NAPHSISNAPHSIS

Making EVVE Making EVVE

a Realitya Reality

by Garland Landby Garland Land

NAPHSIS Executive DirectorNAPHSIS Executive Director

History of EVVEHistory of EVVE

Awarded EVVE Contract to SMSAwarded EVVE Contract to SMS Aug 2002 –Dec 2003 SSA PilotAug 2002 –Dec 2003 SSA Pilot 2005 – Present AAMVA Pilot 2005 – Present AAMVA Pilot December 2005 – Obtained December 2005 – Obtained

Information from States on EVVE Information from States on EVVE ReadinessReadiness

January 2006 – Submitted EVVE January 2006 – Submitted EVVE Cost Proposal to DHS Cost Proposal to DHS

June 2006 – Held first meeting of June 2006 – Held first meeting of Federal EVVE Advisory CommitteeFederal EVVE Advisory Committee

January 2007 – Developed New EVVE January 2007 – Developed New EVVE RFPRFP

February 2007 – Started Medicaid February 2007 – Started Medicaid PilotPilot

March 2007 – Finalized National EVVE March 2007 – Finalized National EVVE Pricing Pricing

History of EVVE

March 2007 – Submitted EVVE March 2007 – Submitted EVVE Rollout Plan to DHSRollout Plan to DHS

April 2007 – Started Kentucky April 2007 – Started Kentucky Real ID Project Real ID Project

History of History of EVVEEVVE

Alaska

California

Idaho

Oregon

Washington

Montana

Wyoming

Utah

Colorado

ArizonaNew Mexico

Texas

Oklahoma

Kansas

Nebraska

South Dakota

North Dakota Minnesota

Wisconsin

Iowa

Illinois

OhioIndiana

Kentucky

WV

Virginia

N. Carolina

Georgia

Florida

AlabamaMS

Missouri

Arkansas

LA

Nevada

Hawaii

Michigan

PennsylvaniaNJ

New York CT

MA

VT

NH

Maine

Tennessee

MD

DE

RI

DC

S. Carolina

EVVE Implementation/Interests by Vital Records JurisdictionFebruary 2007

New York City

On-line with EVVE Expressed Interest with own fundingKentucky Real ID Medicaid Transformation Grants

EVVE Implementation/Interest by Vital EVVE Implementation/Interest by Vital Records JurisdictionsRecords Jurisdictions

June 2007June 2007

Phase I Implement EVVE in All Phase I Implement EVVE in All States ($3 million)States ($3 million)

Phase II Fund Back Data Entry Phase II Fund Back Data Entry and Clean Up ($106.5 million)and Clean Up ($106.5 million)

Phase III Fund Birth Death Phase III Fund Birth Death Matching ($16 million)Matching ($16 million)

Department of Homeland Security Proposal

Alaska

California

Idaho

Oregon

Washington

Montana

Wyoming

Utah

Colorado

ArizonaNew Mexico

Texas

Oklahoma

Kansas

Nebraska

South Dakota

North Dakota Minnesota

Wisconsin

Iowa

Illinois

OhioIndiana

Kentucky

WV

Virginia

N. Carolina

Georgia

Florida

AlabamaMS

Missouri

Arkansas

LA

Nevada

Hawaii

Michigan

PennsylvaniaNJ

New YorkCT

MA

VT

NH

Maine

Tennessee

MD

DE

RI

DC

S. Carolina

New York City

Birth Records Back to 1935 in Birth Records Back to 1935 in

Electronic DatabaseElectronic Database

95% - 100% Less than 95%

AlaskaAlaska

California

Idaho

Oregon

Washington

Montana

Wyoming

Utah

Colorado

ArizonaNew Mexico

Texas

Oklahoma

Kansas

Nebraska

South Dakota

North Dakota Minnesota

Wisconsin

Iowa

Illinois

OhioIndiana

Kentucky

WV

Virginia

N. Carolina

Georgia

Florida

AlabamaMS

Missouri

Arkansas

LA

Nevada

Hawaii

Michigan

PennsylvaniaNJ

New York CT

MA

VT

NH

Maine

Tennessee

MD

DE

RI

DC

S. Carolina

New York City

2006 – 2008 2009 +

Potential for Electronic Files Back Potential for Electronic Files Back

to 1935 by December 2009 ifto 1935 by December 2009 if Funding is AvailableFunding is Available

Jurisdictions Jurisdictions Making ProgressMaking Progress Alaska added two temporary Alaska added two temporary

positions and finished data entry positions and finished data entry on missing records.on missing records.

Indiana previously only had 38% Indiana previously only had 38% of records in electronic form. of records in electronic form. They will complete data entry of They will complete data entry of records back to 1935 in the fall records back to 1935 in the fall of this year.of this year.

Massachusetts received a $3.9 Massachusetts received a $3.9 million Medicaid transformation million Medicaid transformation grant for scanning and indexing grant for scanning and indexing historical birth and death historical birth and death records.records.

Michigan received a $3.9 million Michigan received a $3.9 million Medicaid transformation grant Medicaid transformation grant and plans to scan documents and plans to scan documents and create indexes back to and create indexes back to 1935.1935.

Jurisdictions Jurisdictions Making ProgressMaking Progress

Mississippi obtained funding to Mississippi obtained funding to install EVVE and is now install EVVE and is now participating in EVVE.participating in EVVE.

Montana moved suffix to Montana moved suffix to separate field and is now separate field and is now participating in EVVE.participating in EVVE.

Jurisdictions Making Jurisdictions Making ProgressProgress

Jurisdictions Making Jurisdictions Making ProgressProgress New Jersey is presently using New Jersey is presently using

available funds for deployment available funds for deployment of EDRS and development of of EDRS and development of EBRS. Once these systems are EBRS. Once these systems are deployed, they will reassign deployed, they will reassign staff to enter missing data and staff to enter missing data and incomplete historical records.incomplete historical records.

Ohio presently has electronic Ohio presently has electronic birth indexes back to 2001, but birth indexes back to 2001, but they will have electronic they will have electronic records back to 1950 within 12-records back to 1950 within 12-14 months. Then they will start 14 months. Then they will start loading records back to 1935. loading records back to 1935. In 2004 they increased their In 2004 they increased their fees by $5 to image and index fees by $5 to image and index older records.older records.

Jurisdictions Making Jurisdictions Making ProgressProgress

Jurisdictions Making Jurisdictions Making ProgressProgress Oregon used vital records Oregon used vital records

fees to complete data entry fees to complete data entry of records back to 1920. of records back to 1920. They plan to complete the They plan to complete the separation of first and separation of first and middle names into separate middle names into separate fields by July 2007.fields by July 2007.

Jurisdictions Making Jurisdictions Making ProgressProgress Washington increased their fees Washington increased their fees

and uploaded birth records with and uploaded birth records with necessary EVVE items back to necessary EVVE items back to 1925. By the end of the 1925. By the end of the summer, Washington will have summer, Washington will have scanned death records back to scanned death records back to 1965.1965.

West Virginia has a cost West Virginia has a cost improvement project that allows improvement project that allows them to image and index old them to image and index old records.records.

Wisconsin has submitted a Wisconsin has submitted a budget provision for data entry budget provision for data entry funding. By fall of 2007, they funding. By fall of 2007, they will know if funding is approved.will know if funding is approved.

Jurisdictions Making Jurisdictions Making ProgressProgress

Reasons for New Reasons for New EVVE RFPEVVE RFP

National Pricing ModelNational Pricing Model New EVVE FunctionalitiesNew EVVE Functionalities

Batch ProcessingBatch Processing Broadcast ProcessingBroadcast Processing Automated AlertsAutomated Alerts Verification of Middle Name Verification of Middle Name

Reasons for New Reasons for New EVVE RFPEVVE RFP

Expand Return InformationExpand Return Information Flexibility of Query ItemsFlexibility of Query Items Marriages and DivorcesMarriages and Divorces

AlaskaAlaska

California

Idaho

Oregon

Washington

Montana

Wyoming

Utah

Colorado

ArizonaNew Mexico

Texas

Oklahoma

Kansas

Nebraska

South Dakota

North Dakota Minnesota

Wisconsin

Iowa

Illinois

OhioIndiana

Kentucky

WV

Virginia

N. Carolina

Georgia

Florida

AlabamaMS

Missouri

Arkansas

LA

Nevada

Hawaii

Michigan

PennsylvaniaNJ

New York CT

MA

VT

NH

Maine

Tennessee

MD

DE

RI

DC

S. Carolina

New York City

Implement 2007h EVVE Implement July – Dec 2008 Implement Jan – June 2008

Original EVVE Implementation Original EVVE Implementation PlanPlan

EVVE Implemented

EVVE National EVVE National Pricing ModelPricing ModelEVVE GovernmentEVVE Government Verification FeeVerification FeeMonthly VolumeMonthly Volume MatchesMatches No MatchesNo Matches1. 100,0001. 100,000 $1.90 $0.55$1.90 $0.55

2. 100,001 - 500, 0002. 100,001 - 500, 000 $1.40 $1.40 $0.25$0.25

3. 3. 500,001 - 1,200,000500,001 - 1,200,000 $1.15 $1.15 $0.12$0.12

4. 4. 1,200,001 +1,200,001 + $0.95 $0.95 $0.08$0.08

Potential Annual Potential Annual EVVE VolumeEVVE VolumeAgencyAgency Annual VolumeAnnual VolumeDMVDMV ss 20 million20 millionSSASSA 300 thousand300 thousandPassportPassport 16 million16 millionOffice of Office of Personnel MgmtPersonnel Mgmt 30 thousand30 thousandMedicaidMedicaid ????

Future EventsFuture Events

Participate in Passport Proof-of Participate in Passport Proof-of Concept ProjectConcept Project

Establish OPM PilotEstablish OPM Pilot Establish SSA as an EVVE UserEstablish SSA as an EVVE User Expand Number of Medicaid Expand Number of Medicaid

Agencies Using EVVEAgencies Using EVVE Receive DHS FundingReceive DHS Funding

Future EventsFuture Events

Install EVVE in All Vital Records Install EVVE in All Vital Records Jurisdictions Jurisdictions

Release New EVVE RFPRelease New EVVE RFP Award New EVVE ContractAward New EVVE Contract Install EVVE UpgradeInstall EVVE Upgrade Continue to Expand EVVE User Continue to Expand EVVE User

BaseBase

Funding Funding PossibilitiesPossibilities Department of Homeland Department of Homeland

SecuritySecurity Medicaid Transformation GrantsMedicaid Transformation Grants Fee Increase and Dedicated Fee Increase and Dedicated

FundFund Obtain LoanObtain Loan Corporate Members Corporate Members

What What Jurisdictions Jurisdictions Need to DoNeed to Do Know Where You AreKnow Where You Are Enter Missing Data Records or Enter Missing Data Records or

ItemsItems Prepare to Link Birth and Death Prepare to Link Birth and Death

RecordsRecords Engage Information Technology Engage Information Technology

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