MRF T&SUSER REFERENCE MANUAL

PROCESS INVOLVED

• Install Tally.ERP9• Activate License• Configuration of TCP File• Company Creation• Customization Config• MRF Masters Update• Voucher Type Configuration• Import Masters• Price List• Voucher Creations• Service Reports

INSTALLATION & ACTIVATION

• Install Tally .ERP9 (Latest Release 3.4)

• Activate the License (Serial No & Key No details will be provided)

INTRODUCTION

This User Manual contains details of customization developed for ‘MRF T&S’. This document contains only those areas or functionalities, which are customized as per requirement specification given by ‘MRF T&S’.

CONFIGURATION OF TCP FILE Copy the MRF.TCP file from the MRF Implementation Kit

and Paste into the Tally Folder. Open the tally by clicking the tally Icon from the desktop. Press F12 > TDL Configuration > Press F4 The following screen will appear In List of TDLs to Preloaded on Tally Start-up : paste the

MRF.TCP file

Accept the screen by ENTER Key.

COMPANY CREATION

From the company info screen enter in Create Company Menu to

create a company.

Enter the Dealer code while creating the company in specified Field.

Accept the screens by

pressing the button ENTER.

After accepting the screen the

Company will be created in the

dealer Company. And it can be

identified by the additional

provision for MRF Masters and

MRF Service Reports will be

enabled in Gateway of Tally.

MRF MASTER UPDATES

Press F11

After Press F11 (Features) this screen will appear in this screen press F11 (MRF Masters).

After press F11 (MRF Masters). Automatically some Groups, Voucher Types, Units & Ledger will create automatically and some options are enabled in Accounting features, Inventory Features & Statutory and Taxation.

UPDATED DEFAULT MASTERS

UPDATED ACCOUNTING FEATURES

UPDATED INVENTORY FEATURES

STATUTORY & TAXATION

VOUCHER TYPE CONFIGURATION

The Additional Configuration is to be enabled for voucher type for getting the feature for MRF Setting for printing of Pre Printed Invoice or plain paper Invoice as per dealer requirement. The Following Screens will help to alter the voucher type master for printing setup.

Service BillFrom Gateway of Tally press Accounts Info > Voucher Type> Alter

Select the Voucher Type Service Bill and press Enter to alter the printing setup.

SERVICE BILL – VOUCHER TYPE

(A)Used For Service: Yes: Make the option set to yes this voucher type

will be used for service bill.

(B)Using Pre-Printed Bill Yes/No: This option can be set Yes Or No

Based on dealer requirement. If the Dealer Using the Pre – Printed

Invoice Stationary then it should be yes otherwise It Can be set as No. The

dealer can print the invoice in plain paper itself with LOGO. This provision

will be same for Tyre quotation and Tyre sales Voucher types.

(C)Default Print Title: If the dealer is using plain paper invoice the

dealer can select the print title as per dealer specification. These provisions

will be applicable for Tyre sales and Tyre Quotation Voucher Type also.

TYRE SALES – VOUCHER TYPE

Enable Tax Reverse Calculation: The tax reverse calculation is using for calculation of vat for the Tyre sales

while making invoice. The Tyre products selling inclusive of tax. While making the sales transaction the dealer can enter the rate the tally will take care of the VAT assessable value calculation for invoice. It will be useful to the dealer for faster entry.

TYRE QUOTATION– VOUCHER TYPE

The all Features are same as service bill and Tyre sales voucher types.

Importing Of Masters The stock masters and service masters can be imported From Gateway of tally The MRF

masters. By Entering the MRF Masters the Two options will available.

1. Create templates

2. Import Masters

Create Templates Create Templates will provide the Excel Format for import the stock Masters and service masters,

and price lists etc.

Import Masters The Import Masters are separated in to two.

1. Importing of Tyre Master

2. Importing of Service Masters.

1. Importing of Tyre Master

Importing of Tyre master details contains the importing of Tyre masters, Reorder Qty and

Opening Stock Update

TYRE MASTERS

The Exported Excel sheet should be filled the details as per Excel sheet Requirements. And it can be imported directly to the tally.

From Gateway of Tally Enter MRF Master > Import Masters > Tyre master

Enter the excel file path where the file is located.The Details contains in Excel sheet will be downloaded in tally as a Stock

item masters.The Importing of Re-Order Qty Also Will be the same procedureThe Excel Sheet Contains All Product Masters. The Dealer should fill the

details as per his stock position on the day. The updating of opening stock is one time process.

SERVICE MASTER

Importing of service masters also the same as Tyre master importing.

SERVICE PRICE LIST IMPORT

• Price List Creation

In Tally Creation of Price List will be using for faster entry for service bill. In F 11 Features > Inventory Features > Enable Multiple Price Levels make Yes.

Create the Price Level Name As per Dealer choice and save the whole screen. The price level name will be created.

Update the price details for service masters with the date specification and import the details according to the date.

The selection of price level name which we created In F11 features will be displayed here. The dealer can create the any number of price levels.

The price lists are changing period to period. The updated excel sheet can be imported as per period specification.

OPENING STOCK UPDATE

SERVICE BILLService masters are provided by MRF. To enter the service bill From Gateway of tally > Accounting Voucher > Press F8 > Select Service Bill

VOUCHERS CREATION

Voucher number : The Service Bill number will be generated automatically.Ref : Select Direct if the customer approach directly to the show room Party’s A/c Name : Select the Cash ledger if the sales is cash sales. Or select the party name

from the list if the sales is credit sales.

Job Card No : Enter the Job card no which service provided to the customer

Vehicle No : Enter the vehicle No of the customer

Buyer’s Details : If Cash sales Enter the customer name and address In the

buyer details.

Price level : Select Customer from the table.

Sales Ledger : Select The ledger Service Charges From the List.

Name of item : Select the Service Master name from the list. It can be select

by Part Number or Stock Item Name

Description : This will be select from the service master.

Quantity : Enter the quantity of the Service Provided.

Rate : The rate will be pick from the price list.

Amount : The tally will calculate the total service amount.

SERVICE TAX DETAILS

Reference : If the dealer is Supposed to collect the service tax then select the

new reference or select the End of list from the table

Name : The voucher number will be the reference with prefix details

Type of service : Service type will be select from the master setup

Category : The dealer can select the type of category if applicable.

Service amount : Enter the value of service provided to he customer if the amount is

excluded the service tax.

Amount (Incl. of tax) : Enter the value of service provided to the customer if the amount is

Inclusive of service tax. The tally will calculate the actual service

amount.

Tax Ledger : select the tax ledger which is applicable Service Tax, Education cess and Secondary education

Cess Ledger if the dealer supposed to collect the service tax from the customer.

Printing of service Bill

After saving the sales invoice Press Enter to view the bill preview.`

TYRE SALES

The Tyre sales Voucher is

a sales voucher. It can be

a cash sales or credit

sales.

To enter the Tyre sales

Voucher from

Gateway of Tally >

accounting voucher >

Press F8 for sales

voucher screen. And

select the Tyre Sales

from the list.

Voucher Number : The Tyre quotation number will be generated automatically. Date : The date will be generated by the date of last entry. It can be

changed by the key F2.Party’s A/c Name : Select the Cash ledger if the sales is cash sales. Or select the

party name from the list if the sales is credit sales.Details of supplementary : Enter the Customer name and address In the buyer details.

Price level : Select Not Applicable from the table.

Sales Ledger : Select the ledger Tyre Sales From the List.

Name of item : Select the stock item name from the list. It can be select by Part Number

or description

Quantity : Enter the quantity of the stock item.

Rate : Enter the MRP rate of the item

Amount : The tally will deduct the tax amount from the rate.

Tax Ledger : Select the TAX ledger which is applicable OUT PUT Vat or the CST

Tax ledger which is applicable. Tally will calculate the tax Amount.

Total Amount : Tally will calculate the total value the MRP value

Narration : Enter the details in narration if any.

Accept the screen by pressing the ENTER.

Tyre Sales Printing

After saving the sales voucher

tally will give the message for

printing the voucher. Press

ENTER to print the voucher.

Tyre Quotation

The Tyre quotation is

created based on sales voucher Type.

From Gateway of tally Enter In

Accounting Voucher > Press F8

and select the voucher type name Tyre

Quotation.

The following steps will use to create

the Tyre Quotation.

Voucher Number : The Tyre quotation number will be generated automatically.

Date : The date will be generated by the date of last entry. It can be

changed by the key F2.

Party’s A/c Name : Select the Customer Name to make raise the quotation.

Details of supplementary : skip the screen by pressing Ctrl + A.

Price level : Select Not Applicable from the table.

Sales Ledger : Select the ledger Tyre Sales From the List.

Name of item : Select the stock item name from the list for which the order is to

be placed. It can be select by Part Number or description

Quantity : Enter the quantity of the stock item for placing the order.

Rate : Enter the rate of the item which the order to be placed

Amount : The tally will deduct the tax amount from the rate.

Tax Ledger : select the tax ledger which is applicable out put vat or the cst tax

Ledger which is applicable. Tally will calculate the tax Amount.

Total Amount : Tally will calculate the total value the MRP value

Narration : Enter the details in narration if any.

Accept the screen by pressing the ENTER.

MRF SERVICE REPORTS

Service Daybook Service / Collection Statement Month wise Service / Collection Statement Vehicle / Customer Breakup List of Customers Account Receivables Form Utilization Agent wise vehicle breakup Commission Analysis Vehicle Breakup

Apart from the tally reports the additional MRF reports are developed for the dealers.

To view the reports From Gate way of Tally > MRF Service Reports

SERVICE DAYBOOK

The report Service day Book Contains the details of service provided by the dealer with all information like Bill No and date, customer Name, Vehicle Regn. Number, Vehicle type and the details of Alignment , Repairing, Tyre Changing, and Balancing with total no of service Provided and the total value of the service provided and the service tax details .

SERVICE/COLLECTION STATEMENT

Service Collection Statement Report Contains the details about the service provided by the dealer. By type of service wise the report will be generated. For the day No of service provided. For the period total no of service provided. For the period total value of services provided by the dealer.

MONTH WISE COLLECTION/STATEMENT

The above report shows that monthly service details provided by the dealer Total service rendered by the dealer service type wise. Collection monthly total rendered by dealer by the service type wise.

VEHICLE/CUSTOMER BREAK UP

The report contains the service detail of vehicle Type wise service type reports.

LIST OF CUSTOMERS

The above report contains the details about the customer name and address, contact details of the customer,

ACCOUNT RECEIVABLE

.

The Account receivable report contains the details about the dealer wants to receive the amount from the customer.

The details of invoice is Type of product sold to the customer Type of service provided to the customer Name of Product No of Quantity sold / Service Provided Rate of the Product/Services The amount of the product/ service The total invoice amount No of days pending for the bill from the date of invoice

FORM UTILIZATION

The report contains the details of sales invoice number are used for which customer name to identify the customer name and invoice number for the dealer.

AGENT WISE VEHICLE BREAKUP

From this report the dealer can analyze that which agent giving more business.No of services given by the agent.

COMMISSION ANALYSIS

Commission analysis report shows that agent wise commission paid report. For which bill no how much amount of commission paid for the bill.

Periodical report also provided To view the another agent report Press F4 from the right top

VEHICLE HISTORY

The report is using to view the report based on Vehicle number. To view the another Vehicle report Press F4 from the right top The vehicle history can be generated from the report

MRF Help Line & Contact Details

Contact Person : Mr. Nagaiah,

Ms. Diana,

Mr. Narasimhulu

Contact Number : 044-43931133 (Exclusive for MRF)

Email Id : tdl@yennes.com