Micro soft office Excel 2007

MS-EXCEL

CONTENTSUses of Ms-Excel:3Ribben:4Tabs4Clipboard:5Cut:5Copy:5FORMAT PAINTER:5Font:6Font faces6Font Face:6Font Size:6Font Colour:6Bold:6Italic:6Under Line:-6Borders:6Fill color:7Font Color:7Grow font:7Shrink font:7Dialogue box of font:7Alignment:7Orientation:8Increase indent:8Decrease indent:8Wrap text:8Merge & Center:8Numbers:8Horizontal alignment:8Number:9Number format:9Increase decimal:9Decrease decimal:9Comma style:9Percentage style:9Accounting number format:9Style:10Conditional formatting:10Format table:10Cell styles:10Cells:10Insert:10Delete:10Format:10Editing:10Fill:10Find & select:10Auto sum:11Clear:11Sort & filter:11

Insert:11Graph/charts:11Types of Charts11Scatter chart:12Column charts:12Trend line:13Types of trend line :13Linear trend line:13Logarithmic trend line:14Polynomial trend line:14Power trend line:14Exponential trend line:15Moving average trend line:15Labels:15Chart Title16Data Label Positions16Legend:16Formulas:16IF:16Lookup:17Types17V lookup:17H lookup:17Sum if:17OPERATOR:18TYPES OF OPERATORS:18Quick access toolbar bar18

MS-EXCELDefinitionMicrosoft excel is a software, a tool or a spreadsheet uses for calculations and graphical representation. It is used for storing, organizing and manipulating data. When we look at the Excel screen we see a rectangular table or grid of rows and columns. Combination of rows and columns is called Cell. Spread sheet consists of many cells.Significance:Excel saves our time by offering an intuitive GUI (graphical user interface). A key feature of this interface is the Ribbon, which prominently displays icons for the tools we'll likely use most often. Data manipulation first: sorting, filtering, tabulating and calculating data. Each of the tools to do these tasks is immediately available on the Home tab of the Ribbon.Some more advantages are, Charts Pivot Tables Safe & Security Graph &ChartsUses of Ms-Excel:1. Finding values such as profit or loss2. Quick calculation3. Automated report generation..4. Graphical representation5. Accounts handling6. Analysis and charting.7. Database communication and control.8. Information command and control.

Ribben:Ribbons are tabs that show different commends with respect to what you wish to do. It is located at the top with its tabs and buttons.

Tabs On the Ribbon the options which are seen are called Tabs. Ribbon is consist of following tabs,1. Home2. Insert3. Page layout4. Reference5. Mailing6. Review7. ViewHomeHome is the first tab on the ribbon bar. Home ribbon shows the basic formatting options. It has many tools to create documentsClipboard: Clip board is useful tool which gives help to paste different word in documents, a line or numbers in cell which are used again and again. Its very easy to use. The word which you want use again & again then first of all open clip board and copy or cut this word. The word automatic store in clipboard and where you want to use this then paste there or simply click word this word in clipboard it automatically paste.Clipboard consist on following options,Cut:It is very useful tool of Ms Excel to move the content of a cell from one position to another position on that sheet or on other.This tool cut the select data and shifts towards the clipboard (Ctrl+X). Click theCut button(which looks like apair of scissors). The phrase will vanish from its original location. Click the new location where we want the phrase to reappear. Then click thePaste buttons picture of a clipboard(not the word Paste). The phrase will appear at that new locationCopy: This tool copy the select data and shift towards the clipboard (Ctrl+C). It is very useful tool of Ms-excel to copy the content of a cell from one position to another position on that sheet or on other.Click the Copy button (which looks like a pair of dog-eared pages). Click where we want the copy of the phrase to appear, and click the Paste buttons clipboard. The copy will appear at the new location, so the phrase will be in our document twice.FORMAT PAINTER: It is used to copy formatting to one place to another cell (Ctrl+Shift+C).Double click to this button to apply the same formatting to multiple places in the cell. Font:Font is a second option of Home It is also has many tools which is useful to creating a professional looking documents. Its tools given below.Font faces (Ctrl+Shift+f):Font Face: Specifies a Latin text font. The different font faces are Calibri, Arial black, Chandra and banged Short cut key is(Ctrl+Shift+F). Font Size:Specifies the the font size of selected text. Normally it starts 8pt to72pt but font size can be increased and decreased. 1pt=1/72// (Ctrl+Shift+P).Font Colour:It specifies the font color of selected text. When we click in a box of Font color. The color of selected text is automatically changed.Bold: It is used to thick any word. Basically it is use in separation any heading with text body. Short cut key (Ctrl+B). Exp. SHAHZAD TABASSUMItalic: It is used to deflect word in some angle to make more beautiful. Example Sadri sahib after italic Sadri sahib (Short Key=Ctrl+I)Under Line:-Underline the text and click the down arrow to see different under line option or (Ctrl+U). For Example TabassumBorders:We can apply different borders on the cells by this tool. There are about 13 different borders. Borders can be seen in given figure.

Fill color:We can fill one or more cells with any color. The cells fill with colors are shown in figure. Font Color:We can change the color of fonts by the help of this tool. There is a vast range of colors.Grow font:We can also increase the font size step by step by using this option.Shrink font:We can decrease the font size too step by step by using this option.

Dialogue box of font:Dialogue box of font is consist on following,1) Font2) Font size3) Styles (bold, italic)4) Color5) EffectsAlignment:This the third group of home tab and in which includes the vertical and horizontal alignment, increase and decrease the indent, orientation, wrap the text and merge and center button.Vertical alignment:In this alignment the position of the data arranged by vertically.Top alignment:According to this alignment the position of set to the data is top of the cell.Middle alignment:In this alignment the position of the data is set to the middle of the cell.Bottom alignment:The data is set to be the bottom of the cell according to this alignment.Horizontal alignment:In this alignment the position of the data arranged by horizontally.Left alignment:In this alignment the direction of the data is set to be left side of the cell.Center alignment:In this alignment the data is arranged by the center of the cell.Right alignment:In this alignment the direction of the data is set to be the right side of the cell.Orientation:Rotate the text to some angle/ vertical orientation.Increase indent:Increase margin b/w border and text in the cell.Decrease indent:Decrease margin b/w the border and text in the cell.Wrap text:Make all visible content within cell by displaying it on multiple lines.Merge & Center:It is used to the merge the cells/ split the cells that have been merged back into individual cell.Numbers:This is the fourth group of the home tab and in which include the style and formatting of the numbers.

Horizontal alignment:In this aliment contents of cell are arrange horizontally, there are further three types of horizontal alignment. i.e. given in table .

Number:This is the fourth group of the home tab and in which contains on tools, uses in formatting of the numbers. Number format:Chose how the values in the cell are displayed as a percentage, as a currency, as a date/ time etc. it contains on 12 types of formatting of numbers.Increase decimal:Show more precise values by showing the more decimal places.Decrease decimal:Show less precise values by showing the fewer decimal places.Comma style:Display the value of the cell with a thousand of separator. This will change the format of the cell to accounting without currency symbol.Percentage style:Display the value of the cell as a percentage.Accounting number format:In this option we can choose an alternative currency format like dollar, yen etc. $ , , .Style: It is the fifth group of the home tab, its use in cells style, which contains on the conditional formatting, table formatting and cell styles.Conditional formatting:In this option we can highlight the special cells, emphasize special values and data bar colour based on criteria.

Format table:Quickly format a range of cells and convert it to a table by choosing pre-defined table styles, it is used for the change the outlook of the table and make it attractive.Cell styles:Quickly format a cell by choosing a pre-defined style, You can also your own cell styles.Cells:Cells is the 6th group of the home tab and by the help of this we can1. Insert new cell, row or row2. delete the cell, rows and rows3. Change the height and width of the rows and rows.Insert:By this tool we can insert the cells, rows and rows in sheet.Delete:Row, row and cell can delete from the sheet and tables with the help of this tool.Format:By this option we can change row height and row width, organise the sheet, or protect or hide cell.Editing:This is the last group of home tab and in which we work with following tools Fill:In this option you can fill the cell in any direction and into any range of adjacent cell.Find & select:Find the select text, formatting or type of information within the work book we can also replace the information with new text or formatting. Auto sum:This option displays the result of simple calculations, such as average and maximum values, after the selectedClear:Delete everything from the cell/selectively remove the formatting, the contents or comments.Sort & filter:In this option we can arrange data because that it became easier to analyse, and filter is a good way to analyseInsert:This is the second tab on ms-excel ribbon, with the help of this we can insert pictures, clip art, smart art, charts , table , text and links in our worksheet.Graph/charts: Graphical representation of our data is called graph. Graphs are used to show trends over time. Each line in the graph shows the changes in the value of one item of data. it shows the relationship between changing things. A graph is one of the easiest ways to compare numbers. Graphs can be used to illustrate many types of data and are not limited to the simpler types such as line, bar, and circle etc. They should be used to make facts clearer and more understandable. Types of Charts Types of charts is given below,

1. Row charts2. Line charts3. Pie charts4. Bar charts5. Area charts6. XY (scatter) charts7. Stock charts.8. Surface chars.9. Doughnut charts.10. Bubble charts.11. Radar.

Scatter chart:Data that is arranged in rows and rows on a worksheet can be plotted in a XY (scatter) chart. Scatter charts show the relationships among the numeric values in several data series, or plots two groups of numbers as one series of XY coordinates.A scatter chart has two value axis showing one set of numerical data along x-axis and other along y-axis. It combines these values into single data points and displays them in uneven intervals or clusters. Scatter charts are commonly used for displaying and comparing numeric values such as scientific, statical and engineering data.

Column charts:Any data that is given in rows or rows on a worksheet can be plotted in a row chart. Row charts are useful for showing data changes for comparison. It compares values across categories.

Trend line:The line, which is use to analysis the previous or next value of not given to use the ratio in which the graph is going to. Or A graphic representation of trends in a data series such as a line sloping upward to represent increased sales over a period of month. The study of problems of prediction also called regression analysis. For example, The black line shows trend line.

Types of trend line :There are 6 types of trend lines, which are mention below.1. Linear trend lines.2. Logarithmic trend line.3. Polynomial trend line.4. Power Trend line.5. Exponential Trend line.6. Moving average trend line.

Linear trend line:A linear trend line is a best-fit straight line that is used with simple linear data sets. Your data is linear if the pattern in its data points resembles a line. A linear trend line usually shows that something is increasing or decreasing at a steady rate.

Logarithmic trend line:A logarithmic trend line is a best-fit curved line that is used when the rate of change in the data increases or decreases quickly and then levels out. A logarithmic trend line can use both negative and positive values.

Polynomial trend line:A polynomial trend line is a curved line that is used when data fluctuates. It is useful, for example, for analyzing gains and losses over a large data set. The order of the polynomial can be determined by the number of fluctuations in the data or by how many bends (hills and valleys) appear in the curve.

Power trend line:A power trend line is a curved line that is used with data sets that compare measurements that increase at a specific rate.

Exponential trend line:An exponential trend line is a curved line that is used when data values rise or fall at constantly increasing rates. You cannot create an exponential trend line if your data contains zero or negative values.

Moving average trend line:A graph of moving averages against time may show changes against time which are obscured by cyclical effects. A line of best fit to the moving averages is a trend line, and its slope is the trend. The trend line may be used to forecast future values.

Labels:Labels are the 3rd group in the chart tools (layout). This group provides additional information about the data marker, which represent a single data point or values that originates from a worksheet cell. It contains on charts tools, which are use for different setting of chart. The tools in labels are,1. Chart Title.2. Axis title.3. Legends4. Data label.5. Data Table.Chart Title Descriptive text that is automatically aligned to an axis at centered at the top of chart.Data Label PositionsFollowing are the positions of data labels.1. Center2. Inside end3. Outside end4. Best fit5. Left6. Above7. Right8. Below9. separatorLegend:The legend tells you what each bar or row or line or pie slice etc. represents on your chart. It is usually colour-coded to help you and has the names beside them that are got from your spreadsheet or just as Series1, Series2 etc., if you did not specify names. Following are the positions of legenda) Topb) Bottomc) Leftd) Righte) Top rightFormulas:Formulas are equations that perform calculations on values in your worksheet. Or sequence of values, cell reference, functions, or operators in a cell that together produce a new value. Formula is a mathematical Statement, which start with the sign (=).IF:If is the logical function. if checks a statement logically either it true or false. And give answer after act on your given operation.Syntax =IF (logical test, value_if_true, value_if_false)=IF (D7>50,Pass,Fail)Lookup:The LOOKUP function returns a value either from a one-row or one-row rangeBasic formula =LOOKUP (lookup_value, lookup_vector, result_vector)TypesIt has two types,1. V lookup2. H lookupV lookup:Search the first row of a range (range: Two or more cells on a sheet. The cells in a range can be adjacent or nonadjacent.) of cells, and then return a value from any cell on the same row of the range. For exampleSyntax=VLOOKUP (lookup_value, table_array, col_index_num, [range lookup)Restriction:1. V lookup match value only in 1st row.2. V lookup use rows in right side of lookup_value row.3. If the value is more then one time in row then vlookup use first one.

H lookup:Search the first row of a range (range: Two or more cells on a sheet. The cells in a range can be adjacent or nonadjacent.) of cells, and then return a value from any cell on the same row of the range. For exampleSyntax=VLOOKUP(lookup value, table_array, row_index_num, [range lookup])Restriction:1. V lookup match value only in first row.2. V lookup use rows in bottom side of lookup value row.3. If the value is more than one time in row then lookup use first one.

Sum if:The SUMIF function to sum the values in a range (range: Two or more cells on a sheet. The cells in a range can be adjacent or nonadjacent.) that meet criteria that you specify.Syntax:SUMIF(range, criteria, [sum_range])

OPERATOR:A sign or symbol on the element of formula that specify the type of calculation to perform with in an expression.TYPES OF OPERATORS:1. Arithmetic operator (+, -, *, /, ^, %)2. Comparison operator (>, =,