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2016 Emergency Preparedness Addendum Working Paper: Observations on DOE’s 2016 Clear Path IV Exercise and Implementation of the 2014 NPC Emergency Preparedness Report Recommendations National Petroleum Council Prepared in Follow-Up to the 2014 NPC Report: Enhancing Emergency Preparedness for Natural Disasters July 29, 2016 On December 17, 2014, the National Petroleum Council (NPC) approved the report Enhancing Emergency Preparedness for Natural Disasters. As a part of approving the report, the NPC agreed to work with the Department of Energy on implementing the report recommendations. On July 29, 2016, the NPC approved the transmittal of this working paper and related documents to the Secretary and the posting on www.npc.org. The National Petroleum Council has not endorsed or approved this document, but approved the publication of these materials. The NPC offers these suggestions in the spirit of continuing improvement as industry and government work jointly to improve preparedness and response programs.
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Page 1: National Petroleum CouncilJuly 29, 2016 On December 17, 2014, the National Petroleum Council (NPC) approved the report Enhancing Emergency Preparedness for Natural Disasters. As a

2016EmergencyPreparednessAddendumWorkingPaper:

ObservationsonDOE’s2016ClearPathIVExerciseandImplementationofthe2014NPCEmergencyPreparednessReportRecommendations

NationalPetroleumCouncil

PreparedinFollow-Uptothe2014NPCReport:EnhancingEmergencyPreparednessforNaturalDisasters

July29,2016

OnDecember17,2014,theNationalPetroleumCouncil(NPC)approvedthereportEnhancingEmergencyPreparednessforNaturalDisasters.Asapartofapprovingthereport,theNPCagreedtoworkwiththeDepartmentofEnergyonimplementingthereportrecommendations.OnJuly29,2016,theNPCapprovedthetransmittalofthisworkingpaperandrelateddocumentstotheSecretaryandthepostingonwww.npc.org.TheNationalPetroleumCouncilhasnotendorsedorapprovedthisdocument,butapprovedthepublicationofthesematerials.TheNPCoffersthesesuggestionsinthespiritofcontinuingimprovementasindustryandgovernmentworkjointlytoimprovepreparednessandresponseprograms.

Page 2: National Petroleum CouncilJuly 29, 2016 On December 17, 2014, the National Petroleum Council (NPC) approved the report Enhancing Emergency Preparedness for Natural Disasters. As a

NPCEmergencyPreparedness–2016ImplementationAddendum 2

INTRODUCTION ThisworkingpaperispreparedfortheuseoftheDepartmentofEnergy(DOE)andothersimplementingtherecommendationsofthe2014NationalPetroleumCouncil(NPC)emergencypreparednessreportEnhancingEmergencyPreparednessforNaturalDisasters.Theintentistoprovideanindependentandconstructivereviewofongoingprogresswithimplementationofthoserecommendations,andthisreviewprovidesobservationsontheDepartment’s2016ClearPathIVexercise.TheNPCparticipantsacknowledgethatonlyanecdotalevidenceisavailableonseveraloftherecommendationsandthatobservationsofasingleexercisearelimitedinfullyevaluatingtheimplementationoftheotherrecommendations.

InaletterdatedOctober25,2013,SecretaryofEnergyErnestMonizrequestedtheNationalPetroleumCouncil’sadviceaboutnaturalgasandoilinfrastructureresilience(emer-gencypreparednessfornaturaldisasters).TheNPCassembledadiverseteamofindustryandgovernmentexpertsonemergencyresponsethatreviewedpastincidents,collectedanalyses,anddevelopedaconsensusonrecommendationsforindustryandgovernmenttoimproveresponsetosupplychaindisruptions.InDecember2014,theNPCapprovedandpresentedthereporttotheSecretary(www.npc.org,Reports:EmergencyPlanningandPreparedness:EnhancingEmergencyPreparednessforNaturalDisasters). The2014reporthighlightedsevenkeyrecommendations.Theserecommendationsfallintotwobroadcategories:(1)leveragingoperationalframeworksthatareappropriatelystaffedand(2)maintainingreadinessthroughsustainingmechanismstoaddressinterdependencies,enhancecapabilities,andcontinuouslyimprove.2014ReportRecommendations:

OperationalFrameworkv HarmonizeDOE’senergyresponseteamstructurewiththeNationalIncident

ManagementSystem(NIMS)IncidentCommandSystem(ICS).v LeveragetheEnergyInformationAdministration’s(EIA)subjectmatterexpertisewithin

DOE’senergyresponseteamtoimprovesupplychainsituationassessments.v EstablishcompanyliaisonsanddirectcommunicationwithDOE’senergyresponseteam

toimprovesituationassessments.v Streamlineandenhanceprocessesforobtainingtemporaryregulatoryrelieftospeedup

recovery.

SustainingtheProcessv Statesshouldincreaseengagementwiththeoilandnaturalgasindustryintheirenergy

assuranceplans,andindustrymembersshouldassistthestatesinsuchefforts.v BothDOEandstatesshouldestablishroutineeducationandtrainingprogramsforkey

governmentemergencyresponsepositions.v BothDOEandstatesshouldimprovetheircomprehensivedrillandexerciseprograms

andincludeindustryparticipation.ReciprocalinvitationsextendedbycompaniestoDOEandstatesarerecommended.

Page 3: National Petroleum CouncilJuly 29, 2016 On December 17, 2014, the National Petroleum Council (NPC) approved the report Enhancing Emergency Preparedness for Natural Disasters. As a

NPCEmergencyPreparedness–2016ImplementationAddendum 3

AttheDecember2014Councilmeeting,NPCChairCharlesD.Davidsonnotedthatthe

realchallengewasimplementingtherecommendations,notwritingthereport.TheNPCmembers,throughapprovingthereport,madeacommitmenttofollowthroughwithDOEandsupportimplementationofthekeyrecommendations.InaMarch23,2015lettertotheCouncil,SecretaryMonizthankedtheCouncilforthereportandnotedseveralareaswhereimplementationofthereport’srecommendationswasunderway.TheSecretaryalsorestatedtheDepartment’sinterestinworkingwithindustrypartnerstoenhanceenergysystemresilience.TheSecretary’sMarch2015letterisavailableforreferenceinAppendixA.

Oneofthesevenkeyrecommendationsaddressesaneffectivedrillandexercise

program.Inlate2015,DOEannouncedthatthefourthannual“ClearPath”energysectorpreparednessexercisewouldberevampedandmoveawayfromanacademicsessionformatofearlierClearPathexercisesandmoretowardafunctionalexerciseinsupportoftheQuadrennialEnergyReview(QER),theNPC’sreportrecommendations,andtheDeputySecretary’sdesireforcross-sectorcoordination.Consistentwiththecommitmentmadeinapprovingthereport,theNPCandindustryassistedDOEwiththeClearPathIVexercisethattookplaceinApril2016.ThiseffortbuiltuponpreviousworkcompletedbyDOEandindustryinworkingtowardimplementingthe2014NPCreportrecommendations.

TheAprilexercisescenariosimulateda9.0CascadiaSubductionZoneearthquakeand

tsunamiinthePacificNorthwest.TheNPCrolewastwo-fold:

1. SupportDOEbyprovidingalinktokeycompaniesintheexerciseregionandprovidingassistanceindesigningandplanningtheoilandgascomponentsoftheexercise

2. Provideindependentobservationsregardingthedemonstrationofreportrecommendationsduringtheexercise.

ManymembersoftheNPCteamparticipatedinthe2014EmergencyPreparedness

studyindividually,orcolleaguesfromtheircompaniesparticipated.Inaddition,somememberswereaddedtoensurethatkeyfacilitiesinthePacificNorthwestwererepresented.Afullrosterof2016EmergencyPreparednessAddendumparticipantscanbefoundinAppendixB.

ThisworkingpapercontainsasummaryofNPCsupportforDOE’sClearPathIVexercise

andobservationsofDOE’sexerciseandimplementationofthe2014NPCreportrecommenda-tions.InadditiontoDOE’simplementationofrecommendations,theNPCteamattemptedtoidentifyindustryandstateprogressinimplementingtherecommendations.AppendixCprovidesalistofreferencesusedinthisreview,AppendixDincludestheoutputfromtheStateFuelPlanningworkshop,andAppendixEprovidesadetailedsetofcommentsontheplanningandexecutionofthe2016ClearPathIVexercise.

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NPCEmergencyPreparedness–2016ImplementationAddendum 4

NPCSUPPORTFORCLEARPATHIV

TheNPCofferedtoassistinexercisedevelopmentwithafocusonincorporatingthe2014studyrecommendationsintoexerciseplay.DOEwelcomedthisassistanceandthreeNPCworkgroupswereestablishedtoleadtheseefforts.Workgroup1wasestablishedtoassistwithplanningDay1activitiesinPortland.Workgroup2wasestablishedtoassistwithplanningDay2activitiesandsupportingthefunctionalexercisesimulationcell.Workgroup3wasestablishedtoconductareviewoftheClearPathIVactivitiesanddocumentactionsthatdemonstratetheadoptionofthe2014NPCreportrecommendations.

ClearPathIVwasdevelopedtoprovideanopportunityforgovernmentandindustrytoexaminethechallengesofrespondingtoacatastrophicCascadiaSubductionZoneearthquakeandtsunamiandtoidentifygapswithinrespectiveresponseplansandpolicies.Day1activitiesconsistedofatabletopexerciseinthemorningfollowedbysector-specificworkshopsintheafternoon.Day2activitieswereplannedasafunctionalexercise,engagingmembersfromindustryandlocalmunicipalitiesinOregonandWashingtonstatesasControllersinaSimulationCelltotestmembersofDOE’sEmergency&IncidentManagementCouncil(EIMC)andEnergyResponseOrganization(ERO)inWashington,DC.

Forfurtherdetailsontheexercisescenarioandrelatedmaterialsonemergency

response,pleaserefertoAppendixCforalistofreferences.Workgroup1–Day1Exercise-TabletopandWorkshop Workgroup1focusedonsupportingthetabletopexerciseandfuelsworkshop.AWorkPlanwasdevelopedtoguideWorkgroup1effortsinassistingDOEwiththeDay1exerciseandthefacilitationoftheafternoonFuelsBreakoutSessionforoilandnaturalgassectorpartici-pants.TheWorkgroup1teamfocusedonthefollowingdeliverables:

• Contactingoilandnaturalgasoperatingcompanies(refineries,terminals,pipelines,etc.)inthePacificNorthwesttoparticipateintheexerciseandbreakoutsession.

• ProvidingsupportforDay1exerciseparticipationbydetailingresponseissuesthatoilandnaturalgascompanieswouldbedealingwithaftertheearthquake.

• FacilitatingtheFuelsBreakoutSessiontodiscussstatefuelplansandareasforimprovement.

Inaddition,theworkgroupprovidedexpertiseandeducationontheoilandnaturalgassupplychainsaspartoftheworkshopdiscussion.DetailedinformationandoutputfromtheworkshopregardingstatefuelplanscanbefoundinAppendixD.

Page 5: National Petroleum CouncilJuly 29, 2016 On December 17, 2014, the National Petroleum Council (NPC) approved the report Enhancing Emergency Preparedness for Natural Disasters. As a

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UseMSELandEEGduring

ExercisePlay.

IncorporateNPCInjectsintoMSEL

DevelopExerciseInjectsbasedon

EEG

DevelopExerciseEvaluation

CriteriaintheformofanEEG

ReviewNPCEPStudyRecommen-dations

IdentifyExercisePurposeandObjectives

DevelopWorkgroup2

Workgroup2–ExerciseDevelopment

AWorkPlanwasdevelopedtoguideWorkgroup2effortsinassistingDOEwithdevelopmentofthefunctionalexercise.Workgroup2waschargedwithtwokeyfocuspointsforassistinginthedevelopmentoftheexercise:1)establishingawaytotestDOEinitialactivationproceduresand2)demonstratingcoordinationbetweengovernment(federal,state,andlocal)andindustrypartners.WhileprovidingsignificantinputtoDOE’sexercisecontractor,DOEledtheoverallplanninganddevelopmenteffortfortheexercise.

UsingthekeyNPCEmergencyPreparednessstudyrecommendationsandfollowingHomelandSecurityExerciseandEvaluationProgram(HSEEP)guidance,Workgroup2developedanExerciseEvaluationGuide(EEG)focusingonkeyprioritiesandprovidingafoundationforexercisedevelopment.TheEEGoutlinedwhattheNPCobserversdesiredtoseedemonstratedduringtheexerciseplay.Workgroupparticipantsusedtheseexpectedplayeractionstodevelopexerciseinjectsthatwouldcreateanenvironmentforexpectedplayeractionstooccur.Theseinjectswereincorporatedintotheexercisescript,theMasterScenarioEventList(MSEL),developedbyDOEexerciseplanners.

Thebasicprocesswasasfollows:

DetailedobservationsandsuggestionsforimprovingfutureDOEfunctionalexercisescanbefoundinAppendixE.Workgroup3–ObservationTeam Workgroup3wasformedtocoordinateateamofobserversforthefunctionalexerciseonDay2oftheDOEClearPathIVexercise.Thisteamwascomposedofemergencypreparednessandresponseprofessionalswithyearsofexperiencebothleadingexercisesandparticipatinginexercises,aswellassignificantexperienceleadingresponseteamsduringactualresponseevents.TheroleforWorkgroup3wastoobservetheDOEClearPathIVexerciseandofferinsightsonDOE’sprogressinimplementingthe2014NPCreportrecommendationsandthoughtsonareasforcontinuingimprovementinDOE’semergencyresponsesystem.Inadditiontoobservingtheexercise,Workgroup3hadtheopportunitytointerviewsomeDOEemployeesandindustryrepresentativesontheprogressoftheNPCstudyrecommendationsthatwerenotexercisedinthescenario.ThedetailsfromWorkgroup3’sobservationsformthebasisforthedetailedcommentsthatfollow.

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NPCEmergencyPreparedness–2016ImplementationAddendum 6

OBSERVATIONSOFDOE’SEXERCISEANDIMPLEMENTATIONOF2014RECOMMENDATIONS

TheClearPathIVexerciseallowedtheNPCtoobserveprogresstowardthesevenrecommendationsinthe2014NPCreport,sincetheexercisetouchedonmanyoftheareasdiscussedintheNPCstudy.ThissectioncoverstheNPCobservationsrelativetoeachrecommendation.Thereviewwasnotintendedtobeacompleteassessmentoftheprogresstodate,sinceitwasbasedmainlyontheexerciseobservations.Theexercisehadseverallimitingfactorsforobservations,suchasexercisecontrols,technology,andphysicalconstraintswithinDOE,andsomerecommendationswerenotexercisedduringClearPathIV.

Themostchallengingbuildingblocksofasuccessfulresponseprogramareleadership

commitmentandaprogramownerwhoisgiventheresourcestosustaintheprogram.Thelong-termcommitmenttothesetwocomponentswillbefundamentaltoDOE’ssuccessfulemergencypreparednessandresponseeffort.Manyofthe2014NPCrecommendations,suchastheIncidentCommandSystem(ICS),areinstitutionalframeworkstomanageincidents,anditistheleadershipcommitmentandtheprogramownerthatensurestheireffectiveimplemen-tationanduse.DOEhasclearlybeguntheprocessofsettinganemergencypreparednessfoundation.

Aneffectivepreparednessandresponseprogramisalong-termendeavor.The

organizationswithmatureprogramshavebeenimplementingandcontinuouslyimprovingtheirprogramsformanyyears,evendecades.Inordertosustainandbuildonpastprogressovertime,theNPCcannotadequatelyemphasizetheimportanceofaformalmanagement-of-changeprocess.Amanagement-of-changeprocessisanessentialcomponentinanyprogram,buttheaddedcomplexityoftheelection-drivenchangeoftheAdministrationandthelargeturnoverofseniorstaffoveraveryshorttimeheightensthecriticalityofchangemanagement.TheNPCencouragesDOEtomakemanagementofchangeakeypriorityinplanningforanewAdministrationandanongoingpriorityoftheemergencypreparednessandresponseprogram.

Followingisabriefoverviewofhigh-levelobservationsonpreparednessandresponseprogramprogressandareasforcontinuingimprovement.Thisoverviewisfollowedbymoredetailedobservations.TheNPCoffersthesesuggestionsinthespiritofcontinuingimprove-mentandlooksforwardtocontinuingtoworkwiththeDepartmentoverthenextyearsanddecadesasindustryandgovernmentworkjointlytoimprovepreparednessandresponseprograms.

Overview–OperationalFramework

TheexercisedemonstratedtheDOEleadership’scommitmenttoestablishingapreparednessandresponseprogram,whichisthefirststepinfurtherprogramdevelopment.OneoftheclearimprovementareaswastheinclusionofEIAintheEROresponseteam,anditappearedthatEIAparticipantsunderstoodtheirroles.TodevelopintoaseamlessteamintheSituationUnit,EIAwillrequiredocumentationofclearlydefinedrolesandresponsibilitiesandadditionalpractice.EIA’sinclusionseemedtohelpothersoutsidetheindustrytounderstand

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theantitrustissuesthatrequireEIA’sconfidentialinformationhandling.BasedoninteractionswithindustrythroughtheOilandNaturalGasSectorCoordinatingCouncil(ONGSCC),EIAhasalsocompiledafoundationallistofcompanyliaisoncontactstouseduringsuchincidents. Akeyeffortinimprovingandmaintainingapreparednessandresponseprogramistheprocessofcontinuousimprovement.DOEshouldcontinuetobuildtheircapabilityandunder-standingoftheICStoensureitsconsistentuseacrosstheentirepreparednessandresponseteam.TheobservationteamhasnotedthatareviewofDOEresponseplans,staffing,andfacilityspacemayofferareastoadvanceeffectiveness.Inthestaffcategory,theremaybeopportunitiestoincreasetheleverageofEIAstaffaspartoftheresponseteam.Inaddition,theONGSCCandtheEIAshouldworktogethertoensurethattheliaisoncontactlistmaintenanceprocessisinstitutionalizedandsustainable,andworkwithDOE’sEnergyResponseOrganizationtosynchronizeplanning.Overview–SustainingtheProcess TheClearPathIVexercisewasasignificantstepforwardinimprovingindustryandDOEenergyemergencypreparednesscooperation.ThroughtheONGSCCanditsmembertradeassociationsandcompanies,theindustryhasalsobeenreachingouttoDOEforgovernmentattendanceorparticipationinindividualcompanyexercises.AsDOEpersonnelcontinuetoparticipateinindustryexercises,movingfromobservationtoactualparticipantroleswilladvancethevalueofthatinput.ThefuelsworkshoponDay1oftheexercisewasanimportantopportunityforstatestoimproveunderstandingofindustrysupplychainsandusethatknowledgeinthedevelopmentoftheirstatefuelpreparednessplans.Italsowasanopportunityforindustryparticipantstoimproveunderstandingofstateandfederalrolesduringemergencies.Themovetoafunctionalexercisecreatedtheopportunityforindustryandgovernmenttoworktogethernotjustduringtheexercise,butduringtheplanningandreviewprocesses.Thiscreatedanongoingdialogueandfacilitatedthedevelopmentofworkingrelationshipsthatarelikelytocontinueforyears. ThisDOEandindustrycollaborationhighlightedopportunitiesforcontinuingimprove-ment.Thefuelsworkshopandthediscussionsonfundamentalsupplychainissuesemphasizetheneedforongoingtrainingandeducationbetweengovernmentandindustryatalllevelssothatthefuelproductionanddistributionnetworkismoreclearlyunderstoodinadvanceofanemergencybythosethatwillbeworkingtowardrestoration.Suchcollaborationwillalsohelptoinformmoreindustrypersonnelongovernmentroles,includingsituationassessmentsandareasinwhichgovernmentassistsinrestoration.FutureexercisescanbuilduponClearPathIVandprovideevengreatervalueinsupportingtheindustryandgovernmentemergencypreparednessandresponsesystems.

Followingisadetailedrevieworganizedaroundtheoriginal2014NPCemergencypreparednessrecommendationsthatincludesmanysuggestionsforimprovementdirectedatindustry,states,andtheDepartmentofEnergy.Afewkeyissueshavebeenidentifiedasthe

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NPCEmergencyPreparedness–2016ImplementationAddendum 8

mostcriticaltoadvancetheDOEemergencypreparednessandresponseprogram,aswellasindustryandstateprograms.KeyActionItemsforDOE

• ConformtoICSorganizationalstructure,roles,nomenclature,andprocesses(avoidcustomization).TheICSapproachprovidesstandardizationthroughconsistentterminologyandestablishedorganizationalstructure.1

• Developacontinuityandmanagement-of-changestrategy.Thisshouldincludeastaffingplanforkeyemergencypreparednessandresponsepositions,whichaddressesemployeeturnoverandretainssubjectmatterexpertise,historicalknowledge,andanunderstandingofworkprocessestoensurealong-termorganizationalcoreteam.Inaddition,aprocessownerforemergencypreparednessandresponseleadership,whohasalong-termcommitmenttotheprogram,isakeycomponentofcontinuity.

• Engageexperienced,operationalrespondersandpractitionersascoachestoassistwithemergencypreparednessandresponsedesign,documentation,knowledge,tools,andtraining(e.g.,U.S.CoastGuard,subjectmatterexpertsfromindustryoperators,etc.).

• Expandtrainingandexercises.Continuecollaborationwithindustry,states,andothers.KeyActionItemsforIndustry

• CollaboratewithEIAonthedesignofasustainmentprocessforthecompanyliaisoncontactsystemwiththeONGSCC.

• FormalizeaprocesstoshareindustryexerciseschedulesandengagebothDOEandstategovernments’participationthroughtheEnergyGovernmentCoordinatingCouncil(GCC).

KeyActionItemsforStates

• Establishroutinereviewandupdateofstateenergyassuranceplans.

• Expandunderstandingofenergysysteminterdependencies.

• Improveunderstandingofoilandnaturalgassupplychains,includingregionalandnationalimplicationsofdisruptions.

DETAILEDREVIEWOF2014NPCREPORTRECOMMENDATIONSThefollowingsectionincorporatesobservationdetailstoreviewprogresstowardmeetingtheoriginal2014NPCrecommendations.Eachrecommendationbeginswiththe2014reportlanguageanddescriptivebulletsinbluetext.Thecommentsareorganizedintotwosubsectionsnotedas“ProgressObserved”and“OpportunitiesforImprovement.”

1NationalIncidentManagementSystem,HomelandSecurity,December2008.

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Recommendation1HarmonizeDOE’senergyresponseteamstructurewiththeNationalIncidentManagementSystem(NIMS)IncidentCommandSystem(ICS).

v Adoptscalablemodelfromlocaltoregionaltonational–StaffordActenactedornot§ Usecommonnomenclature,structure,tools,training§ Ensureconnectivityatlocallevelandhigherlevels§ MaintainclearcontactpointsbetweengovernmentandindustryICSstructures

v DevelopDOEcultureandknowledgeofICS§ Ensurestaffingandtrainingtosustainbothcapabilitiesandcompetenciesbetween

incidents§ Identifymechanism(e.g.,U.S.CoastGuard)fortrainingDOEstaffonICS.

ProgressObservedObservershadasenseofDOEleadershipcommitment,whichiscriticaltodevelopingandmaintainingapreparednessandresponseprogramforDOEtouseinperformingitsroleunderESF-12.DOEleadershiphasexpressedonvariousoccasionstheirdesiretoimplementtheNPCstudyrecommendations,includingadoptionofICSastheresponseorganizationandcommunicationtool.

• TheDeputySecretary’sparticipationintheexercisedebriefandintheEmergency&IncidentManagementCouncil(EIMC)meetingsindicatedherinterestandcommitmenttoimprovingtheDOEpreparednessprogram.Shewasfocusedonlessonslearnedfromtheexerciseandunderstoodtheimportanceofparticipatinginexerciseswiththeindustry.

• TheDeputyAssistantSecretary’sleadershipwasresponsibleforsupportingandprovidingresourcesfortheexercise,includingparticipatingintheNPCactivityassociatedwiththiseventandallowingNPCobserverstoattend.

TheDOEOfficeofElectricityDeliveryandEnergyReliabilityhasprogressedinharmonizingitsresponsestructureunderNIMSICS.

• Sincethe2014NPCstudy,DOEhasdevelopedanEnergyResponsePlandocument,whichcontainsthebasicconceptsoftheICS.

• Thefunctions(legal,safety,publicaffairs)wereorganizedunderwhatappearstobetheCommandStaff.

• TheEnergyResponseOrganization(ERO)wasorganizedunderthebasicstructureofICSandcontainedthefollowingsections:Operations,Planning,Finance,andLogistics.

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OpportunitiesforImprovementDOE’sresponseorganizationdesignneedstobefullyconsistentwithNIMSICSandavoidterminologythatcreatesconfusion,particularlywithstaffgroupdesignations.StrictconformitytoICSstructure,nomenclature,anddocumentationofDOEEnergyResponsePlanorganizationstructurewillimprovetheeffectivenessofDOEresponseandinteractionwithotherpublicandprivateresponsestakeholders.

• ImplementationoftheICS,underNIMS,isnotconsistentacrossorganizationsandfirstrespondersatalllevelsofgovernment.Althoughmanyagenciesatlocal,state,andfederallevelsuseICS,thevariabilityinapplicationunderminestheefficienciessoughtthroughstandardization.Aconsistent,disciplinedprocessforcommunicationbetweenfederalagenciesandwithindustrycanleadtomoretimelyandqualityinformationtosupportsituationalawarenessanddecision-makingduringnaturaldisasters.

• Theuseofstaffingpositionterminologyandsomedocumentsprovidedduringtheexercisecreatedconfusionastowhowasperformingcertainroles.ItwasparticularlyuncleartotheobserverswhowasperformingtheroleofIncidentCommanderduringtheClearPathIVexercise.DOEneedstoclearlydefinetheterminologyforpositionsandtheassociatedroleswiththem.

– AtvarioustimetheERODirectorseemedtobeperformingthefunctionofIncidentCommanderandatothertimesitappearedthatthisfunctionwashousedintheSeniorEnergyResponseOfficial(SERO)position.

– VariousversionsoftheorganizationchartsindicatedthreedifferentreportingstructuresfortheSERO,CommandStaff,andERODirector.

o TheEnergyResponsePlanindicatesthatthePublicAffairsOfficerwouldreporttotheSEROandtheLegalOfficerwouldreporttotheERODirector.InaNIMScompliantICS,theCommandStaffwouldreporttotheIncidentCommander.

o Duringtheexercise,theCommandStaff(legalandpublicaffairs)reportedtotheSERO.InNIMSICSthatwouldindicatethattheSEROwastheIncidentCommander.

o TheExercisePlayerLayoutdocument,providedtotheobservers,usedthetermChiefofStaffinplaceoftheERODirectoranddidnotindicateanypositiontermedtheSERO.

o AnotherdocumentprovidedtotheobserversindicatedthatboththeCom-mandStafffunctions(legalandpublicaffairs)reportedtotheERODirector.

– Alltheorganizationalchartsprovidedtotheobservers,andintheEnergyResponsePlan,indicatedFinance,Logistics,andAdministrativefunctionsarebeingsuppliedbythesameperson.InaNIMSICScompliantstructure,ratherthancombiningfunctionsunderoneSection,ifanyfunctionsidentifiedinICSasbeneaththelevelofIncidentCommanderarenotbeingperformedbythatICSSection,theyaretheresponsibilityoftheIncidentCommander.

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• EIMCisnotastandardICSelement,rolesandresponsibilitiesarenotclear,andchainofcommandwasnotconsistentnorclearrelativetotheICSstructure.TheERO(onDay2)waitedfortheEIMCtoestablishpriorities,whichwerecommunicatedtotheUnifiedCommandGroup(UCG)andthentheERO.WithinatypicalICS,theEROwouldberecommendingobjectivestotheUCGasinputtoEIMC.

Rolesandresponsibilitiesofresponseteampositionsneedtobeclearlyunderstoodbyall;documentationofrolesandresponsibilitiesmustbedescribedsufficientlyintheEnergyResponsePlan.(Note:TheEnergyResponsePlanreferencesothersupportingdocumentation–e.g.,The“EnergyResponseOrganizationTacticalProceduresManual”andthe“ESF#12ProgramPlan”–thatmayhavemoredetailanddescription,butwerenotavailabletotheassessmentteamforreview.)

• TherewasconfusionbetweenUCGrolesofcommandandcoordination.Thereisasig-nificantdifferencebetween“command”and“coordination”andthecorrectterminologyshouldbedecideduponbasedontheroleofthatgroup.Typically,aUCGiscreatedwhenleadershipisjointwithmembersfromdifferentorganizations.TheexerciseUCGwasmadeupofplayersfromtheDOE(i.e.,anOfficeofElectricityDeliveryandEnergyReliabilityandNationalNuclearSecurityAdministration[NNSA]LeadershipTeam).ThesignificantlydifferentmissionsbetweentheseDOEresponseteamsshouldbeconsideredintheuseofany“unifiedcommand/coordination”group.Itmaybeappropriateforsomeresponses,butthatshouldbeclearlyarticulatedinDOE’senergyresponseplanandterminologychangedtoavoidconfusionwithICSdefinitions.

• TheEnergyResponsePlanhadveryshortroleandresponsibilitydescriptionsforeachposition,whichlackedsufficientclarity.Clarityofroleforeachresponsesectionmustbeclearlyunderstoodbyallresponseteammemberstoensureacohesiveresponseteamandavoidduplicationofeffort.

• ThefunctionsoftheEIMC,UCG,andEROdidnotappeartobecompletelyunderstoodbyallthemembersofeachgroup.Thisaddedconfusionbetweenrolesforeachgroupandinturncleardirectionongoals,objectives,andsituationalstatuswerenotfollowedwiththerigorthatwewouldnormallyexpectunderanICSorganizationalstructure.

StandardICSworkprocessesandtoolsshouldbefullyusedtoimprovetheeffectivenessofDOE’sresponseteam;adherencetotheseprocessesandtools,throughouttheevent,willenableDOEtoquicklyalignwithandworkeffectivelyinarealresponsewithotherpublicandprivateorganizations.

• TherewasnoevidenceofthedevelopmentofaDOEIncidentActionPlan(IAP)fortheresponse.WithouttheinitialdevelopmentofanIAPandarepeatableprocesstoupdatetheIAPwiththechangingscenario,thereisnowayfortheresponseteamtokeepupwithallthechangingsituation.DOEusedwhattheyreferredtoas“BattleRhythm”astheirplanningtool.BattleRhythmisnotatermroutinelyusedorunderstoodbyotherorganizationsandagenciesoperatingunderICS.

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– TheBattleRhythmwasobservedtobealistofpre-definedmeetingsorconferencecallsandtimes.TheuseofthisBattleRhythmalonecouldnotproduceanICSqualityIAP.TheIAPisadocumentthatcontainstheresponseobjectives,com-municationoftheobjectives,strategicdirection,tacticalplanstoaccomplishtheobjectives,identificationandallocationofresources,thedevelopmentofasituationalstatusboard(display),andtheoperationalperiodforactivity.TheIAPisreviewedandsignedoffonbytheIncidentCommander.Itisusedtoensurecohesionofmissionbytheresponseteamandistheplanforaccomplishingtheobjectives.

• TheICSstandardPlanning“P”processwasnotleveragedtodeveloptheIAP.

– TheuseoftheICSstandardPlanning“P”processwasabsentfromtheresponseplanningprocess.DOEindicatedinlaterinterviewsthattheBattleRhythmwasintendedtobetheprocesstodeveloptheirprimaryproduct–theSituationReport.TheBattleRhythm,asobserved,couldnotreplacethePlanning“P”processandlackstheabilitytoadequatelydeveloptheIAP.WithouttheuseofanIAP,developedbytheuseofthePlanning“P”,acoordinatedandefficientresponseeffortwillbeextremelydifficulttomaintain.Trainedresponders,operatingunderICSandthePlanning“P”processcanprogressivelyhandleandaccomplishcomplexscenarios.OurobservationisthattheBattleRhythm,ascurrentlyused,cannotbereliedupontheuseinalong-termorcomplexscenario.

• TherewasnosituationalstatusboardavailableintheDOEEmergencyOperationsCenter(EOC)toinformtheentireresponseteamofthestatusoftheresponse.Thiswouldincluderesourcesidentifiedandallocated;responseobjectives;asituationaldisplay(map)oftheoperationsarea;responseorganizationchartwithspecificnamesassignedtoeachsection;etc.ItwastheobserversopinionthatWebEOCwasintendedtobeused,butitdidnotworkandtherewasnoattempttodisplaywallcharts.

DOE’sEnergyResponsePlanshouldincludesufficientlytrainedstafftocoverIncidentCommandrolesandEOCoperationsforascenariothatextends24/7operationsoveranextendedperiod(weeksormonths).TheEOCstaffingduringtheexerciseappearedtobeinadequatetohandlethisspecificexercisescenario.

• Theobserverssaworheardnorecognitionconcerningthisissue.

• DOEindicatedthatitisinvestigatingtrainingotherDOEemployeesoutsideoftheInfrastructureSecurityandEnergyRestorationDivisiontofillthoseroles.

• DOEindicatedthatitsrationalefor“doublingup”ontheICSSectionChiefpositionswastoprovideanopportunityforcross-training.

Guidelinesshouldbedevelopedformanagingresponsetosimultaneousevents.EstablishingaUnifiedCommandapproachacrosstheeventswouldbevaluablewhentheeventsimpactthesameregionand/orsectorandresponserequirescoordinationandallocationofsimilarresources.Whentherearefewornointerdependenciesbetweenresponseresources,it

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maybemoreeffectivetomanageeacheventunderadiscreetresponsestructure(ERO)withcommunicationsintegratedattheEIMClevel.Thecomplexities,diversities,anddynamicsofmanagingaresponsetosimultaneousevents,acrosssectors,regions,andagenciesisdifficult.ThedecisionforanintegratedresponseteamunderUnifiedCommandissituationandeventdependent.However,oncedecided,fullyutilizingtheICSprocessandtoolstoclearlycommunicateresponsescope,responsibilities,andactionplansisacriticalenablertoensureresponseteamsarealignedandeffective.

• Respondingasa“unifiedresponseorganization”betweentheCascadiascenarioandthenuclearthreatscenariowasconfusing.Eventhoughthesescenarioswereintroducedashavingoneresponseteam,thepartiesaddressingthesescenariosroutinelyworkedinseparatespaces.

• Itappearedthattheintegratedfunctionshadlimitedbenefitandaddedtotheroleconfusion.

• Integrationatthehigherlevels,perhapstheEIMC,ismoreappropriate.

EmergencyOperationsCenter(EOC)logisticsshouldaccommodateawidevarietyofinternalandexternalparticipantssupportingunifiedcommand,includingreliablecommunications,sufficientspace,redundantsystems,andotherEOCdesignbestpractices.TheEOCusedforthisexerciseappearedhavesignificantlimitationsandperhapshinderedamorecohesiveresponse.

• Usingrestricted(classified)spacefornon-classifiedemergencyresponseoperationsaddsunnecessaryconstraintstocommunicationsandinteractions.Fortheexercise,DOEprovidedescortswhowerehelpful,informative,andprofessional;theyaccom-modatedrequestsquicklyandpleasantly,butinarealevent,ifthereareun-clearedparticipants,theselimitationsmaybedifficulttocoordinateeffectively.

• TheDOEEmergencyOperationsCenterhadlimitedspacetohandlealargeexercise;theUnifiedCommandGroupwasisolatedfromtherestoftheteam.

• CommunicationsystemissuesrequiredtheEIAsituationunitrepresentativeintheEOCtoleavetheexerciseroomforextendedperiodsduringtheafternoontocommunicatewiththeEIAteam.

Summary–Recommendation1InputThedisciplineofICS,usingthesystematic,standardizedapproach,providesaneffectivemechanismforDOEtoactasthecoordinating,primaryagencyforenergyinfrastructureassessment,repair,andrestorationwithinthefederalgovernmentaspartoftheNationalResponseFrameworkandtheNationalIncidentManagementSystem.ThebenefitsofimplementingICSasdesignedincludes:standardizedorganizationstructurewithclearlydefinedrolesandresponsibilities,integratedcommunicationsthatfacilitateescalationofissues,situationassessment,commonoperatingpicture,andcoordinationofresponseacrossagendasandsectors.

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Recommendation2LeveragetheEnergyInformationAdministration’s(EIA)subjectmatterexpertisewithinDOE’senergyresponseteamtoimprovesupplychainsituationassessments.

v StaffsituationunitleaderandsupportpersonnelfromEIA(mostknowledgeableonindustrysupplies)

v Developsituationassessmentviatwocommunicationpaths§ BottomupthroughgovernmentICSstructure(ESF-12contact,PSAs,JFO,etc.)§ Directone-on-onecommunicationsandcoordinationwithIndustrySupplyChain

Liaisonsv Summarizeoverallfuelsupplysituationandcascadingeventsandtimelinesv Aggregateindustrysupportrequirementsv SupportDOEcontinuingtoassessandimplementsocialmediainformationgathering.

ProgressObservedEIAparticipatedinthePlanningSectionoftheEnergyResponseOrganization(ERO),withastaffpersonintheEmergencyOperationsCenter(EOC).EIAstaffsupportingtheEROwerelocatedoutsideoftheEOCinanEIAdata-secureareainordertocollectandprocessindividualcompanydatafortheSituationReport.EIAhaspreparedalistofquestionstopre-identifythetypesofinformationthatwillberequiredduringarealdisruptionevent.EIAusedsimulatedcontactsforindustryrepresentativestogetaninitialassessmentofthesupplychainproceduresforpurposesoftheexercise.ASituationReportwasproducedthatcoveredmajorenergyfacilitiesstatusandinformationonrecovery.TheEnergyResponsePlanindicatesthattheSituationReportistheprimaryproductoftheEROduringamajorevent.WhiletheexercisebeganDay2withapreparedSituationReport,thePlanninggroupproducedasecondreporttowardtheendoftheday,usinginputfromEIA.OpportunitiesforImprovement

UseofEIA’ssubjectmatterexpertisewithinDOE’senergyresponseteamdidnotappeartobefullyexercised.IncorporatingthisroleasalearningobjectiveintofutureexercisedesignmayassistinincreasingEIA’seffectivenesstotheprocess.ThisisanotherexampleofwheretheEnergyResponsePlanneedstobeupdatedtoclarifyandcodifyEIA’srolesandresponsibilities.EIA’sroleintheEROasobservedduringtheexerciseshouldenhanceitsabilitytointeractmoreeffectivelywithsituationassessment.EIA’ssupporttotheSituationUnit,undertheICSstructure,shouldbeformalized,andtrainingonemergencyresponseprotocolsandtoolsshouldbeprovidedtoEIApersonnel.EIAhasmanystatisticalanalyticalskillsandabilitiesthatcanaidDOE’sassessmentofimpactstotheenergysectorduringasupplydisruption.EIAindividualsassignedtotheEROSituationUnitrolesshouldhaveabroadknowledgeoftheoil

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andgassupplychains,sensitivitytobusinessproprietaryandcompanyconfidentialdata,andunderstandingofthesupplymarkets.MorefullyleveragingEIA’ssubjectmatterexpertiseontheEROteamwillimprovethequalityofanalyticalandsituationassessmentsproducedbyDOEandusedfordecision-makingmorebroadly.Recommendation3EstablishcompanyliaisonsanddirectcommunicationwithDOE’senergyresponseteamtoimprovesituationassessments.

v DOEICSLiaisontogatherone-on-oneinformationpriortoorduringsupplychaindisruptions§ Developbestandfastestsourceforinformationandclarityonsupply,delivery

issues,andsupportneeds§ AdviseDOEonsituationassessment(status,potentialcascadingevents,response

activity)§ Highlightantitrustandconfidentialitylimitationsthatprecludejointindustry/trade

associationsupportv OilandNaturalGasSectorCoordinatingCouncil(ONGSCC)tosupportDOEin

maintainingtwo-waycontactroster(regional/national)v DOEandindustrytoestablishcontactsinadvanceofemergencyevent.

ProgressObservedIn2015,theNPC,ONGSCC,andEIAcompiledcompanyliaisoncontactinformation.Asrecommended,theinformationrepresentsthesinglepointofcontactforDOEtocontactcompaniesinsupportofsituationassessment,andanavenuetocontactseniorcompanyofficials,asintendedintheNPCstudyrecommendations.

• AnNPCrequestforcontactinformationwasdistributedtoallNPCmembercompaniesandtradeassociations.Theletter,supportedwithFAQ,outlinedthekeyinformationrequestedandprotocoltobefollowedbyEIAtomaintainconfidentialityoftheinformation.

• TheONGSCCsupportedthecompilationofthecurrentcompanycatalogue.Sincecompanyparticipationisvoluntary,theONGSCCandtradegroupsworkedonaprioritizedlistofcompaniestoensureeffectiveindustrycoverageindifferentsegmentsoftheindustry.Thelistincludes:− Refiningcompanies–approx.96%ofalltherefiningcompaniesthatoperatean

individualrefinerycapacityof>150,000bpd;thisrepresentsapprox.86%ofallU.S.-basedrefiningcapacity

− Midstreamcompanies(liquidpipelines&terminals)–approx.65%ofallmidstreamcompaniesthatwerelistedinthetoptierbycapacityorthroughput.Thisincludesforliquidpipelines–top25bybbl.deliveredormilesofpipe;forterminals–top10

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bybbl.ofcapacityornumberofterminals;andforFERC-regulatedcompanies–28companies.

− Naturalgasandoilproductioncompanies–14companies.EIAhasstateditsintentiontovalidateandupdatethelistannuallythroughanexercisecall-outprocedure,butthiswasnotpracticedduringtheexercise.TheONGSCChasupdatedthesectorplanappendixonemergencymanagementduringsupplychaindisruptions.Thisincludes:ONGSCCRolesandLimitations,keyreferencematerial(APIOilandNaturalGasIndustryPreparednessHandbook,2014NPCreport),descriptionofhowtheoilandnaturalgassectorcompaniesprepareandrespondtoincidents,andcompanyorganizationalstructureandoperationsundertheNationalResponseFramework.TheappendixwasapprovedandtheAPIhandbookadoptedbytheONGSCC.EIAvalidatedkeyoilandgascompaniesinPADD5inpreparationfortheClearPathIVexercise.OpportunitiesforImprovementEIAmayneedtoassessthecompletenessofthecontactlistforallPADDsandcoordinatewiththeONGSCCtofillanyidentifiedgaps.EIAhasnottestedtheLiaisonContactSystem.DuringClearPathIV,asimulationcontactlistwasused,sotheactualliaisoncall-outprotocolwasnotused.TheONGSCCandEIAneedtoworktogethertoinstitutionalizeasustainmentprocessfortheliaisoncontactlist.WithinDOE,aformalprotocolbetweentheEnergyInformationAdministrationandtheOfficeofElectricityDeliveryandEnergyReliabilityshouldbeestablishedtoclarifytheinformationsharingandstaffroles.Recommendation4Streamlineandenhanceprocessesforobtainingtemporaryregulatoryrelieftospeeduprecovery.

v Developbestpracticelanguageandstandardizedtemplatesforkeytemporaryregulatoryrelief

v Keyimprovements:§ ImproveexistingEnvironmentalProtectionAgency(EPA)processforfederalfuel

waiverstoreducedelaysanddecreaseuncertainty§ IdentifyCleanAirActprovisions/restrictionsonEPAwaiverauthoritythatmay

createuncertaintiesthathinderresponseactivities§ Improvestatefuelwaiverprocesses§ ImproveJonesActwaiverprocess.

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ProgressObservedTheDOEEnergyResponseOrganization(ERO)processedarequestforregulatoryreliefaspartoftheClearPathIVexercise.OpportunitiesforImprovementTheexerciseresponsetoaninjectforaJonesActwaiverrequestindicatesadditionalworkmaybeneededinthisarea.

• TheUnifiedCommandGroup(UCG)spenttimeworkingaJonesActwaiver(transportationofgoodsandfuelonnon-U.S.flaggedvesselsbetweenU.S.ports),whichshouldbeaclearlydefinedanddocumentedprocess.Regulatoryreliefinvolvingotheragencieswasnotpartoftheexercise.

• AnyregulatoryreliefcommunicationwiththesimulatedfederalinteragencyNationalResponseCoordinationCenterwasnotobserved.

Inordertorespondeffectivelytothemanydifferentwaiversandassociatedauthorities,DOEmaywanttodocumentthespecificrolesofDOEandspecificallytheOfficeofElectricityDeliveryandEnergyReliabilityinthevariouswaiverprocesses.ThisdocumentationcouldbeincludedintheenergyresponseplantoidentifytheappropriateDOEdepartmentandICSpeopletooverseewaiverprocessrequestsandtoprovideinteragencysupport.TheAPIOilandNaturalGasIndustryPreparednessHandbookprovidesanoverviewofthemanypossiblewaiversthathaveoccurredduringemergencyevents.Recommendation5Statesshouldincreaseengagementwiththeoilandnaturalgasindustryintheirenergyassuranceplans,andindustrymembersshouldassistthestatesinsuchefforts.v DOEandstatestoassesscomprehensivenessofstateenergyassuranceplans

§ Statestoincreaseindustryinvolvementwithplandevelopment(roleforONGSCC,trades)

§ Includeassessmentofvulnerabilitiesandriskassessmentsofsupplychains§ Ensureresiliencyconsideredinpermittingprocess(i.e.,gasvs.electricfornaturalgas

compression)§ Addressinterdependencies(cross-regionalandcross-industry)§ Verifyplansforensuredfuelsupplyanddistributionpointsforfirstresponders

v IndustrytoensurethatinterdependenciesareaddressedinBusinessContinuityPlans.

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ProgressObservedClearPathIVDay1agendaprovidedanopportunityforstatestoengagewiththeoilandgasindustrytoshareunderstandingandenhancestate(Washington,Oregon)energyassuranceplans.OregonidentifiedadditionalareasforimprovingitsplanandWashingtonusedtheexercisetoinformthedraftingofaplanunderdevelopment.

• State-industrydiscussiontopicsincludedindustryassessmentprocesses;overflightsordamageassessment;andalternativesourcesofproducts,supplies,andpersonnel.

• Authoritytoallocatefuelwasdiscussed,recognizingthecomplexityofdifferentauthoritiesandhowthisissueisaregionalissuethatwouldneeddetailedanalysisineachstateplan.

TheONGSCCandNationalAssociationofStateEnergyOfficials(NASEO)hostedajointmeetingofstateenergyofficialsandindustryinOctober2015todiscussfurtherimplementationoftheNPCrecommendations.DOEandNASEOareworkingtogetheronaprocesswiththestatestoimproveandupdatestateenergyassuranceplans,training,andexercises,pendingavailableresources.

• Thisisafollow-uptoamajorjointprogramthatconcludedin2014andwasfundedbyDOEtoestablishenergyassuranceplansinthestates.

• InFebruary2016,theSecretaryofEnergyenteredintoaMemorandumofUnderstandingtostrengthenandexpandcommunicationsandinformationsharingthroughtheEnergyEmergencyAssuranceCoordinatorprogramwithNASEO,theNationalAssociationofRegulatoryUtilityCommissioners,theNationalGovernorsAssociation,andtheNationalEmergencyManagementAssociation.

DOE’sOfficeofElectricityDeliveryandEnergyReliabilityhassupportedaStateEnergyRiskAssessmentInitiativetohelpstateenergyagenciesbetterunderstandriskstotheirenergyinfrastructuresotheycanbebetterpreparedtomakeinformeddecisionsabouttheirinvestments,resilience,response,andhardeningstrategies.2,3ClearPathIVdemonstratedaneffectivewayforstatesnotonlytotesttheirplans,butexploremoreopportunitiesforindustryinvolvement.

2U.S.DepartmentofEnergy,OfficeofElectricityDeliveryandEnergyReliability.“StateEnergyRiskAssessmentInitiative.”http://energy.gov/oe/mission/energy-infrastructure-modeling-analysis/state-and-regional-energy-risk-assessment-initiative.3U.S.DepartmentofEnergy,OfficeofElectricityDeliveryandEnergyReliability,EnergyModelingandAnalysisDivision.“EnergyRiskResourceLibrary.”December31,2015.http://energyoe.maps.arcgis.com/apps/MapSeries/index.html?appid=ece7b1c390b24177b4361784104cab7d.

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OpportunitiesforImprovementAllstakeholdersneedtomakeagreaterefforttocommunicateduringsteadystateoperations,andnotjustimmediatelybeforeorduringanevent.ThepathwaysforcommunicationbetweenstatesandindustryareidentifiedintheAPIOilandNaturalGasIndustryPreparednessHandbookandthe2014NPCreport.DiscussionsduringClearPathIVDay1oftheexercisehighlightedthatfederal,state,local,andindustrystakeholdershavenotsufficientlydiscussedthecauseandeffectofinterdependentenergysystemsastheyrelatetoplanning,allocationofresources,andpotentialsupplyanddemandconcernsduringanenergydisruptionevent.Federal,state,local,andindustrypreparednessplansshouldbeenhancedtoaddressallocationofresourcesandcascadingsupplyanddemandimplicationsduringadisruptionevent.Stateenergyplansrequireroutinereviewandupdating.Recommendation6BothDOEandstatesshouldestablishroutineeducationandtrainingprogramsforkeygovernmentemergencyresponsepositions.

v UseandmaintaintheAPIOilandNaturalGasIndustryPreparednessHandbookasakeyreference§ Overviews:supplychains,pre-eventpreparations,operationalmodels,regulatory

reliefinventory§ EnhanceAPIhandbookandappendices

v DOEandstatestoholdregulareducationsessions§ Conductannualrefreshereducationonsupplychainsinadvanceofhurricaneseason§ Leverageexistingfederal,state,local,andindustryforumsforeducation§ Engagethecorrectlevelofdecision-makersandstakeholders(e.g.,localdecision-

makers)v DOEandstatestoestablishmanagement-of-changeprocessesforkeypositions.

ProgressObserved

TheAPIOilandNaturalGasIndustryHandbookhasbeenupdated(consistentwiththeNPCstudyrecommendations).Theupdatedversion,publishedApril2016,isavailableontheAPIwebsite;hardcopiescanbeobtainedbycontactingtheAPIoffice.APIhasofferedoutreacheducationtovariousgovernmentagencies;therehasbeenselectinterestandinquiriesbutno

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sessionshavebeenscheduled.TheAPIhandbookhasbeenadoptedbytheONGSCCasakeyreference.4EnergyInformationAdministration(EIA)petroleumsupplyreportsareavailableforPADD5(ClearPathIVregion),aswellasPADDs1and3.5,6ThesereportsenhanceDOEEnergyResponseOrganization(ERO)andstategovernmentsupplychainawarenessforregionsmostlikelyimpactedbynaturaldisasters.Accesstothesereportsenablesmoreeffectiveanalysisandimprovedsituationassessment.ONGSCCmembershavecontinuedtoreachoutthroughtheNPCreportprocess,theEnergyGovernmentCoordinatingCouncil(EnergyGCC),andparticipationineventssuchasClearPathIVtoprovideindustryexpertiseandexperience.OpportunitiesforImprovementGovernmentpersonnelturnoverandmanagement-of-changeprocessremainacontinuingconcern.Lossofpersonnelmeanslossofknowledge.Amanagement-of-changeprocessisanessentialcomponentofanyemergencypreparednessandresponseprogram.TheNPCencouragesDOEtomakemanagementofchangeakeypriorityinplanningforanewAdministrationandanongoingpriorityoftheemergencypreparednessandresponseprogram.DiscussionsonDay1oftheexerciseindicatedthat,asDOEmoreclearlyadherestoitsroleandresponsestructureunderESF-12,itshouldworkwithstatestoeducatethemonDOE’sroleandhowtheyinteractwiththestates.Thisisespeciallyimportantforthesituationassessmentactivity.Theexercisedidnothaveavisiblepathforstatesituationassessmentneedstoflowtothefederallevelandforafeedbackloopoffederalsituationreportsbacktothestates.UndertheNationalResponseFramework,thiswouldbethroughtheinteragencyjointfieldoffice(JFO).ContinuingeducationandtrainingofDOEandstatestaffshouldbeanongoingpriorityinthefaceofexpectedstaffturnover.Theeducationalprogramobjectivesneedtoincludebothemergencyresponsecapabilities,suchasICS,andenergy-specificexpertise,suchasoilandnaturalgassupplychainbasics.

4AmericanPetroleumInstitute,OilandNaturalGasIndustryPreparednessHandbook,April2016.http://www.api.org/news-policy-and-issues/hurricane-information/oil-and-natural-gas-industry-preparednes.5U.S.EnergyInformationAdministration.“PADD5TransportationFuelsMarkets.”September30,2015.http://www.eia.gov/analysis/transportationfuels/padd5/.6U.S.EnergyInformationAdministration.“PADD1andPADD3TransportationFuelsMarkets.”February3,2016.https://www.eia.gov/analysis/transportationfuels/padd1n3/.

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Recommendation7BothDOEandstatesshouldimprovetheircomprehensivedrillandexerciseprogramsandincludeindustryparticipation.ReciprocalinvitationsextendedbycompaniestoDOEandstatesarerecommended.

v DOEemergencypreparednessprogramneedsanassignedprocessownerv DOEwithstatestoestablishfrequencyandscope(local,state,andfederal)v DOEtodevelopandimplementacomprehensivedrillandexerciseprogramthatfully

teststheirresponseplantosupplychaindisruptions§ Engagewithotherfederalagenciesandinterdependentprivatesectors§ Ensurerightlevelparticipation(seniordecision-makers,firstresponders,etc.)§ Testunderstandingofroles,communications,priorities,interdependent

infrastructurev IndustrytoinviteDOEparticipationintheirdrillsandexercisesv DOEandstatestoadjustplansbasedonlessonslearnedfrompastdrills/exercisesand

incidents.ProgressObservedDOEadvanceditsexerciseprogrambyimplementingafunctionalexercise(ClearPathIV)withboththeoil&naturalgasandtheelectricindustries.DOEhasanassignedprocessownerintheDeputyAssistantSecretary.Thiswasnotedasacriticalelementinthebeginningofthereviewsectionofthispaper.Continuingtoproperlyresourcethepreparednessandresponseeffortisequallyimportant.AteachEnergyGCCmeeting,bothDOEandtheindustryshareavailableinformationonupcomingexercisesordrillsforawarenessandtoencourageparticipationbetweenindustryandgovernment.DOEhasattendedexercisesordrillshostedbyseveraloilandnaturalgascompanies,includingExxonMobil,MarathonPetroleumCo.,andShell.ManycompaniesparticipatedinthedesignandroleplayatClearPathIVin2016.ForalistofNPCparticipants,pleaserefertoAppendixB.DOEadvancedtheirexerciseprogrambyimplementingafunctionalexercise(ClearPathIV)withboththeoil&naturalgasandtheelectricindustriesparticipating.TheClearPathIVexerciseservedasanimportantopportunityforgovernment(federalandstate)andindustrytoworktogetherandadvanceemergencypreparednesscapability.

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OpportunitiesforImprovementUsingHomelandSecurityExerciseandEvaluationProgram(HSEEP)guidance,DOEshouldincludeindustrypartnersinthemulti-yeartrainingandexerciseplanningprocess.ContinuedcollaborationbetweenDOEandindustrywillenableevengreaterbenefitforfutureexercises.Improvedexercisepreparationandaddedtrainingofexercisecontrollersforthefunctionalexercisecomponentwillenhancetheexercisebenefits.DOEshouldconsiderusingICScoaches(suchasCoastGuardstriketeamsorindustrysubjectmatterexperts)withtheresponseteamduringexercisesinordertoprovidemoredirectionintheirrolesandresponsibilities.Moreadvancedtechniqueswillaligntrainingandexerciseprogramswiththecapabilitiesandplanningasthematurityoftheincidentmanagementorganizationgrows.ONGSCC(industry)shouldformalizeaprocesswithintheONGSCCandtheEnergyGCCforgatheringandsharinginformationonupcomingindustryexercisestofacilitateDOEandothergovernmentagencyparticipation.Governmentrepresentativesshouldexpandparticipationandconsiderservingasparticipantsinindustryexercises,ratherthanobservers,togainthemostbenefitfromtheexperience.

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Appendices

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AppendixA–SecretaryMonizLettertotheCouncil,March23,2015

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AppendixB–NPCEmergencyPreparednessAddendumParticipants

EmergencyPreparednessAddendumWorkgroup

Lead

PhilipB.Smith Manager,EmergencyManagement ShellEnergyandRegulatoryPolicy&Advocacy ResourcesCompany

SecretaryJamesA.Slutz SeniorStudyCoordinator NationalPetroleumCouncil

Members

DavidK.Barrett SeniorCorporateStrategicAdvisor ExxonMobilCorporationCorporateStrategicPlanning

MatthewD.Duncan ProgramManagerforState,Local, U.S.DepartmentofEnergyTribal,TerritorialEnergyAssuranceInfrastructureSecurity&EnergyRestorationOfficeofElectricityDelivery&EnergyReliability

SeanM.Griffin ProgramManagerforExercises U.S.DepartmentofEnergyInfrastructureSecurity&EnergyRestorationOfficeofElectricityDelivery&EnergyReliability

JeffreyT.Gunnulfsen Director AmericanFuel&SecurityandRiskManagement PetrochemicalManufacturers

EricA.Haugstad Director,ContingencyPlanning TesoroCompanies,Inc.&EmergencyResponse Environmental,Health,Safety&Sustainability–ContingencyPlanning

NancyL.Johnson SeniorAdvisor,Environmental U.S.DepartmentofEnergyScience&PolicyAnalysisOfficeofOilandNaturalGasOfficeofFossilEnergy

SuzanneM.Lemieux Manager,Midstream& AmericanPetroleumInstituteIndustryOperationsMarineandSecurity

JayS.Montgomery VicePresidentand KinderMorganEnergyChiefSecurityOfficer Partners,L.P.

FabioA.Naranjo OperationalExcellence/Health, ChevronEnvironment&SafetyProcess/ TechnicalTeamLead

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JillianRobles EmergencyManagementSupervisor DevonEnergyCorporation

KeithC.Robson Manager MarathonPetroleumCorporateSafety,Security CompanyLPandEmergencyPreparedness

RobinR.Rorick Director AmericanPetroleumInstituteMarineandSecurityIssues

JoanneM.Shore ChiefIndustryAnalyst AmericanFuelandGovernmentRelations/Outreach PetrochemicalManufacturers

GerardTaylor EmergencyManagementSpecialist Chevron

Workgroup1–TabletopandWorkshop(Day1)

Lead

BillyJ.Powell Manager,AmericasEmergency ShellExploration&Response ProductionCompany

Members

PaulD.Andersen OperationsManager WilliamsNorthwestPipeline

MarkL.Anderson SeniorEnergyPolicySpecialist WashingtonStateStateEnergyOffice DepartmentofCommerce

StephanieArnold Safety&SecurityManager U.S.Oil&RefiningCo

HannahP.Breul TeamLead,PetroleumMarketAnalysis U.S.DepartmentofEnergyEnergyInformationAdministration

TracyL.Cowan Manager,BusinessContinuity TesoroCompanies,Inc.RickDuncan Director,BordersWestRegion TransCanadaPipelinesLimited

ToddFelix EmergencyManager NWNaturalJeffreyT.Gunnulfsen Director AmericanFuel&

SecurityandRiskManagement PetrochemicalManufacturers

KelliGustaf Crisis&Continuity BPUSPipelines&LogisticsManagementAdvisor

EricA.Haugstad Director,ContingencyPlanning TesoroCompanies,Inc.&EmergencyResponseEnvironmental,Health,Safety&Sustainability–ContingencyPlanning

TerryW.Hardman Manager,PipelineControl WilliamsNorthwestPipeline

JimHart SeniorManager–GasOperations NWNaturalDeannaHenry EmergencyPreparednessManager OregonDepartmentofEnergy

NuclearSafety&Energy EmergencyPreparednessDivision

AndrewHolbrook Manager–Operations, KinderMorganInc.PacificNorthwest

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SuzanneM.Lemieux Manager,Midstream& AmericanPetroleumInstituteIndustryOperationsMarineandSecurity

ScottL.McCreery Crisis&ContinuityManager BPFuelsNorthAmericaDeanA.Meier HeadTerminalOperator/ ChevronWillbridge

OperationsPlanner LightProducts

XavierMiller SupplyLogisticsCoordinator– ExxonMobilRockies/PacificNorthwest

LauraK.Ritter LeadAnalyst–Security ExelonGovernanceandRiskCorporateInformationSecurityServices

JillianRobles EmergencyManagementSupervisor DevonEnergyCorporation

LoriRussell VicePresident–UtilityServices NWNaturalYvonneSisler ContractortoOfficeofEnergy/ U.S.DepartmentofEnergy

InfrastructureSecurityand EnergyRestoration

RickSlaugh Director–Environmental,Health KinderMorganEnergy&Safety Partners,L.P.

JamesA.Slutz SeniorStudyCoordinator NationalPetroleumCouncil

PhilipB.Smith Manager,EmergencyManagement ShellEnergyResourcesandRegulatoryPolicy&Advocacy Company

GerardTaylor EmergencyManagementSpecialist ChevronLarryWest CoordinatorofMaintenance Williams

Workgroup2–ExerciseDevelopment(Day2)

LeadJillianRobles EmergencyManagementSupervisor DevonEnergyCorporation

Members

RobertJ.Fick GlobalEmergencyPreparednessand ExxonMobilCorporationResponseAdvisor

SeanM.Griffin ProgramManagerforExercises U.S.DepartmentofEnergy InfrastructureSecurity&Energy Restoration OfficeofElectricityDelivery& EnergyReliability

EricA.Haugstad Director,ContingencyPlanning TesoroCompanies,Inc.&EmergencyResponseEnvironmental,Health,Safety&Sustainability–ContingencyPlanning

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SuzanneM.Lemieux Manager,Midstream& AmericanPetroleumInstituteIndustryOperationsMarineandSecurity

KevinP.O’Prey SeniorVicePresident/ Obsidian,ACadmusCompany/ContractortoInfrastructure U.S.DepartmentofEnergySecurityandEnergyRestoration

BarbaraT.Parker OilSpillResponseand ShellExploration&AdvocacyManager ProductionCompany

BillyJ.Powell Manager,AmericasEmergency ShellExploration&Response ProductionCompany

RickSlaugh Director–Environmental, KinderMorganEnergyHealth&Safety Partners,L.P.

GerardTaylor EmergencyManagementSpecialist ChevronWorkgroup3–ObservationTeam

LeadJayS.Montgomery VicePresidentand KinderMorganEnergy

ChiefSecurityOfficer Partners,L.P.

Members

DavidK.Barrett SeniorCorporateStrategicAdvisor ExxonMobilCorporationCorporateStrategicPlanning

RobertJ.Fick GlobalEmergencyPreparednessand ExxonMobilCorporationResponseAdvisor

MarshallW.Nichols ExecutiveDirector NationalPetroleumCouncil

BarbaraT.Parker OilSpillResponseand ShellExploration&AdvocacyManager ProductionCompany

KeithC.Robson Manager MarathonPetroleumCorporateSafety,Securityand CompanyLPEmergencyPreparedness

RobinR.Rorick Director AmericanPetroleumInstituteMarineandSecurityIssues

JoanneM.Shore ChiefIndustryAnalyst AmericanFuelandGovernmentRelations/Outreach PetrochemicalManufacturers

MichaelSmith SeniorAdvisor U.S.DepartmentofEnergyOfficeofElectricityDelivery&EnergyReliability

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AppendixC–ReferencesAmericanPetroleumInstitute.OilandNaturalGasIndustryPreparednessHandbook.April2016.http://www.api.org/news-policy-and-issues/hurricane-information/oil-and-natural-gas-industry-preparednes.CascadiaRegionEarthquakeWorkgroup(CREW).CascadiaSubductionZoneEarthquakes:AMagnitude9.0EarthquakeScenario.2013.http://crew.org/sites/default/files/cascadia_subduction_scenario_2013.pdf.FederalPowerAct,16U.S.C.§824a(c).http://legcounsel.house.gov/Comps/Federal%20Power%20Act.pdf.NationalPetroleumCouncil.EnhancingEmergencyPreparednessforNaturalDisasters:GovernmentandOil&NaturalGasIndustryActionstoPrepare,Respond,andRecover.2014.http://www.npc.org/reports/2014-Emergency_Preparedness-lr.pdf.RobertT.StaffordDisasterReliefandEmergencyAssistanceAct,Pub.L.93-288.§42-5121(2013).https://www.fema.gov/robert-t-stafford-disaster-relief-and-emergency-assistance-act-public-law-93-288-amended.U.S.DepartmentofEnergy.EmergencySupportFunction#12–EnergyAnnex.January2008.http://energy.gov/oe/downloads/emergency-support-function-12-energy-annex.U.S.DepartmentofHomelandSecurity.NationalResponseFramework,SecondEdition.May2013.https://www.fema.gov/media-library/assets/documents/32230.WhiteHouse.PresidentialPolicyDirective8:NationalPreparedness.March30,2011.http://www.dhs.gov/presidential-policy-directive-8-national-preparedness.

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AppendixD–ClearPathIVExerciseWorkshop(Day1)–StateFuelPlansTheFuelsBreakoutSessionreviewedtheplenaryanddiscussedhowincidentmanagementappliestotheoilandnaturalgassector:responseintheinitialphaseofadisasterandthenfollowedbyashiftinapproachduringthelong-termresponsethatrequiresactivitiesbeyondemergencyresponse.Thesessionclarifiedthefollowing:

• ThestatesofWashingtonandOregonbothhavefuelplanswithsomeareasstillindevelopment.Oregon’splanwasfairlywelldefined(stagingareas,storagerequirements,somepredesignated,etc.)

• Therearetwotypesoffuelissues(refertoNationalResponseFrameworkflowchartattheendofthisappendix):

o IncidentManagement(EmergencyResponsePhase–LifeSafety)

§ StateandcountyEmergencyOperationsCenters(EOCs)

§ FuelneededtosupportESF-10andearlyESF-12activities

§ EOCshavedirectcommunicationstoterminalsandrefineriesforESF-10fuelneeds

• Strictlyneedsforemergencyresponse–notforecastingsupplyforrecoveryorconditionoffacility

§ Communicationsareconductedprivatelywithterminal/facilityandnotprovidedingroupsettingwithotherindustrymembers.Discussionsmustbeconfidentialtoensurecompliancewithantitrustregulations.ThisshouldbeacknowledgedinStateFuelPlans.

§ Lackofelectricpowermayrequiremanagement-of-changereviewsforothermethodsoffuelingsuchasgravity-fedoptions.

§ Immediateneedwillbeforgeneratorsforemergencyresponsefuelonly,notrecovery

o IssueManagement(RecoveryPhase–Long-TermFuelSupply)

§ DOEEmergencyResponseTeamESF-12

§ Antitrustpreventsdiscussionoffuelprovidersinagroupsetting,asnotedabove;thisissueshouldbeclearlyacknowledgedinstateplans(earlyidentificationofprocessforlong-termfueldiscussions)

• IndustrytohavedirectcontactwithEnergyInformationAdministration(EIA)–Individualcompaniesdiscusssupplyandrecoveryneedsbasedonassessment,timing,etc.(EIAprovidesthepointofcontactforDOE.)

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• EIAtoaggregateinformationandcoordinatewithDOEemergencyresponseteam(incidentcommander)tosharetotalswithstatesimpacted,etc.

• Includeconditionoffacilityandneedsforrecoveringfacility

• Electricneeds–generators,heavylifthelicopters,etc.

§ Otherfuelsupplytopics

• Howtomanageregionalsupply?

• Howtoconsultwithoilcompaniesforadditionalsupplyfromoutofregiontomeetrecoveryneeds?

• Prioritizingrecoveryofassetsinregionbasedonimpact

• Whocanrecoverthequickest–whichrefinery,terminal,etc.?

§ NationalResponseFrameworkflowchart(seegraphic)needstobeincludedinstateplans

• Communicationprocessto/fromstateandfederal

§ Needforearlyidentificationofwaiversinstateplans

• FuelWaivers

• JonesActWaivers

• U.S.ArmyCorpsofEngineersWaivers

• EPAAirQualityWaivers

• StateEnvironmentalWaivers

• FederalEnvironmentalWaivers(OilPollutionActof1990andtheCleanWaterAct)–EstimatedDailyRecoveryCapacity

• U.S.NavySingle-PointMooringSystems

• StateplansneedtoaddressengagementandcoordinationwithEIAinregardtoinformationaboutfuelsuppliesinaregion.

• Discussionsfocusedonresponsecoordination14daysaftertheincident.Whilesomepowerwillberestoredinlessimpactedareas,itwillbeamajorefforttorestoreareasinthePacificNorthwestthatreceivedsevereinfrastructuredamage.

• Foramajorearthquake,theregion’sfuelsupplywouldbedifficulttoaccessanddistributeduetodamagedpipelines,roads,andports.Stateplansshouldaddressthefollowing:

o Fuelsupplieswouldhavetocomefromoutsidetheregioneitherbytruck,rail,orship.

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o Withthehighway,bridges,rail,andwaterwayinfrastructuredestroyed,therewouldbearelianceontruckingfuelintoaffectedareas.Truckingfuelwouldhavelimiteddistributiontoaffectedareasinwhichtherearenoaccessibleroadsorbridgesduetodamagefromtsunamiwatersandearthquake.

o Deliveringfuelbyshipwouldrequiremooringareasidentifiedfortankshipsthatcouldtransferproducttobarges,etc.Inaddition,atemporarydockandstoragefacilitywouldneedtobeconstructedforreceivingthefuel.

• TherewasdiscussionofaddinginformationtotheStateFuelPlanstoaddressstreamliningtheprocessandearlyrequestofobtainingkeywaivers(JonesAct,Single-PointMooringSystems,etc.)foraffectedareas.EachplanwouldneedtohaveaclauseorstatementaboutantitrustrulesastheyrelatetoEIAinformation.Byaddressingtheseandotherkeyissueswillassistinresponseintheregion.

• Forindustryandfederalgovernment,earlyresponseeffortswillbefocusedonsearchandrescue(safetyandhumanlife)followingbyenvironmentalemergencyresponseefforts.

Insummary,bothWashingtonandOregonhavefuelplansbutadditionaldetailisrequiredtoaddresstheissuesidentifiedabove.Theworkshopparticipantssuggestedthatanexpandedworkshopwithallstakeholdersandindustrywouldbeausefulprocesstoensuretheplanscoverkeyissuesandlinesofcommunications.Thelevelsofengagementandcoordinationneedtobeclearlydefinedatlocal,state,andfederallevels.

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AppendixE–ClearPathIVExerciseCritiqueDetailsTheNPCofferedtoassistinexercisedevelopmenttosupportDOEintheincorporationofthe2014NPCstudyrecommendationsintoexerciseplay.DOEwelcomedthisassistance,andNPCworkgroupswereestablishedtoleadtheseefforts.Workgroup1wasestablishedtoassistwithDay1activitiesinPortland.Workgroup2wasestablishedtoassistwithDay2activities.AndWorkgroup3wasestablishedtoobservetheClearPathIVactivitiesandserveinthe“exerciseevaluators”roleintermsoftheHomelandSecurityExerciseandEvaluationProgram(HSEEP)guidance.ClearPathIVwasdevelopedtoprovideanopportunityforgovernmentandindustrytoexaminethechallengesofrespondingtoacatastrophicCascadiaSubductionZone(CSZ)earthquakeandtsunamiandtoidentifygapswithinrespectiveresponseplansandpolicies.ObjectivesfortheClearPathIVeventweredevelopedtocoverbothDay1andDay2activities:

1. ExamineenergysectorrolesandresponsibilitieswithinresponseplansutilizedforaCSZ9.0earthquakeandtsunami,suchastheDOEEnergyResponsePlan,FederalEmergencyManagementAgency(FEMA)RegionalPlans,StateEmergencyManagementPlans,StateEnergyAssurancePlans,andindustryresponseplans.

2. Highlightstrategiestoaddressfueldisruptionsandshortagesduringamulti-stateregionaldisasterwithimpactstooilandnaturalgassupplychainsandmethodsoftransportation.

3. Identifyessentialelementsofinformationanddeterminemethodsandprocessesofinformationsharingbetweenstate,federal,andindustrypartnerstobestprovidesituationalawarenessandtodevelopacommonoperatingpicturetosupportexecutiveandoperationaldecision-makingandresourcerequirements,adjudication,allocation,anddisposition.

4. Determineeffectiveidentificationofcriticalresourcesandcapabilities,eliminateduplicationofrequestsordelivery,anddeterminelogisticalrequirementswithcommercialandgovernmentalmethodswithinmultiplemutualassistancenetworksandsystems.

5. Prioritizetherestorationofenergysystemswithstate,federal,andindustrypartnerswithconsiderationtocascadingimpactstointerdependentsectors.

6. EvaluatetheDOEUnifiedCommandStructureConceptofOperationswithfederal,state,andindustrypartnersinrespondingtotheCSZdisaster.

Day1activitiesconsistedofatabletopexerciseinthemorningfollowedbysector-specificworkshopsintheafternoon.Day2activitieswereplannedasafunctionalexerciseengagingmembersfromindustryandlocalmunicipalitiesinOregonandWashingtonstatesascontrollersinaSimulationCelltotest

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UseMSELandEEGduringExercisePlay.

IncorporateNPCInjectsintoMSEL

DevelopExerciseInjectsbasedonEEG

DevelopExercise

EvaluationCriteriaintheformofanEEG

ReviewNPCEPStudyRecommen-dations

IdentifyExercise

PurposeandObjectives

DevelopWorkgroup2

membersofDOE’sEmergency&IncidentManagementCouncil(EIMC)andEnergyResponseOrganization.Thepurposeofthisappendixistoprovidefeedbackaboutthefunctionalexercisedesign,development,andexecutionratherthanobservationsonresponseeffectiveness.Workgroup2ExerciseDevelopmentAWorkPlanwasdevelopedtoguideWorkgroup2effortsinassistingDOEwithdevelopmentofthefunctionalexercise.Workgroup2waschargedwithtwokeyfocuspointsforassistinginthedevelopmentoftheexercise:1)establishingawaytotestDOEinitialactivationproceduresand2)demonstratingcoordinationwithfederal,state,andindustrypartners.UtilizingthekeyNPCEmergencyPreparednessreportrecommendationsandfollowingHSEEPguidance,Workgroup2developedanExerciseEvaluationGuide(EEG)toaddressthefocuspointsandprovideafoundationforexercisedevelopment.TheEEGoutlinedtheanticipatedplayeractionsbasedonthe2014NPCreportrecommendations.Workgroupparticipantsusedtheseexpectedplayeractionstodevelopexerciseinjectsthatwouldcreateanenvironmentforexpectedplayeractionstooccur.Theseinjectswereincorporatedintotheexercisescript,theMasterScenarioEventList(MSEL),developedbyDOE’sexerciseleaders.NPCexerciseevaluatorsusedtheEEGtodeterminewhetherornotplayeractionsduringtheexerciseoccurredcorrectlyasaresultofissuedinjects.Workgroup2metnumeroustimesviaconferencecallandtheninpersonwithDOE’sexerciseleaderstodevelopMSELinjects.TheMSELwasusedduringtheClearPathIVexerciseasthemainscripttoguideexerciseplayandensurethatexerciseactivitiestestedNPCstudyrecommendationsappropriatelyandinawaythatwouldallowforevaluatorobservation,asindicatedintheEEG.Thebasicprocesswasasfollows:

InjectdevelopmentbyNPCWorkgroup2wassuccessfulandwellreceivedbyexerciseleadersresponsibleforMSELdevelopment.AllelementsintheNPC-developedEEGwereaddressedandmadeobservablethroughexerciseinjects.ItisimportanttonotethatinjectsdevelopedbyWorkgroup2werespecifictoNPCstudyrecommendationsandoilandnaturalgasactivitiesonly.TheseinjectswereincorporatedintothelargerMSELusedforexerciseplay.

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Asmentioned,afunctionalexercisewasdevelopedtotestobjectivesonDay2.AccordingtotheHSEEP,afunctionalexerciseisbestusedfortestinganoperationscenterenvironment.AMSELisinitiatedbycontrollersinaSimulationCell(SimCell)andguidestheplayeractionsandbehaviors.Injectsareredirectedtoplayersuntiltheobjectiveismetandvalidatedsuccessfully.AtypicalfunctionalexercisehasoneSimCellandisfocusedtowardaparticularplayergroup.InthecaseofClearPathIV,themake-upofthecontrollerversusplayergroupswasnotwelldefinedandledtoconfusionleadinguptotheexercise,aswellasonthedayoftheexercise.Onetrueplayergroupwasidentified–theDOEgroupinWashington,DC.However,multipleSimCellsalsoservingasExercisePlayerswerecreated.ThisresultedinplayerstestingplayersandSimCellcontrollerstestingSimCellcontrollersratherthantheSimCellcontrollerstestingtheplayers.Successofafunctionalexercisereliesonawell-scriptedMSELandawell-organizedSimCell.Initially,itwasunderstoodbytheNPCworkgroupsthattheSimCellinPortlandwouldbemadeupofindustrypartnersfrombothenergysectorsaswellaskeymunicipalpartnersandthattheplayerswouldbethegroupsrepresentingorworkingwithDOEinWashington,DC.ItwasnotuntilgroupsarrivedinPortlandthatworkgroupmembersbecameawarethatcontrollersinPortlandwouldalsobeexpectedtoserveasplayersandthattheMSELwasnotfullyscriptedbutwouldbedevelopedadhocduringexerciseplay.Inaddition,duringexerciseplay,facilitatorswereinjectedintosector-specificroomstobeginleadingsector-specificdiscussionsrelatedtothescenarioandsectorpriorities.Thisalsocausedconfusionbecauseitwasnotdirectlytiedtoexerciseplay.Thefacilitatorplacedintheoilandnaturalgasroomwasfromtheelectricsectoranddidnotunderstandtheuniquedynamicsoftheoilandnaturalgassector.Thediscussionfocusedmoreonindustryeducatingthefacili-tatoraboutthesector,ratherthanonanexchangeamongsectorparticipants.ExerciseCritiqueThefollowingexercisecritiqueisbasedontheHSEEPguidanceforexercisedesignandexecutionandtheprofessionaljudgementsofindustrysubjectmatterexpertswithdecadesofexperienceleading,designing,andevaluatingemergencypreparednessexercises.Theseindividualsarealsothekeyplayersincorporateemergencyresponseprograms,withyearsofpracticalexperienceinmanagingincidentresponseoperations.ThepurposeofthiscritiqueistoprovideinputtofutureDOEexerciseleadersandplannersforimprovingtheeffectivenessoffutureexercises.Exercisesaremeanttobelearningopportunitiesforparticipants.Exerciseobjectivesandcorrespondingscenariosaredevelopedtoallowparticipantsasafeenvironmenttotesttheirknowledgeandskillswhileguidingkeylearningprinciples.Exercisesmaybeorganizedinawaythatallowsparticipantstolearnandsuccessfullyworkthroughproblems.Basedonearly

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discussionwithexerciseleaders,thereappearedtobeconfusiononwhethertheexercisegoalwasalearningenvironmentorwhethertheaggressivedesignwasintendedtohighlightdeficiencies.Thisexerciseforcedplayerstoengagewithlittleguidanceanddidnotappeartoembedappropriateoperationalexerciseplanningprocessintotheexercisedesign.Aneffectivelydesignedexercisecanprovidebothalearningenvironmentandidentifyareasforimprovement.Functionalexercisesmustbewellplanned,organized,andexecuted.ThesetypesofexercisesarethemostdifficulttoorganizeandmustbecontrolledbyaLeadwithexperienceindeveloping,executing,andparticipatinginsuchevents.TheMSELmustbevery“tight”andheavilycontrolled.“FreePlay”mustbekepttoaminimumandcommunicationsmustbeatightlyclosedloopwithawell-developedcommunicationsdirectory.Theexercisedidengageagreatnumberofplayersfromvariousindustries,disciplines,andlevelsofgovernment.Itisalwaysbeneficialhavingpartnersfromvariousjurisdictionsandcompaniescometogetherinacommonenvironmentandtalkthroughacommonscenario.Thiswasapositiveelementoftheexercise.AnotherpositiveelementwastheopportunityforDOEtointeractwiththevariouspartnerswhileworkingthroughtheirvariousplans.ThisprovidedanopportunityforpartnerstointeractwithDOEandforDOEtointeractwithpartnerspre-emergencyinasafeenvironment.ThenetworkinginthePortlandvenuewasalsoapositiveelementoftheexercise.Partnersrepresentingmanydifferententitieswereabletodiscussresponseactivitiesandsharebestpractices.TheexercisedesignprocessforClearPathIVlooselyfollowedHSEEPguidance.SomeHSEEPterminology,documentation,andplanningconferenceswereheld;however,theexerciseexecutionlackedcommandandcontrol.Coreelementsthatcouldhaveledtoamoresuccessfulexerciseweremissing.

• ExerciseobjectiveswerewrittentocoverbothDay1andDay2activities.ThiscreatedconfusionaboutwhatthefocuswouldbeforDay1versusDay2.TheassumptionwasthattheDay2activitieswereprimarilymeanttoengageDOEHQoperationcenters.

• AmorecohesivefunctionalexercisewouldhaveallowedforenhancedtestingoftheDOEHQoperationcenters.However,SimCelloperationswerenotwellplanned,requiredcontrollerstoalsoparticipateasplayers,andinsomecases,testedtheplayersasmuchormorethanDOE.

• Rolesforexerciseparticipantswereassignedlastminuteandnotexplained.Playerswereleftconfusedabouttheirroleandunsureofwhattheirexpectationswereforparticipation.Exerciseparticipantswerenotwellbriefedfromearlyintheplanningprocessontheirrolesduringtheexercise.

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• TheMSELwaswrittenasalistofeventswithoutconnectinglogicallywithinputfrom

variouspartners.Thisdidnotleadtoacohesivescriptforexerciseplay.Awell-developedMSELwillcreateaconversationbetweencontrollersandplayers.UponreadingthroughaMSEL,someoneunfamiliarwiththeexercisewillbeabletounderstandtheexercisescenarioandseewhatisbeingaskedoftheplayers.ThiswasnotthecasewiththeClearPathIVMSEL.

• Inaddition,theprocessforexecutingtheSimCellandinjectswasnotclearlycommunicatedorcontrolled.PlayersshowedupattheexercisewiththeirownMSELanduponStartExbeganimplementingexerciseinjectspertheirownindividualMSEL.ThesehadnotbeencoordinatedinadvancewiththeLeadController,werenotincorporatedintotheexerciseMSEL,andthisactivitywasnotrecognizeduntiladesignatedcontrollerwasapproachedwithaquestionaboutwhotosendinjectsto.

• Inaddition,aMSELtypicallysimulatespartnersthatarenotactuallyrepresentedasplayersanddesignatesanappropriatecontrollerforsuch.Thisalsowasnotorganizedwellandledtoconfusionduringexerciseplay.

• TheMSELandexercisedocumentationtobeutilizedbycontrollersduringthefunctionalexercisewereprovidedtocontrollersanhourpriortoStartEx,notallowingforadequatereviewandpreparationtime.Ideally,thiswouldbeprovidedatthecontrollersandevaluatorsbriefing.

• Aninvitationtothecontrollersandevaluatorsbriefingwassentthedaypriortothemeetingbeingheld.Thisshouldbeplannedaspartoftheinitialexerciseschedule.

• Theplayerlistwasfinalizedthemorningoftheexerciseandwasalsopiecedtogether.Controllersshouldhavebeenidentifiedinadvancetoallowforsuccessfulexerciseplay.AnyadditionalparticipantsshouldhavebeenassignedasObservers.

TheexercisecouldhavebeenevenmoresuccessfulwithbetterplanningandpreparationforDay2events.Keyitemsthatshouldreceiveadditionalattentioninthefuture:

• DesignatealeadexercisecontrollerwithextensiveknowledgeoffunctionalexerciseandMSELdesigntoleadthefunctionalexerciseefforts.

• Identifytruedesiredoutcomesforthefunctionalexerciseandchooseplayersand

controllersfortheSimCellthatwillallowthatobjectivestobeaccomplished.

• CreateasingleSimCellthatisonlyservingascontroller.The“hybrid”modelwasnotsuccessfulandisnotconsideredabestpracticeforexercisedesign.

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• Ensurethatexerciseparticipantsareidentifiedearlyintheplanningprocessandclearlyunderstandtheirroles.

• PublishtheMSELandotherpertinentcontrollerdocumentsinadvanceoftheexerciseandensureallcontrollersandevaluatorsunderstandthescriptanditemstobeaccomplished.

• AllEEGsshouldbetiedtoMSELinjects.ConclusionTheClearPathIVexercisewasvaluableandadvancedgovernmentandindustryengagementonemergencypreparednessandresponse.TheexerciseprovidedanexcellentopportunityforstateandindustrypartnersfromthePacificNorthwesttointeract.TheworkplanningtheexerciseandthenworkingtogetherduringtheexercisecreatedavenueforDOEtointeractwithindustryatlocal,regional,andnationallevels.Disorganization,confusion,andlackoftruefunctionalexerciseplayinhibitedsomeofthebenefitsthatmayhavebeenachieved.Betterpreparationforexerciseexecutionanddevelopmentofexercisecontrollersandclarifyingrolesandresponsibilitiesduringexerciseplaywillheightenthebenefitoffuturefunctionalexercises.Forfutureexercises,DOEmaywanttoexpanditsengagementofindustrysubjectmatterexpertsorotherswithexperienceworkingwithindustryonfunctionalexercisessignificantlyinadvanceofanexercisetoimprovetheexerciseoutcome.Planningformajorindustryexercisesmaybeayearorlongerfrominitialschedulingthroughexecutingtheexercise.ADOEexercisesuchasClearPathIVhasthissamelevelofcomplexityandrequiresthesameplanningtimeframe.


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