Montgomery County 2012 Charter Commission

April 18, 2012

Meeting

Agenda Item #1

Approval of Minutes

Agenda Item #2

Legal Framework for County ChartersThe basic guide for counties in developing charters is the County Charter Law (Article 4, Part 1 of the Municipal Home Rule Law)

Agenda Item #3

Examination of existing County Government structure

a. Organizational chart

b. Board of Supervisors/Committees

c. Department Head Survey Summary

Existing County Government Organizational Chart

X

X

Economic Dev & Planning

Director of Mental Health

X

X

Board of Supervisors

Board of Supervisor CommitteesHealth & Human

Services Committee

General Services

Committee

Finance Committee

Public Safety

Committee

Economic Dev and

Planning Committee

Education & Gov.

Committee

Personnel Committee

Fulton Montgomery Community College, Rules of Procedure, Intergovernmental Relations, Policies, Clerk of the Board, County Attorney, Board of Elections

Agriculture, County Historian, Cooperative Extension, Planning, Tourism, Economic Opportunity and Development, Records Management, Private Industry Council, Workforce Development Board, Mobility

Employee Benefits, Civil Service, Employee Training, Employee Insurance, Personnel Department, Grievances, Collective Bargaining

District Attorney, Emergency Management, Enhanced 911, Fire Coordinator, Probation, Public Defender, Sheriff and Corrections, Weights and Measures, Alternatives to Incarceration, STOP DWI, Office of the Coroner / Medical Examiner, Safety Officer

County Auditor, County Treasurer, County Clerk, Real Property Tax Services, Tentative Budget Review, Tentative Capital Budget Review, Purchasing Department, Non-employee Insurance, Borrowing and Indebtedness, External Audit, Taxation, Supervisors' Expenses

Public Works, Buildings and Grounds, Roads and Bridges, Transportation, Central Printing and Supply, Solid Waste, Solid Waste Coordinator, Data Processing, as well as the Telephone System Operations, County owned or leased Buildings and Property

Office for the Aging, Public Health Service, Veterans Services Agency, Youth Bureau, Youth Board, Mental Health, Office of Community Services, Department of Social Services

DepartmentsBoard of Supervisors

Alternative Community Services (Youth Bureau and Veterans Office)

County Attorney

Board of Elections

County Clerk’s Office

Coroner’s Office

Data Processing

District Attorney’s Office

Economic Development and Planning

Emergency Management and Fire Services

History and Archives

Human Resources

Mental Health

Probation Department

Public Defender’s Office

Public Health

Public Works

Buying Agent

Real Property Tax Service

Sheriff's Office

Social Services

County Treasurer’s Office

Weights and Measurements

Outside AgenciesCornell Cooperative Extension

Fulmont Community Action Agency

Fulmont-Montgomery Community College

Montgomery County Chamber of Commerce

Montgomery County Office for Aging

Montgomery-Otsego-Schoharie Solid Waste Management Authority

Sanitary Sewer District No. 1

Formerly Considered Outside Agencies:

Soil and Water Conservation District

USDA Farm Service

USDA Natural Resources Conservation Services

Mandated “Programs”

The question was raised to identify State or Federally mandated programs or departments. This issue was a major focus during the Board of Supervisors 2012 budget process in the fall of 2011.

There is no clear way to answer this. Mandates are present in many Departments such as the Board of Health, Clerk’s Office and Social Services. The difficulty is that no department is completely under the influence of mandates.

Department Head Survey

14 of the 21 Department Heads responded to a survey that asked questions about existing County Government functions, County Supervisors, the Committee system and general questions about a County Administrator.

The answers summarized, categorized and some basic recommendations were made in a final report/summary.

Agenda Item #4

Legislative Districts

Current County Supervisor Jurisdictions and Weighted Votes per Supervisor

County Legislative Districts

Agenda Item #5

Article 1 of the 1985 Draft Charter

Agenda Item #6

Confirm next meeting date and agenda