MVRC Advisory Committee Notification Letter

7/27/2019 MVRC Advisory Committee Notification Letter

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Privacy StatementAny personal information about you or a third party in your correspondence will be protected under the provisions of the

Information Privacy Act 2000. It will only be used or disclosed to appropriate Ministerial, Statutory Authority, or departmental

staff in regard to the purpose for which it was provided, unless required or authorised by law. Enquiries about access to

information about you held by the Department should be directed to the Manager Privacy, Department of Transport, Planning andLocal Infrastructure, GPO Box 2392, Melbourne, 3000.

1 Spring Street

Melbourne Victoria 3000

AustraliaGPO Box 2392

Melbourne Victoria 3001

Australia

Telephone: +61 3 9208 3333

Facsimile: +61 3 9208 3680

www.dtpli.vic.gov.au

DX210292

Department of Transport, Planning and Local Infrastructure

26 July 2013

As Addressed

Dear Sir/Madam,

Moonee Valley Racecourse Redevelopment Advisory Committee

I am writing to you because you live, or own property, near the Moonee Valley Racecourse.

The Minister for Planning has appointed an independent Advisory Committee to provideadvice on the proposed racecourse redevelopment. You are invited to have your say onmatters relating to the redevelopment as discussed below.

Moonee Valley Racing Club has prepared the Moonee Valley Racecourse Master Plan, July2013 for the redevelopment of the racecourse. The master plan proposes to upgradeexisting racing facilities and provide opportunities for residential and mixed usedevelopment. A draft planning scheme amendment which seeks to implement the masterplan has been prepared.

In addition, Moonee Valley City Council has prepared a heritage assessment for the

racecourse. A draft planning scheme amendment which seeks to apply a Heritage Overlay tothe racecourse has been prepared.

Submissions are now sought by the Advisory Committee regarding the following: the proposed Moonee Valley Racecourse Master Plan, July 2013 draft planning scheme amendment documentation which seeks to implement the master

plan (Amendment C120 to the Moonee Valley Planning Scheme)

draft planning scheme amendment documentation which seeks to apply a HeritageOverlay to the racecourse (Amendment C124 to the Moonee Valley Planning Scheme).

The Advisory Committee

The minister appointed the independent Advisory Committee under section 151 of thePlanning and Environment Act 1987. It will provide advice to the minister and the council onthe proposed redevelopment of the racecourse, including the master plan, heritage mattersand the draft planning scheme amendments.

A copy of the Terms of Reference for the Advisory Committee is attached.

The Advisory Committee members comprise Kathy Mitchell (Chair), Gordon Anderson,Stephen Hancock, Jim Holdsworth and Lucinda Peterson.


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-Page 2-

Making a submission

You can make a written submission if you have any particular views on the master plan,heritage matters or the draft planning scheme amendments.

All submissions: must be made by Friday 6 September 2013; must be accompanied by a completed Submission Coversheet(enclosed) should include a completed Request to be Heard Form (enclosed) if you wish to present

to the Advisory Committee.

Please note that all submissions received and all information provided to the AdvisoryCommittee at the hearing will be treated as public documents. Please note the PrivacyCollection Noticeon page 2 of the Submission Coversheet.

The hearing process

The Advisory Committee will conduct a public hearing to give submitters an opportunity tobe heard in an independent forum in an informal, non-judicial manner. An AdvisoryCommittee is not a court of law.

The hearing process has two stages: the Directions Hearing and the Public Hearing.

The Directions Hearing will be held at:10 am, Wednesday 18 September 2013Hearing Room 1Planning Panels VictoriaLevel 1, 8 Nicholson StreetEast Melbourne

The purpose of the Directions Hearing is to: introduce the Advisory Committee consider any preliminary matters give directions about the conduct of the hearing give directions about exchange of information and witness reports prior to the hearing answer any questions people may have about the nature of the hearing deal with any other procedural or relevant matters consider timetable issues make arrangements for the hearing, including the hearing venue and site inspections.Attendance at the Directions Hearing is not mandatory. The Directions Hearing will befollowed by a Public Hearing.

The Public Hearing will commence the week of Monday 30 September 2013 and isexpected to run for two to three weeks.

If you wish to present to the Advisory Committee at the Public Hearing, please complete theRequest to be Heard Form and include it with your submission. If you do not wish to beheard but would like a copy of the timetable and any directions, please complete theRequest to be Heard Form and tick the appropriate box.

The Advisory Committee may limit the amount of time for submissions and encouragessubmitters to make joint presentations where similar issues are covered.


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The Advisory Committee will prepare its timetable for the Public Hearing based on theinformation you provide on the Request to be Heard Form. A timetable will be sent tosubmitters who return this form. The hearing is open to the public and all submitters are

welcome to sit in on any part of it.

The general order of the Public Hearing is likely to be: Moonee Valley Racing Club Moonee Valley City Council government departments and agencies community groups individual submitters.Expert witness reports

Expert witness reports will need to be circulated by 12 pm (midday) Monday 23September 2013. Parties will need to be aware of this and nominate on their Request tobe Heard Form the evidence (if any) they will be calling at the Public Hearing.

Information and contact

The following information is attached for your convenience: Terms of Reference Submission Coversheet Request to be Heard Form Guide to the Public HearingThese documents along with the master plan and draft planning scheme amendmentdocumentation are available on the departments website:

www.dpcd.vic.gov.au/planning/panelsandcommittees/current/moonee-valley-racecourse-redevelopment

Information about Planning Panels Victoria and Advisory Committees is available from:

www.dpcd.vic.gov.au/planning/panelsandcommittees/guides-and-faqs

If you have any enquiries about the hearing process please contact Jessica Cutting, SeniorProject Manager or Adrian Williams, Business Manager at Planning Panels Victoria on (03)9637 8643 [email protected].

Yours sincerely,

Jane MonkDirectorPlanning Statutory Services


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What will the Advisory Committee do?

After considering relevant information, including allsubmissions, the Advisory Committee will provide awritten report to the Minister for Planning and councilproviding, among other things:

an assessment of the submissions made to it

an assessment of the master plan, heritagematters and the draft planning scheme

amendments a recommendation as to whether the proposal

should proceed and if so, in what form

a recommendation on the appropriate planningcontrols that would best implement the masterplan and provide clear guidance for future useand development of the land.

Should I make a submission?

If you have any particular views on the master plan,heritage matters or the draft planning scheme

amendments then now is the time to get involved.

The Advisory Committee will consider all writtensubmissions received.

Do I have to make a submission toattend the public hearing?

You are welcome to attend any part of the hearingprocess even if you do not make a submission.However, if you would like to make a presentation atthe Public Hearing you must make a writtensubmission (and return a Request to be Heard

Form) by Friday 6 September 2013.If you would just like a copy of the timetable,complete a Request to be Heard Form and tick theappropriate box.

What are the next steps in the process?

Submissions must be received no later than Friday 6September 2013.

If you would like to be heard in support of yoursubmission at the public hearing, you need tocomplete a Request to be Heard Formand return it

by Friday 6 September 2013.

The directions hearing will be held at 10 am,Wednesday 18 September 2013 at PlanningPanels Victoria, Level 1, 8 Nicholson Street, EastMelbourne.

The public hearing will commence the week ofMonday 30 September 2013and is expected to runfor two to three weeks.

Where do I send my submission?

Submissions must be received no later than Friday 6September 2013 and be accompanied by theSubmission Coversheet available from the website.

Please send your submission with a completedcoversheet to:

The ChairMoonee Valley Racecourse RedevelopmentAdvisory Committeec/- Planning Panels Victoria

Email (preferred): [email protected]

Post: PO Box 500, EAST MELBOURNE VIC 3002Fax: (03) 9637 9700

Further information

More information about the proposal is available onthe departments website:

www.dpcd.vic.gov.au/planning/panelsandcommittees/current/moonee-valley-racecourse-redevelopment

Information about Planning Panels Victoria andAdvisory Committees is available from:

www.dpcd.vic.gov.au/planning/panelsandcommittees/guides-and-faqs


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Planning Panels Victoria | Department of Planning and Community Development | Level 1, 8 Nicholson Street, East Melbourne 3002

1 of 4 | Moonee Valley Racecourse Redevelopment Advisory Committee | Terms of Reference

Terms of Reference


Advisory Committee appointed pursuant to Part 7, Section 151 of the Planning and Environment

Act1987 to report on the redevelopment of the Moonee Valley Racecourse.

Version: 8 February 2013

Name

1. The Advisory Committee is to be known as the Moonee Valley Racecourse RedevelopmentAdvisory Committee (the Advisory Committee).

2. The Advisory Committee is to have members with the following skills: Strategic planning; Transport; Community facilities, including open space and sport and recreational planning; Social Planning; Environmental Sustainability; Geotechnical and hydrological; Heritage; and Design and built form.

3. The Advisory Committee may also seek specialist advice about the horse racing and track industryas appropriate.

Purpose

4. The purpose of the Advisory Committee is to provide advice to the Moonee Valley City Council andthe Minister for Planning on all relevant matters associated with the proposed redevelopment of

Moonee Valley Racecourse including:

The proposed Master Plan for Moonee Valley Racecourse, October 2011 (or as amended andprepared by the Moonee Valley Racing Club);

The draft Planning Scheme Amendment documentation (to be prepared by Moonee ValleyRacing Club ); and

The draft heritage Planning Scheme Amendment documentation (prepared by Moonee ValleyCity Council).

Background

5. The Hon. Matthew Guy, MLC Minister for Planning has appointed an Advisory Committee pursuantto Section 151 of the Planning and Environment Act 1987 to review all matters related to theproposed Moonee Valley Racecourse Master Plan, associated draft Planning Scheme Amendment


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documentation (including heritage controls proposed by Council); and submissions lodged in

relation to these documents.

6. Moonee Valley Racing Club has prepared a master plan for the redevelopment of the racecourse.The proposed master plan was submitted to Moonee Valley City Council on 25 October 2011.

7. The Moonee Valley Racecourse is within the Moonee Ponds Activity Centre boundary and iscurrently zoned Special Use Zone 2 (SUZ2). The site is not affected by any overlays.

8. The proposed Moonee Valley Racecourse Master Plan was placed on informal public consultationby the Moonee Valley Racing Club in June 2011. Moonee Valley City Council informed the

community during November and December 2011 about the process of the Master Plan approval

and provided a response to the master plan and the Clubs rezoning request on 2 February 2012,

and requested further information on the development proposal.

9. Moonee Valley City Council commissioned a Heritage Assessment prepared by David HelmsHeritage Planning and Management on 13 September 2011. The assessment identifies numerous

structures and buildings it states are worthy of retention and protection.

10.Moonee Valley City Council subsequently requested interim heritage controls on 10 April 2012 forstructures and buildings on the Moonee Valley Racecourse site from the Minister for Planning in

conjunction with a request for authorisation to prepare a Planning Scheme Amendment for

permanent controls.

11.The Moonee Valley Planning Scheme at Clause 21.07-1 states that ...building on existing driverssuch as Moonee Valley Racing Club presents a unique opportunity for the municipality. The site is

not identified for any other purpose or future use within the Moonee Valley Planning Scheme.

Method

12.The overall purpose of this Advisory Committee is to provide advice to the Moonee Valley CityCouncil and the Minister for Planning on the most appropriate outcome for the site. The Advisory

Committee should undertake this in the form of four clear stages.

Stage 1: Review and Consultation

13.The Advisory Committee must meet with the Moonee Valley City Council, the Moonee ValleyRacing Club and the Department of Planning and Community Development (DPCD) to initiate

consideration of this matter.

14.The Advisory Committee will meet with the following: Public Transport Victoria, Department of Transport, Vic Roads, Department of

Early Education and Childhood Development and any other relevant agencies

Save Moonee Ponds Moonee Ponds Central School

15.The Advisory Committee must review and provide written comments on the proposed MooneeValley Racecourse Master Plan (including any revisions), and associated draft Planning Scheme

Amendment documentation to be prepared by the Moonee Valley Racing Club taking into account

Councils request for further information and community submissions to the Moonee Valley

Racecourse from consultation in June 2011 and any feedback and information provided by the

relevant agencies.

16.The Advisory Committee must review and provide written comments (including any revisions) onthe draft heritage Planning Scheme Amendment documentation prepared by Moonee Valley City

Council.


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17.The Advisory Committee shall identify whether there is sufficient information before it to enablethe DPCD to consult with the community in Stage 2: Exhibition, and if necessary make directions to

the Moonee Valley Racing Club and/or Moonee Valley City Council seeking further information.

Stage 2: Exhibition

18.The Advisory Committee will pre-set the Hearing dates.19.The DPCD will exhibit the draft Planning Scheme Amendments and proposed Master Plan for a

period of six weeks. Moonee Valley City Council may decide to undertake additional notification.

20.All submissions are to be collected at the office of Planning Panels Victoria and copies will be madeto the Moonee Valley City Council, Moonee Valley Racing Club and DPCD within 5 working days

from the close of exhibition period.

Stage 3: Public Hearing

21.The Advisory Committee is expected to carry out a public hearing and provide all submitters withan opportunity to be heard.22.The Advisory Committee may meet and invite others to meet with them when there is a quorum of

at least two of the Committee members.

23.The Advisory Committee may limit the time of parties who wish to appear before it at the publichearing and may regulate cross-examination

Stage 4: Outcomes

24.The Advisory Committee may inform itself in any way it sees fit, but must consider: The objectives of the Planning and Environment Act 1987and any other relevant provisions of

the Moonee Valley Planning Scheme,

All documentation and information prepared by the Moonee Valley City Council, and inparticular the further information request and supporting documentation provided to the

Moonee Valley Racing Club on 2 February 2012,

All relevant documentation prepared by or for the proponents for the redevelopment of theMoonee Valley Racecourse or otherwise provided to the Advisory Committee, and

All submissions made in regard to the proposed Master Plan for Moonee Valley Racecourseand associated draft Planning Scheme Amendment documentation.

25.The Advisory Committee must produce a written report to the Moonee Valley City Council and theMinister for Planning providing:

An assessment of the submissions made to the Advisory Committee. An assessment of all relevant matters concerning the proposed Master Plan for Moonee Valley

Racecourse and its proposed redevelopment;

An assessment of all relevant matters concerning the identification of buildings and structureson the Moonee Valley Racecourse as containing heritage significance;

A recommendation as to whether the project should proceed and in what form the projectshould proceed

A recommendation on the appropriate planning controls that would best implement themaster plan for the site and provide clear guidance for future use and development of the site;

Consideration of any other relevant matters raised in the course of the Advisory Committeehearing; and


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A list of persons who made submissions and those who were heard by the AdvisoryCommittee.

Submissions are public documents

26.The Advisory Committee must retain a library of any written submissions or other supportingdocumentation provided to it directly until a decision has been made on its report or five years has

passed from the time of its appointment.

27.Any written submissions or other supporting documentation provided to the Advisory Committeemust be available for public inspection until the submission of its report, unless the Advisory

Committee specifically directs that the material is to remain in camera.

Terms of Reference

28.The Advisory Committee may apply to vary these Terms of Reference in any way it sees fit prior tosubmission of its report.

Timing

29.The Advisory Committee should complete Stage 1 within twelve weeks of being appointed.30.The DPCD is required to complete Stage 2 within eight weeks of the completion of Stage 1,

including receipt of exhibition material (draft Planning Scheme Amendments and proposed Master

Plan) from the Advisory Committee.

31.The Advisory Committee is required to commence Stage 3 (i.e the Directions Hearings) no laterthan 2 weeks from the close of exhibition period.

32.The Advisory Committee is required to submit its report in writing as soon as practicable but nolater than 8 weeks from the completion of Hearings.

Fee

33.The fee for the Advisory Committee will be set at the current rate for a Panel appointed under Part8 of the Planning and Environment Act1987.

34.The costs of the Advisory Committee will be met by the project proponent.Project Manger

35.Day to day liaison for this matter for DPCD will be through Cathy Philo, Manager West Sector on9098 8910 or by email at [email protected].

36. Inquiries regarding the Advisory Committee process will be through Jessica Cutting, Senior ProjectManager on 9637 8643 or by email [email protected].


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Planning Panels Victoria | Department of Transport, Planning and Local Infrastructure | Level 1, 8 Nicholson Street, East Melbourne 3002

1 of 2 | Moonee Valley Racecourse Redevelopment Advisory Committee | Submission Coversheet

Submission CoversheetMoonee Valley Racecourse Redevelopment Advisory Committee

Please complete this coversheet so that your submission can be accurately registered and considered by the

Moonee Valley Racecourse Redevelopment Advisory Committee. Attach your comments to this completed

coversheet and send your submission by close of business on Friday 6 September 2013.

NAME:

I am making this submission as an individual

I am making this submission on behalf an organisation

Position Title: _________________________________________________________________

Name of Organisation: __________________________________________________________

POSTAL ADDRESS:

SUBURB OR TOWN: POSTCODE:

EMAIL:

PHONE:

Your personal information

Please note that your submission will be treated in accordance with the Privacy Collection Notice on page

2.

Where you do not provide the information required by this coversheet, we may be unable to accept your

submission.

You can request access to your personal information held by DTPLI by contacting the Freedom of

Information Unit on (03) 9208 3112 or [email protected].

Please send your submission with this coversheet to:

The Chair


C/- Planning Panels Victoria

Email (preferred): [email protected]

Post: PO Box 500, EAST MELBOURNE VIC 3002

Fax: (03) 9637 9700


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2 of 2 | Moonee Valley Racecourse Redevelopment Advisory Committee | Submission Coversheet

Privacy Collection Notice

This Privacy Collection Notice relates to all submissions collected in relation to the Moonee Valley

Racecourse Redevelopment Advisory Committee. Planning Panels Victoria (PPV) is providing administrative

services to the Advisory Committee.

PPV is part of the Department of Transport, Planning and Local Infrastructure (DTPLI) and submissions will bemanaged in accordance with DTPLIs Information Privacy Policy.

DTPLIs Information Privacy Policy is online at http://www.dpcd.vic.gov.au

Use of your Submission

Your submission has been collected by the Advisory Committee for the purpose of helping to develop its

advice to the Minister for Planning and Moonee Valley City Council in accordance with the Terms of

Reference. The Terms of Reference can be viewed at http://www.dpcd.vic.gov.au

Natural justice to participants and transparency are important parts of the Advisory Committee process. In

meeting its legislative requirements and complying with the Terms of Reference, the Advisory Committee

may do the following with your submission:

Provide a copy of your submission with all contact details to the Proponent, Local Council, GovernmentAgencies and other parties (submitters) to the Hearing.

Provide a copy of your submission to the Department of Transport, Planning and Local Infrastructure ifneeded for preparing Ministerial briefings.

Display a copy of your submission in the Planning Panels Victoria Office. Display a copy of your submission to the relevant Local Council Office or Regional Government Office as

appropriate.

If a Public Hearing is to be held, display a copy of your submission in the Hearing room.The Advisory Committee does not propose to display your full submission on a website unless this is

necessary and you have given your consent. However, your name and other personal information may be

published on the internet as detailed below.

Publication of your Personal Information on the Internet

A Report will be published on the internet and may include:

The name of each submitter; Direct quotes from some of the submission; and The submitters name & address as required.Please note that even when we remove your personal information from the internet, it may remain on

external servers indefinitely.

After the Advisory Committee has Reported

After the Advisory Committee has reported to the Minister for Planning and Moonee Valley City Council,

your submission will be removed from all public display.

Your original submission and any additional material provided will be held at Planning Panels Victoria for two

years and then sent to the Public Records Office of Victoria. All additional copies of the submission and other

material held by Planning Panels Victoria will be securely destroyed.

If you have any concerns in respect to the way your submission will be used please contact Planning Panels

Victoria on (03) 9637 9508.


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1 of 2 | Moonee Valley Racecourse Redevelopment Advisory Committee | Request to be Heard Form

Request to be Heard FormMoonee Valley Racecourse Redevelopment Advisory Committee

Please complete this form if you wish to be heard at the public Hearing or if you would like a copy of the

Timetable and any Directions. The following information enables the preparation of a timetable for the

Hearing. Please return this form by close of business on Friday 6 September 2013 to:

The Panel Co-ordinator

Planning Panels Victoria

PO BOX 500, EAST MELBOURNE VIC 3002

Fax 03 9637 9700

Email [email protected]

Do you wish to be heard? Yes

No I do not wish to be heard at the Public Hearing, but please

email me a copy of the Timetable and any Directions.

Contact Details

Name/Party:

Will you be represented by

anyone?

Postal Address:

Daytime Contact Number:

Email address:

Are there any dates, days or

times of day when you would

not be available?

Length of time required to

present submission including

any witnesses and cross

examination.The Advisory Committee may limit the amount of time for submissions and encourages

submitters to make joint presentations where similar issues are covered

Do you have any access

requirements in order to

participate in this Hearing?

Do you require any

audio/visual equipment?

Note: Future correspondence will generally be sent via email to the above email address.


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2 of 2 | Moonee Valley Racecourse Redevelopment Advisory Committee | Request to be Heard Form

Expert Witnesses

Will you be calling any expert witnesses? Yes No

Name and Firm of Expert Field of Expertise

Privacy Collection Notice

Natural justice to participants and transparency are important parts of the Advisory Committee process. In

meeting its legislative requirements, the Advisory Committee may do the following with your submission:

Provide a copy of your submission with all contact details to the Proponent, Local Council Agenciesand other parties to the Hearing.

Provide a copy of your submission to the Department of Transport, Planning and LocalInfrastructure if needed for preparing Ministerial briefings.

Display a copy of your submission in the Planning Panels Victoria Office.

Display a copy of your submission in the relevant Local Council Office or Regional GovernmentOffice as appropriate.

If a Public Hearing is to be held, display a copy of your submission in the Hearing room.The Advisory Committee does not propose to display your full submission on a website unless this is

necessary and you have given your consent. However, your name and other personal information may be

published on the internet as detailed below.

Publication of your Personal Information on the Internet

An Advisory Committee Report will be published on the internet and may include:

The name of each submitter; Direct quotes from some of the submission; and The submitters name & address as required.

Please note that even when we remove your personal information from the internet, it may remain on

external servers indefinitely.

After the Advisory Committee has Reported

After the report has been completed, your submission will be removed from all public display.

Your original submission and any additional material provided will be held at Planning Panels Victoria for

two years and then sent to the Public Records Office of Victoria. All additional copies of the submission and

other material held by Planning Panels Victoria will be securely destroyed.

If you have any concerns in respect to the way your submission will be used please contact Planning

Panels Victoria on (03) 9637 9508.


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1 of 3 | Guide to the Public Hearing

Guide to the Public HearingPanels, Advisory Committees and Environment Assessment Inquiries

Panels, Advisory Committees and Environment Effect Inquiries tend to operate in a similar way in terms of

Hearing procedures and conduct. However, the Terms of Reference for Advisory Committees and

Environment Effect Inquiries usually provide specific advice on what is required from the Committee and

how Hearings are to be conducted.

This guide refers to Panels but this term can in most cases be interchanged with an Advisory Committee or

Environment Effects Inquiry.

Hearing Timetable

The Hearing Timetable will be prepared on the basis of information supplied by persons who complete a

Request to be Heard form.

All Hearings are open to the public. Submitters are welcome to attend the while or any part of the Hearing

and are requested to arrive at least 15 minutes before their scheduled time of commencement.

Please ensure that you complete your presentation within the time allocated. Extensions of time will not

normally be possible. However, if you run out of time, any written material not addressed will still be

considered by the Panel.

If you are unable to be present, please notify the Panel Co-ordinator at Planning Panels Victoria (PPV) on

9637 9690 as soon as possible.

Submissions at the Hearing

The Panel will already have a copy of you original submission and you do not need to bring additional

copies of it to the Hearing.

At the Hearing, please have copies of any additional written submission, material or PowerPoint you intend

to rely upon. The Panel will make directions about the number of copies you need to provide. If you have

difficulties with supplying copies please contact the relevant Municipality or PPV.

Written material presented at the Hearing should preferably be in the following form:

two-hole punched; and stapled, not bound.

Photographs or other visual material should be presented in binders in A4 or A3 format, not on large

boards. This makes the material easier to transport and file.

All submissions received and all information provided to the Panel during the Hearing will be treated as

public documents. All written material submitted at the Hearings will be available for inspection during the

course of the Hearing.

Copies of submissions (with name and contact details) and other written material provided to the Panel

may be provided to the Proponent, Council, Government Agencies and other parties to the Hearing.

For more information on Privacy refer to the separate PPV Guide to Privacy at Planning Panels Victoria.


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2 of 3 | Guide to the Public Hearing

Expert Witnesses Reports

Copies of expert witness reports or statements must be circulated in accordance with Directions made by

the Panel. Copies will usually be given to the Panel and the Planning/Responsible Authority and the

Proponent. Other parties may obtain electronic copies by contacting PPV.

Before the Hearing, copies of witness reports or statements will normally be available for perusal by

submitters at the offices of the Planning/Responsible Authority or PPV, Level 1, 8 Nicholson Street, East

Melbourne.

For more information on Expert Witness Reports refer to the separate PPV Guide to Expert Evidence.

People Appearing at the Hearing

The following are the types of people likely to appear at the Hearing:

Advocates

Usually professionals who are acting on behalf of a client. Their client may be the Planning Authority, the

Proponent, or some other party. They generally run their clients case and may or may not call an expert

witness. They express their clients view about the proposal but do not provide expert evidence

themselves.

Expert witnesses

People who give expert evidence in a particular field of expertise and who are 'called' to give that evidence.

Common areas of expert evidence include planning, traffic, environmental issues, economics and the like.

Submitters

People who have an opinion about a particular proposal and who wish to express that opinion. Submittersusually represent themselves or they may have a person such as a family member or friend speak on their

behalf. Occasionally a submitter or group of submitters will engage a professional advocate.

Questions at the Hearing

Only expert witnesses can be cross-examined through questioning. No cross-examination of submitters or

their advocates (including the Proponent) will be permitted.

Questions to witnesses will only be permitted at the discretion of the Panel. The following criteria will

guide the Panel in deciding whether to allow any question:

Questions must be directed towards matters of fact or professional opinion. Questions must be relevant. Questions must be of assistance to the Panel. Questions must be genuine questions, not statements or arguments. If you disagree with a witness

or wish to comment on something he/she has said, you should present this as part of your

submission.

Only those people who have heard the whole of the expert witness's evidence will be able to askquestions of that witness.

Only the Panel may ask questions of advocates and individual submitters. However, points of clarification

may be put to a submitter or advocate through the Chair and at the Chairs discretion.


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Hearing Manners

Panel Hearings are intended to be relatively informal. However, people attending the Hearing are expected

to show courtesy to others by allowing them to make their submission without being distracted by people

talking amongst themselves or by passing comments.

Mobile phones should be turned off in the hearing

Further Information

Further information about Planning Panels Victoria can be found on the DTPLI website:

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MVRC Advisory Committee Notification Letter

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