Microsoft Word

Submitted To:-Prof. Dr. Jitender Kumar

Submitted By:-Priyamvada,Manisha Mothsra

ContentIntroductionMeaning of MS-WordKnowing a Word DocumentUsing the Word WindowWorking with Text HeadingFormattingHeader and FooterInsert Pictures and TablesClose WindowReferences

IntroductionMicrosoft Word is a program called a WORD PROCESSOR. WORD PROCESSOR refers to a program in which the user inputs text which is formatted to create a readable document. Microsoft Word is a part of the Microsoft office package and has been use for over a decade.

Word is a tool that helps you quickly create documents with a professional look.

Word processors offer you the flexibility to format documents by making changes to the font, the page layout, and the page style.Microsoft Word is the word processing component of the Microsoft Office Suite. It is used primarily to enter, edit, format, save, retrieve and print documents.

Meaning of MS-Word

Word is a word processor which provides various processing and documentation tools. We can type in text and even insert graphics, videos and sound in a word document.In its simplest form, a word document is a sequence of characters that exists in a computer’s memory. Using word, a document can be edited and given a verity of lay outs. Once, the document has been created, there are a large number of actions that can be carried out, such as saving printing or sending the document as an e-mail.

Getting Started with Word Processors• You can open Microsoft Word by clicking on the

desktop icon…… or by clicking the START button.

When you see the cursor blinking, you are ready to type. Otherwise, use your mouse to click anywhere on the white part of the page.

The TabsThe tools of Microsoft Word are organized under the tabs HOME, INSERT, PAGE LAYOUT, REFERENCES, MAILINGS, REVIEW, and VIEW.

Word Window

Create a New Document• There are several ways to

create new documents in word, e.g., open existing document, save documents etc.

• 1. click on Microsoft office button and then click on New or press Ctrl+N.

• A new document window will appear.

• 2. Select Blank document and click on Create button.

• A new blank document will appear.

• 3. Now start typing your data.

Saving a File• To save the document, click the Save button on the

Quick Access Toolbar or click on the Office Button to choose how to save the file.

Printing Your File

• To print out your document click on the Office Button, and then click Print.

• This prints one copy of your file using the default settings.

• When you need to, you can modify the settings of your print job in the Print dialog box.

Copy + Paste Select

Hold down the left mouse button and drag the cursor ORHold down SHIFT and use the arrow keys on the keyboard.

CopyYou can find the Copy and Paste commands under the Home Tab.

PasteYou can also copy and paste by clicking with the right mouse button on a word you have selectedto pull up a shortcut menu.

Cut + PasteUsing Cut + Paste is like moving text from one location to a new one.

The cut command is located :• in the Home Tab • or in a shortcut menu when you right-click on a selected word

Formatting Text• In the Font dialog box, you

can make changes to the type, style, size, and color of font used in the document.

• Size• Font• You can change the

“handwriting” of your text.• Font style• Put a word in bold or italics for

emphasis.• Effects• Will let you add underlining,

shadows, or details like strikethrough.

Formatting Text

Many of these text options can also be found on your Home Ribbon in the Font Group.

Font Size Colour

AlignmentYou can specify the arrangement of

objects, text, and graphics, in predetermined positions using the alignment settings.

You can align the selected text to the left, right, or center by using the left, right, and center alignment buttons.

Line Spacing• You may want to increase

the spacing between the lines of your letter to make it between the lines of your letter to make it easier to read.

• Click on Line Spacing button on Home tab in the Paragraph group. You have lots of choices, such as 1, 1.15, 1.5, 2, 2.5,or 3.

• Select the line spacing you prefer.

• For more line spacing in the line spacing menu, click on line Spacing options. A Paragraph dialog box will appear.

Adding Header and footer• Header appear at the top of the

document. Example: name, day etc. The text that appear at the bottom of the page is footer. Example:- page number.

• On the insert tab of the Ribbon, click on the Header button in the Header & Footer group.

• A list of Header is displayed, choose and click on the format you want.

• The header is added to your document.

• Now click on Footer option on the design tab in the Header & Footer group.

• A list of footer will be displayed.

Interest Page Number• If your document have

multiple page number on each page.

• On Insert tab, click on Page number button in Header and Footer group.

• Click on Top of page or Bottom of page, depending on where you want page numbers to appear in your document.

• Choose a page number design from the gallery of designs.

Bullets and Numbering• You can use the bullet or numbering options

to organize information into lists.

Bullets Numbering

Undoing MistakesSometimes, you want to reverse the last action you performed. For this, you can use the Undo button: Similarly, you can use the Redo button to repeat the last action:

Tables and Pictures

Insert Columns, Rows and Cells

Design and Colors

Insert Clip Art

Page Layout

Language Tools• Advanced word processors,

such as Word, can automatically detect the language of the typed text and then use the spelling dictionary, grammar checker, and punctuation rules for that language.

• Language tools are a convenient way to perform certain tasks automatically as you type, such as checking spelling and grammar.

Spelling and Grammar Check

• Wavy red lines=spelling errors

• Wavy green lines=grammatical mistakes

• You can check the spelling and grammar of the entire document by clicking the Spelling and Grammar Button on the Review Tab.

Spelling suggestions

Change All

AutoCorrect

Grammar suggestions

Custom dictionary

Ignoring instances

Closing a Document1. To close a document click on Microsoft office button. A submenu will appear now click on close option.2. The current document will get closed.

References• Cox, J. And Urban, P. “Quick Course in

Microsoft Office. Galgotia Publications, New Delhi,1990.

• Jain, Satish: “Introduction to Computer Science and basic Programming.” BPB Publications,New Delhi, 1990.

• Rajaraman, V., “Fundamental of Computers”, Prentice Hall of India, New Delhi, 1996.

• Saxena, S., “A First Coursein Computers”, Vikas Publishing House Pvt. Ltd., New Delhi,1998.

• Sinha, P.K. “Computer Fundamentals: BPB Publications, New Delhi, 1990.

• Taneenbaum, A.S. “Computer Networks”, Prentice Hall of India, New Delhi, 1998.