR has. In most cases a CAR is considered to provide tax (financial) advice services if they have an ASIC authorisation to provide financial product advice or to deal with a financial product. Tax (financial) advice service In most cases, if you advise your clients about the tax consequences of the financial advice you provide, you are providing a tax (financial) advice service. A tax (financial) advice service consists of five key elements:

1. a tax agent service (excluding representations to the Commissioner of Taxation)

2. provided by an Australian financial services (AFS) licensee or representative (including individuals and corporates) of an AFS licensee

3. provided in the course of advice usually given by an AFS licensee or representative

4. relates to ascertaining or advising about liabilities, obligations or entitlements that arise, or could arise, under a taxation law

5. reasonably expected to be relied upon by the client for tax purposes. For the definition of a tax (financial) advice service, refer to section 90-15 of the TASA.

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TPB guidance – examples of a tax (financial) advice service The following table contains a non-exhaustive list of the types of services commonly provided that may or may not constitute a tax (financial) advice service:

Service

Tax (financial)

advice service

Tax agent service

Any service specified by the TPB by legislative instrument to be a tax (financial) advice service.

Yes Yes

Personal advice (as defined in the Corporations Act 2001), including scaled advice and intra-fund advice, which involves the application or interpretation of the taxation laws to a client’s personal circumstances and it is reasonable for the client to expect to rely on the advice for tax purposes.

Yes

Yes

Any advice (other than a financial product advice as defined in the Corporations Act 2001) that is provided in the course of giving advice of a kind usually given by a financial services licensee or a representative of a financial services licensee that involves application or interpretation of the taxation laws to the client’s personal circumstances, and it is reasonable for the client to expect to rely on the advice for tax purposes.

Yes

Yes

Factual tax information which does not involve the application or interpretation of the taxation laws to the client’s personal circumstances. Such information could be included in, but is not limited to:

regulated disclosures such as product disclosure statements and financial services guides

other products such as general marketing and promotional materials.

No

No

Client tax-related factual information. Such information includes, but is not limited to:

payment summaries

other documents such as annual summary of interest paid and account statements.

No

No

General advice (as defined in the Corporations Act 2001). No No

Any service that does not take into account an entity’s relevant circumstances so that it is not reasonable for the entity to expect to rely on it for tax purposes. This includes simple online calculators as defined in the Australian Securities and Investments Commission’s Class Order (CO 05/1122).

No No

Factual information provided by call centres and front line staff and specialists that would not be expected to be relied upon for tax related purposes.

No No

Preparing a return or a statement in the nature of a return (to provide this service would require registration as a tax agent).

No Yes

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Service

Tax (financial)

advice service

Tax agent service

Preparing an objection under Part IVC of the Taxation Administration Act 1953 against an assessment, determination, notice or decision under a taxation law.

No Yes

A service specified not to be a tax agent service in Regulation 13 of the Tax Agent Services Regulations 2009.

No No

Dealing with the Commissioner of Taxation on behalf of a client. This may include, for example, applying for a private binding ruling on behalf of a client.

No Yes

Further detailed guidance is provided by the TPB in its Information Sheet TPB(I) 20/2014. 5.6: Registration Exemptions

5.6.1: Tax Agent Services

There are limited situations where you do not need to register as a tax agent. You do not need to be registered if you are:

an employee or contractor of a registered tax agent and you do not provide tax agent services in your own right. However, if you are working for a company or partnership which charges or receives fees for tax agent services, the company or partnership might need you (as an individual) to be registered so that it has a sufficient number of registered individual tax agents

a legal practitioner who is not prohibited from providing tax agent services under a State or Territory law that regulates legal practice and the provision of legal services and you do not prepare and lodge returns or return like statements such as:

o business activity statements

o instalment activity statements

o superannuation guarantee statements

o pay as you go withholding payment summary statements

except in the course of acting for a trust or deceased estate as trustee or legal personal representative. There are also certain services which are specifically excluded from the definition of a tax agent service, and you do not need to be registered to provide these services. For a full list of these specified services refer to subregulation 13(1) of the Tax Agent Services Regulations 2009. 5.6.2: BAS Services

There are limited situations where you do not need to register as a BAS agent. You do not need to be registered if you are:

an employee or contractor of a registered tax or BAS agent and you do not provide BAS services in your own right. However, if you are working for a company or partnership which charges or receives fees for BAS services, the company or partnership might need you (as an individual) to be registered so that it has a sufficient number of registered individual BAS agents

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a legal practitioner who is not prohibited from providing BAS services as a legal service under a state or territory law that regulates legal practice and the provision of legal services, and you do not prepare and lodge return like statements such as:

o business activity statements

o instalment activity statements

o superannuation guarantee statements

o pay as you go withholding payment summary statements

except in the course of acting for a trust or deceased estate as trustee or legal personal representative

a customs broker licensed under the Customs Act 1901 providing a BAS service relating to imports or exports to which an ‘indirect tax law’ (as defined in section 995-1 of the Income Tax Assessment Act 1997 (ITAA1997) applies.

5.6.3: Tax (financial) Advisor Services

There are limited situations where you do not need to register as a tax (financial) adviser. You do not need to be registered if you are:

registered as a tax agent (with no conditions or have a financial planning condition imposed on your registration). This is because your existing tax agent registration already includes the provision of tax (financial) advice services.

an employee or contractor of a registered tax agent or tax (financial) adviser and you do not provide tax (financial) advice services in your own right. However, if you are working for a company or partnership which charges or receives fees for tax (financial) advice services, the company or partnership might need you (as an individual) to be registered so that it has a sufficient number of registered individual tax (financial) advisers.

a legal practitioner providing tax (financial) advice services as a legal service under a state or territory Legal Profession Act that regulates legal practice.

5.7: Maintaining your Registration

IPA Members who have obtained registration to provide tax agent services as a registered tax practitioner under the TASA are required to:

submit an Annual Declaration;

notify of any change of details or circumstances;

comply with the TASA Code; and

renew their registration when it becomes due for renewal. 5.7.1: Annual Declaration for Registered Tax Practitioners

A registered tax practitioner must complete an annual declaration with the TPB to demonstrate that they meet ongoing registration requirements. The declaration will seek information about:

having professional indemnity insurance cover;

undertaking continuing professional education (individuals only);

satisfying the fit and proper requirements of the TASA; and

your compliance with personal tax obligations. The TPB annual declaration is due on the anniversary of your registration renewal date and is required to be made each year, other than in the year that you seek to renew your registration.

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TPB has advised on their website:

You can find your renewal date on the TPB Register.

TPB will send you an email approximately 45 days before the due date to let you know when your annual declaration is due and how you complete it. It is important you act on this email and complete your TPB annual declaration as failing to complete it may be considered a breach of the TASA Code.

You can access your annual declaration form when TPB notifies you by visiting www.tpb.gov.au/myprofile

5.7.2: Notify the TPB of any Change of Details or Circumstances

Under the TASA, you must notify the TPB of certain changes in details or circumstances. Failure to notify the TPB is a breach of the TASA Code and the TPB may terminate your registration. Notification must be in writing (either electronic or paper) within 30 days on which you become, or ought to have become, aware of any changes to your:

contact details

practice structure

legal or trading name

circumstances relevant to your registration

changes to professional association membership.

5.7.2.1: Contact Details

You can change the following contact details online using TPB’s My Profile page:

email address

phone and fax numbers

business address/es (this address must include only the street address of the practice)

postal address (for correspondence and notices). TPB will pass on your updated contact details to the Australian Taxation Office (ATO). The ATO will update your practice contact details, email address and mobile number, and also the postal address on your clients' income tax and fringe benefits tax roles, providing:

you have added them to your client list for these roles

the postal address for the client is the same as your prior address. Registered tax practitioners may still need to contact the ATO to update details for some broadcasts or email notifications. For further information refer to practice administration on the ATO website. Note: You may also need to update your address in your practice management software used for lodgement of your clients' income tax returns and/or business activity statements. As TPB will email you when your annual declaration is due, it is important that your contact details, including your email address are up to date at all times so that their reminders reach you on a timely basis. 5.7.2.2: Practice Structure

If you change how your practice is structured you must notify the TPB. You may also need to apply for registration of the new business structure.

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5.7.2.3: Change to Legal or Trading Name

You must notify the TPB of any changes to your legal or trading name. TPB will need to see evidence of the change such as a certificate of trading name or marriage certificate. 5.7.2.4: Change to Circumstances

You must the TPB if:

you cease to meet one of the tax practitioner registration requirements

an event affecting your registration occurs. Events that may affect your registration There are certain events that may affect your continued registration as a registered tax practitioner. Where it is a partnership that is the registered tax practitioner - the event may be one that affects an individual partner in the partnership, and/or a partner who is a director of the company. Where it is a company that is the registered tax practitioner - the event may be one that affects a director of the company. Event A: You are convicted of a serious taxation offence 'Serious taxation offence' means: 1. an offence against any one of the following sections of the Criminal Code Act 1995 (Criminal

Code), if the offence relates to a tax liability (within the meaning of the Taxation Administration Act 1953).

section 134.1 – obtaining property by deception

section 134.2 – obtaining a financial advantage by deception

section 135.1 – general dishonesty with respect to obtaining a gain, causing a loss or influencing a Commonwealth public official

section 135.2 – obtaining a financial advantage

section 135.4 – conspiracy to defraud with respect to obtaining a gain, causing a loss or influencing a Commonwealth public official.

2. a 'taxation offence' that is punishable on conviction by a fine exceeding 40 penalty units, or

imprisonment, or both. One penalty unit = $210 currently as is reviewed every 3 years with the next review in 2018. 'Taxation offence' means:

an offence against a taxation law

an offence against:

o section 6 of the Crimes Act 1914 – being an accessory after the fact relating to an offence against a taxation law

o section 11.1 of the Criminal Code – attempting to commit an offence relating to an offence against a taxation law

o section 11.4 of the Criminal Code – incitement to the commission of an offence relating to an offence against a taxation law section 11.5 of the Criminal Code – conspiring with another person to commit an offence relating to an offence against a taxation law.

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Event B: You are convicted of an offence involving fraud or dishonesty

'Fraud' and 'dishonesty' take their ordinary meaning, and are determined by reference to community standards. The Criminal Code defines 'dishonest' as dishonest according to the standards of ordinary people in circumstances where the defendant is aware of these standards. Event C: You are penalised for being a promoter of a tax exploitation scheme

You are considered to have been penalised for being a promoter of a tax exploitation scheme if you have been ordered to pay a civil penalty for engaging in conduct that results in you, or another entity, being a promoter of a tax exploitation scheme, within the meaning of Division 290 of Schedule 1 to the Taxation Administration Act 1953.

Event D: You are penalised for implementing a scheme that has been promoted on the basis

of conformity with a product ruling in a way that is materially different from that described in the

product ruling

You are considered to have been penalised for implementing a scheme that has been promoted on the basis of conformity with a product ruling in a way that is materially different from that described in the product ruling if you have been ordered to pay a civil penalty for engaging in such conduct as defined within Division 290 of Schedule 1 to the Taxation Administration Act 1953.

Event E: You become an undischarged bankrupt or you go into external administration

Undischarged bankrupt You are an undischarged bankrupt if you have been declared bankrupt under the Bankruptcy Act 1966 and have not been discharged from the bankruptcy. External administration A company will go into external administration for the purposes of the Tax Agent Services Act 2009 if it goes into external administration as defined in the Corporations Act 2001.

Event F: You are sentenced to a term of imprisonment

You are considered to have been 'sentenced to a term of imprisonment' if a sentence is imposed on you in relation to an offence and that sentence includes a term of imprisonment. This does not require you to have actually served all or part of that term of imprisonment, only that you were sentenced to a term of imprisonment. 5.7.2.5: Change to Professional Association Membership

If you relied on being a voting member of the IPA to gain your registration as a tax agent, you must notify the TPB if your membership status changes or your membership ceases. If you did not rely on your voting membership with IPA to gain your registration and your membership details change, you should update your membership details using TPB’s My Profile page.

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5.7.3: Comply with the TASA Code

The TASA Code regulates the personal and professional conduct of registered tax practitioners. The Code is contained in section 30-10 of the TASA. The Code sets out principles under five separate categories: Honesty and integrity 1. You must act honestly and with integrity. 2. You must comply with the taxation laws in the conduct of your personal affairs. 3. If you:

receive money or other property from or on behalf of a client, and

hold the money or other property on trust

you must account to your client for the money or other property. Independence 4. You must act lawfully in the best interests of your client. 5. You must have in place adequate arrangements for the management of conflicts of interest that

may arise in relation to the activities that you undertake in the capacity of a registered tax agent. Confidentiality 6. Unless you have a legal duty to do so, you must not disclose any information relating to a client’s

affairs to a third party without your client’s permission. Competence 7. You must ensure that a tax agent service that you provide, or that is provided on your behalf, is

provided competently. 8. You must maintain knowledge and skills relevant to the tax agent services that you provide. 9. You must take reasonable care in ascertaining a client’s state of affairs, to the extent that

ascertaining the state of those affairs is relevant to a statement you are making or a thing you are doing on behalf of a client.

10. You must take reasonable care to ensure that taxation laws are applied correctly to the

circumstances in relation to which you are providing advice to a client. Other responsibilities 11. You must not knowingly obstruct the proper administration of the taxation laws. 12. You must advise your client of the client’s rights and obligations under the taxation laws that are

materially related to the tax agent services you provide. 13. You must maintain the professional indemnity insurance that the Board requires you to maintain. 14. You must respond to requests and directions from the Board in a timely, responsible and

reasonable manner. For further information refer TPB Explanatory Paper 01/2010: Code of Professional Conduct.

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5.7.4: Renew Registration

Registration must be renewed as per the TPB requirements and part of the renewal process is to

make appropriate declarations and in some circumstances, undertakings to satisfy specific TPB

requests.

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5.8: Policy / Guidance Documents issued by the TPB

The TPB has issued a number of policy and guidance documents to assist registered tax practitioners comply with their obligations under the Code and TASA. These documents change from time-to-time and IPA members are encouraged to monitor developments that may affect their continued registration obligations. The following table outlines the tier, description and status of the documents issued.

Tier and description

Product Purpose Status

1

Binding on the TPB and

tax practitioners

TPB guidelines TPB(G)

Legislative instruments that bind the TPB and those to whom they apply, however, they are guidelines (not rules)

Binding

2

Proposed TPB guidelines TPB(PG)

Guidelines the TPB intends to issue

Should be followed by the TPB and tax

practitioners, subject to particular circumstances

3

Overviews

TPB explanatory papers

TPB(EP)

A detailed explanation of the TPB’s interpretation of the Tax Agent Services Act 2009 (TASA) and various professional standards and obligations of tax practitioners

Information only

TPB information sheets TPB(I)

Overview of the TPB’s position on a topic

Information only

TPB practice notes

TPB(PN)

Practical guidance and assistance on a topic, including raising awareness of relevant considerations

Information only

4 Other

Consultative forum reports

General overview of items discussed at Consultative forum meetings

Information only

Speeches Copies of speeches following significant speaking engagements

Information only

Website publications

General information products available on our website

Information only

Media releases

Information for tax practitioners and the wider community about the release of information or products by the TPB, or to inform them about any other TPB developments

Information only

Corporate documents

Information about the corporate aspects of the TPB

Information only

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As at November 2017, the TPB had issued the following documents: Tier 1 documents

None issued. Tier 2 documents

TPB (PG) 01/2010:

Course in basic accountancy principles approved by the Board

TPB (PG) 02/2010:

Course in commercial law approved by the Board

TPB (PG) 03/2010:

Course in Australian taxation law approved by the Board

TPB (PG) 04/2014:

Course in Australian taxation law that is approved by the Board for tax (financial) advisers

TPB (PG) 05/2014:

Course in commercial law that is approved by the Board for tax (financial) advisers

Tier 3 documents

TPB(EP) 01/2010:

Code of professional conduct

TPB(EP) 02/2010:

Fit and proper person

TPB(EP) 03/2010:

Professional indemnity insurance requirements for tax and BAS agents

TPB(EP) 04/2012:

Continuing professional education policy requirements for tax and BAS agents

TPB(EP) 05/2014:

Professional indemnity insurance requirements for tax (financial) advisers

TPB(EP) 06/2014:

Continuing professional education policy requirements for tax (financial) advisers

TPB(I) 01/2011

Letters of engagement

TPB(I) 02/2011:

Claiming a lien over client property

TPB(I) 03/2011:

Trusts and registration

TPB(I) 04/2011:

BAS agent educational qualification requirements

TPB(I) 05/2011:

Information regarding the assessment aspect and requirements of an approved course in basic GST/BAS taxation principles

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TPB(I) 06/2011:

Educational qualification requirements for tax practitioners - the mix and match approach to Board approved courses

TPB(I) 07/2011:

Approval process for course providers

TPB(I) 08/2011:

Reports or other advice incorporating tax agent services provided by a third party

TPB(I) 09/2011:

Software providers and the Tax Agent Services Act 2009

TPB(I) 10/2011:

Required knowledge of the Tax Agent Services Act 2009 including the Code of Professional Conduct

TPB(I) 11/2011:

Challenge test criteria for a Board approved course in basic GST/BAS taxation principles

TPB(I) 12/2012:

Insolvency practitioners: Do you need to register as a tax or BAS agent?

TPB(I) 13/2012:

Contractors

TPB(I) 14/2012:

Tertiary qualifications in a discipline other than accountancy for tax agents

TPB(I) 15/2012:

Code of Professional Conduct – Holding money or other property on trust

TPB(I) 16/2012:

Do valuers need to register as tax agents?

TPB(I) 17/2013:

Code of Professional Conduct – Reasonable care to ascertain a client’s state of affairs

TPB(I) 18/2013:

Code of Professional Conduct – Reasonable care to ensure taxation laws are applied correctly

TPB(I) 19/2014:

Code of Professional Conduct - Managing conflicts of interest

TPB(I) 20/2014:

What is a tax (financial) advice service?

TPB(I) 21/2014:

Code of Professional Conduct – Confidentiality of client information

TPB(I) 22/2014:

Fee or other reward for tax (financial) advisers

TPB(I) 23/2014:

Sufficient number requirement for partnership and company registered tax (financial) advisers

TPB(I) 24/2015:

Relevant experience for tax (financial) advisers

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TPB(I) 25/2015:

Applying for registration during the transitional period: Sufficient experience to be able to provide tax (financial) advice services to a competent standard

TPB(I) 26/2016:

Labour hire/on-hire firms

TPB(I) 27/2016:

Code of Professional Conduct - Acting lawfully in the best interests of clients for tax (financial) advisers

TPB(I) 28/2016:

Code of Professional Conduct - Reasonable care to ascertain a client's state of affairs for tax (financial) advisers

TPB(I) 29/2016:

Code of Professional Conduct - Reasonable care to ensure taxation laws are applied correctly for tax (financial) advisers

TPB(I) 30/2016:

Code of Professional Conduct - Having adequate arrangements for managing conflicts of interest for tax (financial) advisers

TPB(I) 31/2016:

Payroll service providers

TPB(I) 32/2017:

Code of Professional Conduct - Confidentiality of client information for tax (financial) advisers

TPB(PN) 01/2017:

Cloud computing and the Code of Professional Conduct

Tier 4 documents Refer TPB website – www.tpb.gov.au.